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Parks Comm MINS 02-02-2023i:\parks comm mtg notes\2023\02-02-2023 minutes.doc CITY OF FEDERAL WAY PARKS AND RECREATION PARKS AND RECREATION COMMISSION February 2, 2023 Hylebos Meeting Room 5:00 p.m. MEETING MINUTES Present: Chair Michael Campsmith, Vice Chair George Vadino and Karen Brugato Present via Zoom: David Berger Excused: Sabrina Ettinger Unexcused: Ariel Paull Staff: Jason Gerwen, Parks Deputy Director and Mary Jaenicke, Parks Adm. Asst. II. Chair Campsmith called the meeting to order at 5:01pm. PUBLIC COMMENT Marie Sciacqua from the Historical Society provided the commission with a copy of the deed from King County for Steel Lake Park. It was purchased with forward thrust funds and it was a grant. King County purchased it in 1968 and it was given to the City in 1991 when Federal Way became a city. The deed states that the City may trade the site or part of the site for property of equal or better recreational value. Ms. Sciacqua stated that the citizens were not given a public hearing and they did not get their due process; the annex property should not have been considered for a new Maintenance Facility. If the City wants to use the property there is a conversion approval process checklist that needs to be followed. Ms. Sciacqua recommended that the commission include the Annex on their park tour. APPROVAL OF MINUTES Chair Campsmith moved to approve the January Parks and Recreation Commission regular meeting minutes as written. Commissioner Brugato seconded. Motion passed. COMMISSION BUSINESS Finalize and Approve the By-Laws The commission reviewed the proposed changes to the By-Laws. Vice Chair Vadino moved to approve the By-Laws as amended. Commissioner Brugato seconded. Motion passed. Review Draft Letter to the City Council Chair Campsmith drafted a letter to the City Council from the Parks and Recreation Commission regarding their support of appropriate holiday displays of religious/cultural symbols on city property. The letter requests that the City Council approve future community petitions for display of appropriate holiday symbols/icons. Commissioner Brugato suggested adding a funding mechanism to the letter. She stated that the City will not pay for anything and it will not require any staff time. The group will be responsible for everything. Commissioner Berger also suggested including the information that this issue was brought to the commission directly by one or more citizens in the community and changing the word approve to consider in the fifth paragraph. The commissioners will review the letter and bring their changes/comments to the March meeting for discussion. Parks and Recreation Commission, February 2, 2023 Page 2 i:\parks comm mtg notes\2023\02-02-2023 minutes.doc Commission Recruitment The commission discussed ideas on how to recruit people to apply for a position on the Parks & Recreation Commission. Possible ideas for recruitment are Parks Appreciation Day, Service Clubs, the State of the City event, Recreation Brochure and Social Media. Currently, two people have applied and there are three current commissioners that have terms that expire 4/30/23. Staff Gerwen notified the Commission that a letter was emailed to a Commissioner regarding excessive absences. The Commissioner has ten (10) days to respond. If we do not get a response then that person will be removed from the Commission. Schedule Park Tours The park tour is tentatively scheduled for June 1. This will take place during the regularly scheduled Parks and Recreation Commission meeting. The funding available in the Playground Replacement Program is $125,000.00. The Commission will be provided the playground condition report at the March meeting. STAFF REPORTS Update on Master Plan Proposals and PROS Plan Proposal Staff Gerwen stated Community Development staff have reviewed the proposals and he has made 75% of the changes to the proposals. Once he has made all of the changes the proposals will be given back to the consultants. The consultants will then return the updated proposals with the cost. A lot of the changes were Community Development requirements for the Comprehensive Plan. Park Impact Fees Staff Gerwen attended the January LUTC meeting and provided a very brief update. Just prior to the Parks & Recreation Commission meeting staff Gerwen did receive two scenarios from the consultant. Scenario #1 is based on current adopted growth numbers and approved projects for the City and scenario #2 is the adopted growth numbers for 2044 in addition to a few large projects associated with Light Rail that are not adopted by Council. If they were adopted it would result in more fees for Parks. He will make another presentation on the preliminary results at the February LUTC meeting. Parks Appreciation Day Parks Appreciation Day is scheduled for April 22, 9am-12pm. The sites have not been determined. The will be a kick-off meeting next week. OTHER BUSINESS None NEXT MEETING/AGENDA ITEMS Commission Business Finalize letter to Council Park Tour agenda setting Staff Reports Proposal Update Park Impact Fees Parks Appreciation Day ADJOURNMENT A motion was made by Vice Chair Vadino to adjourn the meeting. Seconded by Commissioner Brugato. Motion passed. Meeting adjourned at 6:04pm. Parks and Recreation Commission, February 2, 2023 Page 3 i:\parks comm mtg notes\2023\02-02-2023 minutes.doc