06-14-2022 PRHSPSC PKTCity of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
June 14, 2022
5:00 p.m. Federal Way City Hall — Council Chambers
MEETING AGENDA
Notice: Due to Governor Inslee's Proclamation 20-28, the Mayor and Council encourage you use one of the following ways to participate
in the meeting remotely if you are unable to attend in person:
Click Here to Watch Online Live Streaming Video of the Meeting
} Listen to the live meeting: (888) 788-0099 or 253-215-8782 Meeting ID: 691 054 979 and
password: 442570
Sign -Up* here to give citizen comment during the meeting (via calling -in)
Click Here to submit written comments to the PRHSPS Committee Meeting
Watch from the Zoom mobile app with meeting: 691054979 and password: 442570
To ensure your comments are received and processed your request must be submitted at least 1-hour prior to the
start of the meeting
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Topic Title/Description Presenter Page Action Council
A. Approval of May 10, 2022 Minutes
B. 2023 SKHHP Work Plan and Budget
C. Arts Commission and Federal Way Performing Arts
Foundation MOU
D. Report on PAEC Operations
E. Internet Crimes Against Children ("ICAC") Interlocal
Agreement between the Seattle Police Department and
Federal Way Police Department
Committee Members
Jack Walsh, Chair
Lydia Assefa-Dawson
Erica Norton
3
Angela San N/A
Filippo
Geddes 5
Gressett 9
or Info
Action
Information
Only
Action
Information
Only
Neal 13 Action
Date
N/A
N/A
Consent
6/21/22
N/A
Consent
6/21/22
City Staff
John Hutton, Parks Director
Mary Jaenicke, Administrative Assistant II
K:\PRHSPS Committee\2022\06-14-2022 Agenda.doc
Topic Title/Description Presenter Page Action Council
or Info Date
F. Edward Byrne Memorial Justice Assistance Grant (JAG) Neal 41 Action Consent
Program for Fiscal Year (FY) 2021 6/21/22
G. Purchase of Portable Surveillance Camera Trailers Neal 71 Action Consent
6/21/22
H. Agreement Between the Washington Traffic Safety Neal 81 Action Consent
Commission (WTSC) and the Federal Way Police 6/21/22
Department to Provide Grant Funding for Traffic
Enforcement
4. OTHER
5. FUTURE MEETING:
The next PRHSPS meeting will be July 12, 2022 at 5:00 p.m.
6. ADJOURNMENT
The Council Committee may add items and take action on items not listed on the agenda at any regularly
scheduled meeting.
Committee Meetings are video recorded and may be televised on Government Access Channel 21. To view Committee
Meetings online please visit FWTV at www.citvoffederalway.com.
Committee Members
Jack Walsh, Chair
Lydia Assefa-Dawson
Erica Norton
City Staff
John Hutton, Parks Director
Mary Jaenicke, Administrative Assistant II
K:\PRHSPS Committee\2022\06-14-2022 Agenda.doc
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, April 12, 2022
5:00 p.m.
SUMMARY
Committee Members Present: Council members Assefa-Dawson and Norton
Committee Member Present Via Zoom: Chair Walsh
Council Member Present: Council President Kochmar
Council Member Present Via Zoom: Deputy Mayor Honda
Staff Members Present: Joanna Eide, Assistant City Attorney, Autumn Gressett, Contract
Administrator, John Hutton, Parks Director and Mary Jaenicke, Administrative Assistant II.
Guests: Brian Hoffman, General Manager of Spectra, Lamont Styles, Rugged Genius Media and
Winston Bell, Executive Director of Game of Life.
Committee member Assefa-Dawson called the meeting to order at 5:00pm
BUSINESS ITEMS
Public Comment: None
Approval of Minutes
Chair Walsh motioned to approve the April 12, 2022 minutes as written. Committee member
Norton seconded. Motion passed.
Access to City Facilities for Select Community Groups
Lamont Styles presented the background information. Rugged Genius is a locally based media group that
is focused on changing the culture of modern-day media through teaching youth about the different
aspects of media and how to create and build a positive narrative. Mr. Styles stated that Rugged Genius
had a show at the Knutzen Family Theatre (KFT). The show was successful, very well attended and they
were asked when they would do a show again. Mr. Styles spoke about the contract that Centerstage has
with the City to manage Knutzen Family Theatre and they want that same opportunity. They would also
like to have access to City facilities and partner with community -based organizations. Committee
member Norton asked Mr. Styles what specifically are they're asking for. They would like access to the
classrooms and gym at the Community Center and theater space at KFT. Mr. Styles stated that they can
fill any space that is available. Deputy Mayor Honda explained that Centerstage had a management
contract agreement with KFT. It wasn't just for their use of the Theater; it was to manage the Theater.
Council President Kochmar and Deputy Mayor Honda stated that they need to be fair and equitable with
all groups. Winston Bell stated that they have formal partnerships with the School District and they will
be doing two Saturday dance classes for the district. Mr. Bell's is also leading an emotional fitness
therapeutic class for there. Mr. Bell spoke about their partnerships that they have in the community. They
are looking for a permanent space to serve the young people in the community. Staff Hutton clarified that
Centerstage still has a management contract partnership with the City. The City does have the ability to
rent space that Centerstage is not using. Centerstage is responsible for providing tech support for any
group that rents the Theatre. A long discussion was held regarding programming opportunities at the
city's facilities. The committee requested that they put together a proposal in writing to present to the
City Council that includes information on what they would like to use and when they would like to use it.
Report on PAEC Operations
K:\PRHSPS Conimittee\2022\05-10-2022 Minutes.doc
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, May 10, 2022 Summary
Page 2
Report on PAEC Operations
Staff Gressett provided an update on the Performing Arts and Event Center (PAEC) for the months of
March and April. The building is up and running and building usage is steadily increasing. The resident
art groups are back in the building. Other events held included the Glenn Miller Orchestra, Golden Girls
Puppet Parody Show, a Celebration of Life and a wedding. They are starting to move forward on the
update to the art landscape project and several building maintenance issues. Council and the Committee
asked questions regarding Financials, the landscaping, the Tacoma Ballet, parking and the possibility of
giving tickets at a discount.
Sacaiawea Park — PSE Easement for Guy Wires
Staff Hutton provided the background information. The Public Works Department is working to
construct the Pacific Highway S Non -Motorized Corridor Project. Because of the expansion, utilities will
need to be relocated. This will require PSE to move to power poles within the Right -of -Way (ROW). The
poles will stay in the ROW, but the guy wires that support the poles will be in a very small area of Parks
Department Property in Sacajawea Park. There will be no impact to the Park. Chair Walsh moved to
forward the proposed easement to the May 17, 2022 consent agenda for approval. Committee
member Norton seconded. Motion passed.
Other Business
None
NEXT REGULAR MEETING
June 14 2022
ADJOURNMENT
Meeting adjourned at 6:03 p.m.
4
COUNCIL MEETING DATE: June 21, 2022 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: ARTS COMMISSION AND FEDERAL WAY PERFORMING ARTS FOUNDATION MOU
POLICY QUESTION: Should the City Council approve an MOU between the Arts Commission and the Federal
Way Performing Arts Foundation regarding funding to support the Arts Explosion event planned for June 2023?
COMMITTEE: PRHSPS MEETING DATE: June 14, 2022
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REeoRT Bv: CodyGeddes,,ILecreation ManagBE Parks
er
Attachments: 1. Staff Report
2. MOU
Options Considered:
1. Approve the proposed Arts Commission MOU.
2. Do not approve proposed Arts Commission MOU and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1.
MAYORAPPROVAL: & DIRECTOR APPROVAL:_.+I/�Zm'
COMMITTEE RECOMMENDATION: I move to forward the proposed Arts Commission MOU to the June 21, 2022,
consent agenda for approval.
Committee Member Committee Member
Committee Chair -
PROPOSED COUNCIL MOTION:
"I move approval of the proposed Arts Commission MOU. "
(BELOW TO BE COMPLETED B Y CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL p
❑ DENIED
First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING
(ordinances only) ORDINANCE N
REVISED - 42019
RESOLUTION B
CITY OF FEDERAL WAY
MEMORANDUM
DATE: 6/14/2022
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Cody Geddes, Recreation Manager
SUBJECT: Arts Commission — Arts Explosion MOU
Financial Impacts:
OJ,AAA vvv �I �11c /C/_J hr�� %,utiiiiiissI nuagei will be set asiae as a contingency for any cost
overruns not able to be covered by funds raised through grants or sponsorships obtained for
this event. Any contingency funds not used for the Arts Explosion event will be re -allocated
to an approved workplan expense (most likely a traffic graphic project).
Background Information:
At the December 2, 2021, Arts Commission meeting the current Arts Commission reviewed
and voted on a workplan for 2022, that included the Arts Explosion event at the Performing
Arts and Events Center (PAEC). The Arts Explosion is a multi -faceted arts event that will
include local artists, and offer a free art event to the Federal Way community through
performance and visual mediums. The event is currently scheduled to take place at the
PAEC on June 2-4, 2023.
The Arts Commission does not currently have the funding to support the event in full in its
budget. To forge a path to fund the Arts Explosion event, the Arts Commission has been
working with the Federal Way Performing Arts Foundation (Foundation) for an MOU to
create a funding solution. An MOU between the Arts Commission and the Foundation to
work together to obtain funding for the event will allow more grant opportunities through the
Foundation's 501(c)(3) status. Among the items included in the MOU are funding deadlines
and roles and responsibly of each party regarding the event. Because the envisioned budget
for the Arts Explosion event is in excess of $20,000 and the MOU will be involving the
funds for the event, the Arts Commission is bringing the MOU to the Council for its review
and approval.
6 Rev. 7/ 18
MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF FEDERAL WAY ARTS COMMISSION
AND
FEDERAL WAY PERFORMING ARTS FOUNDATION
THIS MEMORANDUM OF UNDERSTANDING (" MOU") is made this day of
2022, by and between the undersigned representatives of the Federal Way Performing Arts
Foundation ("Foundation"), a Washington State non-profit corporation, and the City of Federal Way Arts
Commission ("Commission").
The parties have met several times to clarify the responsibilities detailed in this agreement that each party will
assume toward the "Arts Explosion" ("AE") exhibition planned for June 2-4, 2023, at the Federal Way
Performing Arts and Event Center ("PAEC").
Parties agree:
(a) The Commission has set the following fundraising milestones which, if not met, the Foundation reserves
the right to terminate this MOU:
1. Total $10,000 AE funds committed by Nov 30, 2022.
2. Total $20,000 AE funds committed by Jan 30, 2023.
(b) All marketing, advertising, program and sponsorship materials will feature both the Foundation and
Commission logos and names, and listed as "Brought to you by:"
(c) Responsibilities of the Foundation:
1. All sponsorships and grant revenues from city, county, state, federal and private grants will be made
payable to the Foundation. The Foundation will sign and submit all grant applications and receive all
sponsor and grant funds. The Foundation will account for AE funds received as restricted and
separate from other Foundation funds and will report funds received to the Commission regularly.
2. The Foundation will pay for event -related expenses up to the amount of event sponsorship and grant
event revenues collected, upon presentation of either an invoice or request for reimbursement with
original receipts, no later than 30 days after the event. Event -related expenses include, but not limited
to, the PAEC rental contract, marketing activities, program printing, display equipment and materials,
and artist prize monies. The Foundation will in no way be responsible for any expenses beyond any
grants and sponsorships received.
3. Any surplus revenues received by the Foundation that are not used to cover the event -related expenses
in #2 above will be held by the Foundation in reserve for future AE events for up to five years. If at
the end of five years from the date of this event the surplus funds have not been used, they will be
considered unrestricted funds for the use of the Foundation's mission.
(d) Responsibilities of the Commission:
1. The Commission will be responsible for any AE expenses that exceed revenues collected by the
Foundation. The Commission intends to have $3,000 contingency amount of budget funds reserved in
the case of any cost over -runs.
2. The Commission will receive revenues from Artist fees for participation in the AE event and Artist
sales during the AE event.
3. Preparing all grant applications for the Foundation's signature and completing all required follow-up
grant reporting for the Foundation's submittal, with input from the Foundation.
4. Soliciting Sponsors,
5. Soliciting Artists.
6. Obtaining the rental contract and managing all interactions with the FW PAEC, including insurance.
7. Conducting Marketing / Advertising for the AE event.
8. Event Operations, including:
• Interfacing with Artists, hanging of artwork, and conducting set-up & take -down.
• Jury the artists, select Judges.
Page 1 1 2
• Balloting by judges, Mayor & City Council, public.
• Friday red -carpet event.
• Program, Displays, Prizes.
(e) Staffing for the event will be provided by the Arts Commissioners, volunteers, and City staff at no charge
to the event, as well as contracted PAEC employees. Foundation board members will not be required to
be present at the event but are welcomed to participate and volunteer to staff the event.
This Memorandum of Understanding constitutes the entire agreement between the above -named parties.
No waiver, change, modification or termination of this Agreement is valid or binding unless agreed to in
writing and signed by both parties.
IN WITNESS, the Parties execute this Memorandum of Understanding below, effective the last date written
below.
CITY OF FEDERAL WAY
ARTS COMMISSION
By:
v ic'Kie Chyiiowetii, Chair
Date:
FEDERAL WAY PERFORMING ARTS FOUNDATION
Mary Gates, President
Date:
Page 2 12
f
COUNCIL MEETING DATE N/A ITEM #: N
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: REPORT ON PAEC OPERATIONS
POLICY QUESTION: N/A
COMMITTEE: PRHSPS MEETING DATE: 6/14/2022
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ Resolution ® Ot—Information
❑ City Council Business Onlyher
STAFF REPORT BY: Autumn_Gressett, Contract Administrator DEPT_Parks/PAEC
Attachments: REPORT ON PAEC OPERATIONS
Options Considered: N/A
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL• DIRECTOR APPROVAL:In aare Du
connaicoa w
InguVD. n¢ Initiewea te
COMMITTEE RECOMMENDATION: N/A
Committee Chair Committee Mcmber Committee Member
PROPOSED COUNCIL MOTION: N/A
ELOWTO BE COMPLETED BY CITY CLERK'S OFFICE
COUNCIL ACTION: COUNCIL BILL ❑ APPROVED
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED - 42019 RESOLUTION #
41
Performing Arts and Event Center Presenter: Autumn Gressett
Monthly Report —June 2022
Presented at Parks, Recreation, Human Services & Public Safety Committee
June 14, 2022 5:00pm
• Total Usage Days — May 19 (vs. 7 in 2021)
• Theater Rentals/PAEC Presents Held in May
■ Wednesday rehearsals Federal Way Youth Symphony
■ 5/5, 7 Federal Way Chorale Rehearsals and Performance
■ 5/6 Satinder Sataaj Concert Sold Out
5/8 Soul of a Women Concert
■ 5/12-18 Auburn Symphony Orchestra Rehearsals and Performance
■ 5/20 Washed in Black Concert
■ Two rental events cancelled — Seattle Mens/Womens Choir & Punjabi Mela Concert
• Event Space Rentals Held in May
® Amazon driver training parking lot/patrons lounge 4 days
® 5/4 — Greater Federal Wav Chamber Luncheon
® 5/18 — Greater Federal Way Chamber Business After Hours
® 5/21— South King County Athletic Scholarship Fundraiser Luncheon
5/23-28 — Connections Academy Testing
® 5/14 Touch A Truck in Parking'Lot
• GM — participated in Bi-Weekly regional GM conference calls
• GM — participated in monthly Gala and Foundation Board meetings
• OVG Bi-Weekly regional booking calls, Bi-Weekly national booking calls
• Finalizing 2022/2023 PAEC Presenting Performances
• Fully transitioned to ETIX Ticketing system
• Re -Design of PAEC Website
• Installed privacy blinds in Green Room
• Repaired and installed new irrigation throughout the grounds
• Landscaping on —going
• Replaced 6 additional vandalized landscaping lights (26 total in two months)
• Lobby window shattered, glass replacement 10-12 weeks out
• Hired Director of Finance
Website Metrics
Unique Pageviews 8,158
Total Pageviews 10,040
Email Statistics
Messages Sent 8,427
Open Rate 30%
Click Rate 2%
Social Media (Facebook) last 28days
Page Likes 3,353
Post Reach 45k
Engagements 4k
10
1
Performing Arts and Event Center
Monthly Report —June 2022
Presenter: Autumn Gressett
7
8
+1
Total Rehearsal Days
Performing Arts Rentals
0
2
+2
PAEC Presents Series
0
3
+3
Arts 4 Youth Matinees
0
0
0
Minor Concerts
0
1
+1
Meetings
0
5
+5
Total Number of Events
7
19
+12
Total Number of Tickets Sold
0
2310
+2310
Total Gross Ticket Revenue
$ .00
$ 118,686.00
+118,686.00
Total Gross Rental Revenue
$5,750.00
$ 55,343.00
+$49,593.00
Total Gross Food & Beverage Revenue
$ .00
$ 9,360.00
+$ 9,360.00
"'Federal Way youth Symphony Rehearsals per You are at no Cost to RAO
Approximate cost to the PAEC per week: $155 in Labor+$250 per rehearsal day In Utilities = $405
Four times per month = $1620/month. (Approximate yearly cost $19,440.0)) this is just rehearsals and does not include 3 performances per year.
UPCOMING EVENTS
June 1— Greater Chamber Luncheon
June 4- Federal Way Youth Symphony Performance
June 5- WA Wrestling Hall of Fame Induction Ceremony
June 9 - Summitt HS Graduation Ceremony
June 10 - Federal Way Public Schools Graduation Ceremonies (Four)
June 11- WNBF/INBF Natural Columbia Classic
June 10 - Washington Chamber Ensemble Concert
June 17—Private Engagement Party
June 18 - Native Comedy Jam
June 19 - Northwest Sound Concert
June 28-Goodman Real Estate
June 29- Inspire WA Public Meeting
11 2
Federal Way
Centered on Opportunity
This page was intentionally left blank.
12
COUNCIL MEETING DATE: June 21, 2022 _ _ ITEM #_ _
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: INTERNET CRIMES AGAINST CHILDREN ("ICAC") INTERLOCAL AGREEMENT BETWEEN THE
SEATTLE POLICE DEPARTMENT AND FEDERAL WAY POLICE DEPARTMENT.
POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department agree to an ICAC Task
Force Interlocal Agreement with the Seattle Police Department?
COMMITTEE: PRHS&PSC MEETING DATE: June 14, 2022
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: DEPT: -
Attachments: 1. Staff Report
2. ICAC Task Force Agreement
3. ICAC Task Force Program
Options Considered:
1. Approve the proposed agreement.
2. Do not approve the proposed agreement and provide direction to staff.
MAYOR'S RECOMMENDATION: /Option 1.
MAYOR APPROVAL: �4j 7 o DI RECTOR APPROVAL:
!/7J—•Lr r ti� Irma miiiai ,e
oi' m mnmw
COMMITTEE RECOMMENDATION: "I move to forward the proposed Agreement to the May 17, 2022, consent
agenda for approval. "
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the proposed Agreement, and authorize the Chief of
Police to execute said agreement. "
IBELOWTO BE COMPLETED BY CITYCLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL
❑ DENIED First reading
❑ TABLED/DEFERREDMO ACTION Enactment reading
❑ MOVED TO SECOND READING (on ircances only) ORDINANCE k
REVISED-112019 RESOLUTION N
13
CITY OF FEDERAL WAY
MEMORANDUM
DATE: June 14, 2022
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Internet Crimes Against Children (ICAC) Task Force Interlocal
Agreement
Financial Impacts:
There is no cost to the Federal Way Police Department (FWPD) to be part of this Internet
Crimes Against Children (ICAC) Task Force and Interlocal Agreement.
Background Information:
The FWPD is part of the regional Internet Crimes Against Children (ICAC) Task Force and
as such investigates crimes involving sensitive materials. This Task Force is maintained by
an Interlocal Agreement, for which the Seattle Police Department is the lead agency.
This interlocal agreement between FWPD and the Seattle Police Department continues the
FWPD's participation in the ICAC Task Force, and allows FWPD to receive training,
equipment, and assistance to conduct investigations under its jurisdiction.
14 Rev. 7/18
SEATTLE
kSl �� IBE9
POLICE
INTERAGENCY AGREEMENT
BETWEEN
THE WASHINGTON STATE INTERNET
CRIMES AGAINST CHILDREN TASK FORCE
ACTING THROUGH THE CITY
OF SEATTLE POLICE DEPARTMENT
►1T]
FEDERAL WAY POLICE DEPARTMENT
This Interagency Agreement is entered into by and between the Washington State Internet
Crimes against Children Task Force (WA ICAC TF), acting through the City of Seattle Police
Department and FEDERAL WAY POLICE DEPARTMENT (Affiliate Agency) acting through its duly
authorized representative.
WHEREAS, The United States Department of Justice (DOJ) Office of Juvenile Justice and
Delinquency Prevention (OJJDP) have created the Internet Crimes Against Children (ICAC)
Task Force Program, which is a national network of state and local law enforcement
cybercrime units. The mission of the national ICAC Task Force Program is to assist state and
local law enforcement agencies develop an effective response to technology -facilitated child
sexual exploitation and Internet crimes against children. This assistance encompasses
forensic and investigative components, training and technical assistance, victim services,
prevention and community education. Due in large part to the technological aspects of these
cases, the ICAC Task Force Program promotes a multi -jurisdictional, multi -agency, team
approach to investigating and prosecuting ICAC cases; and
WHEREAS, the ICAC Task Force Program is a national network of 61 coordinated task forces
representing more than 3,500 federal, state, and local law enforcement and prosecutorial
agencies with each task force having an agency designated by the OJJDP as the "Lead Agency'
which is the law enforcement agency that is awarded federal funding to serve as the "Lead"
"Agency" for the corresponding Task Force.
WHEREAS, the SPD has been designated by the OJJDP as the "Lead Agency" to oversee the
multi -jurisdictional Washington State Internet Crimes Against Children Task Force (WA
ICAC TF) intended to combat crimes related to the sexual exploitation, enticement and
victimization of children through the Internet, online communication systems,
telecommunications technology and other computer technology; and
Page 1 of 7
15
WHEREAS, the SPD is the recipient of a Federal grant through the OJJDP to assist in the
investigation and prosecution of Internet crimes against children; and
WHEREAS, the SPD will assist law enforcement agencies in Washington State to increase
their computer forensic capabilities and receive appropriate training to investigate Internet
related cases; and
WHEREAS, agencies that agree to work with the SPD as the "Lead Agency" shall be identified
in the program as an "Affiliate" or "Affiliate Agency" will execute this signed agreement
under the authorization of the proper authority of said agency following all of the terms,
conditions and tenets contained herein.
NOW THEREFORE, the parties hereto agree as follows:
This Interagency Agreement contains thirteen (13) Articles.
ARTICLE I TERM OF AGREEMENT
Affiliate Agencies may withdraw from this Interagency Agreement and new Affiliate
Agencies may be added by executing an Interagency Agreement with the SPD in substantially
the same form as this Interagency Agreement. The term of this Interagency Agreement shall
be in effect until terminated pursuant to the provisions hereof. Either agency may cancel
this agreement with (30) thirty days of written notification to the other agency. Said
notification must be provided from the appropriate authorized authority within that agency.
Upon receipt of the written notification the SPD will permanently remove the agency from
Affiliate Agency status with the ICAC Program.
ARTICLE II OPERATIONAL STANDARDS
Affiliate Agencies agree to adhere to the ICAC Task Force Program Operational and
Investigative Standards, attached to and made part of this Agreement, as Attachment A. The
undersigned law enforcement agency agrees to investigate ICAC cases within their
jurisdiction and assist other jurisdictions to investigate these cases.
Affiliate Agencies agree to participate on the Washington Internet Crimes Against Children
Task Force that is overseen by the SPD.
Affiliate Agencies agree to use only sworn law enforcement investigators to conduct ICAC
investigations. Each investigator involved with undercover operations must receive ICAC
Program training prior to initiating proactive investigations and shall submit reports of all
undercover activity to the SPD ICAO.
Affiliate Agencies agree to conduct reactive investigations where subjects are associated
within the Affiliate Agencies jurisdiction, including investigations of child pornography,
Cybertip (CT) referrals from the National Center for Missing and Exploited Children
(NCMEC), Internet Service Provider (ISP) and law enforcement referrals, and other ICAC-
related investigations. Additional case initiations may develop from subject interviews,
Page 2 of 7
16
documented public sources, direct observations of suspicious behavior, public complaints,
etc.
Affiliate Agencies agree to record and document all undercover online activity. Any
deviations from this policy due to unusual circumstances shall be documented in the relevant
case file, reviewed and authorized by the ICAC Unit Commander, or equivalent, for that
agency.
Affiliate Agencies agree to provide the SPD with access to all ICAC investigative files
including, without limitation, computer records, in order to ensure compliance with all
national ICAC standards.
Affiliate Agencies agree to locate its ICAC investigators in secured space, to be provided by
the Affiliate Agency, with controlled access to all equipment, software, and investigative files.
At a minimum, information should be maintained in locked cabinets and under control of
each Affiliate Agencies ICAC personnel, with restricted access to authorized personnel.
Affiliate Agencies agree to conduct education and prevention programs to foster awareness
and provide practical, relevant guidance to children, parents, educators, librarians, the
business and law enforcement communities, and other individuals concerned about Internet
child safety issues. Presenters shall not discuss ongoing investigative techniques and
undercover operations utilized by the WA ICAC TF, its Affiliate Agencies or the national ICAC
Program.
Affiliate Agencies agree to be responsible for proper maintenance and use of any equipment
purchased with OJJDP Grant funds and loaned to an Affiliate Agency by the SPD. Upon
termination of this Interagency Agreement, ownership of equipment, hardware, and other
non -expendable items will revert to the SPD.
Affiliate Agencies agree to utilize applicable State and Federal laws to prosecute criminal,
civil, and forfeiture actions against identified violators, as appropriate.
Affiliate Agencies shall maintain accurate records pertaining to prevention, education and
enforcement activities, to be collected and forwarded not less than monthly to the SPD ICAC
Commander, Seattle Police Department, PO Box 34986, Seattle, WA 98124-4986, or in the
ICAC Data System (www icacdatasystem coml for national statistical reporting purposes.
Affiliate agencies are encouraged to forward all significant cases and/or press releases to
SPD ICAC (apd wa icacCalsea[tle eov) for inclusion in reports to national ICAC program.
ARTICLE III SUPERVISION
Each Affiliate Agency will be responsible for the day-to-day operational supervision,
administrative control, and personal and professional conduct of its officers and agents
assigned to assist the WA ICAC TF. WA ICAC TF investigations are a cooperative effort and
investigative decisions will be a joint process guided by the WA ICAC TF standards.
Page 3 of 7
17
ARTICLE IV JURISDICTION
The principal sites of WA ICAC TF activities will be in the respective jurisdictional area of
each Affiliate Agency. Nothing in this agreement shall otherwise limit or enhance the
jurisdiction and powers normally possessed by an Affiliate Agency's employee(s) as a
member of the WA ICAC TF. Affiliate Agencies may on occasion be referred investigations
that are outside of the physical boundaries of their respective municipalities due to specific
needs, capabilities or expertise as identified by the WA ICAC TF Lead Agency. Affiliate
Agencies agree to take these referrals and conduct appropriate investigations in
conformance with the ICAC Operational Standards, investigative or operational training, and
their agency policing policies.
ARTICLE V EVIDENCE
Seized evidence and any other related forfeiture will be handled in a manner consistent with
the seizing law enforcement agency's policies.
ARTICLE VI INSURANCE AND LIABILITY
Each Affiliate Agency shall maintain sufficient insurance coverage or a fully funded self-
insurance program, approved by the State of Washington, for the protection and handling of
the liabilities including injuries to persons and damage to property. Each Affiliate Agency
agrees to maintain, at its own expense, insurance or self-insurance coverage for all of its
liability exposures for this Agreement and agrees to provide the City of Seattle with at least
30 days prior written notice of any material change in the Affiliate Agency's liability
coverage.
ARTICLE VII REPORTING STANDARDS
Using a process provided by the SPD, each Affiliate Agency shall submit monthly statistics to
the SPD on all ICAC investigations or other investigative work pertaining to the sexual
exploitation of children via the Internet. These statistics shall be submitted in the
appropriate format by the 10th day of each successive month that the statistics were acquired
and shall include data on all related investigations opened or closed during the month in all
of the categories as designated on the provided form.
In addition, a breakdown or summary of basic case data shall be included for each sexual
exploitation of a minor (child pornography) case, and/or criminal solicitation of a minor
(enticement/traveler) case investigated by an Affiliate Agency along with references to any
local media reporting on the investigation. The SPD will be responsible for all required
reporting to the OJJDP.
ARTICLE VIII TRAINING
Affiliate Agencies shaII make every effort to make investigators designated as Task Force
Members available for applicable specialized training provided through the national ICAC
Program and other appropriate training programs. The SPD will review training requests
and provide funding for ICAC-approved training when appropriate. This funding will include,
Page 4 of 7
18
but is not limited to; WA ICAC TF hosted, or sponsored or facilitated training through the
national ICAC Programs authorized vendors.
Affiliate Agencies seeking funding assistance will be required to submit requests at least
thirty (30) days in advance in writing and to comply with the procedures set forth in a
separate Interagency Agreement for funding requests. A sample of this Interagency
Agreement is available upon request but in no way is tacit or expressed authorization of
requested funding or financial assistance given in advance. Funding under the Interagency
Agreement is limited to the available funds that are received by the SPD under the OJJDP
Grant program for the national ICAC program.
ARTICLE IX CONFIDENTIALITY
The parties agree that any confidential information pertaining to investigations of WA ICAC
TF will be held in the strictest confidence, and will only be shared with other Affiliate
Agencies or other law enforcement agencies not participating in the WA ICAC TF where
necessary or as otherwise permitted by federal and/or state law.
ARTICLE X COMPLIANCE WITH EQUAL OPPORTUNITY LAWS
To the extent required by law, the Affiliate Agency shall comply with all applicable laws,
standards, orders and regulations regarding equal employment which are applicable to the
Affiliate Agency's performance of this Interagency Agreement, including Rules of Practice for
Administrative Proceeding to Enforce Equal Opportunity under Executive Order No. 11246,
title 41, subtitle B, Chapter 60, part 60-30, which are incorporated herein by reference.
ARTICLE XI GOVERNING LAW AND VENUE
This Interagency Agreement is governed in all respects by applicable local, State, and Federal
laws which shall supersede any provisions made in this Interagency Agreement to the
contrary. Any provision effected will not negate the rest of the Interagency Agreement. In
case any one or more of the provisions contained in this Interagency Agreement shall be held
to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provision thereof and this Interagency Agreement
shall be construed as if such invalid, illegal or unenforceable provision had never been
contained herein. Exclusive venue is in Seattle, King County, Washington.
ARTICLE XII EFFECTIVE DATE
This Interagency Agreement shall be effective on June 1, 2022 and continue for three (3)
years. Upon expiration this Interagency Agreement shall be renewed until such time as
federal funding for the ICAC Task Force Program ends or the Interagency Agreement is
canceled by either party upon 30 days' written notice delivered to both parties as delineated
in ARTICLE I TERM OF AGREEMENT. This Interagency Agreement may be executed in
multiple counterparts, each of which shall be deemed to be an original, but all of which, taken
together, shall constitute one and the same agreement.
Page 5of7
19
The additional or deletion of Affiliate Agencies to or from this Interagency Agreement shall
not affect the Interagency Agreement with the remaining Affiliate Agencies.
This Interagency Agreement can be amended or replaced in the event of new requirements
under the national ICAC Task Force Program or as designated by law or other proper lawful
authority.
ARTICLE XIII AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in writing
and signed by authorized representatives of the parties hereto. The parties hereto expressly
reserve the right to modify this Agreement, by mutual agreement.
Page 6 of 7
20
WASHINGTON STATE
INTERNET CRIMES AGAINST CHILDREN
TASK FORCE
INTERAGENCY AGREEMENT
EXECUTED BY
The SEATTLE POLICE DEPARTMENT (SPD),
a department of the City of Seattle, hereinafter referred to as "SPD",
Department Authorization Representative:
Lt. Ben Morrison
PO Box 34986
Seattle WA 98124-4986
The FEDERAL WAY POLICE DEPARTMENT,
a department of the City of Federal Way, hereinafter referred to as "FWPD",
Department Authorized Representative:
Andy J. Hwang, Chief of Police
3332E 81h Ave S
Federal Way, WA 98003
In Witness, Whereof, the parties have executed this Agreement by having their
representatives affix their signatures below.
FEDERAL WAY POLICE DEPARTMENT
Andy J Hwang, Chief of Police
Date:
SEATTLE POLICE DEPARTMENT
Adrian Diaz, Interim Chief of Police
Date:
Page 7of7
21
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
Internet Crimes Against
Task Force Program
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
22
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
Table of Contents
Definitionsof Terms.....................................................................................................................
2
1.
Purpose of the ICAC Standards...........................................................................................
4
2.
ICAC National Program.......................................................................................................
5
3.
Oversight of the ICAC Program...........................................................................................
6
4.
Selection and Retention of Task Force Members................................................................
7
5.
Training................................................................................................................................
8
6.
Case Management................................................................................................................
9
7.
Task Force Reporting Requirements to OJJDP......................... .....................
I ................ ... 10
8.
Investigations.....................................................................................................................
11
9.
Work Environment and Equipment....................................................................................
14
10.
Victim Identification..........................................................................................................
15
11.
Public Awareness and Community Outreach.....................................................................
16
12.
Media Relations and Media Releases.................................................................................
17
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 1 of 1.7
23
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
Definitions of Terms
Applicability of Terms
Although some of the definitions below may be generally applicable to law enforcement, they
are intended for use in the interpretation of these Standards. As such, where any term defined
below is capitalized in these Standards, the Standards are referring to that term as defined below.
By contrast, where any term defined below is not capitalized in these Standards, the Standards
are referring to that term as it is used generally in the field of law enforcement. Additionally, the
capitalized terms have been italicized to ease their recognition.
"Affiliate" or Affiliate Agency" is an agency that is working with a Lead Agency as part of a
regional or state ICAC Task Force. An Affiliate has agreed in writing to adhere to these
Standards.
"Authorized Personnel" are Members who themselves lack powers of arrest but have been
authorized by their respective agency to participate in Investigations and are being supervised by
Sworn Personnel.
"Commander" is the Member of a Lead Agency who has been designated by that Lead Agency
and recognized by OJJDP as the leader of the corresponding Task Force.
"CEOS" is the Child Exploitation and Obscenity Section of the Criminal Division of the
Department of Justice.
"Contraband Image" is a visual depiction in any form (including printed/digital or video) of
child sexual exploitation as defined by federal and/or state statute.
"Crime" is any offense (or group thereof) that involves (or involve) the
exploitation/victimization of children facilitated by technology.
"CVIP" is the Child Victim Identification Project operated by NCMEC.
"CyberTipline" is a reporting mechanism operated by NCMEC that allows for the reporting of
suspected Crimes.
"Deconfliction" is a process whereby Members are able to submit Investigative information to
each other and/or to ICAC-related databases in order to determine whether other Members or
other law enforcement agencies have information concerning the same targets or Crimes.
"DOY' is the United States Department of Justice.
"Employee" is a sworn or compensated individual, or any individual working under the direction
and control of a law enforcement agency.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 2 of 17
24
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
"Equipment" is any article, device or resource, including but not limited to computers, phones,
online accounts and internet services which are purchased or obtained for use in ICAC-related
matters.
"ICAO Program" is the Internet Crimes Against Children Task Force Program, a national
program composed of state and regional Task Forces administered by OJJDP.
"Investigation" is an investigation into a Crime. Likewise, "Investigate" "Investigating" and
"Investigative" are used within the same context.
"Investigative Persona" — any identity established or created by an Employee to aid an
Investigation.
"Investigator" is a Member who is a part of the Sworn Personnel of a Task Force.
"Lead" or "Lead Agency" is the law enforcement agency that receives the ICAC grant and is
designated by OJJDP to act as the Lead Agency for the corresponding Task Force.
"Member" is a Lead or Affiliate Agency's Employee who is either Sworn Personnel or
Authorized Personnel and who has been designated to work on ICAC-related matters for his/her
respective agency and Task Force.
"National Initiative" is any proposal that relies on the cooperation and resources of a significant
number of Task Forces and, accordingly, has been approved by OJJDP.
"NCMEC" is the National Center for Missing and Exploited Children.
"OJJDP" is the Office of Juvenile Justice and Delinquency Prevention within the DOJ.
"Supervisor" is a Member who has been designated by his/her respective agency to supervise
Investigations and other ICAC-related matters.
"Standards" are all of the provisions of these, the ICAC Operational and Investigative
Standards.
"Sworn Personnel" are Members with powers of arrest.
"Task Force" is the Lead Agency and their Affiliate(s) (combined) as designated by OJJDP for a
particular state or region.
ICAC Task Force Program. Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 3 of 17
25
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
1. Purpose of the ICAC Standards
These Standards are established by OJJDP to guide the administration and operation of the
ICAC Program and its Members when working on ICAC-related Investigations and matters.
Members should make every reasonable effort to comply with these Standards. However, since
many aspects of Investigations are dynamic and because laws vary widely between jurisdictions,
it is difficult to anticipate every circumstance that might present itself. Thus, reasonable
deviations from these Standards may occur depending upon various factors (e.g., emergency
situations; timing constraints; accessibility constraints; resource constraints; technology
constraints; perceived conflicts between the Standards and statutes, decisional law, and court
orders; etcetera).
Commanders may supplement, but not contradict, these Standards in the written agreements they
establish with their Affiliates to promote the effective operation of their Task Forces. Should
questions regarding the interpretation of these Standards arise or conflicts occur between these
Standards and agency policies or law, the Commander faced with the issue shall seek the
guidance of an OJJDP Program Manager. However, nothing in these Standards is meant to
interfere with a Commander's or Supervisor's lawful tactical decision -making.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 4 of 17
26
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
2. ICAC National Program
2.1 Mission of the ICAC Program
The Internet Crimes Against Children (ICAC) Task Force Program helps state and local law
enforcement agencies develop an effective response to technology -facilitated child sexual
exploitation and internet crimes against children. This support encompasses forensic and
Investigative components, training and technical assistance, victim services, prevention and
community education.
2.2 ICAC Background
The Internet Crimes Against Children (ICAC) Task Force Program was developed in 1998 in
response to the increasing number of children and teenagers using the internet and other
technology, the proliferation of child sexual abuse images available electronically, and the
heightened online activity by predators seeking unsupervised contact with potential underage
victims.
The ICAC Program is a national network of 61 coordinated task forces representing more than
4,500 federal, state, and local law enforcement and prosecutorial agencies. These agencies are
engaged in both proactive and reactive investigations, forensic examinations, and criminal
prosecutions. By helping state and local agencies develop effective, sustainable responses to
online child victimization — including responses to child sexual abuse images (Contraband
Images), the ICAC Program has increased law enforcement's capacity to combat technology -
facilitated crimes against children at every level.
Because arrests alone cannot resolve the problem of technology -facilitated child sexual
exploitation, the ICAC Program is also dedicated to training law enforcement personnel,
prosecutors and other professionals working in the ICAC field, as well as educating parents,
youth, and the community about the potential dangers of online activity including online child
victimization.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 5 of 17
27
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
3. Oversight of the ICAC Program
3.1 The oversight of the ICAC Program and the administration of ICAC grants are the
responsibility of OJJDP. The oversight of each Task Force falls to its Commander. The
oversight of each agency, both Lead and Affiliate, falls to its designated Supervisor.
3.2 Commanders shall ensure there are supervisory systems and protocols in place that
provide for observation, documentation, and review of ICAC activity. Said systems shall
comply with the principles of quality case management and shall ensure that ICAC activities
comply with agency policies and these Standards.
3.3 Commanders shall ensure that each Member in his/her Lead Agency and each
Supervisor of an Affiliate Agency receives a copy of the Standards.
3.3.1 Supervisors shall have the discretion to provide Members with only the
sections of the Standards applicable to thelr job fi.Metlons.
3.4 Commanders shall submit all proposed National Initiatives to OJJDP prior to the start
of the project.
3.4.1 OJJDP may suggest amendments to the original proposal following
consultation with the presenting Commander and, as appropriate, other
federal, state, and local entities.
3.5 Supervisors shall inform their Members about departmental employee assistance
programs and Task Force resources available to them.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 6 of 17
M.
LIMITED OFFICIAL USE ONLY.
LAW ENFORCEMENT SENSITIVE
4. Selection and Retention of Task Force Members
4.1 When practicable during the selection process of Members, Commanders and
Supervisors shall evaluate prospective candidates for work histories that indicate prior
Investigative experience, courtroom testimony skills, technical knowledge and ability, an
ability to prudently handle sensitive information, a genuine interest in the protection of
children, and an understanding of the effects that Members may experience when exposed to
Contraband Images.
4.2 Commanders and Supervisors shall acknowledge the potential effects of
Investigations of and exposure to Contraband Images and recognize that the viewing of
Contraband Images should be restricted. When practicable, the following techniques may help
mitigate some of the potential negative effects of this work may aid with the retention of
Members:
• Work flexibility - Commanders and Supervisors are encouraged to allow flexibility
for Investigators and others who are exposed to Contraband Images (e.g., frequent
breaks, having an open-door policy, etc.).
• Exposure to Contrabandlmages - Commanders and Supervisors are encouraged to
implement best practices which minimize the exposure to Contraband Images by
Members.
• Mental Health Providers (MM11P) - In compliance with their agency guidelines,
Commanders and Supervisors are encouraged to work with MHP to make
recommendations for care of Members and to provide education and training designed
to minimize the impact of exposure to Contraband Images.
• Impact of Contraband Images - Commanders and Supervisors are encouraged to
share or pursue best practices for minimization of the impact of Contraband Images
and to promote attendance at trainings regarding methods used to minimize said
impact.
4.3 Commanders and Supervisors shall recognize that ICAC Investigations typically focus
on child sex offenders who have committed serious state or federal crimes and due to this life -
changing event, the impact on these offenders can result in a violent response to authorities.
I FBI's investigation Behavioral Analysis Unit's Operational Safety Considerations derations While Investigating Child Sex
Offenders, A Handbook for Law Enforcement, Volume 1, March 2012.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 7 of 17
29
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
5. Training
Ensuring that personnel are well -trained in conducting effective Investigations in a manner
consistent with applicable laws is integral to the ICAO Program.
5.1 All national training curricula supported by ICAC Program resources shall be
conducted consistent with the Standards and shall be approved by OJJDP.
5.2 Commanders shall ensure that nominees to attend any ICAC Program -sponsored
national in -person training event are current Members.
5.3 Individual Task Forces may develop and deliver Task Force specific training. This
training shall comply with the Standards and shall be approved by the Commander. All costs
to develop and deliver the training shall be the responsibility of the Task Force or Affiliate
providing the training.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 8 of 17
30
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
6. Case Management
6.1 Commanders and Supervisors are responsible for determining Investigative priorities
and selecting cases for Investigation in their respective agencies. Those determinations shall
include an assessment of victim risk, jurisdiction, known offender behavioral characteristics,
and the likelihood of securing the information necessary to pursue each Investigation.
6.2 Conventional boundaries often are meaningless in today's digital world where the
usual constraints of time, place, and distance lose their relevance. These factors increase the
possibility of Lead and/or Affiliate Agencies targeting other law enforcement personnel,
Investigating the same target, or inadvertently disrupting an ongoing Investigation. To foster
effective case coordination, collaboration, and communication, each Member shall make
every effort to Deconflict all active Investigations.
6.3 Lead and Affiliate Agencies shall be subject to their respective agency's incident
reporting procedures and case supervision systems. At a minimum, a unique identifier shall
be assigned to each case.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 9 of 17
31
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
7. Task Force Reporting Requirements to OJJDP
7.1 . The reports described below do not replace the semi-annual progress report required
by the Office of Justice Programs' Financial Guide.
7.2 Commanders shall compile and submit a Task Force Monthly Performance Measures
Report to the OJJDP-designated location before the end of the following calendar month.
7.2.1 Affiliates shall report their activity to their respective Commander by the 1 Oth
of each month using the ICAC Monthly Performance Measures Report.
7.3 Commanders shall compile and submit an annual report which details each of their
Affiliates. This annual report shall be submitted within 30 days of the end of the calendar
year. The report shall be submitted in a method determined by OJJDP and shall include the
following information:
7.3.1 The name of each Affiliate Agency.
7.3.2 The staffing level of each Affiliate Agency including the number of
Investigators, prosecutors, education specialists, and forensic specialists
dedicated to Investigating and prosecuting Crime.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 10 of 17
32
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
8. Investigations
8.1 Investigations shall be conducted in a manner consistent with applicable laws and the
ICAC Standards.
8.2 Only Sworn Personnel shall conduct Investigations.
8.2.1 Authorized Personnel acting under the direction and supervision of Sworn
Personnel may participate in Investigations.
8.2.2 Members shall not approve, condone, encourage, or promote cyber-
vigilantism by private citizens. As such, Members shall not use unauthorized
private citizens to proactively seek out Investigative targets.
8.2.3 The above section (8.2.2) shall not preclude the use of information related to
a Crime provided by victims or public citizens who discover evidence (e.g.,
CyberTip reports, mandated reports from professionals, computer repair shop
complaints, parental complaints, et cetera). Nor does it preclude the use of
authorized over -hears or other similar Investigative methods designed to
further an Investigation.
8.3 Investigations shall be documented. Any departures from this provision due to unusual
or exigent circumstances shall be documented in the relevant case file and reviewed by the
Supervisor.
8.3.1 The access, retention, storage, security, and disposal of Investigative or case
information shall be consistent with the subject agency's policies and federal
and state law regarding same.
8.4 Members shall not electronically upload, transmit, or forward any Contraband
Images.
8.4.1 Exception to Section 8.4. Section 8.4 shall not prohibit the transfer of
evidence between Investigators as provided for by sections 8.9 and 8.10 of
these Standards nor does it prohibit the submission of Contraband Images to
CVIP as provided for by section 10.1 of these Standards.
8.5 Members shall not use any visual depiction of any type (including a manipulated or
electronically generated visual depiction) of any person, purported person, or body part of a
person or purported person, with the sole exception that a Member may use a visual depiction
as a representation of an Investigative Persona/person/purported person when the following
four requirements are met:
(1) The visual depiction is of an actual person;
(2) That person is an Employee;
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 11 of 17
33
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
(3) The Employee has given his or her written consent for the visual depiction to be used;
and
(4) The Employee was at least 18 years old at the time when the Employee gave consent
for such use. The visual depiction may be of the Employee that was produced when the
Employee was under the age of 18. The visual depiction may also be modified to suit
Investigative needs (i.e., it may be an altered or age -regressed visual depiction of the
Employee).
8.5.1 Exception to Section 8.5. Section 8.5 does not prohibit a federal or federally -
approved Member (e.g., an FBI/HSI agent, or an FBI/HSI Task Force Officer)
from using a visual depiction that does not meet the four requirements of
Section 8.5, so long as the visual depiction is one that has been authorized for
use by the FBI or HSI in accordance with that respective federal agency's
guidelines and the visual depiction is being used pursuant to those guidelines.
8.6 Absent prosecutorial input to the contrary, during online dialogue, Investigators shall
allow the Investigative target to set the tone, pace, and subject matter of the online
conversation.
8.6.1 Section (8.6) shall not be construed to prohibit Investigators from performing
any of the following activities when initiating or conducting an Investigation:
(a) posting information including visual depictions (image or video/printed or
digital) to establish an online presence, (b) placing or posting advertisements,
or (c) sending messages.
8.6.2 Members shall familiarize themselves with relevant state and federal law,
including but not limited to those regarding the defense of entrapment, and
shall confer with prosecutors, as needed.
8,6.3 Prior to conducting any large-scale (multi -target) operations, Members shall
notify the Commander and shall consult relevant prosecutors about the
operation.
8.7 The examination of digital storage devices shall be performed consistent with the
subject agency's protocol.
8.8 Contraband Images shall be maintained pursuant to the subject agency's policy.
8.8.1 Absent a court order specifically ordering otherwise, evidence containing
Contraband Images shall not be released to any defendant or representative
thereof.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 12 of 17
34
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
8.9 Absent exigent circumstances, all Members' case referrals between Task Forces shall
include:
• Notification to and acceptance by the Commander(s) of both Task Forces that are
involved in the referral;
• A secure (i.e., digitally -protected) copy of the case file;
• An official Investigative report or affidavit containing case details; and,
• Documentation, preferably the original, of all legal process conducted and all
compliance with same, especially those documents related to the issue of jurisdiction
and identification of suspect(s).
8.10 Law enforcement transfers of evidence containing Contraband Images shall be done
in a secure manner.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAO PURPOSES ONLY
Revised: October 1, 2018
Page 13 of 17
35
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
9. Work Environment and Equipment
9.1 Investigations shall be conducted in an approved work environment, using approved
Equipment, as designated by a Commander or Supervisor.
9.2 Commanders and Supervisors are encouraged to provide a work environment that
provides for discreet and sensitive Investigations while simultaneously minimizing chances of
inadvertent or unnecessary exposure to Contraband Images.
9.3 ICAC Equipment shall be reserved for the exclusive use of its Members, and shall be
used in accordance with these Standards and with their respective agency's policies.
9.4 When practicable, Equipment which may be used in undercover aspects of an
Investigation shall be purchased covertly.
9.5 No personally -owned equipment; accounts or networks shall be wed T.__.__. _, _ <• _
.u■. UC u3CU H1Investtgations.
9.6 Software shall be properly acquired and licensed.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 14 of 17
36
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
10. Victim Identification
10.1 Identifying child victims of Crime is a critical element of the ICAC Program. DOJ
and OJJDP require the Lead and Affiliate Agencies to submit Contraband Images to CVIP as
a means to improve child victim identification. Absent exigent circumstances, Contraband
Images shall be sent to CVIP pursuant to NCMEC's standards regarding same. In addition,
Lead and Affiliate Agencies are encouraged to collaborate with NCMEC in their effort to
identify children depicted in Contrabandlmages.
10.2 Absent exigent circumstances, victim -identifying information shall be protected from
public disclosure pursuant to the protections set forth in federal and state law.
10.3 Lead and Affiliate Agencies shall adhere to local, state, and federal laws, as well as
their agency's policies regarding mandated reporting, victim notification, and victim
assistance.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 15 of 17
37
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
11. Public Awareness and Community Outreach
11.1 Public awareness activities and community outreach are a critical component of the
ICAC Program. Lead and Affiliate Agencies shall foster awareness and shall provide practical
relevant guidance to children, parents, educators, and others concerned with child safety.
11.1.1 Social media can be used to promote educational awareness as long as it is
consistent with all agency policy and these Standards.
11.2 Presentations to school personnel, parents, and community groups are excellent ways
to promote awareness. These presentations shall not include any visual depiction of a victim
unless the victim has consented to its use and the victim is currently at least 18 years of age.
No Contraband Image shall be used in these presentations nor shall a presenter discuss
confidential Investigative tools and techniques.
11.3 No individual affiliated with ICAC Program may speak on behalf of the national
ICAC Program without the express written consent of OJJDP. While making public
presentations, Members may indicate a preference for a product or service, but, when done,
shall avoid an implicit endorsement and shall include alternatives in the presentation.
11.4 Materials and presentations shall be consistent with the ICAC Programs mission and
background, as enumerated in Section 2 of these Standards.
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 16 of 17
W-*
LIMITED OFFICIAL USE ONLY
LAW ENFORCEMENT SENSITIVE
12. Media Relations and Media Releases
12.1 Media releases relating to prosecutions, Crime alerts, or other matters concerning
ICAC operations shall not include information regarding confidential Investigative
techniques, and shall be coordinated, when applicable, with the law enforcement agencies
involved with the subject Investigations, in a manner consistent with sound information
management and sound media relations practices.
12.2 Commanders and Supervisors may speak to members of the media about their own
agency's ICAC-related activities per the terms of their agency's policy on such media
relations. No individual affiliated with ICAC Program may speak on behalf of the national
ICAC Program without the express written consent of OJJDP.
12.3 Commanders shall inform their OJJDP Program Manager if approached by national
media outlets about the national ICAC Program (as opposed to media seeking information
from a particular Task Force about its local activities) so that a coordinated national response
can be prepared by OJJDP.
12.4 Information provided by Task Forces to the media shall be consistent with ICAC
Program's mission and background, as described in Section 2 of these Standards.
End of ICAC Standards
ICAC Task Force Program Operational and Investigative Standards
FOR ICAC PURPOSES ONLY
Revised: October 1, 2018
Page 17 of 17
39
CITY OF
.� Federal Way
Centered on Opportunity
This page was intentionally left blank.
40
COUNCIL MEETING DATE: June 21, 2022 ITEM H'
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FOR FISCAL YEAR
(FY)2021
POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department enter into an MOU
Agreement for the Edward Byrne Memorial Justice Assistance Grant (JAG) for FY 2021?
COMMITTEE: PARKS,RECREATION, HUMAN SERVICES AND PUBLIC MEETING DATE:
SAFETY COUNCIL COMMITTEE —(PRHSPSC) June 14, 2022
CATEGORY:
E Consent
❑
Ordinance
❑
Public Hearing
F-1 City Council Business
❑
Resolution
❑
Other
STAFF REPORT BY: DIANE C. SHRJES, CIVILIAN OPERATIONS MANAGER DEPT: POLICE
Attachments: 1. PRHS & PSC Staff Report
2. 2021 JAG Contract MOU
3. FY2021 Justice Assistance Grant Program Award 915PBJA-2I-GG-01967JAGX
4. Copy of Budget Detail Worksheet — 2021 JAG
Options Considered:
1. Approve the FY 2021 JAG Grant
2. Reject the FY 2021 JAG Grant
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL:
"tea ' s�rs
Imha k
COMMITTEE RECOMMENDATION: "I move to forward the proposed JAG MOU to receive grantfuncis for Fiscal
Year 2021 to the June 21, 2022, consent agenda for approval. "
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the proposed JAG MOU to receive grant funds for Fiscal
Year 2021, and authorize the Mayor to execute said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION: COUNCIL BILL N
❑ APPROVED
❑ DENIED First reading
❑ TABLEDMEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (orc(Irmnres only) ORDINANCE 0
REVISED— 112019
RESOLUTION
41
CITY OF FEDERAL STAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: June 14, 2022
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy Hwang, Chief of Police
SUBJECT: FY 2021 Edward Byrne Memorial Justice Assistance (JAG) Grant Program — MOU
Contract
Financial Impacts:
JAG funds support investment in technology and equipment improvements to enhance safety,
improve efficiencies and services to the Community through the Police Department. There will be
minimal impact to City funds by accepting the grant. Sales tax may not be covered by the grant and
will be absorbed by the police department's operating budget. The project award allocation:
$39,550.
Backaround
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of
federal criminal justice funding to state and local jurisdictions. JAG funds support all components
of the criminal justice system. JAG funded projects may address crime through the provision of
services directly to individuals and/or communities and by improving the effectiveness and
efficiency of criminal justice systems, processes, and procedures.
The City of Seattle is identified as the Fiscal Agent, submitting the joint application to the Bureau of
Justice Assistance to request JAG program funds; and pursuant to the terms of the grant, the City of
Seattle is to distribute grant funds to the County and one or more jurisdictions. The City of Federal
Way will be a subrecipient of these funds under this agreement.
Grant funds will be used to replace inoperable technological equipment used by the Federal Way
Police Bomb Disposal Unit (BDU). The proposed purchase involves a ScanX Scout Kit Portable X-
Ray and XTK Grid Aim Systems. These systems are necessary for the Bomb Disposal Unit to locate
dangerous components and to safely disrupt an explosive device.
In addition, grant funds will be used to purchase SECTOR equipment, an automated collision and
traffic reporting device. SECTOR scanners are deployed to all officers in the field, and it becomes
necessary to replace scanners due to normal wear and tear.
Acceptance of the FY 2021 Edward Byrne Memorial Justice Assistance Grant Award will ensure
that services or projects under this Agreement will be conducted for the stated purpose of the Byrne
Memorial Justice Assistance Grant (JAG) Program (42.U.S.C.3751(a).
1
42
Memorandum of Understanding -Contract
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2021 Local Solicitation
Executed by
City of Seattle
Department Authorized Representative: Kathryn Finau
610 Sth Avenue
V11MIMNSM
Seattle, WA 98124-4986
and
City of Federal Way, DUNS 6125O99O1, hereinafter referred to as "Subrecipient"
JAG Grant Manager: Diane Shines
3332E 8th Ave S
Federal Way, WA 98003-632S
22-00550 Federal Way 43 FY21 JAG MOU Contract Page 1 of 7
IN WITNESS WHEREOF, the parties have executed this Agreement by having their
representatives affix their signatures below.
City of federal Way
City of Seattle
Jim Ferrell, Mayor Brian Maxey, Chief Operating Officer
Seattle Police Department
Date: Date:
Authorized by: Edward Byrne Memorial Justice Assistance Grant (JAG) Program
WHEREAS, the Justice Assistance Grant (JAG) Program is the primary provider of federal
criminal justice funding to state and local jurisdictions; and
WHEREAS, the JAG Program supports all components of the criminal justice system, from
multi -jurisdictional drug and gang task forces to crime prevention and domestic
violence programs, courts, corrections, treatment, and justice information sharing
initiatives; and
WHEREAS, the United States Congress authorized $771,127 in the Justice Assistance Grant
(JAG) Program for jurisdictions in King County; and
WHEREAS, 11 jurisdictions in King County were required to apply for a JAG Program award
with a single, joint application; and
WHEREAS, the City of Seattle ("City"), as the identified Fiscal Agent, had DOJ submit the
joint application to the Bureau of justice Assistance on Aug 24, 2021, to request JAG
Program funds; and
WHEREAS, based on the City's successful application, the Bureau of justice Assistance has
awarded $771,127 to the City from these JAG Program funds; and
WHEREAS, pursuant to the terms of the grant whereby the City, as the identified Fiscal
Agent for this award, is to distribute grant funds to co -applicants, the City intends to
transfer some of the JAG funds it receives to those co -applicants; and
WHEREAS, the City is not obligated to continue or maintain grant funding levels for the JAG
Program once grant funds have lapsed; and
WHEREAS, Subrecipients of JAG funds from the City should not anticipate the City will
assume responsibility for any program costs funded by JAG once JAG funds are
spent;
NOW THEREFORE, the parties hereto agree as follows:
22-00550 Federal Way 44 FY21 JAG MOU Contract Page 2 of 7
This Interagency Agreement contains seven Articles:
ARTICLE I: TERM OF AGREEMENT
The term of this Interagency Agreement shall be in effect from the date it is executed, until
September 30, 2024, unless terminated earlier pursuant to the provisions hereof.
ARTICLE II: DESCRIPTION OF SERVICES
The services to be performed under this Agreement shall be conducted for the stated
purposes of the Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a.)
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary
provider of federal criminal justice funding to state and local jurisdictions. The JAG
Program provides states and units of local governments with critical funding necessary to
support a range of program areas including law enforcement; prosecution and court
programs; prevention and education programs; corrections and community corrections;
drug treatment and enforcement; crime victim and witness initiatives; and planning,
evaluation, and technology improvement programs.
ARTICLE III: SPECIAL CONDITIONS
1. Funds are provided by the U.S. Department of justice, Office of justice Programs, Bureau
of justice Assistance solely for the purpose of furthering the stated objectives of the
Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The Subrecipient shall
use the funds to perform tasks as described in the Scope of Work portion of this
Agreement.
2. The Subrecipient acknowledges that because this Agreement involves federal funding,
the period of performance described herein will likely begin prior to the City's receipt
of appropriated federal funds. The Subrecipient agrees that it will not hold the City or
the Department of Justice liable for any damages, claim for reimbursement, or any type
of payment whatsoever for services performed under this Agreement prior to the City's
receipt and distribution of federal funds.
3. This contract is funded with federal grant funds under CFDA 16.738. The grant is FY
2021 Justice Assistance Grant Program Award #15PBJA-2I-GG-01967-JAGX. All federal
financial and grant management rules and regulations must be adhered to in the
execution of this contract. Exhibit Attachment A is a copy of the federal award
documents. All special conditions stated in the award documents apply to the execution
of this contract. All Subrecipients are assumed to have read, understood, and accepted
the Award as binding.
4. The Subrecipient acknowledges that all allocations and use of funds under this
agreement will be in accordance with the Edward Byrne Memorial Justice Assistance
Grant (JAG) Program: FY 2021 Local Solicitation. Allocation and use of grant funding
must be coordinated with the goals and objectives included in the Local Solicitation. All
Subrecipients are assumed to have read, understood, and accepted the Local
Solicitation as binding.
22-00550 Federal Way 45 FY21 JAG MOU Contract Page 3 of 7
S. Subrecipient agrees to obtain a valid DUNS profile and create an active registration with
the Central Contractor Registration (CCR) database no later than the due date of the
Subrecipient's first quarterly report after a subaward is made.
6. The Subrecipient shall comply with all applicable laws, regulations, and program
guidance. The Uniform Administrative Requirements, Cost,Principles, and Audit
Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of
Justice (DOJ) in 2 C.F.R Part 2800 (together, the "Part 200 Uniform Requirements")
apply to this 2020 award from the Office of Justice Programs (OJP).
7. The Subrecipient must comply with the most recent version of the Administrative
Requirements, Cost Principals, and Audit Requirements.
a. Non -Federal entities that expend $750,000 or more in one fiscal year in Federal
awards shall have a single or program -specific audit conducted for that year in
accordance with the Office of Management and Budget (OMB) Circular A-133-
Audits of States, Local Governments, and non -Profit Organizations. Non-federal
entities that spend less than $750,000 a year in federal awards are exempt from
federal audit requirements for that year, except as noted in Circular No. A-133, but
records must be available for review or audit by appropriate officials of the
Federal agency, pass -through entity, and General Accounting Office (GAO).
b. Subrecipients required to have an audit must ensure the audit is performed in
accordance with Generally Accepted Auditing Standards (GAAS), as found in the
Government Auditing Standards (the Revised Yellow Book) developed by the
Comptroller General and the OMB Compliance Supplement. The Subrecipient has
the responsibility of notifying the Washington State Auditor's Office and
requesting an audit.
c. The Subrecipient shall maintain auditable records and accounts so as to facilitate
the audit requirement and shall ensure that any sub -recipients also maintain
auditable records.
d. The Subrecipient is responsible for any audit exceptions incurred by its own
organization or that of its subcontractors. Responses to any unresolved
management findings and disallowed or questioned costs shall be included with
the audit report submitted to the Seattle Police Department. The Subrecipient
must respond to requests for information or corrective action concerning audit
issues or findings within 30 days of the date of request. The City reserves the right
to recover from the Subrecipient all disallowed costs resulting from the audit.
e. If applicable, once any single audit has been completed, the Subrecipient must
send a full copy of the audit to the. City and a letter stating there were no findings,
or if there were findings, the letter should provide a list of the findings. The
Subrecipient must send the audit and the letter no later than nine months after the
end of the Subrecipient's fiscal year(s) to:
Kathryn Finau, JAG Program Manager
Seattle Police Department
22-00550 Federal Way 46 FY21 JAG MOU Contract Page 4 of 7
610 51h Avenue
PO Box 34986
Seattle, WA 98124-4986
206-233-3722
Kathryn.finau3@seattle.gov
f. In addition to sending a copy of the audit, the Subrecipient must include a
corrective action plan for any audit findings and a copy of the management letter if
one was received. The Subrecipient shall include the above audit requirements in
any subcontracts.
g. The Subrecipient agrees to cooperate with any assessments, national evaluation
efforts, or information or data collection requirements, including, but not limited
to, the provision of any information required for assessment or evaluation of
activities within this agreement, and for compliance BJA reporting requirements.
h. Suspension and Debarment: The Subrecipient certifies that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participating in transactions by any
Federal department or agency. By signing and submitting this Agreement, the
Subrecipient is providing the signed certification set out below. The certification
this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into.
If it is later determined that the Subrecipient rendered an erroneous certification,
the Federal Government and City may pursue available remedies, including
termination and/or debarment. The Subrecipient shall provide immediate written
notice to the City if at any time the Subrecipient learns that its certification was
erroneous when submitted or has become erroneous by reason of changed
circumstances.
The Subrecipient agrees by signing this Agreement that it shall not enter into any
covered transaction with a person or subcontractor who is debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized in writing by the City.
The Subrecipient shall include the requirement in this section in any subcontracts.
ARTICLE IV: SCOPE OF WORK
The Scope of Work of this Agreement and the time schedule for completion of such work is
as described in Attachment B: JAG Budget Worksheet, as approved by BJA. Attachment B is
attached to and made part of this agreement.
The work shall, at all times, be subject to the City's general review and approval. The
Subrecipient shall confer with the City periodically during the progress of the Work, and
shall prepare and present such information and materials (e.g. a detailed outline of
completed work) as may be pertinent, necessary, or requested by the City or BJA to
determine the adequacy of the Work or Subrecipient's progress.
22-00550 Federal Way 47
FY21 JAG MOU Contract Page 5 of 7
ARTICLE V: PAYMENT
1. Compensation
The Subrecipient shall be reimbursed on an actual cost basis. Compensation under this
Agreement cannot exceed $41,070.
The Subrecipient shall incur authorized allowable expenses in accordance with the
Project Budget, as detailed in Attachment B.
The Subrecipient may request additional reimbursement up to the amount of interest
accrued on their portion of the grant award. The City will provide quarterly statements
to the Subrecipient, once the interest balance accrued equals at least $1,000.
Reimbursements will not be made for interest accrued that is less than $1,000.
Reimbursements can be requested, up to the total amount of interest accrued, after the
initial quarterly statement has been sent, to perform tasks in accordance with the
Project Budget, as detailed in Attachment B.
lido travel or subsistence costs, including lodging and meals, reimbursed vvlth fedm al
funds may exceed federal maximum rates, which can be found at: http://vvww.gsa.gov.
2. Manner of Payment
The Subrecipient shall submit reimbursement requests not more than monthly, and at
least quarterly. After the first quarter, monthly submission is preferred.
Requests are due no later than 30 days after the end of the period in which the work
was performed. Reimbursement request forms are provided. Substitute forms are
acceptable.
With each reimbursement request, the Subrecipient shall submit:
■ Detailed spreadsheet of expenditures by task and related financial documents
(timesheets, invoices)
■ These documents and invoices must be kept on file by the Subrecipient and be made
available upon request by the City or to state or federal auditors, for at least six
years after the closure of the grant.
Reimbursement will not be processed without accompanying documentation for the
corresponding costs. Once the above conditions are met, payment shall be made by the
City to the Subrecipient.
Submit invoicing to
Submit Documentation to
Fiscal Accounts Payable
Kathryn Finau, JAG Program Manager
Seattle Police Department
Seattle Police Department
610 Sth Avenue
610 Sth Avenue
PO Box 34986
PO Box 34986
Seattle, WA 98124-4986
Seattle, WA 98124-4986
SPDAP@seattle.gov
206-233-3722
Kathryn. nau3@seattle.ov
22-00550 Federal Way 48 FY21 JAG MOU Contract Page 6 of 7
ARTICLE VI. COOPERATION IN MONITORING AND EVALUATION
1. SPD Responsibilities:
SPD shall monitor, evaluate and provide guidance and direction to Subrecipient in the
conduct of Approved Services performed under this Agreement. SPD has the
responsibility to determine whether Subrecipient has spent funds in accordance with
applicable laws, regulations, including the federal audit requirements and agreements
and shall monitor the activities of Subrecipient to ensure that Subrecipient has met
such requirements. SPD may require Subrecipient to take corrective action if
deficiencies are found. SPD will not monitor Subrecipient's adherence to Special
Conditions 31-41 and 70 in the Grant Award and Special Conditions documents.
2. Subrecipient Responsibilities.
a. Subrecipient shall permit SPD to carry out monitoring and evaluation activities,
including any performance measurement system required by applicable law,
regulation, funding sources guidelines or by the terms and conditions of the
applicable Notice of Prime Award, and Subrecipient agrees to ensure, to the greatest
extent possible, the cooperation of its agents, employees and board members in
such monitoring and evaluation efforts. This provision shall survive the expiration
or termination of this Agreement.
b. Subrecipient shall cooperate fully with any reviews or audits of the activities under
this Agreement by authorized representatives of SPD, DOJ, the U.S. Government
Accountability Office or the Comptroller General of the United States and
Subrecipient agrees to ensure to the extent possible the cooperation of its agents,
employees and board members in any such reviews and audits. This provision shall
survive the expiration or termination of this Agreement.
ARTICLE VII: AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in writing
and signed by authorized representatives of the parties hereto. The parties hereto
expressly reserve the right to modify this Agreement, by mutual agreement.
22-00550 Federal Way 49 FY21 JAG MOU Contract Page 7 of 7
2/22/22, 2:19 PM
Award Letter
October 13, 2021
Dear Mark Baird,
External Entity
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs (OJP) has
approved the application submitted by SEATTLE, CITY OF for an award under the funding opportunity entitled 2021 BJA
FY 21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation. The approved award amount is
$771,127.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial
Information, and Award Conditions) and Award Acceptance.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also
compliance with assurances and certifications that relate to conduct during the period of performance for the award.
These requirements encompass financial, administrative, and programmatic matters, as well as other important matters
(e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and
certifications, and the application as approved by OJP, so that they understand the award requirements. Information on
all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants
System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department ofJustice (DOJ) has been delegated the
responsibility for ensuring that recipients of federal financial assistance from the OJR the Office of Community Oriented
Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged.in discrimination prohibited
by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation
Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws.
Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in
services and employment because of race, color, national origin, religion, disability, sex, and, for grants authorized under
the Violence Against Women Act, sexual orientation and gender identity. Recipients are also prohibited from
discriminating in services because of age. For a complete review of these civil rights laws and nondiscrimination
requirements, in connection with DOJ awards, see
https://olp.gov/funding/Explore/LegalOverview/CiviIRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals,
entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria.
These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are
providing services in a nondiscriminatory manner to their service population or have employment practices that meet
equal -opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the juvenile justice and
Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that
may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity
Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP
requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_lpDExTO$Q<nAjzjAXmVNevW*/!STANDARD 1/17
2/22/22 2:19 PM External Entity
adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ
grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at
askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local
governments to support a broad range of activities to prevent and control crime and to improve the
criminal justice system, some of which could have environmental impacts. All recipients of JAG funding
must assist BJA in complying with NEPA and other related federal environmental impact analyses
requirements in the use of grant funds, whether the funds are used directly by the grantee or by a
subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the
grantee must first determine if any of the specified activities will be funded by the grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive
area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered
species, or a property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change
in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by BJA. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be
required. For more information about Mitigation Plan requirements, please
see hops: w,A,w.bj"i ov FundingLpa.html.
Please be sure to carefully review the grant conditions on your award document, as it may contain
more specific information about environmental compliance.
NEPA Coordinator
Firs( Narne Middle Name Last Name
Orbin Terry
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
,Recipient Information
Recipient Name
SEATTLE, CITY OF
DUNS Number
130986214
Street 1
UEI
RGJ5CPK2YHK1
Street 2
610 5TH AVE
2/17
https://justgrants. usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTO��XnAjzjAXmVNevW"/!STANDARD
2/22/22, 2:19 PM
External Entity
City
State/U.S. Territory
SEATTLE
Washington
Zip/Postal Code
Country
98104
United States
County/Parish
Province
Award Details
Federal Award Date Award Type
10/13/21 Initial
Award Number Supplement Number
15PBJA-21-GG-01967 JAGX 00
Federal Award Amount Funding Instrument Type
$771,127.00 Grant
Assistance Listing Number Assistance Listings Program Title
16.738
Statutory Authority
Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10151-10726), including subpart 1 of part E (codified at 34 U.S.C.
10151-10158); see also 28 U.S.C. 530C(a).
l have read and understand the information presented in this section of the Federal Award Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
Solicitation Title Awarding Agency
2021 BJA FY 21 Edward Byrne Memorial Justice OJP
Assistance Grant (JAG) Program - Local Solicitation Program Office
Application Number BJA
GRANT13430393
Grant Manager Name Phone Number E-mail Address
Jeffrey Felten -Green 202-514-8874 Jeffrey.S.Felten-Green@ojp.usdoj.gov
........... ................ ............................................................ ..........._............................................... ........... ,...... ..............................
Project Title
City of Seattle Joint Application for FY2021 JAG Funds
htt s://ust rants.usdoj. ov/ rweb/PRAuth/a /JGITS_/3 Z6Bxxi_I DExTO&,?XnAjzjAXmVNevW*/.STANDARD 3/17
P 1 9 J9 P PP Y P J J I
2/22/22, 2:19 PM
External Entity
Performance Period Start Date Performance Period End Date
10/01/2020 09/30/2024
Budget Period Start Date Budget Period End Date
10/01/2020 09/30/2024
Project Description
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states and
units of local government, including tribes, to support a broad range of activities to
prevent and control crime based on their own state and local needs and conditions.
Grant funds can be used for state and local initiatives, technical assistance, training,
personnel, equipment, supplies, contractual support, and information systems for
criminal justice, including for any one or more of the following program areas: 1) law
enforcement programs; 2) prosecution and court programs; 3) prevention and
education programs; 4) corrections and community corrections programs; 5) drug
treatment and enforcement programs; 6) planning, evaluation, and technology
improvement programs; and 7) crime victim and witness programs (other than
compensation) and 8) mental health programs and related law enforcement and
corrections programs, including behavioral programs and crisis intervention teams.
This JAG award will be used to support criminal justice initiatives that fall under one or
more of the allowable program areas above. Funded programs or initiatives may
include multijurisdictional drug and gang task forces, crime prevention and domestic
violence programs, courts, corrections, treatment, justice information sharing
initiatives, or other programs aimed at reducing crime and/or enhancing
public/officer safety.
2 l have read and understand the information presented in this section of the Federal Award Instrument.
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
R I have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
im1
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and
supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2021 award
from OJR
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExT0-541(nAjzjAXmVNevW*/ISTANDARD 4/17
2/22122, 2:19 PM
External Entity
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2021 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2021 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements,htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any
tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333,
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
[Q2
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or inirninetit "breach" (OMB M-117-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular
A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an
OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent
breach.
[Q3
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after January 1, 2019, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or afterjanuary 1, 2019, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes
of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a
session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
[Q4
Safe policing and law enforcement subrecipients
If this award is a discretionary award, the recipient agrees that it will not make any subawards to State, local, college, or
university law enforcement agencies unless such agencies have been certified by an approved independent
credentialing body or have started the certification process. To become certified, law enforcement agencies must meet
two mandatory conditions: (1) the agency's use of force policies,adhere to all applicable federal, state, and local laws;
and (2) the agency's use of force policies prohibit chokeholds except in situations where use of deadly force is allowed by
law. For detailed information on this certification requirement, see https://cops.usdoj.gov/SafePolicingEO.
IDS
Effect of failure to address audit issues
https://justgrants.usdol.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTG5AXnAjzjAXmVNevW`/!STANDARD 5/17
2/22/22, 2:19 PM External Entity
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award
funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not
satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or
by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of
DOJ awards.
IM6
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of justice ("DOJ") may determine that it will not
enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the
period of performance) set out through the Office of justice Programs ("OJP") webpage entitled "Legal Notices: Special
circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal
action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
ID7
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written
notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis
of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee")
organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to
recipients and subrecipients that are faith -based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at
https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28 Judicial Administration, Chapter 1, Part 38,
under e-CFR "current" data.
ID8
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal
employment opportunity program.
_ 6/17
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTC�5XnAjzjAXmVNevW�/!STANDARD
2/22/22, 2:19 PM
External Entity
_. 9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
�1®
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C.
4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712,
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact
the DOJ awarding agency (OJP or OVW, as appropriate) for guidance,
cff�11
Compliance with applicable rules regarding approval, n!anni- and reporting of conferences, .meetings, trainings, aild
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies,
and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable)
governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the
provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
EM12
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
EM13
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(o, and that elects to use the "de minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by
the Part 200 Uniform Requirements.
EM14
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in
the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
htt s://just rants.usdo . ov/ rweb/PRAuth/a /JGITS_/3 Z6Bxxi_I DExTO5F$XnAjzjAXmVNevW`/!STANDARD 7/17
P 1 9 19 P PP Y P 11
2/22/22, 2:19 PM
External Entity
Im15
Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time during
the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was
designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email
address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency.
IM16
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
IM17
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225
(October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning
employees from text messaging while driving any vehicle during the course of performing work funded by this award,
and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes
caused by distracted drivers.
IM18
Compliance with general appropriations -law restrictions on the use of federal funds (FY 2021)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2021, are set out at
https://ojp.gov/funding/Explore/FY21 AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
[D19
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP
or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high -risk" for
purposes of the DOJ high -risk grantee list.
IM20
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this
award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
https://justgrants.usdol.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_I.PDExTO5'WXnAjzjAXmVNevW*/ISTANDARD 8/17
2/22/22, 2:19 PM
External Entity
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings,
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person
authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures,
including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility
for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any
person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at
any tier; or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verifywebsite
(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
Vei-ifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
ED21
Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_lpDExTO$,8CnAjzjAXmVNevW*/!STANDARD 9/17
2/22/22, 2:19 PM
External Entity
employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict)
employees or contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste,
fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations
only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting
waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above,
it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
IM22
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
IM23
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm,
4M24
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
4M25
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
https://justgrants.usdoj.gov/pr web/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTO��XnAjzjAXmVNevW"/ISTANDARD
10/17
2/22/22, 2:19 PM
External Entity
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first -
tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at
https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
EM26
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be
exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient ai any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
EM27
Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a
subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if
contract would exceed $250,000)), and are incorporated by reference here.
EM28
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on
the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as
"employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct
by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to
terminate award)), and are incorporated by reference here.
IM29
Requirement to report potentially duplicative funding
htt s://just rants.usdo.. ov/ rweb/PRAuth/a /JGITS_/3 Z6Bxxi_I DExTMXnA'z'AXmVNevW*/!STANDARD 11/17
P 1 9 J 9 P Pp Y P J 1
2/22/22, 2:19 PM
External Entity
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ
awarding agency, must seek a budget -modification or change -of -project -scope Grant Award Modification (GAM) to
eliminate any inappropriate duplication of funding.
EQ30
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig,justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
EQ31
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of $30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on
the OJP web site at https:/Iojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive
Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award
made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
IM32
Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and
procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial
Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The
recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OjP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
EM33
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award
conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any
subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit,
upon request, documentation of its policies and procedures for monitoring of subawards under this award.
IM34
Use of program income
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOq�XnAjzjAXmVNevW`/!STANDARD 12/17
2/22/22, 2:19 PM
External Entity
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the
quarterly Federal Financial Report, SF 425.
qM35
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition.
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and
describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
TM36
Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system. -
EM37
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and
any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP
determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its
discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the
recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
4M38
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
4M39
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and
28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.
Part 22 and, in particular, 28 C.F.R. 22.23,
qM40
Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds
who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank,
must complete required online (internet-based) task force training. Additionally, all future task force members must
complete this training once during the period of performance for this award, or once every four years if multiple OJP
awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and
Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including privacy
and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and
accountability. If award funds are used to support a task force, the recipient must compile and maintain a task force
personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity
_.. and Leadershin (www.ctfli.org).
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOCY4'�<nAjzjAXmVNevW`/!STANDARD 13/17
2/22/22, 2:19 PM External Entity
IQ41
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
IQ42
"Methods of Administration" - monitoring compliance with civil rights laws and nondiscrimination provisions
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with applicable federal civil
rights laws and nondiscrimination provisions. Within 90 days of the date of award acceptance, the recipient must submit
to OJP's Office for Civil Rights (at Civil RightsMOA@usdoj.gov) written Methods of Administration ("MOA") for subrecipient
monitoring with respect to civil rights requirements. In addition, upon request by Of (or by another authorized federal
agency), the recipient must make associated documentation available for review.
The details of the recipient's obligations related to Methods of Administration are posted on the OJP web site at
https://ojp.gov/funding/Explore/StateMethodsAdmin-FY2017update.htm (Award condition: "Methods of Administration"
- Requirements applicable to States (FY 2017 Update)), and are incorporated by reference here.
IM43
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role
of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
C44
ompliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National
Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact
analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly,
the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating
funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the
recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not they are being
specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a
subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this
condition must first be met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior
use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa.htm],
for programs relating to methamphetamine laboratory operations.
14/17
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_lpDExT01541(nAjzjAXmVNevW`/!STANDARD
2/22/22, 2:19 PM
External Entity
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients'
existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA,
agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that
funded program or activity.
�D45
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is
required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal
awards in interest -bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund, including
any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward
Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award funds in the
trust fund (including any interest earned) during the period of performance for the award and expend within 90 days
thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the time of
closeout.
ED46
All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally, State JAG and
Local JAG Category Two ($25K or more) must submit semi-annual performance reports through JustGrants and Local JAG
Category One (Less than $25K) must submit annual performance reports through JustGrants. Consistent with the
Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA Modernization
Act of 2010, the recipient must gust provide data that measure the results of its work. The recipient must submit quarterly
performance metrics reports through BJA's Performance Measurement Tool (PMT) website
(www.bjaperformancetools.org). For more detailed information on reporting and otherJAG requirements, refer to the
JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the
freezing of grant funds and future High Risk designation.
'D47
Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub -awarded funding from this JAG award must submit quarterly
accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de-
escalation of conflict, and constructive engagement with the public.
CD48
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless, as
set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making such
expenditures essential to the maintenance of public safety and good order.
'D49
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2020
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of
the first day of the period of performance for the award (October 1, 2020), however, the recipient may choose to incur
project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum--
(1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP
(via an Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that
precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at -
risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding
condition through an Award Condition Modification (ACM), the recipient is authorized to obligate (federal) award funds
to reimburse itself for project costs incurred "at -risk" earlier during the period of performance (such as project costs
incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those
project costs otherwise are allowable costs under the award.
rEn5®
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to
the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA laboratory
https://justgrants.usdoj.9ov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_lpDExTOgA(nAjzjAXmVNevW*/!STANDARD
15/17
2/22/22, 2:19 PM
External Entity
with access to CODIS. No profiles generated under this award may be entered or uploaded into any non -governmental
DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA
equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. Booking agencies
should work with their state CODIS agency to ensure all requirements are met for participation in Rapid DNA (see
National Rapid DNA Booking Operational Procedures Manual).
Load More
R I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of justice as to Acceptance
By checking the declaration and certification box below, I --
A. Declare to the U.S. Department ofJustice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOj, under penalty of perjury, on behalf of myself and the applicant, to the best of my
knowledge and belief, that the following are true as of the date of this award acceptance: (1) 1 have conducted
or there was conducted (including by applicant's legal counsel as appropriate and made available to me) a
diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this
award, including any assurances and certifications (including anything submitted in connection therewith by a
person on behalf of the applicant before, after, or at the time of the application submission and any materials
that accompany this acceptance and certification); and (2) 1 have the legal authority to accept this award on
behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I
understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely
upon this declaration and certification as a material representation; and (2) 1 understand that any materially
false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or
omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C.
§§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil
penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-
3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
Name of Approving Official
Deputy Assistant Attorney General Maureen Henneberg
Authorized Representative
Declaration and Certification
Entity Acceptance
Title of Authorized Entity Official
Grants & Contracts Unit Manager
Name of Authorized Entity Official
Melissa Cordeiro
Signed Date And Time
2/15/2022 2:47 PM
Signed Date And Time
9/16/21 3:31 PM
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTO6,5CnAjzjAXmVNevW*/ISTANDARD 16/17
2/22/22, 2:19 PM
External Entity
Funding Federal Grant
Balance Financial Award
Award Award Award Performance and Report Modification
Conditions Details Attachment! Managemen Availability (FFR) (GAM) Closeout
;-
View ^.pplicatcr; �
\...................... .............................._-
Case details
Last updated by
Kathryn Finau 6d ago
Created by
Agent(System-Queue-
ServiceLevel.ProcessEvent)
4mo ago
DOJ Grant Manager
Jeffrey Felt,^:.n-Green
Phone
202-514-887,1
Email
leiey.S.Fetien-Green@Ojp.usdo .gov
Participants (7)
Kathryn Finau
Grant Award Administrator
Melissa Cordeiro
Entity Administrator
Jeffrey Felten -Green
GrantManager
Esmat Bahandor!
Financial Manager
Melissa Cordeiro
Authorized Representative 1
view all
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDE.xTO6,6XnAjzjAXmVNevW*/!STANDARD 17/17
King County
Community Corrections Population Characteristics Data Project
A. Personnel
Name/Position
Computation
Hrly Rate
Hours
Cost -Auto Compute
$0
$0
$0
$0
TOTAL: $0
B. Fringe Benefits
Name/Position Computation Cost -Auto Compute
$0
$0
$0
$0
C. Travel/Training
Name of Training Location `ITEM
D. Equipment
Item
ScanX Scout Portable X-Ray System
TOTAL: SO
staff x ITEM $ I Cost ITEM will be airfare, lodging, car rental;
rates) registration x number
TOTAL:
$34,305.
67
King County
Community Corrections Population Characteristics Data Project
XTK Grid Aim System $4,045.00'
TOTAL: $38,350
TOTAL: $1,200.00
GRAND TOTAL: $39,550
King County
Community Corrections Population Characteristics Data Project
, parking, per diem (GSA
of participants
CITY of
.Z�%k Federal Way
Centered on Opportunity
This page was intentionally left blank.
70
COUNCIL MEETING DATE: June 21, 2022 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PURCHASE OF PORTABLE SURVEILLANCE CAMERA TRAILERS
POLICY QUESTION:
Should the City agree to purchase two portable surveillance camera trailers?
COMMITTEE: PRHS&PSC MEETING DATE: June 14, 2022
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Cmdr. Tracy Grossnickle - DEPT: Police Department
Attachments: 1. Staff Report
2. Recommendation memo for purchase of portable surveillance camera trailers
3. IV&C Equipment Proposal
Options Considered:
1. Approve the proposed purchase.
2. Do not approve proposed purchase and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: . sh,>k,
COMMITTEE RECOMMENDATION: I move to forward the purchase of the portable surveillance camera trailers
to the June 21,2022 consent agendafor approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the purchase of the portable surveillance camera
trailers"
BELOW TO BE COMPLETED It CITYCLERKSOFFICE
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL
❑ DENIED
First reading
❑ TABLEDMEFERRED/NO AMON
Enactment reeding
❑ MOVED TO SECOND READING (ordimarcces only)
ORDINANCE
REVISED 4W9
RESOLUTION
71
CITY OF FEDERAL WAY
MEMORANDUM
DATE: June 14, 2022
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Chief Andy Hwang
SUBJECT: Purchase of Portable Surveillance Camera Trailers
Financial Impacts:
The Federal Way Police Department is seeking to purchase two portable surveillance camera
trailers in an effort to impact and reduce criminal activity in the City. The purchase for two
trailers will be approximately $105,306. Funding will be through the use of State seizure
funds. The replacement reserves and on -going costs will be incorporated into the 2023-2024
Police Department budget. Since the camera trailer provider is authorized to sell on the
General Services Administration (GSA) contract, we did not attach the normal three (3) bids.
Background Information:
As part of the Federal Way Police Department's mission statement, we are always
looking towards innovative ways to positively impact criminal activity and do so in an
efficient manner. One way to accomplish this will be through the purchase of two
portable surveillance camera trailers. These trailers will be tied into the SafeCities
program and allow personnel to observe criminal activity and better identify possible
suspects. The trailers will be used in partnership with local businesses and property
owners to address and reduce criminal activity in various locations throughout the City.
The trailers will assist our police officers by being connected to the current SafeCities
program.
72 Rev. 7/18
CRy o:
Federal Way
I@
Centered on opportunity
To: Andy J. Hwang, Chief of Police via Chain of Command J
From: Bryan Klingele, Lieutenant 0//
Date: April 26, 2022
Subject: Recommendation for Surveillance Camera Trailers
On March 3, 2022, 1 was tasked with conducting research as well as making a
recommendation for the purchase of two (2) surveillance camera trailers. The trailers I
researched are very.similar to the trailers commonly located outside various retail
businesses.
One of the questions about starting this program is the ability to use the camera
trailer(s) on private property. The only issue I see is ensuring we have permission from
the business and/or property owner(s) to set up the camera trailer on their property.
Based on the requests from the various businesses I know the police department has
received regarding crime prevention I do not envision this as an issue.
I believe the members of the Special Operations Unit (SOU) should be responsible for
the deployment as well as the basic maintenance of the camera trailers. SOU has
already established relationships with several of the businesses and the relationships
should allow us to gain permission to deploy the camera trailers. In regards to the
maintenance of the camera system, I recommend Detective Prince, Officer Bracco, and
the IT Section be responsible for this portion of the camera trailers. IT, as well as
Detective Prince and Officer Bracco, are already maintaining the cameras used in the
Special Investigations Unit (SIU).
Prior to meeting with any suppliers, I spoke with IT Director Thomas Fichtner to ensure
the interoperability between the two (2) systems (IV&C and City of Federal Way camera
system). It should be noted Thomas and I met with several vendors together to ensure
the recommended camera trailer system will integrate into our current system.
73
I spoke with several vendors to include the vendor the Kent Police Department will be
using for their camera trailers. It is my recommendation we purchase two (2) camera
trailers from Industrial Video and Control [IV&C] (See attached proposal). It should be
nofed IT Director Fichtner also supports this recommendation due to the fact this
company is using the same brand digital cameras and networking system as our current
camera program. The funding source I recommend we use Asset Forfeiture funds the
Federal Way Police Department is in cc�nfrol``of. It should be noted on April 26, 2022, 1
confirmed the original quote for the two' 92) trailers was still valid. Per Jennifer Williams,
IV&C, the quote is still valid and she also -wilt me an updated quote with a current date.
IV&C uses another company, IPlntegration, Inc., who has a GSA contract (GSA
Contract dumber GS-35F-0740P) and we will actually make the purchase from. When I
spoke to Jennifer Williams, IV&C, she assured me the price she quoted me for the two
(2) camera trailers will match.
This company along with the camera trailers they build will be configured in the
following format:
1) Twenty-five (25) foot camera mast with digital point to zoom (PTZ) cameras as
well as LED lighting which is weatherproof and has the ability to flash red and
blue.
2) Battery operated with both solar and gas generator backup to ensure long term
deployments can be sustained even in poor winter weather. While the camera
trailers are not deployed, they can be plugged in to ensure the batteries remain
fully charged.
3) The ability to access the cameras remotely usingour existing Avigilon software
system which includes the ability to "stream the video' live as well as access the
speaker system which is capable of broadcasting.
I was able to also negotiate what appears to be approximately a 5% discount since we
are looking at purchasing two (2) camera trailers.
Once the camera trailers arrive, I would suggest the camera trailers be striped with the
Federal Way Safe City logo and/or striping. My thought was we, the city and police
department, have advertised the Safe City program for years and it should be common
knowledge this program is led by the Police Department. I also think it may help deter
damage to the camera trailer(s) if it does not say Federal Way Police Department. It
should be noted I did ask IV&C what the cost to replace the solar panels incase they
become damaged and I was quoted approximately $11,000.
74
If we are to proceed with the purchase of the two (2) recommended camera trailers,
these are the following items we will still need to obtain:
1) Two (2) universal trailer hitch balls so the trailer can be towed and deployed, $75
each (Local purchase)
2) Two (2) extension cords and reels used to charge the camera trailers while not
deployed, $175 each (Local purchase)
3) Twelve (12) 512GB Class 10 data SD cards for camera back, $125 each (Local
Purchase)
4) Two (2) cellular data cards,` estimated cost $75 each (IT Director Fichtner)
5) The account number used to pay for the monthly data service needed for the
program (Commander Schwan)
After looking at several different companies as well as camera trailers, I believe
purchasing the two (2) camera trailers the Federal Way Police Department is interested
in purchasing should come from IV&C. The cameras IV&C installs on their trailers will
fully integrate into our current Avigilon system therefore only enhancing our current
camera program.
If you have any questions or need anything additional, please let me know.
M1
Equipment
PROPOSAL
USA
Prepared for
Federal Way Police Department
Lieutenant Bryan Klingele
33325 8th Ave. S.
Suite 101
Federal Way, WA 98003
by Industrial Video & Control
Jennifer Williams
(617) 467-3059 ext 147
jwilliams@ivcco.com
Number AAAQ3128-03
Date Apr 26, 2022
IV8�_'c
I N D G S 7R I A L
VIDEO & CONTROL
il.
/T/`/'�' INDUSTRIAL VIDEO & CONTROL
I vac 330 Nevada Street, Newton, MA 02460
1. 617.467.3059 (.617.687.0751
vl Ofoui•c Oo I A L "The Industrial Video Solutions leader"
city Description Unit Price Extended Price
2 Law Enforcement Surveillance Trailer $51,668.00 $103,336.00
(1) I aw Fnforr ment Sr nelllance Trailec Base
Part#: MVT-3001-LE
The MVT-3001-LE Law Enforcement Surveillance Trailer is designed for a wide variety of
applications. It includes high resolution pan/tilt/zoom cameras with built-in video
analytics for monitoring target areas even in low -light conditions. The MVI-3001-LE also
includes a LED lighting package which serves as an effective visual deterrent in high e
crime areas.
• Enclosed hybrid powered trailer system with 25 foot telescoping mast, electric mast
lift, and flexible cabling system
• 900Ah battery pack - 6 x 150 Amp/Hr. batteries
• 380 watt solar charge assist
• 120 volt AC shore power connection
• Power Control Module - Includes high efficiency charge controller with metering and
data logging
• DOT approved lighting package - Includes marker lights with 4 way wire connection
• Anti -theft Measures - Locking compartments, wheel lock Immobilizes trailer
(1) A i�ailon HSA 7MP 36X PT7 camera
Part#: 2.0C-H5A-PTZ-DP36
The Avigilon H5A Pan -Tilt -Zoom (PTZ) camera brings wide area coverage, high-speed _
movement and long range, evidentiary detail for security operators to monitor large
areas with ease. As an Avigilan HS platform camera, the H5A-PTZ camera is embedded
with Next -Generation Video Analytics for enhanced object detection and classification,
Unusual Activity Detection (UAD), along with support for Facial Recognition technology
and Avigilon Appearance Search'" technology to help ensure critical events do not go
unnoticed.
(1) Atiailnn H4 3600 M Itis ngnr Carnera
Part#: 32C-H4A-4MH-360
The H4 Multisensor camera line combines Avigilon self -learning video analytics with
exceptional coverage, featuring 4 Individually configurable camera sensors that can be
positioned to monitor virtually any area. With 32 MP effective resolution, the H4
Multisensor can provide the image quality needed to cover larger areas with excellent
detail. Includes IR illuminator ring. for up to 30 meters (100 feet) of consistent lighting RMY
and exceptional imaging in law light conditions.
(1) C ariiepaint IBR900 R a9edi d 3Gl4G/IT-..F RA to - Fir`tNet Ready,'
Part#: IBR-900-120OM-B
The Cradlepoint CDR ISR900 Series router offers a ruggedized 3G/4G/LTE networking m
platform designed to provide connectivity across a wide range of mobile applications.
With an embedded 600 Mmodem for LTE Advanced, optional second modem, and
dual
Wave 2 dual -band, dual concurrent
urrent Gi9a61t WiFi, the 18R900 Series routers provide
reliable 24x7 connectivity. AM
• Multi -carrier 4G LTE support with dual-SIM capability
• Supports Ethernet (T3, DSL, Cable, MetmE), WiFI as WAN, and Metro WIB
• Dual -modem capability for fallover or load balancing
• Ruggedized to ensure always -on connectivity
• Monitor uptime with real-time alerts
77
IVC
v,ue°Oo°a cox+poi
INDUSTRIAL VIDEO & CONTROL
330 Nevada Street, Newton, MA 02460
t. 617.467.3059 1. 617.687.0751
"The Industrial Video Solutions Leader"
Qty I Description I Unit Price IExtended Price
(1)
Avigilnn ACC FG Rugged R-Pnrr Appliance
Part#: VMA-RPA-RGD-8P4
The Avigilon Control Center (ACC) ES Rugged Appliance is purpose-built to meet the
challenges commonly faced In city security, critical Infrastructure and temporary security
applications.
MEL
As a rugged device, the ACC ES Rugged Appliance incorporates a fan -less design,
solid-state storage and an 8-port PoE switch, all packaged in a heavy-duty enclosure. As
a result, it is designed to provide a reliable edge solution that is suited for harsh
environmental conditions such as extreme temperatures, without requiring the addition
of expensive air conditioning and/or heating systems.
(1)
Remotely olerntad I FD I lahtinaPrkag
Part#: LED-PKG
1Gx 3-watt LED surface mount lights
• 19 unique flash patterns with built in sync functionality
Color options: red, blue, clear, green, amber, purple
• Weatherproof housing
®®
* LED color and placement to be coordinated with customer.
(1)
IP Hnrn Speaker
Part#: ACC -SPEAKER
The IP Horn Speaker provides bidirectional audio for security teams to respond quickly to
potential security events. Its seamless integration with Avigilon Control Center (ACC)
video management software provides eyes on the scene, equipping operators with
1
greater situational awareness to address trespassing or deter Intruders, even from aF
remote location.
E
I
(3)
ACC 7 Enterprise Camera Channel I irenc"n❑
Part#: ACC7-ENT
Running SubTotal
Multiple Quantity Discount
$103,336.00
-$6,272.57
Options Includes Multiple Quantity Discount •
78
IT T� INDUSTRIAL VIDEO &CONTROL
330 Nevada street, Newton, MA 01460
V&
C. 617.467.3059 f. 617.687.0751
10 .a � 1 1 .wof -Me Industrial Video Solutions Leader"
QtY
Description Unit Price E#ended Price
1 Cummins Onan QG 28001 Quiet Gasoline Generator $8,242.35 $8,242.35
with Auto Start Controller (Optional - SELECTED)
Part#: GEN-GAS-2.8KW
Generator:
• Exceptionally smooth, quiet operation
• Completely enclosed with muffler, quick and easy to install.
• Standard onboard diagnostic capability
• 3-year limited warranty
• Low fuel consumption and large 25 gallon under chassis fuel tank for
extended runtime
Automatic Generator Start:
• Remote power management andautomaticgenerator starting system
• Regularly monitors and displays battery levels and provides power to
the inverter to charge batteries
• Automatically starts/stops generator on low/full batteries
• Displays generator hour meter, maintenance reminders and diagnostic
text messages for easy troubleshooting
• Safety start inhibits automatic generator starting in unsafe conditions
SubTotal $105,305.78
Tax $0.00
• Shipping rate to be determined unless specified on this proposal. .Shipping
• Standard payment terms include a 50% deposit upon receipt of order Total $105,305:78
with the remaining balance due before delivery
• 3% Processing fee for credit card payments.
79
CITY OF
:. Federal
Way
Centered on Opportunity
This page was intentionally left blank.
m
COUNCIL MEETING DATE: June 21, 2022 ITEM
_.#:
..................................................... _.....
....._.............................:.............................._.............................................................................................................................................................
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJE, CT. AGREEMENT BETWEEN THE WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) AND THE
FEDERAL WAY POLICE DEPARTMENT TO PROVIDE GRANT FUNDING FOR TRAFFIC ENFORCEMENT
POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department accept $3,000.00 from
the WTSC for Seat Belt enforcement?
COMMITTEE: PRHS&PSC
CATEGORY:
® Consent
71 City Cmrncil Business
MEETING DATE:
June 14, 2022
❑ Ordinance ❑ Public Hearing
❑ Resolution ❑ Other
STAFF REPORT BY: LIEUTENANT B. SCHULZ DEPT: Police
......................................_................................_.....................................................................................................................................................................................................
Attachments:
1. PRHS&PSC Memo
2. Amendment #1 for the IAA Between the WTSC and the Federal Way Police Department
Options Considered:
1. Accept Proposal
2. Reject Proposal
MAYOR'S RECOMMENDATION: Option #1
)^ e/ DIRECTOR APPROVAL:
MAYOR APPROVAL: �- �_ q Initial/D3te
Codiinitpte Council-"
Initial/Date' Initial/Date
COMMITTEE RECOMMENDATION: "I move to forward the amendment to the IAA between the WTSC and the
Federal Way Police Department to the June 21, 2022, City Council Consent Agenda for approval"
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of amendment 91 to the IAA between the WTSC and the
Federal Way Police Department and authorize Chief Andy Hwang to sign the agreement. "
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED I" reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 11/2016 RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: June 14, 2022
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Interagency Agreement between the Washington Traffic Safety Commission and the
Federal Way Police Department (Amendment #1 for "Click it or Ticket")
The Federal Way Police Department enforces traffic laws throughout the city to reduce
collisions, traffic related crime, and make our streets safer. This is completed by utilizing our day
to day staffing level. However, increasing the number of officers on patrol will yield better
enforcement results and likely have a larger and longer lasting impact on traffic issues that affect
our citizens.
The Washington Traffic Safety Commission (WTSC) partners with the United States Department
of Transportation (USDOT) and the National Highway Traffic Safety Administration (NHTSA)
to offer an excellent opportunity for multijurisdictional high visibility emphasis (HVE) patrols
throughout the year with funding from a grant. The goal is to reduce traffic related deaths and
serious injuries through education of impaired driving, speeding, and distracted driving HVE
patrols throughout the state. Simply put, this agreement would allow the City of Federal Way to
put more of its police officers on the road with these traffic enforcement goals while knowing it
will be reimbursed for the overtime expense.
The area of enforcement that this amendment emphasizes is for seat belt enforcement. Upon
approving this amendment, the Federal Way Police Department would receive a minimum of
$3,000.00 to target seatbelt violations from the WTSC.
m
sr4r
4
4
N1 IIBi i0
STATE OF WASHINGTON
WASHINGTON TRAFFIC SAFETY COMMISSION
621 a" Avenue SE, SiiiW 409. PO Box 40944, Olympia, Washington 98504-0944, (360) 025.9860
AMENDMENT # 1
TO
2022 HIGH VISIBILITY ENFORCEMENT GRANT
BETWEEN
WASHINGTON TRAFFIC SAFETY COMMISSION
AND
Federal Way Police Department
The Grantee listed above participates in King County's high visibility enforcement grant,
2022-HVE4449-Region 7/8 Target Zero Task Force. Funding has been added to this grant to
include funds for enforcement participation in Click It or Ticket. This amendment adds to the
scope of work and project costs sections of above -referenced agreement. The additions to
the agreement are as follows:
Scope of Work Additions:
Objectives and Requirements for Click It or Ticket Patrols
1. SUB -RECIPIENT must use the spotter method for all Click It or Ticket (CIOT) HVE
events. This method will utilize a team of no less than three commissioned officers —
one spotter identifying violations and at least two officers responding to violations.
Officers on motorcycles are an excepted from this requirement.
2. SUB -RECIPIENT agrees that CIOT HVE patrols conducted without using the spotter
method or motor officers will not be compensated by the WTSC.
3. SUB -RECIPIENT will only expend funds for these HVE events in support of the
national CIOT campaign from May 16, 2022 — June 5, 2022.
Project Costs Additions: $36,000
Click It or Ticket Patrols
Section 402, CFDA 20.600
All other sections and terms and conditions of this Contract remain in full force and effect.
This Amendment is executed by the persons signing below, who warrant that they have the
authority to execute this Amendment. It is effective on the date it is fully executed.
83
Federal Way Police Department
- .77
i griature
® / "":WA
Tinted Marne
ate
Ignature
rinted Name
ate
84 Page 2 of 2