HomeMy WebLinkAboutAG 23-007 - PUBLIC SAFETY TESTINGI I I RETURN TO: KURT SCHWAN EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM J
ORIGINATING DEPT./DIV: POLICE
2. ORIGINATING STAFF PERSON: KURT SCHWAN (KES)
EXT:
DATE REQ. BY;
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ.)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL
LR OTHER Public Safety Testing Service Agreement and 3 PST Lieutenant Assessment Center proposal
5. PROJECT NAME: Public Safety Testing Service Agreement and 3 PST Lieutenant Assessment Center proposal
6. NAME OF CONTRACTOR:
ADDRESS:
E-MAIL:
SIGNATURE NAME:
Public Safety Testing
TELEPHONE
_ FAX:
TITLE
7. EXHIBITS AND ATTACHMENTS: A SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: January 1, 2023
COMPLETION DATE: December 31, 2023
9. TOTAL COMPENSATION $ approx 937,000 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LA13OR CHARGE - ATTACH SCHEDULES OF EhVLOYEL-S TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ®NO IF YES, MAXIMUM DOLLAR AMOUNT: $
PAID BY: ❑ CONTRACTOR ❑ CITY
❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
IS SALES TAX OWED ®YES
RETAINAGE: RETAINAGE AMOUNT:
ONO IF YES,
❑ PURCHASING: PLEASE CHARGE TO: 00 k - -,6 9--it LkV
10. DOCUMENT/CONTRACT REVIEW
❑ PROJECT MANAGER
O DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW
11. COUNCIL APPROVAL (IF APPLICABLE)
12.
CONTRACT SIGNATURE ROUTING
IINMAL / DATE REVIEWED INITIAL / DATE APPROVED
jrc 10/27/22
I
COMMITTEE APPROVAL DATE: s(z COUNCIL APPROVAL DATE:
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
❑ LAW DEPARTMENT
SIGNATORY (MAYOR OR DIRECTOR)
CITY CLERK
S�ASSIGNED AG#
CO NTS:
�kl G A� ! #\
2/2017
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Public SoF
Testing
SUBSCRIBER AGREEMENT
WHEREAS, Public Safety Testing, Inc. is a skilled provider of pre -employment
testing services to police, fire, and other public safety agencies, and
WHEREAS, the subscriber public agency, either directly or through a civil service
commission, tests, evaluates, ranks and hires law enforcement and/or firefighters and/or
other public safety positions in the performance of its public safety functions, and
WHEREAS, the subscribing public entity desires to join in a Subscriber
Agreement, NOW, THEREFORE,
Public Safety Testing, Inc. (the "Contractor") and the City of Federal Way, a
municipal corporation of the state of Washington (hereinafter "Subscriber") do enter into
this Subscriber Agreement under the terms and conditions set forth herein.
SUBSCRIBER: City of Federal Way, WA
POSITIONS: The following positions are included in the fee structure in
Attachment A (Subscriber may post any or all positions in a
category at no additional charge):
Law Enforcement Officer (entry-level and/or BLEA
certified and/or lateral)
COMMENCEMENT DATE: January 1, 2023
PROFESSIONAL FEES. Professional fees are described in Attachment A,
which are incorporated herein by this reference.
Each annual renewal beyond the initial term includes a
4% increase in fees described in Attachment A.
TERMINATION: This agreement is for an initial one-year term and will
automatically renew annually unless either party
provides a 60-day notice as outlined in Section 7.
1. Description of Basic Services. This Agreement begins on the date as noted on page
one (1) of this Agreement. The Contractor will provide the following services to the
Subscriber:
1.1 Outreach and recruitment support, application intake processing, and
administration of pre -employment written examinations and/or physical ability
tests for those positions noted on Page One (1) of this Agreement.
1.1.1 Written examinations are administered in -person at Contractor's test
events, including those conducted by Subscribing agencies; remotely
through a network of certified college testing facilities, and, through the
Contractor's online, virtual in -home testing program.
1.1.2 Physical ability tests for law enforcement and corrections applicants are
administered at Contractor's test events, including those conducted by
Subscribing agencies, through a network of partner gym and fitness
facilities, and through the Contractor's online, virtual in -home testing
program (V-PAT).
1.2 Report to the Subscriber the scores of applicants, with all information
necessary for the Subscriber to place passing applicants upon its eligibility list
and rank them relative to other candidates on appropriately constituted
continuous testing eligibility lists. Contractor will report "raw" test scores to the
Subscriber — no preference points will be factored into applicant scores and it is
the Subscriber's responsibility to factor veteran's preference points in
accordance with applicable federal and state laws. Written examination scores
will be reported to the Subscriber as a percentage score (based on 100%) and
physical ability test scores will be reported as "Pass" or "Fail". The passing
score for written examinations is set by the test developer at 70%.
1.3 Appear in any administrative or civil service proceeding in order to testify to and
provide any and all necessary information to document the validity of the testing
process, to participate in the defense of any testing process conducted by the
Contractor pursuant to this Agreement and to otherwise provide any information
necessary to the Subscriber to evaluate challenges to or appeals from the
testing process. The Contractor shall appear without additional charge. The
Subscriber shall pay the reasonable cost of travel and appearance for any
expert witness deemed necessary by the Subscriber to validate the testing
process, including but not limited to, representatives of any company which
holds the copyright to any testing material and whose testimony or appearance
is deemed necessary to validate the process.
Provided, however, Contractor shall not be required to appear at its cost nor to
defend in any administrative or court proceeding arising from or out of a claim
or challenge relating to Subscriber's use of other testing process(es) or out of
Subscriber's attempt to establish multiple or blended eligibility lists for the same
position based in whole or in part on other testing process(es). "Other testing
process(es)" means any test or testing process other than those provided by
the Contractor under this Agreement.
1.4 Term & Fees. The term of this agreement and the related professional fees are
noted on page one (1) of this Agreement.
1.5 Payiiient. Subscriber shall pay an amount equal to twenty-five percent (25%)
of the annual fee set forth above quarterly for services rendered in the
previous quarter and for basic services including but not limited to, software
relating to online application, advertising formats, previously advertised
scheduling of test dates, model civil service rules, testing systems, as well as
Subscriber Agreement Page 2 of 7 Public Safety Testing, Inc.
City of Federal Way, WA 2022 2022.01.v5 Form
ongoing testing and recruitment, and any and all other work developed at the
cost of the Contractor prior to or contemporaneous with the execution of this
Agreement. Payment due within 30 days of receipt of invoice.
1.5.1 Direct Deposit (ACH Enrollment). Subscribers are encouraged to
set up direct deposit (ACH enrollment) for their payments. There will be no
additional fee for payments made using direct deposit (ACH enrollment).
1.5.2 Credit Card. A three percent (3%) fee will be added at the time of
payment to each payment made using a credit card. The purpose of such
fee is to cover Contractor's credit card processing fees.
2. Additional Services. In addition to the services provided under this Agreement, the
Subscriber may, at its sole discretion, elect to purchase additional services from the
Contractor. Such services shall be requested by and contracted for pursuant to
separate written agreement.
3. Acknowledgements of Subscriber. The Subscriber understands and acknowledges,
and specifically consents to the following stipulations and provisions:
3.1 Because applicable civil service law prohibits having multiple eligibility lists for
the same class of hire, this Agreement is an exclusive agreement for these
services.
3.2 The written and physical agility scores of any applicant shall be valid for 18
months from the date of certification by the Contractor or 12 months from the
date of placement upon the Subscriber's eligibility list, whichever first occurs,
following the report of the Contractor, and rules compatible with continuous
testing shall be adopted. The Subscriber shall review its applicable hiring
processes, advertisements, personnel policies and civil service rules (as
applicable) to ensure compliance with the provisions of this Agreement.
3.3 An applicant may, in addition to the Subscriber's eligibility list, elect to have
his/her score reported to and subject to placement on the eligibility list of any
other Subscriber. Nothing in this Agreement shall be interpreted to prohibit the
use of an applicants' score for consideration in or processing through any other
subscriber's hiring and/or civil service eligibility process. The Subscriber agrees
that if an applicant is hired by another agency through this service, the
applicant's name shall be removed from Subscriber's eligibility list.
3.4 The Subscriber specifically understands and acknowledges that the Contractor
may charge a reasonable testing fee from any and all applicants.
3.5 The Subscriber is encouraged to conduct advertising as it deems necessary to
support/enhance recruiting efforts. The Subscriber shall link
PublicSafetyTesting.com on its agency's website, if it so maintains one.
3.6 Public Safety Testing views recruiting as a partnership with the Subscriber.
The Subscriber agrees to actively participate in recruiting efforts for positions
within the Subscriber agency.
Subscriber Agreement Page 3 of 7 Public Safety Testing, Inc.
City of Federal Way, WA 2022 2022.01.v5 Form
3.7 The Subscriber agrees to keep the Contractor up-to-date as to the agency's
hiring status, minimum and special requirements, all information appearing on
the agency's PST website profile and the names of any candidates hired
through these services.
3.8 Subscriber understands and acknowledges that a candidate's PST Personal
History Statement (PHS) will be stored electronically by PST for 24 months
from the date the candidate uploads the PHS to the PST website. Any PHS
stored more than 24 months will automatically be deleted and will no longer be
available to the Subscriber from the PST server.
4. Testing Standard and Warranty of Fitness for Use. All testing services conducted
under this Agreement shall be undertaken in accordance with the provisions of the
Washington State Civil Service Statutes, Chapter 41.08 and/or 41.12 and/or 41.14
RCW, or the terms of other applicable statute as the Subscriber shall notify the
Contractor that the Subscriber must meet. Tests shall also be conducted in
accordance with the general standards established by the Subscriber; the
Subscriber shall be responsible for notifying the Contractor of any unusual or special
process or limitation. The test utilized, the proctoring of the test and any and all other
services attendant to or necessary to provide a valid passing or failing score to the
Subscriber shall be conducted in accordance with generally accepted practice in the
human resources, Civil Service and Public Safety Testing community. The
Subscriber may monitor the actions and operations of the Contractor at any time.
The Contractor shall maintain complete written records of its procedures and the
Subscriber may, on reasonable request, review such records during regular
business hours. The Contractor expressly agrees and warrants that all tests and
written materials utilized have been acquired by the Contractor in accordance with
the appropriate copyright agreements and laws and that it has a valid right to use
and administer any written materials and tests in accordance with such agreements
and laws. If Subscriber uses or authorizes the use of other testing process(es) this
warranty shall be null and void.
5. Independent Contractor. The Contractor is an independent contractor. Any and all
agents, employees or contractors of the Contractor, shall have such relation only
with the Contractor. Nothing herein shall be interpreted to create an employment,
agency or contractual relationship between the Subscriber and any employee, agent
or sub -contractor of the Contractor.
6. Indemnity and Hold Harmless. The parties agree and hold harmless each other, their
officers, agents and employees in accordance with the following provisions:
6.1 The Contractor shall indemnify and hold harmless the Subscriber, its
employees and agents from any and all costs, claims or liability arising from.
6.1.1 Violation of any copyright agreement or statute relating to the use and
administration of the tests or other written materials herein provided for;
6.1.2 Any cost, claim or liability arising from or out of the claims of an
employee, agent or sub -contractor to the end that the Contractor shall be
Subscriber Agreement Page 4 of 7 Public Safety Testing, Inc.
City of Federal Way, WA 2022 2022.01.v5 Form
an independent Contractor and the Subscriber shall be relieved of any
and all claims arising from or relating to such employment relationships
or contracts between the Contractor and third parties;
6.1.3 The alleged negligent or tortious act of the Contractor in the provision of
services under this Agreement.
6.1.4 This indemnity shall not apply to any administrative or court proceeding
arising from or out of any process in which the Subscriber has utilized or
authorized other testing process(es).
6.2 The Subscriber shall indemnify and hold harmless the Contractor, its officers,
agents and employees from any and all cost, claim or liability arising from or out
of the alleged negligent or tortious act of the Subscriber in the provision of
services hereunder.
7. Termination. This agreement is for an initial one-year term and will automatically
renew annually unless either party provides a 60-day notice as described below.
The Contractor and/or the Subscriber may also withdraw from this Agreement at any
time for any reason with 60 days written notice, provided, however, that the
provisions of paragraphs 1.3, 4, 5 and 6 shall remain in full force and effect following
the termination of this Agreement with respect to, and continuing for so long as any
applicant tested by the Contractor remains on the eligibility list of the Subscriber.
Subscriber Agreement Page 5 of 7 Public Safety Testing, Inc.
City of Federal Way, WA 2022 2022.01.v5 Form
8. Entire Agreement. Amendment. This is the entire Agreement between the parties.
Any prior agreement, written or oral, shall be deemed merged with its provisions.
This Agreement shall not be amended, except in writing, at the express written
consent of the parties hereto.
This Agreement is dated this A t5 �L-, day of , 2022.
CITY OF FEDERAL WAY, WA
By: zo�/
Pri1ri +{�
' ATE
Its: I = ,a t.t �►'L
Contact:
Address '� th%�1/fv
City/State/Zip: W Uo p
Telephone: 621-
Email: 1 °) ill D cArk
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Invoicing Preference (select one):
❑ US Postal Service Mail
Electronic via Email @
fJ` v V� �G�1 •
Subscri is Contact & Address for
Billing:
(Please complete if different from contact
information above)
Contact: 1- wc4� L.>c�
Title: CC, c.. , e�x
PUBLIC SAFETY TESTING, INC.
By: October 18, 2022
Print: Jon F. Walters, Jr.
Its: President
Jon Walters
20818 — 44t" Ave. W., Suite 160
Lvnnwood. WA 98036
425.776.9615
ion@publicsafetytesting.com
Agency Recruiter:
Name: -Te W. \Icrr..o�[��iClcrr
Title: a Viz c, e, r
Email: ItO$;&ttj. VC;1AjoL)&A-X 3
C:L4
Agency Hiring
Representative/Supervisor:
Name: It w& t S cKA,�c.,�..,
Title: C'�,w+•��-e r
Agency: I* k'3? - Email- 1-Cu.r4-_,
Address: .333A5- Fes_ C; fsy,ok3'r"A'pe ew,`o"-CAW"
Chief or Agency Director:
City/State/Zip: �er�+G��.l �... 1�J4. T��'-3Name:
Telephone: Title: C'�1„r, c
Email: ,JI�.,,►,�t ., S c�,.. t.,�G,.... � Email:
G:t',�eo'.
Subscriber Agreement Page 6 of 7 Public Safety Testing, Inc.
City of Federal Way, WA 2022 2022.01. v5 Form
ATTACHMENT -A-
ftliK sa�� -
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PROFESSIONAL FEES
SERVICE
FEE
NOTE
PST Annual Agency Subscription:
Base annual subscription rate.
Law Enforcement Officer Testing
$8,512
Subscription rate will increase at 4% annually
beginning January 1, 2024.
Optional (select to request)
Includes those candidates that add Federal Way
Current Rate
Police Department to their candidate list
❑ Recruiting at PST Written Exam
Per candidate
following your recruitment effort at an in -person
Events
$11
or virtual written exam session. For virtual exam
(Department pays candidate's fee to
events, Subscriber will submit a —60-second
add department to their list of
video.
agencies)
Agency will be invoiced based on the rate for
"New Agency Add -on Fee" listed in the current
PST pricing chart.
Optional (select to request)
Subscriber agrees to pay candidate testing fees
Current Rates
under circumstances such as a verifiable financial
❑ Subscriber will pay candidate test
Per candidate
hardship, subscriber -requested coupons to
fees which are pre -approved and
distribute, discounts offered by the Subscriber,
agreed to by the Subscriber:
etc. Each will be pre -approved and agreed to by
the Subscriber.
Law Enforcement written exam &
$55 (written)
Physical Ability Test (PAT) events
$29 (PAT)
When the Subscriber pays for a candidate's test
that do not occur on the same
fee, the Subscriber agency is removed from the
day as the PST in -person written
candidate's pricing matrix so that the Subscriber
exam
is not subsidizing the candidate testing for other
non -Subscriber agencies. The candidate will pay
if they choose to test for any other agency
besides the Subscriber. Agency will be invoiced
amount based on the testing fees for a single
agency listed in the current PST pricing chart.
Subscriber Agreement Page 7 of 7 Public Safety Testing, Inc.
City of Federal Way, WA 2022 2022.01. v5 Form
��
Public sof
Testing
August 31, 2022
Commander Kurt E. Schwan
Administrative Services
Federal Way Police Department
33325 8th Ave. S.
Federal Way, WA 98003
Email- Kurt.Schwan@cityoffederalway.com
Dear Commander Schwan:
It is our pleasure to offer promotional testing services to the City of Federal Way. Please
find attached our proposal to conduct a promotional testing selection process for the
position of Lieutenant.
The professional services to be performed, the related costs, and the City's
responsibilities are outlined in the following pages.
Public Safety Testing is committed to ensuring that the promotional and assessment
center processes are valid, defensible, and current to today's professional standards.
Though our promotional system is a product of years of experience and uses
contemporary professional standards, it is uniquely customized for City of Federal Way
through close collaboration and partnership.
Thank you for the opportunity to be of service to the City of Federal Way. Please
contact me at 425.422.3958 (or email: Colleen@Puhlic5afetyTesting.com] if you have
any questions or need any additional information.
Best regards,
Colleen Wilson
Promotional Testing & Executive Services
��
Public i!
Testing
A proposal to the
CITY OF FEDERAL WAY
for the development and management of promotional testing for
LIEUTENANT
Scope of Services Provided by Public SafeV Testing, Inc.:
Public Safety Testing offers to develop and administer assessment center promotional
processes for the City of Federal Way (hereinafter "City"). Public Safety Testing (hereinafter
"PST") will apply the guidelines as adopted by the International Congress on Assessment
Centers and the recommendations provided by the International Association of Chiefs of Police
related to the development and management of assessment centers.
PROMOTIONAL ASSESSMENT CENTER
Methodology for Service
The project shall consist of three basic phases:
1. Test Preparation & Development
2. Test Administration
3. Post -Test Activities
Phase One: Test Preparation & Development
Two on -site or virtual meetings with the appropriate personnel from the Federal Way Police
Department are held to:
• Determine the City's specific needs and components of the assessment center.
• Create a calendar of tasks, benchmarks, and a schedule to deliver the promotional test.
■ Identify the behavioral dimensions to be measured in the assessment centers.
• Provide written summaries of decisions as the process develops.
■ Survey department members currently serving in the positions being tested to identify
the critical tasks being performed (Job Task Analysis).
• Survey the management/leadership team to identify essential supervisory and
administrative skills and abilities of a newly promoted supervisor/manager. These
survey results create the unique weighting of the behavioral dimensions that are
specifically relevant to Federal Way Police Department.
Promotional Testing Proposal Page 2 of 12 Public Safety Testing, Inc.
FEDERAL WAY PD LIEUTENANT August31, 2022
• Provide a description of typical categories and examples of exercises that can be used in
the promotional process. Working with the City, exercises are tailored with information
provided by the Department and customized to fit the specific environment and needs
of the agency.
n Create a scoring map that identifies weighted behavioral dimensions which will be
measured for each exercise.
• Build exercises using information specific to your community and department and
integrating the results of the surveys used above,
• PST will become familiar with and will follow the City's Personnel/Civil Service Rules
when developing and administering the test. The City shall be responsible for notifying
PST of any unusual or special process or limitation of its rules, contractual agreements
or policies that are related to the development and delivery of the test, and
• Finalize the assessment center's exercises and schedule with the Department's subject
matter expert(s) for Phase Two.
Assessment Center Exercise Theme Flow
Communication Skills
Coach & Mentor
Train Employees
Evaluate Employees
Progressive Discipline
Manage a Critical Event
Manage Schedules
Manage Logistics
Make & Manage Documentation
Phase Two: Test Administration
Oral Communications
Interpersonal Insight
Problem Analysis
Judgment
Decisiveness
Written Communications
Planning & Organization
Delegation & Control
Administrative
Interpersonal
Field Supervision
Writing
Critical Thinking
PST will facilitate and manage the assessment center process, including:
Conduct one 3-hour long "Candidate Orientation Workshop" that provides candidates
an overview of the assessment center testing process, highlights tips for success, and
pitfalls to avoid. This candidate orientation de -mystifies the assessment
center/promotional testing process.
Conduct a training workshop for the assessors and role players whom the City has
selected prior to the test date. The training shall include guidelines in scoring, pitfalls to
avoid in assessing and a practice session of scoring an exercise. Only trained assessors
will participate in the testing process.
Promotional Testing Proposal Page 3 of 12 Public Safety Testing, Inc.
FEDERAL WAY PD LIEUTENANT August31, 2022
• Provide all the typical equipment, supplies and materials for the training, orientation,
and testing process. The City of Federal Way may be asked to provide specific
equipment related to exercises.
• Create the grading process that conforms to the City's Personnel/Civil Service
Commission's rules.
• Through an empirical process that incorporates the candidate's performance, the
weighted dimensions, and the City's Personnel/Civil Service Commission's rules, create a
final rank order listing of the candidates tested.
• Survey each candidate about his/her observations of the promotional process and
assessment center's relevance to the position being tested for; and
Phase Three: Post Test Activities
• Each candidate receives written commendations and recommendations that are
created by the assessors. These comments are separated from the objective score
sheets, collated for each candidate, and sent to the City, and are intended to assist
the candidates in their professional development; and
Provide the City with electronic copies of all the documents related to testing,
training, and scoring of candidates. This typically includes: the instructions for each
exercise, original copies of the score sheets for each candidate created by the
assessors, a matrix of the weighted dimensions as they were applied to each exercise,
a copy of the raw scores for each candidate in each exercise and for each dimension,
the assignment sheet of candidates to letter designators with corresponding
photographs, a copy of the training outline provided to the assessors, a copy of the
training outline provided to the candidates, a copy of the test schedule, a copy of the
written comments made by the assessors to each candidate, the signed test security
agreements, and copies of the assessor and candidate critiques.
PST shall appear in any City administrative or civil service proceeding to testify to and
provide all necessary information to document the validity of the testing process, to
participate in the defense of the testing process conducted by PST pursuant to this
Agreement and to otherwise provide any information necessary to the City to
evaluate challenges to or appeals from the testing process. PST shall appear without
additional charge to the City.
The City agrees that if it uses any materials prepared by the Contractor for purposes
other than those intended by this Contract, it does so at its sole risk and it agrees to
hold the Contractor harmless therefore to the extent such use is agreed to in writing
by the Contractor. Preexisting materials owned by Contractor and used in the
materials created for the City shall remain the property of the Contractor. This
includes preexisting examination questions and materials.
Promotional Testing Proposal Page 4 of 12 Public Safety Testing, Inc.
FEDERAL WAY PD LIEUTENANT August 31, 2022
Indemnitv and Hold Harmless
The parties agree and hold harmless each other, their officers, agents, and employees in
accordance with the following provisions:
1. PST shall indemnify and hold harmless the City, its employees, and agents from any and
all costs, claims or liability arising from:
a. Violation of any copyright agreement or statute relating to the use and
administration of the tests or other written materials herein provided for.
b. Any cost, claim or liability arising from or out of the claims of an employee, agent
or sub -contractor to the end that PST shall be an independent Contractor and the
City shall be relieved of any and all claims arising from or relating to such
employment relationships or contracts between PST and third parties;
c. The alleged negligent or tortious act of PST in the provision of services under this
Agreement.
d. Solely for the purposes of this indemnification provision, PST expressly waives its
immunity under Title 51(Industrial Insurance) of the Revised Code of Washington
and acknowledges that this waiver was mutually negotiated by the parties.
2. The City shall indemnify and hold harmless PST, its officers, agents and employees from
any and all cost, claim or liability arising from or out of the alleged negligent or tortious
act of the City in the provision of services hereunder.
3. These indemnification provisions shall survive the expiration or termination of this
Agreement.
Resources to be provided by the CITY ❑F FEDERAL WAY:
The City of Federal Way shall agree to:
Comply with current guidelines and regulations related to Covid-19 in your location.
Protocols will be mutually agreed to before the test date and communicated to
appropriate staff, candidates, and assessors.
Provide to PST a copy of those sections of your Civil Service Rules and, if applicable, your
collective bargaining agreement, that relate to the promotional testing process.
Provide a Subject Matter Expert(s) to assist in the development of the exercises,
distribute and collect surveys that provide an analysis of the position being tested for,
and distribute and collect a survey that provides the relative importance of the
supervisory dimensions to be measured in the assessment center. The work of the
Subject Matter Expert will happen on or before the agreed upon deadlines. The City's
Subject Matter Expert will be available on the day of testing as a resource to answer
questions. The role of the SME is critical to the success of this process.
Promotional Testing Proposal Page 5 of 12 Public Safety Testing, Inc.
FEDERAL WAY PD LIEUTENANT August31, 2022
• Obtain a minimum of two (2) qualified assessors per exercise as well as role
players if role players are necessary. PST will assist in the identification of
appropriate assessors if necessary; however, PST is not responsible for providing
or compensating assessors.
• Have the appropriate supervisory and management personnel participate in the surveys
of the job task analysis and the behavioral dimensions.
• Provide the physical facilities appropriate for the Candidate Orientation Workshop, the
Assessor Training, and the assessment center (including the selected exercises). Provide
meals, refreshments and beverages for the assessors, candidates, and PST staff.
• At the end of the final day of testing, agencies find it very beneficial to have the
department head and management team present during the discussion with the
assessors to hear comments and insights about the candidates.
® If necessary, cover the expenses of the assessors; and
• Pay any travel -related and per diem expenses for the PST staff.
PROMOTIONAL. ASSESSMENT CENTER PROFESSIONAL FEES
The Promotional Assessment Center is our most requested service and testing fees use a
formula based on schedule chosen, the role and responsibility of the position as evidenced by
current base monthly salary, the number and type of exercises and the number of candidates.
A 5% discount has been applied for PST subscribing agency.
(1.0 day) (2.0 day)
4 Exercises $9,275 $11,175
Additional Costs: PST's actual costs incurred for travel, meals, lodging, parking, tolls, and other
related expenses are additional. Mileage will be charged at the current federal standard
mileage rate per mile. A 4% surcharge is added to these expenses to cover administrative fees.
Washington State sales tax is NOT charged.
Invoicing: PST will invoice the agency within 30 days of work being completed.
Credit Card: A three percent (3%) fee will be added at the time of payment to each payment
made using a credit card to cover PST's credit card processing fees.
Promotional Testing Proposal
FEDERAL WAY PD LIEUTENANT
Page 6 of 12 Public Safety Testing, Inc.
August 31, 2022
ADDITIONAL TESTING COMPONENTS. SERVICES & PROFESSIONAL FEES'
Assessment centers developed by PST are not "off the shelf' products and are highly
customized for the client agency. Our testing model also includes options the City may wish to
consider.
A. Additional Candidate Orientation Workshops: One three-hour long orientation
workshop is included for each assessment center. Additional workshop(s) are available
if needed to accommodate the schedules of candidates. Sometimes, clients want the
Candidate Workshop open to all employees who are interested in preparing for a
promotional opportunity. Fee: $500 each session plus travel expenses
B. Work Performance Rating: A PST -exclusive product that is a unique method to
objectively incorporate the candidate's prior work performance into the promotional
testing process. Clients who add this testing element give very high feedback. This is
separate from our assessment center exercises and clients determine the weight of this
testing component in the testing process. This one -day long process uses evidence
provided by documentation, and a facilitated discussion with all of the candidate's
supervisors to place objective scores on five performance dimensions:
a. Demonstrates Ethical Behavior
b. Demonstrates Agency's Mission & Values
c. Quality of Work
d. Quantity of Work
e. Demonstrates Leadership
A weighting process determines the importance of the individual performance
dimensions. Clients often find that this process has collateral benefits for the involved
supervisors and is a positive experience for the leadership team.
Fee: 1-8 candidates (one -day event) $2,000
9-16 candidates (two-day event) $3,900
C. Semi-Customiied Written Examination for Washington State Law_ Enforcement
Supervisor or Manager: A 100-item, multiple choice, semi -customized written
examination. Source materials include the textbook options, 6 to 18 months of
WSCJTC Law Enforcement Digests (LED's) and 25 questions from the agency's
critical policies. This test is specifically valid for Washington State, for a law
enforcement supervisor or manager and to your agency. PST needs at least 3-4
weeks to develop this product. A minimum of four (4+) weeks study time is highly
recommended.
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FEDERAL WAY PD LIEUTENANT August 31, 2022
D. What PST does:
m Provides 75 multiple choice questions from the textbook, and legal updates
or LED's
• Develops 30 questions from the agency's critical policies.
• Creates a draft test booklet for pilot testing by the agency.
Creates the final test booklet and the scoresheet, makes copies for all the
candidates, and ships them to:the agency before the administration date
Scores the answer sheets, conducts an item analysis, and sends the results
to the agency
What the agency does:
• Announces the test to the candidates, provides the source material to the
candidates, and arranges for the site.
4 Specifically identifies the critical policies that will be tested and sends those
to PST.
• Determines the span of time for the material from the Legal Updates/LED's.
(most clients choose 6-12 months).
• Reviews the policy questions, selects 25 for the test and verifies the answers:
• Pilot tests the examination, if desired.
o Administers the test. PST can proctor the test at an additional cost.
Sends the answer sheets to PST for scoring
• Receives the scores and the analysis of the answers. Agency makes
determination and decides if questions should be eliminated; and
Notifies the candidates of their scores.
Fee: $1490 for the first 10 candidates; $149 each additional candidate
Customized Promotional Written Examination: A 100-item, multiple choice, uniquely
customized written examination that is developed from source material provided by the
agency. The agency's Subject Matter Expert(s) (SME's) are used to validate the test.
PST needs 8 weeks to develop this product. Final version must be authorized by SME no
later than two weeks prior to the test date. Fee: $3,950
F. Supervisory Skills & Abilities Promotional Test (SSAPTI The SSAPT is a 3-part
event where each candidate spends 60 minutes before a panel of assessors and
experiences mini -exercises. This product is appropriate for 4 candidates or less
and is intended only to rank order the candidates. The typical SSAPT events
include a (a) structured interview; (b) an in -basket exercise where the candidate
prioritizes a simulated in -box following their days -off and prioritizes and
explains to the assessors the decisions they made and why they made them;
and, (c) a critical thinking exercise where the candidate is provided a series of
events that a Sergeant would face and asked how they would respond.
Promotional Testing Proposal Page 8 of 12 Public Safety Testing, Inc.
FEDERAL WAY PD LIEUTENANT August31, 2022
What is different from an assessment center? Three mini -exercises, fewer
assessors, no role player or written exercises, no job task analysis or weighting
the dimensions, fewer dimensions are scored, no candidate feedback and no
candidate orientation workshop are included for the price.
Fee: $999 plus $999 per candidate
G. Command Skills & Abilities Promotional Test (CSAPT)
The CSAPT is a four -exercise testing process where each event is intended to assess
different skills and abilities of the candidate. Maximum 4 candidates. The four
parts are: (1) Presentation of Expectations where the candidate describes their
expectations of their subordinates as if they are the Lieutenant and the assessors
are their subordinates; (2) In -Basket with On -Demand Writing of an email where
the items in the In -Basket are command level issues of budget, labor, personnel,
and community topics; (3) Three Practical Scenarios that are field events or
organizational scenarios that a Lieutenant would typically be expected to handle
and (4) Two Case Studies where the candidate researches and writes a two -page
memo about each topic before the test and makes a presentation at the event. The
candidates generally have 90 minutes to prepare and then spend 90 minutes with
the assessors who have specific expectations for each part identifying what a strong
candidate looks like.
Five Command Level Behavioral Dimensions are Assessed;
A. Oral and Written Communication
B. Interpersonal Insight and Emotional Intelligence
C. Command Judgment
D. Decisiveness
E. Planning & Organizing
Assessors and Scoring: Four assessors are needed, and they are trained in the
morning and will use PST supplied laptops. They use a precision scoring model for
each behavioral dimension. The assessor's scores are averaged for each behavioral
dimension. The results are a ranked list and provided to the client at end of the
test.
What is different from an assessment center? Fewer assessors, no job task analysis
or weighting the dimensions, fewer dimensions are scored, no candidate feedback
document and no pre -test candidate orientation workshop are included.
Fee*: $1,950 plus $1,000 per candidate
H. Onsite Written Examination Proctoring: Onsite written examination proctoring is
available at $100 per hour for each PST staff person required plus mileage and travel
time.
Promotional Testing Proposal Page 9 of 12 Public Safety Testing, Inc.
FEDERAL WAY PD LIEUTENANT August 31, 2022
I. Performance Profiles indicator (PPI). The PPI is a DISC -type of assessment reveals a
candidate's job performance and aspects of their personality that could impact their
manager, coworkers, and team. It measures a candidate's motivational intensity and
behaviors related to productivity. Two reports are generated: one for the employer and
one for the candidate. Clients often use this tool to help identify who is the best "fit" for
the position and when it is coupled with the post-test comments from the assessors,
these provide the foundation for a great career development conversation. Fee: $199
per candidate
J. Profiles XT Job Match. The ProfileXT is a state-of-the-art occupational assessment tool
used to measure how well an individual fits a specific job in your organization. The job -
matching feature enables you to evaluate an individual relative to the qualities required
to successfully perform in a specific job. Through job analysis and other features, a
model is created. When your candidates complete this assessment, their individual
results are compared to the model and you are provided a detailed report on how the
candidate compares to your model (%). Fee: $225 per candidate
Additional On -Site Meetings. Two on -site meetings are included in the package of
services once the proposal is accepted and signed. Additional on -site meetings can be
held at the client's request. Fee: $125 per hour (including travel time) plus travel
expenses
L. Invoicine. PST will invoice the agency within 30 days of work being completed.
M. Credit Card. A three percent (3%) fee will be added at the time of payment made using
a credit card to cover processing fees.
N. Additional Costs: For all promotional testing, PST's actual costs incurred for travel,
meals, lodging, parking, tolls, and other related expenses are additional. Mileage will be
charged at the current federal standard mileage rate per mile. A 4% surcharge is added
to these expenses to cover administrative fees. Washington State sales tax is NOT
charged.
TERMINATION OF THIS PROJECT
A. PST and the agency acknowledge that either party may terminate this project at any
time with or without cause. Upon termination, the City shall be liable for the amortized
remainder of the professional fees, if any, from the effective date of the termination
notice based on the percentage of completion of duties listed above. In the event of a
lengthy postponement, PST may also submit a partial invoice based on the percentage
of work completed. Also fully reimbursable are all travel expenses already incurred, if
any. These include mileage, ferry, hotel, meals, parking and tolls. In the event of a
termination or postponement, both parties will agree upon the fees.
Promotional Testing Proposal Page 10 of 12 Public Safety Testing, Inc.
FEDERAL WAY PD LIEUTENANT August31, 2022
Please use this page to indicate the services you have selected for this process.
City of Federal Way
Lieutenant
PROMOTIONAL TESTING SERVICES DESIRED IN THIS AGREEMENT:
❑ 4 Exercise Assessment Center:
❑ One Day - $9,275
❑ Two Day - $11,175
❑ Additional Candidate Orientation Workshop - $500.
(one workshop is included with an assessment center)
❑ Work Performance Rating
❑ 2-8 Candidates: One Day - $2,000
❑ 9-16 Candidates: Two Days - $3,900
❑ Semi -Customized Written Examination for Washington Law Enforcement/
Supervisor/Manager - $149 per candidate (minimum 10 candidates)
❑ Fully Customized Written Examination for Washington Law Enforcement/
Supervisor/Manager - $3,950
❑ Supervisory Skills & Abilities Promotional Test. $999 plus $999 per candidate
(Maximum 4 candidates. # of Candidates? )
❑ Command Skills & Abilities Promotional Test. $1950 plus $1000 per candidate
(Maximum 4 candidates. # of Candidates? )
❑ Performance Profiles Indicator (PPI). $199 per candidate
❑ Other (please describe):
Promotional Testing Proposal Page 11 of 12 Public Safety Testing, Inc.
FEDERAL WAY PD LIEUTENANT August31, 2022
A regiment & Acceptance
Please send your formal acceptance of this proposal by email, fax, or mail to:
Public Safety Testing, Inc.
Attn: Colleen Wilson
20818-44th Ave W., Suite 160
Lynnwood, WA 98036
Email: Colleen@PublicSafetyTesting.com
FAX: 425.776.0165
This proposal is valid for 90 days and should be accepted and returned to PST at least eight
weeks before mutually agreed upon promotional testing dates.
CITY of FEDERAL WAY, WA
Title: 0
Address:
Phone:
Date:
PUBLIC SAFETY TESTING, INC.
Jon F. Walters Jr.
President
20818 — 44th Ave W, Suite 160
Lynnwood. WA 98036
425.776.9615
August 31, 2022
Billing Information: (Please complete if differentfrom contact information above)
Billing Contact Name:
Address:
Telephone:
City/State/Zip:
Email:
Title:
Promotional Testing Proposal Page 12 of 12 Public Safety Testing, Inc.
FEDERAL WAY PD LIEUTENANT August31, 2022
7i
COUNCIL MEETING DATE: November 15, 2022 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PUBLIC SAFETY TESTING (PST) — SERVICE AGREEMENT
POLICY QUESTION: Should the Federal Way Police Department enter into a multiyear agreement with Public
Safety Testing for entry-level officer testing and Lieutenant Assessment Center services at a cost of
approximately $37,000 annually?
COMMITTEE: PRHSPSC MEETING DATE: Nov 8, 2022
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Kurt Schwan, Professional Standards Commander DEPT: Police
Attachments:
1. Staff Report
2. PST Service Agreement
3. PST Lieutenant Assessment Center proposal
Options Considered:
1. Approve the proposed Public Safety Testing Service Agreement and Assessment Center Proposal.
2. Do not approve the proposed Public Safety Testing Service Agreement and Assessment Center
Proposal and provide direction to staff
MAYOR'S RECOMMENDATION: 1. Approve the proposed agreement and proposal.
MAYOR APPROV
Initial/Date
DIRECTOR APPROVAL: Y"--
inimilMalc
COMMITTEE RECOMMENDATION: I move to forward the Public Safety Testing Service Agreement and
Assessment Center Proposal to the November 15, 2022, Council consent agenda for approval.
�] ►�" 1� t} L ��7J ► v-- a i v_ t' l�L R7� rC*-- . U + 4 Z Lt>,
Committee Chair Committee sulernber Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Public Safety Testing Service Agreement and
Assessment Center Proposal and authorize the Mayor to sign said agreement ".
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
TUNCIL ACTIO
eL❑� APPROVEi� K115 fv� COUNCIL BILL #
DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 12/2017 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 8, 2022
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Public Safety Testing Service Agreement
Financial Impacts:
Public Safety Testing (PST) provides entry-level police officer testing and Lieutenant
Assessment Center services to the Federal Way Police Department (FWPD) as part of the
hiring and promotional processes conducted by the department. The estimated annual cost to
utilize PST is approximately $37,000.00, annually (the amount may vary slightly on an
annual basis as some of the expense is determined by the number of candidates tested).
Background information:
In January 2016, the FWPD transitioned police officer testing from an internal process to
an external process utilizing PST. PST was and continues to be regularly vetted by both
our Human Resources (HR) Department and Civil Service Commission. With regard to
officer testing, PST works primarily with HR to facilitate testing opportunities for
candidates and maintains a web -accessible database that HR uses to draw eligible
candidate names from for our hiring processes.
The FWPD also utilizes PST for the internal Lieutenant Assessment Center process,
which is a multi -faceted testing process to evaluate the quality and character of the
candidates. The assessment center is typically conducted once annually in order to assure
a current and valid eligibility list is maintained.
PST is a professional company providing exemplary service and work product. I
recommend we continue our partnership with PST due to their proven and positive track
record.
Rev. 7/18
