HomeMy WebLinkAboutAG 23-014 - AL VAN EQUIP NW, INC.RETURN TO: PW ADMIN EXT: 2700 ID #: 4157
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATINGDEPT/DIV: PUBLICWORKS/Fleet
2. ORIGINATING STAFF PERSON: DaVI(i Nelson EXT: 2534 3. DATE REQ. BY:
3. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
0 GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL
❑ OTHER
4. PROJECT NAME: Vehicle Upfltting Fleet Services
5. NAME OF CONTRACTOR: Al Vail Equip NW, Inc.
ADDRESS: 19050 13th El S. Suite 101, SeaTac, WA 98148-2338 TELEPHONE: 206-988-61 00
E-MAIL: sales alvanecluie.cvm FAX: 206-763-2608
SIGNATURE NAME: Kevin Norton Ti l-LE:
6. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER
REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
CFW LICENSE # BL, EXP. 12/31/ UBI # , EXP.
7. TERM: COMMENCEMENT DATE: TBD COMPLETION DATE: 12/31 /23
8. TOTAL COMPENSATION: $ 60,000.00 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED: ❑ YES ❑ NO IF YES, $ PAID BY: ElCONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
in PURCHASING: PLEASE CHARGE TO: 504-1100-043-548-78-644
9. DOCUMENT / CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
8 PROJECT MANAGER DRN / 9/26122
A DIVISION MANAGER DSw 9129/22
A DEPUTY DIRECTOR DSw9129/22
d DIRECTOR -'
❑ RISK MANAGEMENT (IF APPLICABLE)
6 LAW DEPT KVA 10/5/2022; 11/8/2022; 12/14/2022
10. COUNCIL APPROVAL (IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE:
SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE:
11. CONTRACT SIGNATURE ROUTING M f ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: 1 15 1r
2-2 DATE RECD: k 4
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDERINOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(INCLUDE DEFT. SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL 1S NEEDED.)
INITIAL / DATE SIGNED
❑ FINANCE DEPARTMENT
A LAW DEPT _Z
6 SIGNATORY (MAYOR OR DIRECTOR)
6 CITY CLERK
ASSIGNED AG # AG 23_014
❑ SIGNED COPY RETURNED DATE SENT: 1 /1 3/23
CONINIENTS:
EXECUTE ORIGINAL$
1-2020
CITY of CITY HALL
k Federal Way Feder l Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
wwwatyoffedem1waycom
GOODS AND SERVICES AGREEMENT
FOR
VEHICLE UPFITTING FLEET SERVICES
This Goods and Services Agreement ("Agreement") is made between the City of Federal Way, a Washington
municipal corporation ("City"), and Al Van Equip NW, Inc., a Delaware corporation ("Contractor"). The City and
Contractor (together "Parties") are located and do business at the below addresses which shall be valid for any
notice required under this Agreement:
AL VAN EQUIP NW, INC.:
Kevin Norton
19050 13th PL S., Suite 101
SeaTac, WA 98148
206-988-6100 (telephone)
206-763-2608 (facsimile)
.com
The Parties agree as follows:
CITY OF FEDERAL WAY:
David Nelson
33325 8th Ave. S.
Federal Way, WA 98003-6325
(253) 261-0068 (telephone)
(253) 835-6969(facsimile)
david.nelson(a�cityoffederal
com
1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall
be the date of mutual execution, and shall continue until the completion of the Work, but in any event no later than
December 31, 2023 ("Term"). This Agreement may be extended for additional periods of time upon the mutual
written agreement of the City and the Contractor.
2. WORK.
2.1 Work. The Contractor shall provide goods, materials or services and otherwise perform the work
more specifically described in Exhibit "A," attached hereto and incorporated by this reference ("Work"), performed
to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or
his or her designee.
2.2 Warranties. The Contractor warrants that it has the requisite training, skill, and experience necessary
to provide the Work and is appropriately accredited and licensed by all applicable agencies and governmental
entities, including but not limited to obtaining a City of Federal Way business registration. The Contractor warrants
it will provide services in a manner consistent with the accepted practices for other similar services within the Puget
Sound region in effect at the time those services are performed. The Contractor warrants goods are merchantable,
are fit for the particular purpose for which they were obtained, and will perform in accordance with their
specifications and Contractor's representations to City. The Contractor shall, at its sole cost and expense, correct all
Work performed which the City deems to have defects in workmanship and material discovered within one (1) year
after the City's final acceptance of the Work. This Agreement is subject to all warranty provisions established under
the Uniform Commercial Code, Title 62A RCW. In the event any part of the goods are repaired, only original
replacement parts shall be used; rebuilt or used parts are not acceptable. When defects are corrected, the warranty
for that portion of the work shall extend for one (1) year from the date such correction is completed and accepted by
the City. The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice
from the City of the defect. If the Contractor does not accomplish the corrections within a reasonable time as
determined by the City, the City may complete the corrections and the Contractor shall pay all costs incurred by the
GOODS AND SERVICES AGREEMENT - 1 - 7/2021
CITY OF CITY HALL
Federal Way Feder 8tn Avenue South
Federal Way, WA 98003-6325
�.� (253) 835-7000
www cityoffederalway. com
City in order to accomplish the correction.
2.3 Time, Documentation, and Inspection. Work shall begin immediately upon the effective date of this
Agreement. Work shall be subject, at all times, to observation and inspection by and with approval of the City, but
the making (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility
for performance of the Work in accordance with this Agreement, notwithstanding the City's knowledge of defective
or non -complying performance, its substantiality or the ease of its discovery.
2.4 Clean Up. At any time ordered by the City and immediately after completion of the Work, the
Contractor shall, at its own expense, clean up and remove all refuse and unused materials of any kind resulting from
the Work. In the event the Contractor fails to perform the necessary clean up, the City may, but in no event is it
obligated to, perform the necessary clean up and the costs thereof shall be immediately paid by the Contractor to the
City and/or the City may deduct its costs from any remaining payments due to the Contractor.
3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the
other party thirty (30) days' written notice at its address set forth on the signature block of this Agreement. The City
may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches
confidentiality, or materially violates Section 12 and such may result in ineligibility for further City agreements.
4. COMPENSATION.
4.1 Amount. In return for the Work, the City shall pay the Contractor an amount not to exceed a
maximum amount and according to a rate or method as delineated in Exhibit `B," attached hereto and incorporated
by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for
herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit "B," the
Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of
the performance and payment of this Agreement.
4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher or invoice in the form
specified by the City, including a description of what Work have been performed, the name of the personnel
performing such Work, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final
bill upon completion of all Work. Payment shall be made on a monthly basis by the City only after the Work has
been performed and within thirty (30) days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Work does not meet the requirements of this Agreement, the Contractor will correct or
modify the work to comply with the Agreement. The City may withhold payment for such work until the work
meets the requirements of the Agreement.
4.3 Defective or Unauthorized Work. If any goods, materials, or services provided under this Agreement
are either defective, unauthorized, or otherwise do not meet the requirements of this Agreement, the Contractor will
correct or modify the work to comply with the Agreement and the City reserves the right to withhold payment from
the Contractor until the goods, materials, or services are acceptable to the City. If Contractor is unable, for any
reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other
sources, and Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs"
shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum
Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to
complete this Agreement with other sources, from any and all amounts due or to become due the Contractor.
GOODS AND SERVICES AGREEMENT - 2 - 7/2021
CITY OF CITY HALL
Federal Via Feder l Avenue South003
� Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederalway com
4.4 Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under
this Agreement for any future fiscal period, the City will not be obligated to make payments for Work or amounts
incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this
provision applies.
4.5 Final Payment: Waiver of Claims. Contractor's acceptance of final payment shall constitute a waiver
of any and all claims, except those previously and properly made and identified by Contractor as unsettled at the
time request for final payment is made.
5. INDEMNIFICATION.
5.1 Contractor Indemnification. The Contractor agrees to release indemnify, defend, and hold the City,
its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from
any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments,
awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or
litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents,
licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the performance
of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of
competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, the Contractor's liability hereunder shall be only to the extent of the
Contractor's negligence. Contractor shall ensure that each sub -contractor shall agree to defend and indemnify the
City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the
extent and on the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or
acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of
indemnification.
5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor
waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW,
solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any
limitation on the amount of damages, compensation or benefits payable to or by any third party under workers'
compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge
that they have mutually negotiated this waiver.
5.3 Citv Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its
officers, directors, shareholders, partners, employees, agents, representatives, and sub- contractors harmless from
any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments,
awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation
expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or
representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the
negligent acts, errors, or omissions of the City.
5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement
with respect to any event occurring prior to such expiration or termination.
6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection
with the performance of the services or work by the Contractor, their agents, representatives, employees or
GOODS AND SERVICES AGREEMENT - 3 - 7/2021
CITY OF CITY HALL
South
Federal WayFeder l Avenue 8003
Federal Way, WA 98003-6325
(253) 835-7000
www cilyoffederalway com
subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such
expiration or termination as follows:
6.1. Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such
forms and with such carriers who have a rating that is satisfactory to the City:
a. Commercial general liability insurance covering liability arising from premises, operations,
independent contractors, products -completed operations, stop gap liability, personal injury, bodily injury, death,
property damage, products liability, advertising injury, and liability assumed under an insured contract with limits
no less than $1,000,000 for each occurrence and $2,000,000 general aggregate.
b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to
the laws of the State of Washington;
C. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles with
a minimum combined single limits in the minimum amounts required to drive under Washington State law per
accident for bodily injury, including personal injury or death, and property damage.
6.2. No Limit of Liability. Contractor's maintenance of insurance as required by the agreement shall not
be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit
the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be
primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the
City shall be excess of the Contractor's insurance and shall not contribute with it.
6.3. Additional Insured_ Verification. The City shall be named as additional insured on all commercial
general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide
certificates of insurance for all commercial general liability policies attached hereto as Exhibit "C" and incorporated
by this reference. At City's request, Contractor shall furnish the City with copies of all insurance policies and with
evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "claims made,"
Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this
Agreement is actually terminated or upon project completion and acceptance by the City.
6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement.
7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this
Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Contractor
may be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded
by the Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing
records in case of any public records disclosure request.
8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs,
design specifications, records, files, computer disks, magnetic media or material which may be produced or
modified by Contractor while performing the Work shall belong to the City upon delivery. The Contractor shall
make such data, documents, and files available to the City and shall deliver all needed or contracted for work
product upon the City's request. At the expiration or termination of this Agreement, all originals and copies of any
such work product remaining in the possession of Contractor shall be delivered to the City.
9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which
sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and maintain
such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all
funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review
or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by
GOODS AND SERVICES AGREEMENT - 4 - 7/2021
CITY OF CITY HALL
- Federal WayFeder 8th Avenue South
Federal Way, WA 98003-6325
r.--� (253) 835-7000
www cityoffederalway com
law to monitor this Agreement.
10. INDEPENDENT CONTRACTOR / EMPLOYEE CONDITIONS.
10.1 1 ndependence. The Parties intend that the Contractor shall be an independent contractor and that the
Contractor has the ability to control and direct the performance and details of its work, the City being interested
only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor
sick leave, vacation pay or any other benefit of employment, nor to pay any social security, income, or other tax
which may arise as an incident of employment, except as specifically provided in Section 4. Industrial or any other
insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or
incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the
Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify the City
and complete any required form if the Contractor retired under a State of Washington retirement system and agrees
to indemnify any losses the City may sustain through the Contractor's failure to do so.
10.2 Safety. Contractor shall take all necessary precautions and shall be responsible for the safety of its
employees, agents, and subcontractors at the work site and in the performance of the contract work and shall utilize
all protection necessary for that purpose. Contractor shall comply with all applicable provisions of federal, state and
municipal safety and health laws and codes, including without limitation, all OSHA/WISHA requirements, Safety
and Health Standards for Construction Work (Chapter 296-155 WAC), General Safety and Health Standards
(Chapter 296-24 WAC), and General Occupational Health Standards (Chapter 296-62 WAC). Contractor shall erect
and properly maintain, at all times, all necessary guards, barricades, signals and other safeguards at all unsafe places
at or near the site for the protection of its employees and the public, safe passageways at all road crossings,
crosswalks, street intersections, post danger signs warning against known or unusual hazards and do all other things
necessary to prevent accident or loss of any kind. Contractor shall protect from damage all water, sewer, gas, steam
or other pipes or conduits, and all hydrants and all other property that is likely to become displaced or damaged by
the performance of the Work. The Contractor shall, at its own expense, secure and maintain a safe storage place for
its materials and equipment and is solely responsible for the same
10.3 Risk of Work. All work shall be done at Contractor's own risk, and Contractor shall be responsible
for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work.
Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may
provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an
employment contract. Even though Contractor is an independent contractor, the work must meet the approval of the
City and shall be subject to the City's general right of inspection to secure satisfactory completion
11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional
services during the Term for other parties; however, such performance of other services shall not conflict with or
interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest
in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family
relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection,
negotiation, drafting, signing, administration, or evaluating the Contractor's performance.
12. EQUAL OPPORTUNITY ENIPLOVER. In all services, programs, activities, hiring, and employment
made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by
Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or
representatives against any person because of sex, age (except minimum age and retirement provisions), race, color,
religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or
GOODS AND SERVICES AGREEMENT - 5 - 7/2021
CITY OF
Federal Way
CITY HALL
33325 Sth Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cilyoffederalway. com
physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and
employment. This requirement shall apply to, but not be limited to, the following: employment, advertising, layoff
or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil
Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR
Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination.
13. GENERAL PROVISIONS.
13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of
the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior
statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any
Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail.
The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall
not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this
Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any
other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party
prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant
with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of
this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed
by duly authorized representatives of the Parties.
13.2 Assignment and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer or
assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the
other Party. If the non -assigning party gives its consent to any assignment, the terms of this Agreement shall
continue in full force and effect and no further assignment shall be made without additional written consent. Subject
to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their
respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection
and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this
Agreement based on any provision set forth herein.
13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance
with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances,
resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made
effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or
performance of this Agreement, this Agreement may be rendered null and void, at the City's option.
13.4 Enforcement. Time is of the essence in this Agreement and each and all of its provisions in which
performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the
Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at
the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee
of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any
notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any
remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative
with all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon
strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of
those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of
GOODS AND SERVICES AGREEMENT - 6 - 7/2021
cvey QF CITY HALL
4464
Federal Wa33325 8th Avenue South
Y Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederalway. com
the City to declare any breach or default immediately upon occurrence shall not waive such breach or default.
Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another
breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the
State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement,
the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and
jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an
alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be
filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of
the state and federal courts in King County, Washington and waives any objection that such courts are an
inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all
its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all
appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this
paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement.
13.5 Execution. Each individual executing this Agreement on behalf of the City and Contractor represents
and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be
executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all
Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute
one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature
and acknowledgment pages from such counterparts may be assembled together to form a single instrument
comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date
upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual
execution" hereof.
[Signature page follows]
GOODS AND SERVICES AGREEMENT - 7 - 7/2021
CITY OF CITY HALL
South
Fe d e ra I WayFeder l Avenue 8003
Federal Way, WA 980D3-6325
(253) 835-7000
www cityoffederaiway. coin
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY:
a. ��
Ju rrell. Mayo.
DATE: /
AL VAN EQUIP NW. INC.:
'I
: Jo pltj b CceAcc-r
Title: pe-!r--3 tFX-Ul'
DATE: 2'7 'DEC2022
STATE OF WASHINGTON )
ss.
COUNTY OF rlC�
ATTEST:
vrm"- &4k,,X
S Ilan le Courtney, CMC, 1 Clerk
APPROVED AS TO FORM:
J. yan Call, City Attorney
On this day personally appeared before me �r�,r7 _ to me known to be the
RE ` en t of _Mj �p���� tl�f�4 k�G `'� that executed the foregoing
instrument, and acknowledged the said instrument o be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this J;,L day of , 20U,
Notary's signature —M —
Notary Public otary sprinted name
State of Washington Notary Pu lic in and for the tate of Washington.
Christina L Bozell My commission expires �(� •(7�
Commission No. 3302
Commission Expires 10-05-25
GOODS AND SERVICES AGREEMENT - 8 - 7/2021
CITY OF CITY HALL
Fe d e ra i 'I�Va Feder 8th Avenue South
Federa
l al Way, WA 98003-6325
(253) 835-7000
wwwcay'offederalway com
EXHIBIT "A"
SERVICES
1. The Contractor shall do or provide the following:
Provide upfitting components and associated materials and labor to install upfitting components on Ford
Transit Van(s) as directed by the Fleet Maintenance Coordinator.
All work is to be completed at the Contractor's facility.
Upon completion of the upfitting, contact the City's Fleet Maintenance Coordinator to arrange pickup from
the Contractor's facility.
GOODS AND SERVICES AGREEMENT - 9 - 7/2021
CITY OF CITY HALL
Federal Wa Feder l Avenue South
Federal Way. WA 98003-6325
(253) 835-7000
www_ wyoffaa'e ral way. com
EXHIBIT "B"
COMPENSATION
1. Total Compensation: In return for the Services, the City shall pay the Contractor an amount not to
exceed Sixty Thousand and 00/100 Dollars ($60,000.00).
2. Method of Compensation:
The Contractor shall provide separate invoices by vehicle to the City.
Hourly labor charge.
In consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount
calculated on the basis of the hourly labor charge rate, which is $142.00 per hour.
Components and materials charge.
Standard itemized component prices for those components approved by the Fleet Coordinator.
GOODS AND SERVICES AGREEMENT - 10 - 7/2021
1 I DATE (MMIDD/YYYY)
�`oRo CERTIFICATE OF LIABILITY INSURANCE
12/21 /2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTNAME:
Sarah Sxcxe enski
NAMES _
Pollock Insurance, Inc. PHONE ---- FAx
PO Box 68189 • 206 244-3566 AIC 206-246-3606
Seattle WA 98168 n DDDD RLss: s.arahs ollockinsurance.com
INSURERS AFFORDING COVERAGE NAIC #
LjcenS 1 Bkl INSURER A: Oregon Mutual 14907
INSURED AL-VEQU-01 INSURER B :
AI -Van Equip Nw, Inc.
Suite 101 INSURERC:
SeaTac WA 98148 INSURERD;
INSURER E ;
INSURER F ;
rA\/CDA!_CC CPRTII=ICATF kit IMRFR• 11ArQl1R7R4 RFVl%lf) 11 NIIMRFR'
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR AODL SU$R POLICY EFF POLICY EXP LIMITS
TYPE OF INSURANCE POLICYNUMBER MM/DD DD/YYYYI
A
X
COMMERCIALGENERALLIABILITY
BSP352437
11/1/2022
11/1/2023
EACH OCCURRENCE
$1,000,000
CLAIMS -MADE OCCUR
PP�� ERa occurrence)
$ 100,000
MED EXP (Any oneperson)
$ 5,000
PERSONAL& ADV INJURY
$1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$2,000,000
PRODUCTS - COMP/OP AGG
$ 2.000,000
X POLICY jERe LOC
$
OTHER
1
1
A
AUTOMOBILE LIABILITY
SM0917440
11/1/2022
11/1/2023
COMBINED5INGLEWMIT
Ea accident
$1,000,000
BODILY INJURY (Per person)
$
X ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
lPer aoUderri
$
comp/toll deductible
$1,000
X Co X Cory
A
X
UMBRELLA LIAB
SM0917440
11/1/2022
11/1/2023
EACH OCCURRENCE
$5.000,000
�_JOCCUR
AGGREGATE
$ 5,000,000
EXCESS LIAB
CLAIMS -MADE
DED 1. 1 RETENTION$
$
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
ANYPROPRIETOR/PARTNER/EXECUTIVE
BSP352437
11/1/2022
11/1/2023
X S.TATllTE ER
WA STOP GAP
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE - AEMPLOYEE
$ 1.000.000
OFFICER/MEMBER EXCLUDED? ❑
(Mandatory In NH)
NIA
E.L. DISEASE - POLICY LIMIT
s 2,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below
A
Business Property 1
Business Property 2
business property 3
BSP352437
I
11/1/2022 11/1/2023
I
Business Property
Business Property
Business Property
246.000
931,000
23.000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
City of Federal Way is named Additional Insured as respects to work performed by Named Insured.
r coTi rirnTc unr nco rANrFI I ATIr1tJ
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
City of Federal Way
33325 8th Ave South
Federal Way WA 98003-7000
AUTHORIZED REPRESENTATIVE
C) 1988-2U15 AGOKD GOKPUKA I IUN. All rights reservea.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
mVAN
E Q U I P
19050 13th PI S, Suite 101
SeaTac WA 98148
P: 206-988-6100
F: 206-763-2608
E: sales@alvanequip.com
EXHIBIT C
Materials and Labor Prices
Quotation
SALES REP
DATE
ESTIMATE NO.
KRN
8/16/2022
32164
NAME and ADDRESS
Citv of Federal Way
33325 8th Ave S
Federal Way. WA 98003
YEAR
MAKE
VEHICLE MODEL and SIZE
ORDERED BY
CUSTOMER NAME
Ford Transit
149" WB Mid Root
Dave Nelson
OTY
ITEM
ITEM DESCRIPTION
PRICE EA.
TOTAL
- Floor & Sills -
t
I
ALV-FLR148
Dura-Grip Floor, Black, Extreme Duty Non Slip, Ford Transit 148" Wheel
865.271
865.27T
Base
d
ALV-SILLTR
Aluminum Rear and Side Sill Kit for I ord Transit
75 00
75 OOT
- Safety Partition -
I
RD-3010-FTM
Contoured safety partition, aluminum, Ford Transit Medium Roof
1.301 00
1,301 OOT
- Driver Side Equipment -
RD-6550-FTL
Shelving install kit, driver side. Ford Transit 148" Wheelbase
1 19 00
1 19.00T
Custom-IH
72" Long workbench (As Per Drawings)
O.00T
I
ALV-WKTP-72
Hardwood Work Top. Pre finished Maple
562 80
562 80T
25"x72"xl 5"
3
Custom-IH
Work Bench Endpanels 18" Deep x 32" High - Aluminum
O.00T
0.75
RM-AS-125x48x96
125" x 48" x 96" Aluminum Sheet. 5052-H32
39968
299 O IT
I
RD-60-U 13.875x36
Extra shelf tray. 14" deep x 36" long
128.00
128.00T
l
NIX-MEP-81 OOOWL
Power strip. (8) 1 1 OV outlets. (2) USB outlets. (2) work lights. phone
1 17 26
117 26T
holder
•** Rear Position Sarety Partition Mounted Behind Wheel Well ***
RD-C20-FTM
Straight partition with perforated window, no access, steel, Ford Transit
987.00
987.00T
Medium Roof
0 5
RM-AA-2x2x1/4
Aluminum angle, 6061 alloy. American Standard profile. 2" x 2" x 1/4"
224 12
1 12 06T
wall- 25' length
I
KI-FE750-01-PD4
Aluminum L-Series Slide-N-Lock Tie Down Track with Mounting Holes -
149.63
149.63T
8' Length
4
Misc Parts
6" Shovel Hook PN CE7020
24 75
99 OOT
- Passenger Side Equipment -
I
RD-6555-FTL
Shelving install kit. passenger side. Ford Transit 143" Wheelbase
9600
96 OOT
I
RD-N5-RS36-4
Steel Shelving Unit with 4 Levels, 14"D x 62"H x 36"W
654.00
654 OOT
2
RD-62-UDRI4'
5 pack, regular divider with clips_ 14" depth
37 00
74 OOT
I
ALV-6070-3
Heavy Duty 3 Hook Bar
35 35
35 35T
- Inverter -
ATTACHED TO THIS QUOTATION ARE GENERAL TERMS, CONDITIONS OF SALE and WARRANTY, WHICH ARE INCORPORATED HEREIN BY
THIS REFERENCE THE ABOVE ITEMS, SPECIFICATIONS. AND AMOUNTS ARE APPROVED AND ACCEPTED, THE REFERENCED GENERAL
SUBTOTAL
TERMS, CONDITIONS OF SALE and WARRANTY ARE UNDERSTOOD AND ACCEPTED AL -VAN EQUIP NW INC IS AUTHORIZED TO PROCEED
WITH THE WORK. PRODUCT MAY ONLY BE RETURNED UPON APPROVAL BY AL -VAN EQUIP NW INC AND IS SUBJECT TO A. 2016
RESTOCKING FEE THIS QUOTATION IS VALID FOR 30 DAYS.
SALES TAX 10.1
TOTAL
APPROVAL SIGNATURE and DATE:
THANK YOU FOR CHOOSMIJA3 AL -VAN EQUIP NW INC.
EffV/�N
19050 13th PI S. Suite 101
SeaTac WA 98148
P: 206-988-6100
F: 206-763-2608
E: sales@alvanequip,com
Quotation
SALES REP
DATE
ESTIMATE NO.
KRN
8/16/2022
32164
NAME and ADDRESS
Cite o f Federal Way
33325 8th Ave S
Federal Way. WA 98003
YEAR MAKE
VEHICLE MODEL and SIZE
ORDERED BY
CUSTOMER NAME
Ford Transit
148" WB Mid Roof
Dave Nelson
CITY ITEM ITEM DESCRIPTION
PRICE EA.
TOTAL
I
GP-ISW-2000-12 2000 watt pure sine wave inverter - cUL - GFCf protected
1.01800
1.019 DOT
I
ALV-fNV-PAR'r5-3 Parts For High Wattage Inverter System And Auxiliary Battery Install.
363.60
363.60T
150A Circuit Breaker, Battery Isolator. Battery Box, 2/0 Wiring And
Connectors For Inverter And Aux. Battery install
I
ALV-AGM 100A1i Group 27 AGM 100 a/h battery
258.74
258-74T
- Interior Lighting -
3
RD-6092-42 Universal 42" LED Bar Lighting Kit
49.00
147-OOT
I
ALV- IOA-TS Toggle switch. weatherprooffusc holder. and 10 amp titse, 12 volt
41 40
41 40T
1
ALV-I OA-TSB Switch bucket for mounting toggle switch in sheet metal - may require rear
9.20
9.20T
wiring cover
I
ALV-1 OA-TSB-RG Cover for switch and wiring, on cab side of partition. for switch and switch
4254
42 54T
bucket Made from aluminum sheet
- Exterior Lighting -
4
EC-ED3712AC Directional LED: split color, surface/swivel bracket/clamp/self-adhesive
135.59
542.36T
mount, 21 flash patterns, 12-24VDC_ amber/clear
1
EC-341 OA Signal Bar Kit: LED Safely Director, 9 flash patterns. in -cab controller, 15'
639.00
639 OOT
cable. LED. 12VDC. amber
- Installation -
Labor. Assemble and.. Equipment Assembly and Installation
4,165.29
4,165.29T
I
Labor. Fabrication Custom Fabrication
640.00
640 OOT
1
Labor. Custom Labor performed by Level 4 Installer.
1,575.00
1,575 OOT
ATTACHED TO THIS QUOTATION ARE GENERAL TERMS, CONDITIONS OF SALE and WARRANTY WHICH ARE INCORPORATED HEREIN BY SUBTOTAL S 15.1 16 i I
THIS REFERENCE THE ABOVE ITEMS, SPECIFICATIONS, AND AMOUNTS ARE APPROVED AND ACCEPTED THE REFERENCED GENERAL
TERMS. CONDITIONS OF SALE and WARRANTY ARE UNDERSTOOD AND ACCEPTED. AL -VAN EQUIP NW INC IS AUTHORIZED TO PROCEED
WITH THE WORK, PRODUCT MAY ONLY BE RETURNED UPON APPROVAL BY AL -VAN EQUIP NW INC AND IS SUBJECT TO A 20% SALES TAX (10.1%) $1.526 76
RESTOCKING FEE THIS QUOTATION IS VALID FOR 30 DAYS
APPROVAL SIGNATURE and DATE TOTAL $16.643 27
THANK YOU FOR CHOOS#W AL -VAN EQUIP NW INC.
9/26122, 3:17 PM
Corporations and Charities System
BUSINESS INFORMATION
Business Name:
AL VAN EQUIP NW, INC.
UBI Number:
603 292 493
Business Type:
FOREIGN PROFIT CORPORATION
Business Status:
ACTIVE
Principal Office Street Address:
19050 13TH PL S STE 101, SEATAC, WA, 98148-2338, UNITED STATES
Principal Office Mailing Address:
19050 13TH PL S STE 101, SEATAC, WA, 98148-2338, UNITED STATES
Expiration Date:
04/30/2023
Jurisdiction:
UNITED STATES, DELAWARE
Formation/ Registration Date:
04/11/2013
Period of Duration:
PERPETUAL
Inactive Date:
Nature of Business:
COMMERCIAL VAN AND TRUCK STORAGE EQUIPMENT SALES, INSTALLATION AND SERVICE.
REGISTERED AGENT INFORMATION
Registered Agent Name:
HILLIS CLARK MARTIN & PETERSON P.S.
Street Address:
999 3RD AVE STE 4600, SEATTLE, WA, 98104-4084, UNITED STATES
Mailing Address:
999 3RD AVE STE 4600, SEATTLE, WA, 98104-4084, UNITED STATES
GOVERNORS
Title Governors Type
GOVERNOR INDIVIDUAL
Entity Name First Name Last Name
JOHN GRACEY
https://ccfs.sos.wa.gov/#/BusinessSearch/Businesslnformation 1/1
9/26/22, 3:18 PM Washington State Department of Revenue
< Business Lookup
License Information' New search Back to results
Entity name: AL VAN EQUIP NW, INC.
Business name: AL VAN EQUIP NW, INC
Entity type: Profit Corporation
UBI #: 603-292-493
Business ID: 001
Location ID: 0001
Location: Active
Location address: 19050 13TH AVE S STE 101
SEATAC WA 98148
Mailing address: 19050 13TH AVE S STE 101
SEATAC WA 98148
Excise tax and reseller permit status: Click here
Secretary of State status: Click here
Endorsements
Endorsements held at this loc License # Count Details
Status
Expiration dat First issuance
Minor Work Permit
Active
Apr-30-2023 Apr-14-2021
SeaTac General Business
Active
Apr-30-2023 Jun-12-2019
Vehicle Transporter 07454 View Plates
Active
Apr-30-2023 Apr-25-2013
Governing People May include governing people not registered with Secretary of State
uovermng people Title
GRACEY, JOHN
Registered Trade Names
Registered trade names Status First issued
https://secure.dor.wa.gov/gteunauth/_/#5 1 /2
9/26/22, 3:18 PM
Washington State Department of Revenue
Regsstered trade names
sta...
First issued
AL VAN EQUIP
Active
Apr-19-2013
AL VAN EQUIP, LLC
Active
Apr-19-2013
AL -VAN
Active
Apr-19-2013
AL -VAN EQUIP AUTO REPAIRS
Active
Jan-23-2014
ERGO BASKET
Active
Apr-19-2013
ERGO VAN
Active
Apr-19-2013
QUICKFIT
Active
May-17-2017
The Business Lookup information is updated nightly. Search date and time: 9/26/2022
3:18:31 PM
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https://secure.dor.wa.gov/gteunauth/_/#5 2/2
Sara Gilchrist
From:
Christina Bozell <christinab@pollockinsurance.com>
Sent:
Monday, January 9, 2023 12:11 PM
To:
Sara Gilchrist
Cc:
David Nelson
Subject:
RE: 4157 - Vehicle Upfitting Fleet Services Contract
[EXTERNAL EMAIL WARNING]
This email originated from outside of the City of Federal Way and may not be trustworthy. Please use caution
when clicking links, opening attachments, or replying to requests for information. If you have any doubts about
the validity of this email please contact IT Help Desk at x2555.
Hello Sara,
Yes you may fill in his information, sorry I missed that!
Thank you!
Christina Bozell
- - Commercial Lines Account Manager
Pollock Insurance, Inc.
Providing outstanding service since 1948! 1 Auto I Home
-r
Business i Umbrella I Renters
Proudly Representing; Liberty Mutual, RLI, CNA, Philadelphia,
Nationwide, Mutual of Enumclaw, Progressive, Ha►tford and many more!
206-244-3566 1 Office
425-358-3210 1 Direct
206-246-3606 1 Fax
christinab ollockin;
www.pollockinsurance.
654 S. 152nd Street, S
0
98148
CONFIDENTIALITY: This e-mail and any attachments are confidential and also may be privileged. If you are not the named recipient, or ha,
received this communication in error, please delete it from your inbox, notify the sender immediately, and do not disclose its contents to
person, use them for any purpose, or store or copy them in any medium. Thank you for your cooperation.
From: Sara Gilchrist <Sara.Gilchrist@cityoffederalway.com>
Sent: Monday, January 9, 2023 12:08 PM
To: Christina Bozell <christinab@pollockinsurance.com>
Cc: David Nelson <David.Nelson @cityoffederalway.com>
Subject: FW: 4157 - Vehicle Upfitting Fleet Services Contract
Good morning Christina,
1
Recently you notarized a contract for Al Van Equipment, but there were a couple spots
missing on the notary section. I just need your written approval to fill it in with his title and
company name. See attached for reference.
Thanks,
Sara., -
Administrative Assistant II
KWW y
Public Works Department
33321 8th Ave S, Federal Way, WA 98003
Desk: (20-3) 8315-2706 * Fax: (233) 836-2709
Sara_ gilchri st(a—i citvoffed eralway. com
ci tyoffe deralway . c om
11
Follow us on Facebook!
From: John Gracey <john@alvanequip.corn>
Sent: Monday, January 9, 2023 11:41 AM
To: Sara Gilchrist <Sara.Gilchrist@citypffederalway.com>
Subject: RE: 4157 - Vehicle Upfitting Fleet Services Contract
[EXTERNAL EMAIL WARNING]
This email originated from outside of the City of Federal Way and may not be trustworthy. Please use caution
when clicking links, opening attachments, or replying to requests for information. If you have any doubts about
the validity of this email please contact IT Help Desk at x2555.
Sara:
Christina Bozell
Pollock Insurance Inc
Ph: 206-244-3566
Fax: 206-246-3606
christinab@pollockinsurance.com
Sincerely,
John D. Gracey I AI -Van Equip NW Inc
19050 13th Place South Suite 101, SeaTac, WA 98148
P: 206.988.6100 1 P: 888.806.2582 1 F: 206.763.2608 1 E: John@alvanepuip.cam
W: www.alvaniZquip.com
2
From: Sara Gilchrist <Sara.Gilchrist@citvoffederalway.com>
Sent: Monday, January 9, 2023 11:32 AM
To: John Gracey <iohnPalvanequip.com>
Subject: RE: 4157 - Vehicle Upfitting Fleet Services Contract
Good morning! I emailed Kevin this morning, but thought I'd also send it your way. We
received the signed amendment, but there are a couple spots the notary missed in what she
filled out. Do you have contact information for the person that notarized? I just need her
written approval to add it in on her behalf.
From: John Gracey <iohn@alvanequip.com>
Sent: Wednesday, January 4, 2023 9:59 AM
To: Sara Gilchrist <Sara.Gilchrist@cityoffederalway.com>
Cc: David Nelson <David.Nelson@cityoffederalway.com>; Kevin Norton <kevin@alvanequip.com>
Subject: RE: 4157 - Vehicle Upfitting Fleet Services Contract
[EXTERNAL EMAIL WARNING]
This email originated from outside of the City of Federal Way and may not be trustworthy. Please use caution
when clicking links, opening attachments, or replying to requests for information. If you have any doubts about
the validity of this email please contact IT Help Desk at x2555.
Sara:
Sorry, I did not. I thought the emailed copies would suffice but will send the originals today. Thank you.
Sincerely,
John D. Gracey I AI -Van Equip NW Inc
19050 13th Place South Suite 101, SeaTac, WA 98148
P: 206.988.6100 1 P: 888.806.2582 1 F: 206.763.2608 1 E: iohn@alvanequip.com
W: www.alvanequip.com
From: Sara Gilchrist <Sara.Gilchrist@cityoffederalway.com>
Sent: Wednesday, January 4, 2023 9:53 AM
To: John Gracey <iohn@alvanequip.com>
Cc: David Nelson <David.Nelson @cityoffederalway.com>; Kevin Norton <kevin@aIvaneguip_.com>
Subject: RE: 4157 - Vehicle Upfitting Fleet Services Contract
Good morning John,
Thank you for sending this. To confirm, did you send out the originals in the mail? We'll need
the original copies in order to get it executed on our end. I'll keep an eye out for it in the mail.
From: John Gracey <iohn@alyanequip.com>
Sent: Wednesday, December 28, 2022 3:21 PM
To: Sara Gilchrist <Sara.Gilchrist@cityoffederalway.com>
Cc: David Nelson <David.Nelson@cityofFederalway.com>; Kevin Norton <kevin@alyaneguip.com>
Subject: RE: 4157 - Vehicle Upfitting Fleet Services Contract
9
[EXTERNAL EMAIL WARNING]
This email originated from outside of the City of Federal Way and may not be trustworthy. Please use caution
when clicking links, opening attachments, or replying to requests for information. If you have any doubts about
the validity of this email please contact IT Help Desk at x2555.
Hello Sara and David:
Attached is the agreement with signature and notary. Included is the insurance certificate. Could we please obtain a
fully executed copy as soon as it is available? Thank you.
Sincerely,
John D. Gracey I AI -Van Equip NW Inc
19050 13th Place South Suite 101, SeaTac, WA 98148
P: 206.988.6100 ! P: 888.806.2582 1 F: 206.763.2608 1 E: iohn@alvanequip.com
W: www.alvanegg' .com
From: Sara Gilchrist <Sara.Gilchrist@cityoffederalway_.com>
Sent: Tuesday, December 20, 2022 2:27 PM
To: John Gracey <iohn@alvaneguip.com>
Cc: David Nelson <David.Nelson@cityoffederalway.com>
Subject: RE: 4157 - Vehicle Upfitting Fleet Services Contract
Thank you! I'll keep an eye out for it in the mail.
From: John Gracey <iohn@alvanequip.com>
Sent: Tuesday, December 20, 2022 2:25 PM
To: Sara Gilchrist <Sara.Gilchrist@cityoffederalway.corn>
Cc: David Nelson <David.Nelson @cityoffederalway.com>
Subject: RE: 4157 - Vehicle Upfitting Fleet Services Contract
[EXTERNAL EMAIL WARNING!
This email originated from outside of the City of Federal Way and may not be trustworthy. Please use caution
when clicking links, opening attachments, or replying to requests for information. If you have any doubts about
the validity of this email please contact IT Help Desk at x2555.
Sara
No, this is fine. We will get this executed and back to you. Thank you.
Sincerely,
John D. Gracey ! AI -Van Equip NW Inc
19050 13th Place South Suite 101, SeaTac, WA 98148
P: 206.988.6100 ! P: 888.806.2582 ! F: 206.763.2608 1 E: Iohn@alvaneguip.com
W: www.alvanepuip.corn
From: Sara Gilchrist <Sara.Gilchrist@cityoffederalway.com>
Sent: Tuesday, December 20, 2022 2:20 PM
To: John Gracey <iohn@alvanequip.com>
Cc: David Nelson <David.Nelson cit offederalwa .com>
Subject: RE: 4157 - Vehicle Upfitting Fleet Services Contract
Good afternoon John,
The name listed on the contract is simply the company contact. Kevin Norton doesn't have to
be the one that signs the contract. You can sign it as it is now, but if you would like the
contact information updated to yourself as well, let me know.
From: John Gracey <iohn@alvanequip.com>
Sent: Tuesday, December 20, 2022 2:14 PM
To: Sara Gilchrist <Sara.Giichrist cit offederalway.com>
Cc: David Nelson <David. NelsonCcDcityoffederalwa .com>
Subject: RE: 4157 - Vehicle Upfitting Fleet Services Contract
[EXTERNAL EMAIL WARNING]
This email originated from outside of the City of Federal Way and may not be trustworthy. Please use caution
when clicking links, opening attachments, or replying to requests for information. If you have any doubts about
the validity of this email please contact IT Help Desk at x2555.
Sara
We have decided that I should sign as president of the company. Sorry to make extra work, but could you please revise
the contract to have me sign? Thank you.
Sincerely,
John D. Gracey I AI -Van Equip NW Inc
19050 13th Place South Suite 101, SeaTac, WA 98148
P: 206.988.6100 i P: 888.806.2582 i F: 206.763.2608 1 E: iohn@alvanequip.corn
W: www.alvanequip.com
From: Sara Gilchrist <Sara.Gilchrist@cityoffederalway.com>
Sent: Tuesday, December 20, 2022 11:42 AM
To: John Gracey <iohn@alvanequip.cam>
Cc: David Nelson <David.Nelson @cityoffederalway_cvm>
Subject: RE: 4157 - Vehicle Upfitting Fleet Services Contract
Here's the updated contract with the adjusted insurance amount.
From: John Gracey <iohn alvaneguip.com>
Sent: Tuesday, December 20, 2022 10:27 AM
To: David Nelson <David.Nelson@cityoffederalway.com>; Sara Gilchrist <Sara.Gilchrist@cityoffederaiway.com>
Subject: FW: 4157 - Vehicle Upfitting Fleet Services Contract
[EXTERNAL EMAIL WARNING]
This email originated from outside of the City of Federal Way and may not be trustworthy. Please use caution
when clicking links, opening attachments, or replying to requests for information. If you have any doubts about
the validity of this email please contact IT Help Desk at x2555.
Hello David and Sara:
Kevin has given me the attached to review. There are a couple of points that need to be addressed:
a. Should a principal of Al Van Equip NW Inc be a signer on behalf of Al Van Equip. Kevin Norton is in sales and is
not a principal.
b. This contract stipulates that we carry insurance that includes $2,000,000 for each occurrence and $2,000,000
aggregate. Our policy has $1,000,000 per occurrence and $2,000,000 aggregate, with $5,000,000 umbrella
coverage. Our insurance agent advises that it is difficult to obtain $2,000,000 per occurrence, which is why we
have the umbrella. Could you please amend the contract to reflect this?
Please contact me with any questions or comments.
Sincerely,
John D. Gracey I AI -Van Equip NW Inc
19050 13th Place South Suite 101, SeaTac, WA 98148
P: 206.988.6100 1 P: 888.806.2582 1 F: 206.763.2608 1 E: iohn@alvaneguiR.com
W: www.alvanequip.com
From: Kevin Norton <kevin aivanequip.com>
Sent: Thursday, December 15, 2022 10:49 AM
To: John Gracey <john@alvanequip.com>
Subject: FW: 4157 - Vehicle Upfitting Fleet Services Contract
John,
Can you please look at what is required here. (See below emails)
Thanks,
AffAN
Kevin Norton
Inside Sales
P: (206) 988-6100 1 C: (206) 379-4122
SeaTac, WA
From: Sales <sales@alvanequip.com>
Sent: Thursday, December 15, 2022 9:45 AM
To: Kevin Norton <kevin@alvanequiq.com>
Subject: FW: 4157 - Vehicle Upfitting Fleet Services Contract
Regards,
MVAN
E Q U I P
Randy Smith
Upfit Consultant
P: 206.988.6100
SeaTac, WA
From: Sara Gilchrist <'-•a; a.Gilchrist@cityoffederalway-corn>
Sent: Thursday, December 15, 2022 8:29 AM
To: Sales <sales@alvanequip.com>
Cc: David Nelson <David.Nelson @cityoffederalway.com>
Subject: RE: 4157 - Vehicle Upfitting Fleet Services Contract
Sorry, I forgot to attach the contract. See attached for your action.
From: Sara Gilchrist
Sent: Wednesday, December 14, 2022 4:51 PM
To: 'sales@alvanequip.com'<sales@alvanequip.com>
Cc: David Nelson <David.Nelson@cityoffederalway.com>
Subject: 4157 - Vehicle Upfitting Fleet Services Contract
Good morning,
I have attached a copy of the contract for you to review and sign, in the presence of a notary
public. If you need an original copy for your records, please return 2 original signed/notarized
copies via USPS/Fed Ex/UPS, and we'll get them both signed on our end and send one back for
you to keep, once it's complete. If you only need a copy, then signing and sending one
original is fine, and we'll send you a pdf copy for your records once it is executed. Also, please
be sure to include a Certificate of Insurance, as well as signature authority documentation
when you return the signed contract (if the signer is not listed on the SOS. I've attached a
copy of the SOS page for reference). These additional documents and original signatures are
crucial, as we will not be able to complete the contract without them.
Please note, this document will need to be printed one sided. When returning the
signed original, please be sure they are single sided pages.
Let me know if you have any questions.
Thanks,
Sara o!Ut.1 w-t f-
Administrative Assistant II
Federal Way
Public Works Department
33325 8th Ave S, Federal Way, WA 98003
Desk: (253) 835-2706 ' Fax: (253) 835-2709
Sara. ilchrist cil)Loffederalway,com
ciWoffederalway.com.
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