10-05-2020 LUTC PacketCommittee Members City Staff
Greg Baruso, Chair EJ Walsh, P.E., Public Works Director
Martin Moore, Member Rebecca Kovar, Administrative Assistant II
Hoang V. Tran, Member (253) 835-2701
City of Federal Way
City Council
Land Use & Transportation Committee
October 5, 2020 City Hall
5:00 p.m.
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MEETING AGENDA
1.CALL TO ORDER
2.PUBLIC COMMENT
3.COMMITTEE BUSINESS
Topic Title/Description Presenter Page
Action
or Info Council Date
A.Approval of Minutes September 14, 2020 3 N/A
B.King County Flood Control District 2020
Flood Reduction Grant Acceptance
Thurlow 5 Action October 20, 2020
Consent
C.RESOLUTION: Modify the Transportation
Systems Capital Improvement Plan and
Authorization to Accept Grant Funding for
Transportation Improvement Project
Hamel 9 Action October 20, 2020
Consent
D.Variable Lane Use Control - Authorization
of Contract Expenditure Increase
Hamel 15 Action October 20, 2020
Consent
E.2019 Storm Pipe Repair Phase 2 Project
Acceptance
Smith 19 Action October 20, 2020
Consent
F.2021-26 Transportation Improvement Plan
Amendment
Perez 21 Action October 20, 2020
Consent
G.Amending Conditions for Cottage Housing
in FWRC 19.250
Hansen 25 Action October 20, 2020
Consent
H.Capital Improvement Plan (CIP) Guidebook
Rollout
Winkler/
Kennedy
41 Info Only N/A
I.Update on Sound Transit Activities Medlen 43 Info Only N/A
Committee Members City Staff
Greg Baruso, Chair EJ Walsh, P.E., Public Works Director
Martin Moore, Member Rebecca Kovar, Administrative Assistant II
Hoang V. Tran, Member (253) 835-2701
J.Update on Aviation Health and Noise Vadino 45 Info Only N/A
4.OTHER
5.FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be November 2, 2020 at 5:00 p.m. in City Hall Council Chambers.
6.ADJOURNMENT
City of Federal Way
City Council
Land Use & Transportation Committee
September 14, 2020 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Greg Baruso, Committee Member Hoang Tran,
and Committee Member Martin Moore.
Other Councilmembers in Attendance: City Council President Susan Honda, Council Member Lydia
Assefa-Dawson, Council Member Linda Kochmar
Staff in Attendance: Public Works Director EJ Walsh, Assistant City Attorney Eric Rhodes, Planning
Manager Doc Hansen, Senior Planner Becky Chapin, Deputy Public Works Director Desiree Winkler, Sound
Transit Liaison Ryan Medlen, Policy Advisor Bill Vadino, and Administrative Assistant II Rebecca Kovar.
1. CALL TO ORDER: Committee Chair Baruso called the meeting to order at 5:03 p.m. Committee
Member Tran was delayed, so the first item was approved in his absence.
2. PUBLIC COMMENT: None
3. COMMITTEE BUSINESS:
Topic
Title/Description
A. Approval of Minutes: August 3, 2020
Committee approved the August 3, 2020 LUTC minutes as presented.
● Moved: Moore
● Seconded: Tran
● Passed: 2-0 unanimously
B. ORDINANCE: Comprehensive Plan Amendment/Rezone Acceptance
Planning Manager Doc Hansen presented information about the Ordinance which will rezone an area for
affordable multi-family housing. A public hearing was held before the Planning Commission on July 15,
2020 and the plan was approved. Questions and discussion followed.
Committee moved to advance the item to the October 6, 2020 business agenda with no
recommendation from the Committee.
● Moved: Moore
● Seconded: Tran
● Passed: 3-0 unanimously
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C. ORDINANCE: Minor Amendments to Title 14, Title 18, Title 19 FWRC
Senior Planner Becky Chapin presented information about the proposed Ordinance. Questions and
discussion followed.
Committee forwarded Option #1 (Adopt the proposed ordinance.) to the October 6, 2020
Agenda for First Reading.
● Moved: Tran
● Seconded: Moore
● Passed: 3-0 unanimously
D. Master Lease Agreement with New Cingular Wireless PCS, LLC for Small Wireless Facilities
Deputy Public Works Director Desiree Winkler presented information about the proposed Lease
Agreement. Questions and discussion followed.
Committee forwarded Option #1 (Approve the Agreement.) to the October 6 , 2020 Consent
Agenda for approval.
● Moved: Tran
● Seconded: Moore
● Passed: 3-0 unanimously
E. ADA Transition Plan Revision 1
Public Works Deputy Director Desiree Winkler provided background on the proposed Plan Revisions.
Questions and discussion followed.
Committee forwarded Option #1 (Approve the proposed ADA Transition Plan – Revision 1.)
to the October 6, 2020 Consent Agenda for approval.
● Moved: Tran
● Seconded: Moore
● Passed: 3-0 unanimously
F. Update on Sound Transit Activities
Sound Transit Liaison Ryan Medlen reported on current activities regarding Sound Transit projects.
Questions and discussion followed.
G. Update on Airport Issues
Policy Advisor Bill Vadino reported on current issues with the proposed expansion of SeaTac Airport,
specifically noise and air quality concerns that impact Federal Way and other surrounding communities.
Questions and discussion followed.
4. OTHER
5. FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be held October 5, 2020 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 7:18 p.m.
Attest: Approved by Committee:
Rebecca Kovar, Administrative Assistant II Date
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Rev. 6/2020
CITY OF FEDERAL WAY
M E M O R A N D U M
DATE: October 5, 2020
TO: Land Use & Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: EJ Walsh, P.E., Public Works Director
Theresa Thurlow, P.E., Surface Water Division Manager TLPT
SUBJECT: Authorization to accept King County Flood Control District 2020 Flood Reduction Grant
Award in the amount of $200,000
Financial Impacts:
The revenue to the City for preliminary design work on the S 356th Street Culvert Replacement project will
be $200,000 and will be credited to the Public Works SWM (304) 2021 Capital Budget. The City does not
incur a cost to receive the funds. Estimated costs for the S356th Street Culvert Replacement project will
determined after preliminary design work is completed. At present, the SWM culvert replacement project
is estimated to be $1.6 million.
Background Information:
King County Flood Control District notified SWM Staff that the June application for the 2020 Flood
Reduction Grant in the amount of $200,000 for the S 356th Street Culvert Replacement project had been
successful. SWM is requesting authorization to accept the flood reduction grant award and to proceed with
preliminary and final design work on this project.
As we proceed with the project design, the total project costs will be refined and presented to the Committee
and Council at the 30% design completion status report for further action. Staff anticipates publishing a
request for qualifications December 2020 for both the preliminary and final design work.
Construction is anticipated to commence in the spring of 2023, with an estimated substantial completion
date in October 2024. The project is anticipated to be constructed in conjunction with the widening of S
356th Street. However, at this time a funding strategy for that project has not been determined. A portion
of the design work for this project is to determine the cost of the street widening as wel l as the culvert
replacement and recommend a funding strategy. It is possible the construction to replace the culverts may
be delayed, pending grant funding.
PROJECT ESTIMATED EXPENDITURES:
2020/21 Preliminary and Final Design $350,000
2023/24 Construction $1,050,000
10% Construction Contingency $105,000
Construction Management $62,000
TOTAL PROJECT COSTS $1,567,000
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Land Use and Transportation Committee
Page 2
AVAILABLE FUNDING:
City Funds (SWM CIP) $900,000
KCD Sub-Regional Opportunity Funds $660,000 (projected)
2020 KCD Flood Reduction Grant $200,000 (projected)
TOTAL AVAILABLE BUDGET $1,660,000
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Rev. 7/18
CITY OF FEDERAL WAY
MEMORANDUM
DATE:October 5, 2020
TO:City Council Members
VIA:Jim Ferrell, Mayor
FROM:EJ Walsh, P.E., Public Works Director
Sarah Hamel, P.E., Capital Engineering Manager
SUBJECT:Modify the Transportation Systems Capital Improvement Plan and Authorization
to Accept Grant Funding for Transportation Improvement Project
________________________________________________________________________
Financial Impacts:
The cost to the City for the Signalization of the Intersection at 21st Ave S and S 320th St, Project
225 is proposed to be included within the 2021/2022 budget under the Transportation Systems
Capital Improvement Plan. As proposed, this project will be funded through a Sound Transit
System Access Fund Grant in the amount of $730,000 and LIFT funds in the amount of
$350,000. Upon completion of the Signalization of the Intersection at 21st Ave S and S 320th St,
future costs for operations and maintenance will be funded from the Public Works Streets
Operations and Maintenance budget.
PROJECT ESTIMATED EXPENDITURES
Design $ 50,000
Construction including Contingency $1,030,000
Total Project Costs $1,080,000
AVAILABLE FUNDING
LIFT funds $ 350,000
Sound Transit System Access Fund Grant $ 730,000
Total Available Budget $1,080,000
Background Information:
Council approved two Sound Transit System Access Fund grant applications in April 2019. The
Sound Transit Board voted in September 2019 to award construction funding for the
Signalization of the Intersection at 21st Ave S and S 320th St.
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Resolution No. 20-_____Page 1 of 3
Rev 1/19
RESOLUTION NO.
A RESOLUTION of the City of Federal Way, Washington,
authorizing execution of a Grant Agreement with the Central Puget
Sound Regional Transit Authority regarding Signalization
Improvements to the Intersection of 21st Ave S and S 320th St in the
City of Federal Way, Washington.
______________________________________________________________________________
WHEREAS, the City of Federal Way applied for grant funds from the Central Puget
Sound Regional Transit Authority for the purpose of the construction of the Signalization
Improvements to the Intersection of 21st Ave S and S 320th St Project within the City; and
WHEREAS, Central Puget Sound Regional Transit Authority agreed to grant the City of
Federal Way funds in the total amount of Seven Hundred Thirty Thousand and no/100 Dollars
($730,000.00) for the construction of the Signalization Improvements to the Intersection of 21st
Ave S and S 320th St Project provided that the City Council authorizes the Mayor to enter into the
required Agreement.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Receipt of Grant Funds. The Mayor or his designee is hereby authorized to
accept the grant funds in the amount of Seven Hundred Thirty Thousand and no/100 Dollars
($730,000.00) for the construction of the Signalization Improvements to the Intersection of 21st
Ave S and S 320th St Project.
Section 2. Execution of the Grant Agreements. The Mayor or his designee is hereby
authorized to execute the Grant Agreement regarding the Signalization Improvements to the
Intersection of 21st Ave S and S 320th St Project in the City of Federal Way, Washington and any
other required documents.
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Resolution No. 20-_____Page 2 of 3
Rev 1/19
Section 3. Matching Funds. Pursuant to the terms of the Grant Agreement, the City
commits matching funds of up to Three Hundred Thousand and no/100 Dollars ($300,000.00)
for the construction of the Signalization Improvements to the Intersection of 21st Ave S and S
320th St Project.
Section 4. Severability. If any section, sentence, clause or phrase of this resolution should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause, or phrase of this resolution.
Section 5. Corrections. The City Clerk is authorized to make necessary corrections to this
resolution including, but not limited to, the correction of scrivener/clerical errors, references,
resolution numbering, section/subsection numbers and any references thereto.
Section 6. Ratification. Any act consistent with the authority and prior to the effective
date of this resolution is hereby ratified and affirmed.
Section 7. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 20__.
[signature page follows]
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Resolution No. 20-_____Page 3 of 3
Rev 1/19
CITY OF FEDERAL WAY:
JIM FERRELL, MAYOR
ATTEST:
STEPHANIE COURTNEY, CMC, CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
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Rev. 7/18
CITY OF FEDERAL WAY
MEMORANDUM
DATE:October 5, 2020
TO:Land Use & Transportation Committee
VIA:Jim Ferrell, Mayor
FROM:E.J. Walsh P.E., Public Works Director
Sarah Hamel, P.E., Capital Engineering Manager
SUBJECT:Citywide Variable Lane Use Control – Authorization of Contract
Expenditure Increase
________________________________________________________________________
Financial Impacts:
The cost to the City for the Citywide Variable Lane Use Control project is included
within the approved budget under the Public Works Department, capital project (306,
Project 213). In accordance with the approved budget, this item is funded by a grant from
FHWA of $601,890 and Mitigation/Traffic and Impact Funds of $275,000. Upon
completion of the Citywide Variable Lane Use Control project, future costs will be
funded through streets and traffic maintenance. Funding requirements for operations and
maintenance of infrastructure is reviewed and adjusted as required during the budget
process.
The increase in contract expenditures is within the previously approved budget.
Background Information:
Under of FHWA’s Accelerated Innovation Deployment (AID) program, the City applied
for and received a grant to expand utilization of variable lane use control signs to
optimize the efficiency of intersections where the ideal lane configuration and, in some
cases, associated signal phasing may vary by time of day.
There were four locations selected for this however, only three were bid/awarded as
WSDOT approval for channelization was not able to be obtained on the timeline
necessary under the grant.
The City identified an alternate fourth location and worked to obtain WSDOT and
FHWA approval for 1st Avenue S northbound at S 348th Street, which will vary the
existing through/right turn lane to a right turn only during morning peak hours.
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Rev. 7/18
Council needs to authorize the additional expenditures for this fourth location of
$159,249.00 (plus 10% contingency) as it is more than the previously approved award
and change order amount.
AVAILABLE FUNDING:
FHWA AID Grant (full amount)$601,890
Mitigation/Traffic Impact Funds $275,000
Total Available Funding $876,890
PROJECT ESTIMATED EXPENDITURES:
Design (Consultant and staff)$166,000
Construction (bid award)
Construction (change order)
$444,961
$159,249
10% Construction Contingency $60,420
Construction Management $46,260
Total Project Costs $876,890
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CITY OF FEDERAL WAY
MEMORANDUM
DATE: October 5 , 2020
TO: Land Use & Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: E.J. Walsh, P.E., Public Works Director
Kent Smith, P.E., Senior Capital Engineer
SUBJECT: 2019 Storm Pipe Repair Phase 2 – Project Acceptance
Financial Impacts:
This is the acceptance of construction as complete, and therefore no additional funds are proposed to be
spent as part of this agenda item.
Background Information:
This Project will repair deteriorated storm water pipes. These pipes were identified by the 2018 Storm
Drain CCTV Inspection and Assessment project.
The 2018 Storm Drain CCTV Inspection and Assessment project started in 2018. The goal of the project
is to proactively inspect storm drain assets and identify maintenance and repair needs before they cause
flooding and/or other damage. The project has identified numerous deteriorated pipes that are in need of
repair. The project for repairing these deteriorated pipes was divided into two phases. Phase I included the
pipes that must be repaired with the open cut method and Phase II repair ed the pipes with a more cost
effective trenchless method. Additional pipe rehabilitation projects are in process of construction and
planning.
Prior to release of retainage on a Public Works construction project, the City Council must accept the
work as complete to meet State Department of Revenue and State Department of Labor and Industries
requirements. The 2019 Storm Pipe Repair Phase 2 constructed by Insituform Technologies, LLC. is
complete. The final construction contract amount is $137,426.00. This is $15,645.00 below the
$153,071.00 (including contingency) budget that was approved by the City Council on January 21, 2020.
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CITY OF FEDERAL WAY
M E M O R A N D U M
DATE: October 5, 2020
TO: Land Use & Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: EJ Walsh, P.E., Director of Public Works
Rick Perez, P.E., City Traffic Engineer
SUBJECT: 2021-26 Transportation Improvement Plan Revision
FINANCIAL IMPACTS:
The Transportation Improvement Plan helps inform the budget process on needed roadway capital
improvements. The projects listed in the first three years are to be fully funded or have a reasonable
chance of having all funding secured.
BACKGROUND:
In accordance with the requirements of Chapters 35.77 and 47.26 of the Revised Code of Washington, the
City of Federal Way adopted its original Transportation Improvement Plan (“TIP”) and Arterial Street
Improvement Plan (“ASIP”) on July 23, 1991. The City is also required to adopt a revised TIP and ASIP
on an annual basis reflecting the City’s current and future street and arterial needs. These plans identify
capital projects that the City intends to construct over the next six years. In order to be eligible for grant
funding, projects are required to be listed in the City’s TIP.
The City is required to hold a minimum of one public hearing on the draft plan, which is proposed for the
November 3, 2020 Council meeting. Once the revised plans have been adopted by Resolution, a copy of
the respective plans must be filed with the Washington State Secretary of Transportation and the
Washington State Transportation Improvement Board.
Attached for your review and comment is a revision to the 2021-26 TIP list of projects and a map
showing their locations. The revision is necessary to be able to accept potential grant awards for projects
to add bicycle facilities to S 288th Street between 16th Avenue S and 34th Avenue S.
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RESOLUTION NO.
A RESOLUTION of the City of Federal Way, Washington, setting a
Public Hearing date of Tuesday, November 3, 2020 for adoption of a
revised Six-Year Transportation Improvement Program and Arterial
Street Improvement Plan.
________________________________________________________________________________
WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the City
Council of the City of Federal Way must adopt a revised and extended Six-year Transportation
Improvement Program (“TIP”) and Arterial Street Improvement Plan (“ASIP”) annually; and
WHEREAS, a public hearing must be held prior to the adoption of the revised and extended
TIP and ASIP.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Public Hearing. A public hearing shall be held on the 2021-26 Federal Way
Transportation Improvement Plan and Arterial Street Improvement Plan at 7:00 p.m. on Tuesday,
November 3, 2020, at the Federal Way City Hall Council Chambers.
Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause, or phrase of this resolution.
Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
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Section 4. Ratification. Any act consistent with the authority and prior to the effective date of
this resolution is hereby ratified and affirmed.
Section 5. Effective Date. This resolution shall be effective immediately upon passage by the
Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 20__.
CITY OF FEDERAL WAY:
JIM FERRELL, MAYOR
ATTEST:
STEPHANIE COURTNEY, CMC, CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
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ITEM#: COUNCIL MEETING DATE: October 20, 2020 -------.. ···'·--·""'"""'"""---------=====
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: ORDINANCE: AMENDMENT TO FWRC 19.250, COTTAGE HOUSING
POLICY QUESTION: Should the City amend FWRC 19.250.030(1)(a) to increase the number of units permitted
in a single cottage housing development from 12 units to 16 units and should FWRC 19.250.150 be str icken so
that "affordability" will not be a condition for having the maximum number of units, and should the number of
cottage housing projects in the City of Federal Way not be limited?
COMMITTEE: Land Use and Transportation
CATEGORY: D Consent
D City Council Business
ST�_FF RE.POR1: BY: Robert "Doc" f!ansen
Attac hments: 1. Staff Report
2. Ordinance
Options Considered:
� Ordinance
D Resolution
1.Adopt the proposed ordinance.
MEETING DATE: October 5, 2020
D
D
Public Hearing
Other
DEPT: Community Development
2.Do not adopt the proposed ordinance and provide direction to staff.__ ,,_,,,,.,, ___ _
MAYOR'S RECOMMENDATION: Option 1.
COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance to First Reading on October 20,
2020.
Greg Baruso, Committee Chair
PROPOSED COUNCIL MOTION(S):
Martin Moore, Committee Member Hoang Tran, Committee Member
FIRST READING OF ORDINANCE (OCTOBER 20,2020): "J move to forward the proposed ordinance to the
November 3, 2020 Council Meeting for second reading and enactment. "
SECOND READING OF ORDINANCE (NOVEMBER 3, 2020): "J move approval of the proposed ordinance."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION: D APPROVED D DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED-11/2019
COUNCIL BILL#
First reading
Enactment reading
ORDINANCE#
RESOLUTION #
9/25/20
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CITY OF FEDERAL WAY
MEMORANDUM
DATE: October 5, 2020
TO: City Council
VIA: Jim Ferrell, Mayor
FROM: EJ Walsh, P.E., Public Works Director
Desireé S. Winkler, P.E., Deputy Public Works Director
SUBJECT: Capital Improvement Plan (CIP) Guidebook Roll-Out
FINANCIAL IMPACTS:
There are no financial impacts related to the development and roll-out of the Capital
Improvement Plan (CIP) Guidebook. The projects contained within the CIP Guidebook have
been approved by City Council through separate processes. Implementation of the projects
contained with this Guidebook are approved through the budget process.
BACKGROUND INFORMATION:
The City develops capital improvement plans for major public infrastructure investments
citywide for transportation, surface water, facilities, and parks. These plans are developed
separately, following their respective State and local laws and guidelines and are hosted and
shared through different mediums including: budget documents, comprehensive plans, and
capital improvement plans. These documents are technical in nature and are developed to met
State and local requirements, not to be easily read and understood by the public.
Public Works took the lead in developing a document that provides a comprehensive, easy to
understand, one-stop shop, for communicating the roadway, non-motorized, and surface water
infrastructure projects that are planned to be implemented over the next six years. The goal is
provide the citizens, businesses, and other interested parties a comprehensive roadmap of all the
improvements and when they are going to happen.
The intent is this is a living document that will be republished annually and actively promoted
and shared throughout the community.
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CITY OF FEDERAL WAY
M E M O R A N D U M
DATE: October 5, 2020
TO: Land Use & Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: EJ Walsh, P.E., Public Works Director
Ryan Medlen, Sound Transit Liaison
SUBJECT: Progress Update on Sound Transit Projects in Federal Way
FINANCIAL IMPACTS:
None.
BACKGROUND INFORMATION:
Staff will provide a progress update on the Sound Transit projects in the City of Federal Way.
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