Parks Comm PKT 03-03-2022City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
March 3, 2022
5:00 p.m. Remote
MEETING AGENDA
Notice: Pursuant to Governor Inslee's Proclamation 20-28, this meeting will be held remotely with public attendance and participation
available as follows:
Listen to the live meeting: (888) 788-0099 or 253-215-8782 Meeting ID: 960 8435 9196
Sign -Up* here to give citizen comment during the meeting (via calling -in)
9 Watch from the Zoom mobile app with meeting: 960 8435 9196 and password: 588157
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — February 3, 2022; Regular Meeting Minutes.
4. COMMISSION BUSINESS
Topic Title/Description
A. Approval of Prioritization Matrix
B. Parks Appreciation Day
5. STAFF REPORTS
Topic Title/Description
A. FWCC Slide Update
6. OTHER BUSINESS
7. FUTURE MEETINGS: The next PRHSPS Committee meeting will be held on March 8, 2022 at 5:00pm.
8. AGENDA SETTING
9. ADJOURNMENT
NEXT REGULAR MEETING: April 7, 2022
Presenter
Commission
Commission
Presenter
Hutton
is Iparks comm mtg notes 12022 W3-03-2022 meeting agenda. doe
February 3, 2022
CITY OF FEDERAL WAY
PARKS AND RECREATION
PARKS AND RECREATION COMMISSION
MEETING MINUTES
Video Conference
5:00 p.m.
Present via zoom: Chair Michael Campsmith, Vice Chair George Vadino, David Berger
Excused: Commissioners Thomas George and George Pfeiffer
Staff. John Hutton, Parks Director, Jason Gerwen, Parks Deputy Director and Mary Jaenicke, Parks Adm. Asst. II.
Chair Campsmith called the meeting to order at 5:01pm.
None
PUBLIC FORUM
APPROVAL OF MINUTES
Commissioner Berger moved to approve the January Parks and Recreation Commission regular meeting minutes as
written. Vice Chair Vadino seconded. Motion passed.
COMMISSION BUSINESS
Prioritization Matrix Review
Staff Gerwen thanked Chair Campsmith, Vice Chair Vadino and Commissioner Berger for submitting their
thoughts and comments regarding the matrix. Chair Campsmith and Commissioner Berger would like the total
score to be 100 because it's easier to understand and Vice Chair Vadino requested that two of the questions
have a maximum score of 15. Staff Gerwen worked to keep all of the questions on the matrix and to have the
total equal 100. The Commission reviewed and discussed the changes and the scoring on the matrix.
Commissioner Berger requested the title of the matrix to be "Project Prioritization Matrix". Staff Gerwen will
make the revisions to the matrix and it will be formally approved at the March Parks & Recreation
Commission meeting.
STAFF REPORTS
By -Laws Update
Staff Hutton spoke with the City Clerk regarding the process for changing the By -Laws. The commission can
make any changes to them with the exception of making changes to anything that is mandated by the State.
They cannot change the number of commissioner or alternate positions. The By -Laws state that elections for
Chair and Vice Chair are to take place in December and the Commission does not meet in December.
Discussion took place on when these elections should take place. Commissioner Berger suggested that there
be a provision for a holdover on elections for when there are circumstances that the commission cannot hold
elections.
is\parks comm mtg notes\2022\02-03-2022 minutes.doc
Parks and Recreation Commission February 3 2022 Page 2
None
Commission Business
Prioritization Matrix Approval
Parks Appreciation Day
Staff Reports
FWCC Slide Update
OTHER BUSINESS
NEXT MEETING/AGENDA ITEMS
ADJOURNMENT
A motion was made by Commissioner Berger and seconded by Vice Chair Vadino to adjourn the meeting.
Motion passed. Meeting adjourned at 5:34pm.
is\parks comm mtg notes\2022\02-03-2022 minutes.doc
CITY OF
64 Federal Way
Parks & Recreation Commission
2022 Work Plan
Project
Summary/Objectives
Commission Tasks
When
Steles
Goal: To establish a system to prioritize
projects we could fund with King Co. Levy
1. Brain storm session
Finalize Development of
2.Sub-Commhlee?
1e-2ndg1r.
Prioritization Matrix
Develop a system with criteria, to rank
3. Recommendation
commission priorities and make more
4. Determine Costs
informed decisions
1. Identify and sponsor scheduled volunteer's
PAD -
Support volunteer events in City Parks in
activities.
4/2312022
2022 Volunteer Events
conjunction with Parks Appreciation Day
2. Recruit volunteers.
Others
(PAD) in April.
3. Volunteer at events.
To Be
Serve Day in Ocl.
4. Booth @ RWB Festival
Determined
BD
1. Tour park playgrounds
2. Monitor and participate in playground
Annual Playground
Improvement of playground equipment in
replacemerds.(Next up: Aderbrook,
Equipment Replacement
existing parks appropriate for the
Celebration and Heritage Woods)
2n0 4"clo
neighborhood
3. Prioritization of Funds - No REET
allocation in 2021- 2022 budget cycle
Trail Repairs
Identity and prioritize parks trail repairs. Root
ldent4andpriareaparks
1. Identify all trails in need of repairs.
2. Prioritize order of needed repairs
m
2rd-4 qtr.
damaged tails
3. Identify or secure funding
Steel Lake Shop •
Informational updates
1. Provide input as needed during process
As needed,
On -ping
Replacement
2nd -4h qtr.
Master Plan • Steel Lake
1. Parlirapate in process to develop the scope
As Funding
Park
Master Plan Steel Lake Park Property
of the Master Plan process.
Is Available
1. Participate in process to develop the scope
As Funding
Master Plan - Brooklake CC
Master Plan Brooklake Property
of the Master Plan process.
is Available
1. Continue pursuingridentitying funding
options
As Funding
Master Plan • Lakota Park
Upgrade Park amenities
2. Strategize on how to gel FW School
is Available
Board to partner in funding project