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PRHSPSC MINS 11-10-2020City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 10, 2020 5:00 p.m. SUMMARY Committee Members Participating via Video Conference: Chair Kochmar and Committee members Assefa-Dawson and Baruso Council Members Participating via Video Conference: Council President Honda and Councilmember Craft Staff Members Participating via Video Conference: Del Kolde, Assistant City Attorney, Andy Hwang, Chief of Police, Steve Neal, Deputy Chief of Police, Kurt Schwan, Commander, Sarah Bridgeford CDBG/HS Manager, John Hutton, Parks Director and Mary Jaenicke, Administrative Assistant H. Chair Kochmar called the meeting to order at 5:00pm Public Comment: , None BUSINESS ITEMS Approval of Minutes Committee member Assefa-Dawson motioned to approve the October 13, 2020 minutes as written. Committee member Baruso seconded. Motion passed. 2021-2022 Human Services General Fund Grant Recommendations Staff Bridgeford provided the background information. There are three strategy areas for the City's grant funding: 1) Address basic needs. 2) Promote individual community and safety through prevention, intervention and crisis services. 3) Promote services that foster stability and self-sufficiency for families and individuals. The funding is for the period of 2021-2022. The estimated funding available is $536,000.00. Federal Way received 77 applications and 75 of the applications were complete and submitted on time. The 75 applications requested a total of $1,488,907 in funding; this is the highest cumulative requested amount since the City began providing grant funding. The Human Services Commission read and evaluated the applications. The commission made two sets of recommendations. One set is at $536,000 annually as is included in the proposed 2021-22 budget. The second set is for a total of $570,000 and is not in the 2021-22 proposed budget. The total number of applications in the $536,000 recommendation is 48 applications, 41 of those are funded with general funds and seven are funded with the CDBG funds. Committee member Baruso moved to forward the proposed Human Services General Fund grant recommendations to the November 17, 2020 agenda for public hearing and approval. Committee member Assefa-Dawson seconded. Motion passed. Program Year 2021 Community Block Grant CDBG Annual Action Plan Staff Bridgeford provided the background information. The majority of the funds are for capital and economic development and a small portion is for public services. The annual action plan serves two purposes: Demonstrate how federal funds will support communities in achieving defined goals and expected outcomes and a resource for communities to see how federal funds will be used and the proposed impact. The 2021 Annual Action Plan has been based on the 2020 award of $735,417. The Annual Action Plan includes three areas of funding: 1) Planning and Administration, 2) Public Services and 3) Community Economic Revitalization Funding. The Annual Action Plan provides descriptions of how funds will be prioritized to achieve goals identified in the Consolidated Plan. Projects funded by the city will address the priority needs of providing assistance to prevent homelessness, ensure affordable K:\PRHSPS Committee\2020\11-10-2020 Minutes.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 10, 2020 Summary Page 2 housing, expand economic opportunity, and provide a suitable living environment. Committee member Assefa-Dawson moved to forward the program year 2021 CDBG Annual Action Plan to the November 17, 2020 agenda for public hearing. Committee member Baruso seconded. Motion passed. Jail Services Contrat — SCORE Jail Commander Schwann provided the background information. The City of Federal Way separated from the SCORE Jail last year and has been using contract jails to house inmates, which has been successful. SCORE approached the City of Federal Way and asked the city to come back to SCORE as a contract city. Being a contract city will result in a much larger savings to the city than being a member of SCORE. This would be a three bed guarantee per day contract. The projected annual cost would be approximately $175,000. Committee member Baruso moved to forward the proposed agreement to the November 17, 2020 Council consent agenda for approval. Committee member Assefa-Dawson seconded. Motion passed. A reement between the Washington Traffic Safety Commission(WTSC) and the Federal Way Police Department to provide Grant Fundine for Law Enforcement Liaison Services Commander Schwann provided the background information. The Law Enforcement Liaison (LEL) is a supervisor from one of the regional agencies that helps the Target Zero manager oversee all the aspects of the Target Zero enforcement. The City of Federal Way is a part of Region 7/8 which is the north and south King County region. The south LEL — is a Lt. with the Federal Way Police Department. Lt. Schultz receives and additional $1,500 which can be used for training or equipment that he can utilize. Committee member Assefa-Dawson moved to forward the Contract between the WTSC and the Federal Way Police Department to the November 17, 2020 Council Consent Agenda for approval. Committee member Baruso seconded. Motion passed. A reement between the Washington Traffic Safety Commission WTSC and the Federal Way Poice Department to provide Grant Funding for Traffic Reinforcement Commander Schwann provided the background information. This is a grant from the WTSC in the amount of $13,000 that is used for DUI, motorcycle safety and distracted driving enforcement. This funding reimburses the Federal Way Police Department for overtime expenses. Committee member Baruso moved to forward the proposed Agreement to the November 17, 2020 Council consent agenda for approval. Committee member Assefa-Dawson seconded. Motion passed. Kiewit Brid a and Marine Extra Duty Police Services A reement Deputy Chief Neal provided the background information. There are many times when off duty Police Officers assist at construction sites. Kiewit would like to enter into an agreement with Federal Way for Police Extra Duty Officers for the upcoming Federal Way Link Extension Project. The term of this agreement is from the date of signatures through December 31, 2021. Kiewit will pay the City for reimbursement of all police services. Officers will work these jobs during their off -duty hours. Committee member Assefa-Dawson moved to forward the proposed Extra Duty Police Services agreement to the November 17, 2020 consent agenda for approval. Committee member Baruso seconded. Motion passed. Regency Cleaners — "Goods & Services" Agreement for Police Uniform and Plainclothes Dry Cleaning Deputy Chief Neal presented the background information. The Federal Way Police Department went out to bid for dry cleaning services and Regency Cleaners is the only contractor that submitted a bid. The department has been using this company for years and they meet the Police Department's dry cleaning needs and required specifications. Committee member Baruso moved to forward the proposed Agreement to the November 17, 2020 consent agenda for approval. Committee member Assefa- Dawson seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 10, 2020 Summary Page 3 Other Chair Kochmar asked Deputy Chief Neal to guesstimate approximately how many homeless camps there are in Federal Way. Deputy Chief Neal answered that there are approximately 100 that they are aware of. Council President Honda asked approximately how many there are in each camp. Deputy Chief Neal stated that there are usually one to two people per tent. Chair Kochmar asked if the department is in contact with them when there's cold weather to notify them of services that are available. Deputy Chief Neal answered that they are in contact with them quite a bit along with other organizations. They do make them aware of services that are available to them. They are in contact with them year round. NEXT REGULAR MEETING January 12, 2021 ADJOURNMENT Meeting adjourned at 6:02p.m.