HomeMy WebLinkAboutAG 22-134 - FUN FLICKS■ Flicks OUTDOOR MOVIES Invoice #9032057 Sign & Pay Online! If you need to print and mail your contract, please mail to: FunFlicks 2825 Milton Way, #403 Milton, WA 98354 Phone: 253-617-7788 FAX: 509-590-2456 Event ID #: 9032057 Order Date: 1/24/2022 Billing Information Rep: City Of Federal Way Parks & Rec John Hutton Screen Rental 33325 8th Ave S. Date: 8/13/2022 Federal Way, WA 98003 Home Phone: (253) 835-6928 Arrival Time: 6:30pm Cell Phone: (253) 835-6926 Movie Start 9:00 m p Office Phone: (253) 835-6910 Time: Movie End Time: 11:00pm Delivery Location Information Town Square Park Delivery Fully Staffed - WA - SEA On -site Contact: Cassie Method: 31600 Pete Von Reichbauer Way S Surface Type: Grass - No Stakes - Weights Federal Way, WA 98003 Required Rental Items _ city Total 40-ft Epic Movie Screen 1 $2,150.00 All Projection, Sound & Cables _ _ 1 $0.00 Weather Assurance Plan - Any Day Rescheduling Option 1 $0.00 (subjec Order subtotal $2,150.00 Discount $0.00 Surcharge* 8.5% $182.75 Delivery $63.85 Staffing $0.00 Total $2,396.60 Deposit Due $2,468.50 Amount Paid $0.00 Balance Due $2,396.60 *8.5% is added to all reservations. This surcharge is not a tax, it is a royalty percentage payable to the owner of the trademark registration Pre -Paid Gratuity. As a convenience to our customers, you can include a pre -paid gratuity for your technician at the time of your booking. If you would like to pay gratuity later, you can give it directly to your tech on -site or call our office after your event and we be happy to add it then. Please Note: Your rental must he paid in full 14 days prior to your event date Your reservation is not confirmed until you have signed this rental agreement. No refunds are offered and all postponements or cancellations will be credited towards future rentals. Equipment Rental Agreement: Our goal is to provide you with friendly, FUN, professional & quality service. We prefer not to provide you a list of legal terminology, however there are factors beyond both our control and your control, such as weather and emergencies that may arise before or during your event. We also understand emotions may come into play since this may be a special day. If factors arise and we can't mutually agree on a fair outcome, then the terms and conditions written here are the only acceptable terms of negotiation. By making your deposit or payment in full, you are agreeing to these terms and conditions described on the invoice above and Rental Agreement below. DEPOSITS: A 50% deposit is required to confirm your event date. If you need to make alternate arrangements to meet our deposit requirements, please contact your FunFlicks Rep. This deposit is non- refundable once it is less than 30 days to your screen rental date. If you are making this reservation less than 14 days prior to your event date, then payment in full is required at the time of your reservation. Your date is NOT CONFIRMED unless we have received your deposit and signed Rental Agreement. Final Payments: Your final balance must be paid to us no later than 14 days prior to your event rental date. Your rental may be cancelled if we have not received your final payment by that time. Customers can make post -event payment arrangements with Purchase Orders or other terms with our approval. Return Check Charge: There is a $50 charge for all returned checks. CANCELLATION FEE POLICY You always have 6 months to re -book your rental instead of forfeiting funds, but if you must cancel the terms are listed here. 30+ Days Prior To Event Date 15 - 29 Days from Event Date 14 Days or Less from Event Date RESCHEDULING FEE POLICY Reschedule 30+ Days from Event Date Reschedule 15-29 Days from Event Date Reschedule 14 Days or Less from Event Date Details For Your Specific Rental Enic Screen 2 G' 17' J 3W 7] 22' 300 7 $49 Fee Then Full Refund Pay 50% of Event Rental Total Pay 100% of Event Rental Total $49 Fee $149 Fee $249 Fee INFORMATION & TERMS Additional 35' Needed for Projection Table Setup (Front or Rear Projection Capable) PLEASE NOTE: If we provide screen upgrade due to equipment availability and your event is rescheduled for any reason, you may not receive the screen upgrade at your rescheduled event. EVENT DAY RESPONSIBILITIES 1. Event Day Confirmation Call: We will call you on the morning of your event between 10:00 AM - 1:00 PM to confirm your event. You must be available to take our call that day or you can request a text message for confirmation as well. If you request a text message, you need to be able to reply with your confirmation that our message was received. If there is more than a 20% chance of rain or wind is forecasted 15+ MPH on your date, we will not dispatch our tech for delivery without talking with you. This means that if you do not respond to the text message or take our call, we will not be able to deliver your rentals. 2. Rental Period: your Movie Start Time is the time that we expect to start your main feature presentation. If you need to start later than your listed start time, please let us know in advance. If your start time is changed once we are on -site, you may be charged an additional $50 for the additional time that our tech is on -site. 3. Tech Arrival & Movie Start Time: We will arrive at the approximate time listed at the top of this contract (Arrival Time). Our arrival time may vary from the time listed here due to traffic or other circumstances. We include significant buffer time in the equipment setup period to allow for this variance. 95% of our event rentals start on time and we will make every effort possible to meet your Movie Start Time listed, however we do not guarantee that your movie will start at the Movie Start Time. No refunds or credits will be issued for not startina vour movie at the Movie Start Time listed on contract. 4. Tech Responsibilities Full Service Option: Our tech is provided to deliver & setup equipment, change media, connect devices, make adjustments and breakdown equipment. We will stay on -site during the duration of your screen rental to ensure that everything runs as smoothly as possible. Our tech is happy to help out with most event related items but please refrain from asking them to be a referee, janitor, MC, babysitter, timekeeper, lifeguard, waiter or other activities outside the ones listed here. POPCORN EVENTS: SELF SERVE OPTION: Your Event Host will setup the machine with supplies and give brief overview of it's use. FunFlicks is not responsible in anyway for any injuries persons or damages to property occurred while popcorn machine is in customers self use and serving. Customer is responsible for thoroughly cleaning the machine and your event host will pack up the machine once it has been cleaned. If you do not clean the machine, you will be charged a $25 cleaning fee. FULL SERVICE OPTION ($25 fee): Your Event Host will setup, pop and serve the popcorn order you placed. They will then clean and pack up the machine when servings have been served. For events with more than 100 servings of popcorn ordered, some pre -popped popcorn may be provided to keep up with serving demands and/or a second event host may be added to your rental for a $69 additional fee. This option is automatically applied with popcorn machine rental and must be requested to be removed by the customer for the self service option. Drop -Off Service Option (currently not available): Our tech will deliver, setup & breakdown your rental equipment but will not remain on -site for the duration of your event. If any technical difficulties arise, you will call our On Call Manager or the Delivery Tech for support. In the event of rain, customer is responsible for covering equipment or moving it to a dry location. 5. Parking & Unloading: Customer must provide adequate parking for loading/unloading, including any costs, permits or passes, within 100 yards of the screen setup location. 6. Screen Location, Size & Surface Type: Customer is responsible for ensuring our screen & projection gear will fit at rental location. It must be completely dark (10 minutes after official sunset) unless indoors. We normally secure our screens by placing 18" stakes in the ground around the screen. If we cannot place stakes in the ground for any reason (no stakes allowed, pavement, concrete, etc.) customer is responsible for providing weighted item for tying off to secure the screen. Examples would be water filled trash cans, sand bags, cinder blocks, etc. Customer is responsible for letting us know if these items are not available on -site at least 72 hours prior to rental. FunFlicks offers sand bag and water barrel rentals for locations that where stakes are not allowed and customer is responsible for securing these items prior to event date. 7. Lighting: Customer is responsible for minimizing the amount of light in the area above and nearby the screen. Parking lights, street lights, flood lights, stadium lights, etc. will degrade the quality of the image on our screen and make it appear washed out. FunFlicks is not responsible for the quality of the video image if all light sources within 1 00'of the screen are not turned off. 8. Electrical Requirements: Customer must provide sufficient power on -site for our equipment to operate correctly. You will need to provide 4 outlet(s), each on separate circuit breakers if more than 1 outlet is required for the rentals you requested. Power outlets must be located within 1 00'of the location where our screen/equipment will be setup. For distances more than 100, customer will provide 12 gauge extension cords up to 300'. We will not setup equipment more than 300' from a power source. Generators: Customer may provide a generator with at least 5,000 watts of continuous power and 2 separate circuit breakers. FunFlicks will not be responsible for customer provided generators that fail, trip breakers or otherwise don't function with our equipment. We offer generator rentals at additional charge in some locations. 9. Customer Provides All Media: Unless specifically licensed through FunFlicks and listed in this agreement, all media to be played on our screen/system must be provided by the customer. Our system plays standard, commercially produced DVD and Blu-ray discs. We currently do not support 4K, Ultra HD or other disc types other than standard DVD and Blu-ray. 1. We are not responsible for scratched media, custom burned media, download media or any other content issues/errors that occur with our equipment. We use new equipment that has been tested with most commercial DVD/Blu-ray discs. Please be prepared to provide a backup copy of your movie or other content you plan on playing in our systems in case there are problems with the primary disc. 2. If you are connecting a laptop, cable box, gaming system or other media devices you must tell us in advance and it must be included in this contract. If you do not see your media type listed (i.e. laptop, live TV, video gaming) then it assumed you are providing a standard DVD or Blu-ray disc. Please contact your FunFlicks Sales Coordinator if you are not showing a standard disc type. We cannot connect other devices to our systems unless the device is listed in your rental items above and we will not be responsible for event issues or failures resulting from this omission during your booking and in writing. 3. Customer is responsible for all licensing (if applicable) and other costs associated with any content or media used on a FunFlicks' system. 10. Equipment Malfunctions: All equipment is new and under warranty for your assurance -however there is always the risk of technical malfunctions. If we experience an equipment issue on -site, we will make every effort to get it fixed on -site within 60 minutes, or get replacement equipment delivered to your location within 60 minutes of diagnosis. If we are unable to get the equipment working or are unable to get a replacement on -site within 60 minutes from our diagnosis of problem, then FunFlicks will provide a rescheduled rental on a date mutually agreeable by customer and FunFlicks, not to be scheduled later than 6 months from the originally scheduled date. We do not offer refunds for technical malfunctions. FunFlicks is not responsible and will not pay for incidental or consequential damages caused by any delays or equipment malfunctions. This includes but is not limited to food, entertainment, labor, sponsorships, other rentals, or other costs incurred by customer in conjunction with this rental. Customer Provided Equipment: We will substitute any customer provided equipment in the case of failure (i.e. DVD player, projector, speakers, cables, etc.), however no refund or credit will be provided if event goes on as planned. If delayed more than 60 minutes, customer can opt to request a rescheduled rental option subject to approval by FunFlicks. 11. Sprinklers & Venue Safety: Customer is responsible for ensuring that sprinkler systems are turned off in the area where our screens & other equipment will be setup. If sprinter systems are activated during your rental and our equipment is subjected to water from sprinklers, you will be charged a $150 cleaning fee. If any equipment is damaged by water from sprinkler systems, then customer is responsible for paying repair or replacement costs for damaged equipment. Customer is responsible for providing a safe venue for our equipment and our technician. We reserve the right to not setup our equipment in any environment our technician deems to be unsafe. This includes but is not limited to factors such as rain, threat of rain, mud, wind, extreme temperatures, uneven terrain, unsafe structures, uncontrolled crowds, etc. FunFlicks does not issue refunds and no rescheduled rental will be provided for cancellations caused by unsafe conditions. 12. CUSTOMER RESPONSIBILITY: It is the customer's FULL RESPONSIBILITY to ensure the safety of our host & equipment, and will be held 100% liable for damage due to recklessness, vandalism, neglect, accident, sprinkler systems, or for whatever reason will be the responsibility of individual/company listed on our invoice as Customer. Full payment for damage to equipment or labor for cleanup will be expected within 7 days of your event. You will be charged a minimum fee of $150 should sprinkler systems come on and get our equipment wet. This covers our time for cleaning and drying all equipment. Your actual charge may be higher once we determine actual damage to our equipment. Weather related cancellations are covered in the Weather Policy of this rental agreement. WEATHER POLICY: We DO NOT cancel your event for weather related reasons until the day of your event. Weather predictions change (often!) --- we want to give you the opportunity to have the event, so we do not allow weather related cancellations or rescheduling until the day of your event. If you do cancel/reschedule your event prior to the day of your rental, you will be required to pay a rescheduling or cancellation fee (see Fee Schedule). 50%+ CHANCE OF RAIN: If there is a 50%+ chance of rain or if winds are forecasted to be 18+ MPH for the period starting two hours before, during and two hours after your event, we reserve to the right to cancel your rental for that date in order protect our equipment and the safety of our hosts. We also reserve the right to setup our screen parallel to the wind regardless of where customer would like placement, in order to minimize possible wind damage to our screens. LESS THAN 50% CHANCE OF RAIN: We will mutually discuss and agree to proceed or postpone using the Proceed/Postpone Weather Options listed below. PROCEED/POSTPONE WEATHER OPTIONS: It is agreed by both parties that www.weather.com (hftps://www.weather.com/) is the tool used to verify weather percentages. Simply visit www.weather.com (https://www.weather.com/) the morning of your screen rental. Put in your zip code and click hour -by -hour. This is the only tool we use to predict the weather. You have until 2:00 PM on the day of the event to make a final decision, using the following four options: 1. Move your event indoors: (keep in mind our screens are vary Lall and will not fit in most residences). If you move your event indoors and you need to move down in screen size in order to fit your available location, there are no refunds or discounts for changing screen sizes due to weather and indoor requirements, and smaller screens are subject to availability. 2. Postpone/Reschedule: You can reschedule your screen rental in accordance with the Weather Assurance Plan chosen during your reservation (Weekday or Weekend). 3. Take Your Chances: If you choose to have our host dispatched to your location and we cannot complete your event due to poor weather conditions, you will not receive a refund and another event will not be scheduled unless agreed upon by FunFlicks. This would result in a rescheduling fee. Otherwise this would constitute your event! 4. Proceed With Backup Plan: We will dispatch our host to your location at your request, with the following agreement in place. Should your event be cut short (less than 1/2 way through movie) due to weather once our host has been dispatched, you agree to pay a host fee of $149 along with your original mileage charge, and we will reschedule your event in accordance with your selected Weather Assurance Plan. ADVERTISING, PHOTOGRAPHS & PROMOTION: The customer gives their full consent and permission to FunFlicks, it's local affiliates and contractors, their sponsors and/corporate sponsors, their successors, licensees, and assigns the irrevocable right to use, for any purpose whatsoever and without compensation, any photographs, videotapes, audiotapes, or other recordings of people and activities that are made during the course of this event. In addition, FunFlicks may show logos, commercials, public service announcements and limited advertising on the screen before or after your entertainment period. COMPLETE AGREEMENT: This signed Agreement contains the entire agreement between the Lessor and the Lessee. No amendment, whether from previous or subsequent negotiations between the Lessee and the Lessor, shall be valid or enforceable unless in writing and signed by all parties to this contract. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions hereof. Customer acknowledges that by making payment and/or signing, that this Rental Agreement is a legal and binding contract. To cancel or reschedule a rental, sufficient notice must be given by Customer in accordance with the terms outlined in this Rental Agreement and that Customer may incur additional fees for doing so. Any rescheduled event is subject to availability at the time of cancellation or postponement. Refunds are not provided for rentals from FunFlicks. FunFlicks may, at it's sole discretion, provide credits towards future events for weather related and other cancellations. I HAVE READ THIS CONTRACT AND AGREE & UNDERSTAND THE CONTENT. 146.129.247.195 on 1 /24/2022 1 /24/2022 Signature Date John Hutton,{� Printed Name This document is y ghted matey' owned by FunFlicks, Inc. and may not be copied or used, in whole or in part, for any purpose without express written permission from FunFlicks, Inc.