HomeMy WebLinkAbout01-18-2023 - Senior Advisory - Agenda PacketCITY OF
Federal Way
Centered on Opportunity
SENIOR ADVISORY COMMISSION
In -Person Meeting
January 18, 2023 at 2:00pm
Performing Arts & Event Center
31510 Pete von Reichbauer Way S, Federal Way, WA 98003
Notice - Meetings are held in -person. To request an accommodation to attend or provide public comment
virtually, please contact Amy Glandon at amy.glandon@cityoffederalway.com or by phone at 253-835-2401 no
later than the close of business day on January 16, 2023.
1. CALL TO ORDER
2. PUBLIC COMMENT
Comment limit - 3 minutes
3. COMMISSIONER COMMENTS
4. COMMISSION BUSINESS
Topic
A. Introduction of New Commissioner:
Debbie Harvey
B. Approval of November 161h, 2022 Meeting Minutes
C. Utility Tax Rebate Program Presentation
D. Prior Year Review
E. Senior Resource Fair
5. STAFF REPORT
6. OTHER BUSINESS
7. NEXT MEETING
February 15th, 2023 at 2:00pm in the Hylebos Room
8. ADJOURN
Est. Presenter
Time
5 Min Chair Bostic
5 Min
Chair Bostic
Sherri Nelson, Finance
15 Min
Administrative Assistant
15 Min
Chair Bostic, Vice -Chair North
60 Min
Vice -Chair North
Amy Glandon, Executive Assistant to Council, 253-835-2401
Deputy Mayor Susan Honda, 253-835-2401
CITY OF
Federal Way
Centered on Opportunity
SENIOR ADVISORY COMMISSION
SUMMARY
Wednesday, November 16t", 2022
Hylebos Conference Room with Remote Option, 2pm
Commissioners Present: Chair Lana Bostic, Vice -Chair Catherine North, Commissioner Frank Fields,
Commissioner Vicky Foreman, Commissioner Kenneth Pratt, Commissioner,
Cheryl Volheim (remote)
Absent: Commissioner Tammy Dziak, Commissioner Sue Ellebrecht, Deputy Mayor
Susan Honda
Staff Present: Councilmember Jack Walsh, Bill Vadino (arrived 3:01pm)
Citizens Present: Pastor Colleen Chinen
1. CALL TO ORDER
The meeting was called to order at 2:00 p.m. Chair Lana Bostic excused the absence of
Commissioner Sue Ellebrecht due to illness. Chair Bostic acknowledged Commissioner Volheim
joining remotely, and Deputy Mayor Susan Honda being away for a conference. Chair Bostic
thanked Councilmember Jack Walsh for attending the meeting today.
2. PUBLIC COMMENT
• None.
3. COMMISSIONER'S COMMENTS
Chair Lana Bostic noted that she would be in attendance for the Federal Way Senior
Center's Resource Fair taking place tomorrow, November 171". She welcomed any
commission members to attend if they can. She stated that she purchased the raffle prize
for donation. Chair Bostic also noted that she has been in touch with the Recreation
Coordinator for Avalon Care regarding the Adopt -a -Senior program and that Carrie would be
sending her the item list and number of residents. Once the email is received by Chair
Bostic, she will send it to Amy Glandon to relay to the Commission.
4. COMMISSION BUSINESS
• Prior to beginning of Commission Business, Chair Lana Bostic noted a change to the agenda
due to a family emergency. Item 4B - Utility Tax Rebate Program Presentation by Staff
Member Sherri Nelson will be rescheduled to a future meeting. She also noted that Bill
Vadino was running behind, and therefore the business may happen out of order.
A. APPROVAL OF OCTOBER 19, 2022 MEETING MINUTES
Chair Lana Bostic moved approval of the October 19, 2022 Meeting Minutes as presented;
Commissioner Kenneth Pratt second. Motion passed unanimously.
B. UTILITY TAX REBATE PROGRAM / GUEST. SHERRI NELSON, ADMINISTRATIVE ASSISTANT
TO FINANCE DEPARTMENT
*NOTE - This item was cancelled prior to the start of Commission Business and will be
rescheduled for a future date.*
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C. AIRPORT PRESENTATION / GUEST. BILL VADINO, POLICYADVISOR -
*NOTE -This item took place later in the meeting upon arrival of Policy Advisor, Bill Vadino*
D. APPROVAL OF ANNUAL WORK PLAN
Amy Glandon reviewed the bylaws concerning the creation and implementation of an
Annual Work Plan that must be approved by Council prior to the beginning of the next year.
She noted that the Senior Advisory Commission is a direct -report to Council, and therefore
the presentation of the Work Plan will be given at the regular Council Meeting on December
6th, and encouraged the Commission to attend. A review of the drafted work plan was read
through by the Commissioners, and changing the word "aid" to "issues" was determined.
Vice -Chair Catherine North moved approval of the Annual Work Plan; Chair Lana Bostic
second. Motion passed unanimously.
E. APPROVAL OF CHANGE TO BYLAWS CONCERNING CHAIR ELECTIONS
Amy Glandon reviewed the bylaws concerning the chair and vice -chair elections. Per the
bylaws, an election of the Chair and Vice -Chair is done in December for a term of one year
from January 1st to December 31st. This is out of alignment with the Commission terms that
run from September 1st to August 31st. Per the bylaws, the election can be changed to
August to be better in alignment of the Commission terms. Commissioner Kenneth Pratt
moved to change the bylaws concerning the Chair and Vice -Chair elections; Commissioner
Vicky Foreman second. Motion passed unanimously.
F. SENIOR ADVISORY COMMISSION FACEBOOK
Chair Lana Bostic introduced the idea of having a Senior Advisory Commission Facebook
page to advertise about the commission and events, and possibly as a forum for senior
outreach. Commissioner Kenneth Pratt moved for the addition of a Senior Advisory
Commission Facebook Page; Vice -Chair Catherine North second. Motion passed
unanimously.
*Councilmember Jack Walsh left the meeting briefly at 2:34pm and returned at 2:36pm.*
G. SENIOR RESOURCE FAIR
Amy Glandon passed out a copy of the active vendor list for those who have been contacted,
while Vice -Chair Catherine North and Commission Vicky Foreman passed out a copy of the
vendors and sponsors with confirmed interest. There was a review of the confirmed vendors
as well as who has turned in payments and applications. Chair Lana Bostic provided an
update on the sponsors that she and Commissioner Tammy Dziak have been approaching.
Chair Bostic noted that she has been having trouble reaching the hospitals for their
marketing department in order to approach for sponsorship. Discussion was done about
how to honor and acknowledge the sponsors, vendors and speakers at the fair. Vice -Chair
North mentioned that she was having difficulty reaching the Korean Women's Association.
Ms. Glandon mentioned the Korean Quarterly Meeting and said that she would reach out
to Former Mayor Mike Park about contact information for them. Ms. Glandon noted that
there was a request for financial assistance from one of the vendors. It was agreed to
request payment from Councilmember Norton to cover the cost of the vendor as she had
previously said she would do, and if she is unable to, Commissioner Kenneth Pratt will cover
the vendor fee. Councilmember Jack Walsh noted that there are private corporations that
could be approached as vendors or sponsors, although Vice -Chair North replied that it was
intentional to limit private businesses. Commissioner Cheryl Volheim noted that it was her
responsibility to reach out to SHIBA, and she has an appointment on her calendar to follow-
up with them as they help with Medicare and Insurance. After discussing the vendors and
sponsors, conversation moved to the program with different speakers. It was discussed the
timeframes for each speaker and what the maximum allowable speakers would be. It was
discussed to get creative on the planning and execution of the speakers' schedules. Vice -
Chair North passed out a diagram of the PAEC with a mock-up of how the set-up for the
event could be. Ms. Glandon noted that at the last meeting Deputy Mayor Susan Honda
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brought up that it would be a great idea to hold one of the Commission meetings at the
PAEC to discuss set-up and lay -out. Vice -Chair North brought up advertising in the City of
Federal Way Parks & Recreation book that comes out quarterly. Chair Bostic said that she
had talked to David, and Ms. Glandon said that she spoke with Director Hutton. Vice -Chair
North also brought up the electronic reader boards in Federal Way and be able to utilize
them for advertising. Bill Vadino stated that it is the Mayor's Office that takes care of that,
and to send the information over so that they can secure the use of them. Ms. Glandon
noted that having a type of registration platform for the attendees of the fair to take place
at the entrance to extend the reach of the Commission to the community. Ms. Glandon also
brought up putting together a vendor packet with information about the Fair and the
process. Ms. Glandon said that she would reach out to the current vendor list starting
Monday for anyone that has not responded previously. Councilmember Walsh gave advice
not to ask for vendors, but to ask for sponsors first, and also recommended talking to
financial institutions that have done sponsorships for other events previously. There was a
brief conversation regarding the budget and budget impacts with sponsorships and
vendors.
*Amy Glandon left the meeting briefly at 3:34pm and returned at 3:36pm*
C. AIRPORT PRESENTATION / GUEST: BILL VADINO, POLICYADVISOR
*NOTE - This item was revisited later in the meeting after the arrival of Bill Vadino*
Chair Lana Bostic thanked Bill Vadino for joining the meeting today. Mr. Vadino noted that
the airport and airplane noise public comment period appears to be opening in January to
February 2023, and will stay open for up to 60 days. He noted that the Land Use &
Transportation Committee will be receiving an updated presentation at their December
meeting in preparation for the public engagement roll -out. Mr. Vadino solicited the creation
of a "task force" for getting public engagement and requested if there are any Senior
Commissioners that would be interested, he would be happy to have them join as he
believes that Seniors are the key to getting information out there and support generated.
He noted that nothing will stop the creation of another airport or addition of planes, but it is
about fixing the errors that were made before and mitigating the effects in Federal Way for
the residents. Commissioner Frank Fields noted that on the app that Mr. Vadino encouraged
the Commission to use that he is seeing a lot of errors as a "radio failure" for the airplane
as soon as it gets over Federal Way. Mr. Vadino said that he would look into it and report
back, but does believe that the airport will have all the information on each one of the
planes. Commissioner Vicky Foreman asked if they had narrowed down the location for the
new airport. Mr. Vadino noted that Snohomish County will be increasing their flight capacity,
and Councilmember Jack Walsh said that it appears to be South Pierce County, Pierce
County near Fort Lewis, and Thurston County. Chair Bostic requested that Mr. Vadino send
out information to the Commission regarding the creation of the task force for their
consideration, and thanked Mr. Vadino for his attendance again.
5. STAFF REPORT
• Amy Glandon said that an email was received from Commissioner Tammy Dziak, and that
due to a changing schedule, she will no longer be able to be a part of the Comprehensive
Plan Ad Hoc Committee, and that a new volunteer was being requested. This item will be
presented again at the December Commission meeting to readdress.
6. OTHER BUSINESS
• Commissioner Frank Fields asked Councilmember Jack Walsh about park fees to go to a
park in Federal Way. Councilmember Walsh said that fees were not being added to parks,
but that any fees that are already in place will be subject to the new Fee Schedule for
2023.
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7. NEXT MEETING - Wednesday, December 212022 at 2:OOpFA On the Hyleb s o,,,,.,, Cancelled.
8. ADJOURN -The meeting adjourned at 3:58pm.
Attest:
Amy Glandon, Executive Assistant to Council
Approved by Senior Advisory Commission:
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