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PRHSPSC MINS 06-13-2023 Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee June 13, 2023 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Jack Walsh, and Council Member Lydia Assefa- Dawson Other Councilmembers in Attendance: Council President Linda Kochmar, Deputy Mayor Susan Honda and Council Member Jack Dovey Staff in Attendance: Parks Director John Hutton, Deputy Parks Director Jason Gerwen, Assistant City Attorney Joanna Eide, Commander Thaddeus Hodge, Judge Dave Larson, IT Director Thomas Fichtner, Executive Assistant to the City Council Amy Glandon, CDBG Human Services Coordinator Patti Spaulding- Klewin and Administrative Assistant II Mary Jaenicke. Guest: General Manager Oakview Group Brian Hoffman 1. CALL TO ORDER: 5:00 PM 2. PUBLIC COMMENT: None 3. COMMITTEE BUSINESS: Topic Title/Description A. Approval of Minutes: May 9, 2023 Committee approved the April 11, 2023 PRHSPSC minutes as written. ● Moved: Assefa-Dawson ● Seconded: Walsh ● Passed: 2-0 unanimously B. Report on PAEC Operations: Presented by General Manager Oakview Group Brian Hoffman General Manager Brian Hoffman presented the April 2023 PAEC operations. His presentation included event space rentals, theater rentals that were held and meetings that General Manager Brian Hoffman attended. Theater Rentals included Always Patsy, Jehovah’s Witness service, Colin Hay concert and Punjabi Versa concert. Event space rentals included Greater Federal Way Chamber luncheon, a retirement party and a celebration of life. The stage was repainted and there was some landscaping done on Parks Appreciation Day. General Manager Brian Hoffman also provided financial information comparing April 2022 vs April 2023. Ticketed events were down by four, but only 400 shy of tickets that were sold in the previous year. Food and beverage revenue almost doubled. There are several upcoming shows for the month of June. Questions and discussion followed. Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II C. Local and Regional Use of pf the Sequential Intercept Model: Presented by Judge Dave Larson. Judge Larson reviewed the Sequential Intercept Model, which is the gold standard for how you organize response to addiction and behavioral health issues. Judge Larson reviewed the six intercepts. It’s designed to integrate the response. Statewide there is a lack of strategy for how to deal with things. Judge Larson explained why the Sequential Intercept Model is so essential. He is advocating to have South King County be one of the pilot projects. He has worked to get other Judges from other jurisdictions to work together. Questions and discussion followed. D. Request to Transition the Housing Repair and Minor Home Programs to Third-Party Vendor(s) and Solicit Proposals: Presented by Executive Assistant to the City Council, Amy Glandon. Executive Assistant to the City Council Amy Glandon is asking for approval to seek proposals for the operation of the Housing Repair Program and Minor Housing Repair Program, to move both programs to a third-party subrecipient for implementation. The City of Federal Way has had a housing repair program that was established for its residents to assist in home repairs that could be a barrier to remaining in their homes, allowing for aging in place and for maintaining value to their properties. The Housing Repair Program has seen a decline and has been struggling for three main reasons; the utilization of the program from homeowners, procurement of contractors and the scope of the projects being requested. Staff is recommending a third-party program execution; this would allow the program to be retained through the City, however the third-party would handle the qualifications of the homeowners, scheduling of projects, execution of the repairs and all inspections. The City would maintain the environmental reviews and deed restrictions for all loan based projects. Questions and discussion followed. Motion to forward the transition of the Housing Repair Program as proposed to the June 20, 2023 consent agenda for approval. ● Moved: Assefa-Dawson ● Seconded: Walsh ● Passed: 2-0 unanimously E. Jail Services Interlocal Agreement – Kent City Jail: Presented by Commander Thaddeus Hodge. Commander Thaddeus Hodge is asking for approval for the Federal Way Police Department to renew an Interlocal agreement with the Kent City Jail for jail services of approximately $350,000 annually. The Kent jail is one of the jail services providers utilize to house people arrested by Federal Way Police and is a primary booking location for Federal Way in custody arrests. Questions and discussion followed. Motion to forward the Kent City Jail Interlocal Agreement to the June 20, 2023 Council consent for approval. ● Moved: Assefa-Dawson ● Seconded: Walsh ● Passed: 2-0 unanimously Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II F. Police Services Agreement with Commons Mall, MGP XI Commons West, LLC: Presented by Commander Thaddeus Hodge. Commander Thaddeus Hodge is asking for approval to renew the services agreement with the Commons Mall to provide on-site services in 2023-2024. The Mall currently has three officers who work at the Mall and their main purpose is law enforcement. Questions and discussion followed. Motion to forward the proposed agreement to the June 20, 2023 Council consent for approval. ● Moved: Assefa-Dawson ● Seconded: Walsh ● Passed: 2-0 unanimously G. Police Services Agreement with Commons Mall, MGP XI Commons FW, LLC: Presented by Commander Thaddeus Hodge. Commander Thaddeus Hodge is asking for approval to renew the services agreement with the Commons Mall to provide on-site services in 2023-2024. The Mall currently has three officers who work at the Mall and their main purpose is law enforcement. These contracts are being split up for financial reasons. Questions and discussion followed. Motion to forward the proposed agreement to the June 20, 2023 Council consent for approval. ● Moved: Assefa-Dawson ● Seconded: Walsh ● Passed: 2-0 unanimously H. City Access Control RFP Award: Presented by IT Director Thomas Fichtner. IT Director Thomas Fichtner is asking for the City to enter into a Goods and Services agreement for the Security Access Control Upgrade with NW Security & Automation. This card reader is used to gain physical entry into the buildings. The system has been installed since 2004. The project that is being presented is to include replacing all of the readers system-wide to the latest secured standard. The Community Center will also be integrated into the main system. The Request for Proposals were sent out and they received one proposal from Northwest Security and Automation; the City has used this vendor since 2018 and they provide a very good service. The estimated project totals $58,488.04. Questions and discussion followed. Motion to forward the proposed Goods and Services Agreement for Security Access Control Upgrade with NW Security & Automation to the June 20, 2023 consent agenda for approval. ● Moved: Assefa-Dawson ● Seconded: Walsh ● Passed: 2-0 unanimously Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II I. Interlocal Agreement with Public Health of Seattle-King County for the South King County Mobile Medical Program. Presented by Human Services Coordinator Patti-Spaulding- Klewin Patti Spaulding-Klewin, CDBG / Human Services Coordinator is asking for approval of the City entering into an interlocal agreement with Public Health of Seattle-King County for the South King County Medical Unit Program. This is a long-term Human Services general fund grant that has been done for many years. On November 15, 2022 the City Council approved the Human Services Commission’s grant recommendations for the amount of $7,000.00 per year over a two-year period. This service will provide Public Health to Seattle’s King County South King County Mobile Medical Van. The grant provides dental services to people experiencing homelessness in the City of Federal Way. Questions and discussion followed. Motion to forward the proposed Interlocal Agreement to the June 20, 2023 Council consent for approval. ● Moved: Assefa-Dawson ● Seconded: Walsh ● Passed: 2-0 unanimously J. South King Housing Partners (SKHHP) 2024 Work Plan and Budget. Presented by Human Services Manager, Sarah Bridgeford. Executive Manager Claire Goodwin, presented the SKHHP 2024 Work Plan and Budget. SKHHP was formed in 2019 through an interlocal agreement between several City governments and King County to address the housing needs of South King County. SKHHP currently has 11 jurisdictions. The interlocal agreement requires that the legislative bodies of the member jurisdictions approve the annual work plan and budget before it becomes effective. The 2024 SKHHP operating budget totals $419,159.00. Questions and discussion followed. Motion to forward the proposed SKHHP 2024 Work Plan and Budget to the June 20, 2023 Council consent for approval. ● Moved: Assefa-Dawson ● Seconded: Walsh ● Passed: 2-0 unanimously Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II K. King County Regional Agreement Opioid Abatement Council Interlocal Agreement. Presented by Human Services Manager, Sarah Bridgeford. This is a follow-up to the class action litigation regarding opioids; the City was a party to the class action settlement. There have been two settlements so far, 50% of the funding is going to the state and 50% to counties and local governments – 26% of that is coming to King County and local cities within King County. The Federal Way portion of those settlement funds is 3/10 of 1%. The funds can change on an annual basis based on the amount of funds that are recouped. One of the requirements of the settlement is the development of an Opioid Abatement Council. That Council must cover the County area. This agreement will establish the Opioid Abatement Council (OAC) for King County. Representation on the OAC will be based on the funding level received from the settlement funds. Questions and discussion followed. Motion to forward the proposed Agreement to the June 20, 2023 Council consent agenda for approval. ● Moved: Assefa-Dawson ● Seconded: Walsh ● Passed: 2-0 unanimously L. Security of City Parks and Facilities. Presented by Parks Deputy Director Jason Gerwen. Staff issued a request for quotes in April to secure a new contract for security services at several parks and facilities. Pierce County Security submitted the lowest responsible bid. Questions and discussion followed. Motion to forward the proposed Agreement to the June 20, 2023 Council consent agenda for approval. ● Moved: Assefa-Dawson ● Seconded: Walsh ● Passed: 2-0 unanimously M. Parks, Recreation & Open Space Plan (PROS) update, Brooklake and Steel Lake Master Plans. Presented by Parks Deputy Director Jason Gerwen. Parks Deputy Director Jason Gerwen is asking the City Council to allocate $266,376.00 of King County Levy money to fund the Parks, Recreation & Open Space Plan update, Brooklake Master Plan and Steel Lake Master Plan. The master plans have been on the Parks & Recreation Commissions Work Plan since 2017 and have not been funded. The PROS Plan was updated in 2019 and there is a six-year requirement to update the plan to remain eligible for grant funding through RCO. Questions and discussion followed. Motion to forward the approval of allocating King County Levy funds and entering into a professional services agreement to the June 20, 2023 Council consent agenda for approval. ● Moved: Assefa-Dawson ● Seconded: Walsh ● Passed: 2-0 unanimously Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II N. Informational Update – FWCC Locker Room Assessment. Presented by Parks Deputy Director Jason Gerwen. Parks Deputy Director Jason Gerwen provided an update on the conditions of the locker rooms at the Federal Way Community Center. Staff has been dealing with significant issues related t the building structure, particularly the locker rooms and pool areas for several years. Staff has done their best to make repairs as issues develop, but conditions have deteriorated to such an extent that repairs will no longer suffice and major decisions and funding options need to be discussed. Staff has been directed to do an assessment of the entire building. There was discussion that the project management is being outsourced, Parks Deputy Director Gerwen responded that Parks Staff is at their capacity. The Parks Department has requested a Parks Planner / Project Manager in the 2023 budget that went unfunded. Staff has had to take on the roles of Capitol Project Management. Questions and discussion followed. 4. OTHER: 5. FUTURE MEETING: The next PRHSPSC meeting will be held July 11, 2023 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 07:40 p.m.