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05-18-2022 Senior Advisory Agenda PacketCITY OF Federal Way Centered on Opportunity SENIOR ADVISORY COMMISSION In -Person with Zoom Option Hylebos Room May 18th, 2022 at 2:00pm Notice: Due COVID-19 and pursuant to Governor Inslee's Proclamation 20-28 the Mayor and Council encourage you use one of the following ways to participate in the meeting remotely if you are unable to attend in person: Click Here to submit written comments to the Senior Advisory Commission + Listen to the live meeting: (888) 788-0099 or 253-215-8782 Meeting ID: 967 3314 8653 Watch from the Zoom mobile app with meeting: 967 3314 8653 and password: 640094 1. CALL TO ORDER 2. CITIZEN COMMENT a. (Comment limit— 3 minutes) 3. COMMISSIONER COMMENTS 4. COMMISSION BUSINESS Topic Action Est. Presenter or Info Time A. Approval of April 2711, 2022 Meeting Minutes Action 5 Min Chair Harvey B. Senior Health & Resource Fair Timeline Discussion Action 30 Min Commissioner North C. Economic Impact to Senior Citizens Info 15 Min Councilmember Norton D. Ad Hoc Committee Presentation Info 30 Min Keith Niven & Chaney Skadsen E. Addition to Senior Advisory Resources Action 10 Min Amy Glandon F. Senior Advisory Commission Budget Action 20 Min Deputy Mayor Honda G. Utility Tax Rebate Program Info 5 Min Deputy Mayor Honda 5. STAFF REPORT 6. NEXT MEETING June 15th 2022 @ 2:00PM 7. ADJOURN Amy Glandon, Executive Assistant to Council, 253-835-2401 Deputy Mayor Susan Honda, 253-835-2401 CITY OF Federal Way Centered on Opportunity SENIOR ADVISORY COMMISSION SUMMARY Wednesday April 23,d, 2022 at 2:00pm Hylebos Conference Room & Zoom Commissioners Present: Vice Chair Lana Bostic, Tammy Dziak, Catherine North, Frank Fields, Cheryl Volheim, Kevin King (remote) Absent: Chair Debbie Harvey (excused), Sue Ellebrecht (excused), Kenneth Pratt (excused) Staff Present: Deputy Mayor Susan Honda, Amy Glandon Citizens Present: Pastor Colleen Chinen (Steel Lake Presbyterian), Citizen Vickie, Representative Jesse Johnson, Rocky Kirwin (Auburn Senior Center Representative) 1. CALL TO ORDER The meeting was called to order at 2:00 p.m. Vice Chair Lana Bostic moved to add item to the agenda for Senior Advisory Budget for Biennium Years 2023-2024 as Agenda Item 41); second by Commissioner Cheryl Volheim. Motion passed unanimously. Vice Chair Lana Bostic excused the absences of missing Commission Members Debbie Harvey, Sue Ellebrecht, and Kenneth Pratt. 2. CITIZEN COMMENTS • Pastor Colleen Chinen thank the commission for allowing her to join the meeting and is happy that meetings are taking place in person again. 3. COMMISSIONER'S COMMENTS COMMISSION BUSINESS • Commissioner Frank Fields thanked Representative Jesse Johnson for joining the meeting and explained that he was invited to speak on legislation that is taking place in Olympia in regards to Seniors and the security issues surrounding Senior Living homes. Representative Johnson noted that security issues are widespread throughout Senior Living and that it has a lot to do with multiple people entering and leaving the property, including both residents and homeless. This is a local not state issue with the Senior Living managers, and recommendations for private security have been given to managers. At the moment there is no funding available for the City to take on private security. The issue of cameras was brought up, and Representative Johnson noted that cameras are very important and advised the Commission to write a letter to him to present to the legislation to see what is possible to rectify the cameras and security Page 1 of 4 issues. Commissioner Fields noted that he is still interested in pushing for six -to -twelve month leases to be made available to senior citizens as only having 30 days notice to move is very difficult on the senior community with the constant rising rents and the amount of money required up front to move to a new location. Representative Johnson noted that there are laws in place that protect senior citizens from rent increases which would force them out of their homes due to affordability, and if this is taking place, he needs to know so that it can fixed. Commissioner Kevin King asked if rent control is an option, which Representative Johnson noted is the most difficult piece of legislature to pass. Commission Fields agreed to send as much information to Representative Johnson so that he can assist. • Commissioner Kevin King thanked Representative Jesse Johnson for his attendance and speaking to the Commission today. 4. COMMISSION BUSINESS A. APPROVAL OF MARCH 23, 2022 MEETING MINUTES Vice Chair Lana Bostic moved to approve the March 23rd, 2022 Meeting Minutes as presented; Commissioner Catherine North seconded. Motion passed unanimously. B. SENIOR HEALTH & RESOURCE FAIR — GUEST ROCKY KIRWIN Commissioner Catherine North introduced Rocky Kirwin to the Commission. Rocky is an employee of the Auburn Senior Center and is the lead to produce their annual event, a Wellness Fair, that takes place in September. Rocky stated that Auburn has been providing this fair for 20 years, and that this is a good source of marketing for senior - focused companies. They utilize the gym at the community center, and put together booths/tables for each company. They advertise this event in their newspaper and directly to seniors. He stated that this event started at the senior center, and as it grew it moved to the gym. They have tried a conference/speaker style, but that was unpopular. Now they tend to have entertainment, door prizes and raffles from each vendor. Their event is a full day, and they give a "passport" to all attendees that get signed off by each vendor, and they are put into a raffle for completed passports. They do charge their vendors $100 to have a booth, although he noted they do not charge nonprofits for attendance or booths. They do have sponsors for their events, and in the past Multicare and various Senior Housing have been sponsors. There is no company exclusivity, although Rocky mentioned that this can present an issue with multiple agencies of the same company being in attendance, competing for Senior's attention. Rocky stated that they have had presentations, but that they were not well received or well attended, so they opted back towards entertainment in the form of demonstrations, wellness activities (such as yoga or line dancing), or music. There is no cost to them to use their senior center, which is a benefit to hosting this event. Commission Volheim asked Deputy Mayor Honda if utilizing the Community Center would be a viable cost-effective option, to which Deputy Mayor Honda said that she would look into it. When asked about a facilitator or a consultant to host and plan the event, Rocky replied that they do not use one; it is put on in-house. He mentioned that they use a team of 10 on their volunteer wellness team, as well as 3-4 staff members with the City of Auburn to facilitate the set-up, tear -down, and event progress throughout the day of. Advertising to vendors is usually sent 3-4 months in advance, but as they have not changed the date and it is the same vendors year after year, it is customary only and not necessary. Rocky replied to a question regarding food stating Page 2 of 4 that it is free, but a suggested donation is with it. When the event is being sponsored, they offered lunch for free with no suggested donation as it is covered by the sponsors. Rocky stated that he would be willing to share his vendor list and budget with the commission in the planning of our own resource fair. Commissioner Catherine North will follow-up with Rocky. Commission Dziak noted that she has worked with wellness fairs in her employment history and has a lot of contacts to bring to the table. Commissioner North is interested in including presentations, and also looking to the Federal Way Mirror as a sponsor. She mentioned that we need to do more than just talk about it and need to start making plans to continue. Various topics were discussed such as reaching out to senior housing, city representatives, companies that offer discounts to seniors, transportation, location, deadlines, and breaking into sub- committees for all aspects of the planning of this fair. Vice Chair Bostic asked all commissioners to bring more concrete ideas with them to the next meeting, and at that meeting they will assign sub -committees to get to work on their individual items. Deputy Mayor Honda noted that the Community Center would serve as a better venue than the PAEC, with room to expand and grow. C. COUNCIL PRESENTATION DISCUSSION Deputy Mayor Honda noted that there will be a proclamation given out at the Council meeting on 5/3/22 for the seniors for Aging American's Month, and that after that proclamation is given, the Senior Advisory Commission will be given 5 minutes to present to Council. Vice Chair Lana Bostic noted that she had been thinking about what to present and narrowed it down to: the history of the commission, number of people involved, the mission of the commission, process of building/printing/disbursing the brochure, and upcoming ideas/plans that the commission has. Deputy Mayor Honda noted that the purpose of this presentation is to introduce the Council to the Senior Advisory Commission and to the public, putting names with faces. Commissioner Catherine North noted that all the Commissioners should stand near the podium during the presentation. Vice Chair Bostic stated that she and Chair Debbie Harvey will do the presentation; Chair Harvey to talk about this history and mission; Vice Chair Bostic to talk about the brochure; Commissioner North to give a very short presentation about the Resource Fair. D. ADDED ITEM — SENIOR ADVISORY COMMISSION BUDGET Deputy Mayor Honda introduced that 2022 is a building year for the biennium budget which will be in effect for years 2023-2024. Since the Senior Advisory Commission is under the Council, any activities or funding will need to come from the Council's budget. She requested an estimate for budgetary needs at the next meeting, however, certain items were noted by the Commissioners including printing of new brochures (x2 for 2023 & 2024), Health & Resource Fair (x2 for 2023 & 2024). Vice Chair Bostic noted that we will need another printing of the brochures prior to the end of 2022. Pastor Colleen noted that she has already done the budget for Steel Lake Presbyterian for 2022 and 2023, and they would once again be able to donate $2000 towards the printing of the brochures in both 2022 & 2023. Commissioner Dziak noted that she would like to start up a neighborhood awareness program. Amy Glandon brought up the Adopt -A -Senior Christmas outreach, and was informed that this was not related to the Senior Advisory Commission. Vice Chair Bostic recommended that the Commission take on another senior care facility for an outreach at the holidays, for instance "Socks Page 3 of 4 for Seniors". All these ideas and estimated budgets will be revisited at the 5/18/22 meeting, especially after receiving a rough budget from Rocky. 5. STAFF REPORT • Deputy Mayor Susan Honda mentioned that there is a Utility Tax Rebate Program which has not been taken advantage of in its entirety. The applications for the 2021 year close on 5/30/2022. The only requirements for taking advantage of this program is to be a resident living within the city limits of Federal Way, utilities with paid balances in your name, and income qualified based on tiered criteria. Amy Glandon to send out information to the Commission after the meeting to encourage signing up. Deputy Mayor Honda noted that today is Administrative Professionals Day, and thanked Amy Glandon for her work with the Council and the Commission. She received many thank you's from the Commissioners present as well. • Commissioner Frank Fields noted that there is a new trend at senior facilities forcing an automatic payment option, using a 3rd party system, that is overcharging on their services. Commissioner Tammy Dziak mentioned contacting the ACLU or Attorney General for assistance to stop this. Deputy Mayor Susan Honda noted that she spoke with Sarah Bridgeford, Community Services Manager, regarding senior financial aid. The commission requested that Sarah come and speak at the next meeting regarding these financial opportunities. Amy Glandon to follow-up with Sarah. • Vice Chair Lana Bostic noted that the brochure will need editing. Per Deputy Mayor Susan Honda, Chair Debbie Harvey will divide the book up to the commissioners to go through and edit, sending revisions to Amy Glandon. Commissioner Frank Fields also noted that he will draft the letters while Deputy Mayor Honda follows up with the attorneys to see what the Senior Advisory Commission could do. 6. NEXT MEETING — Wednesday, May 181", 2022 at 2:00pm in the Hylebos Room. A Zoom Option will also be available. 7. ADJOURN —The meeting adjourned at 4:01pm. Attest: Amy Glandon, Executive Assistant to Council Approved by Senior Advisory Commission: Page 4 of 4