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Home My WebLink AboutAG 11-213 - WASHINGTON STATE ARCHIVESSecretary of State SAM REM TA # 2012122601 Washington State Archives, Digital Archives Transmittal Agreement GOVERNMENT PARTNER: City of Federal Way RECORD SERIES: Communications — Governing/Executive/Advisory (GS50-01-12) The Washington State Archives, Digital Archives (hereafter Digital Archives) and the Government Partner, City of Federal Way (hereafter Partner), enter this agreement pursuant to 434-662 WAC. All records transferred to the Washington State Archives are public records as defined in RCW 42.56.010(Z) and will be administered and managed in accordance with Washington's public access and disclosure laws and requirements. Public access to records may be provided through the Digital Archives website, with the exception of those identified by the Partner on a Transfer Information Plan (TIP) as confidential, privileged, or exempt from public disclosure, as defined in RCW 40.14.030.(2) and WAC 4.34-662-020. Access to confidential, privileged, or exempt records is the responsibility of the Partner. The Archives provides the Partner with secure credentials to access confidential records created by their agency for completing any research or public disclosure requests. There are instances where a Partner may legally allow access to its records, but the Archives will not be allowed to do so. In these instances an indemnification clause will be added to this document, and any issues which arise as a result of these records being made accessible will be referred to the Partner. The Digital Archives does not knowingly display records that contain exempt information. When a record containing exempt information is discovered on the website, the Archives will remove the information from public view per RCW 42.56. The State Archivist, with the concurrence of the Partner, may determine that any confidential, privileged, or otherwise public disclosure -exempt records transferred to the Archives have sufficient historical, legal and/or fiscal value to warrant eventual removal of their restricted status under the provisions of RCW 40.14. 030. The Partner and the Digital Archives commit to work cooperatively to develop all connections, interfaces, and other information technology needs required to transfer archival electronic records to the Digital Archives. This includes providing information regarding storage format and capacity, programming language, network protocols, bandwidth requirements, and stored procedure processing needs, as required for the electronic transfer of records. The Partner agrees to complete the TIP, if required, and to provide the Digital Archives with sample data, if requested, before transferring records to the Digital Archives. The sample records are considered secondary copies and will not be retained by the Digital Archives after the full records transfer has been completed. Entire Understand in This agreement and the TIP (if required) set forth the entire understanding of the parties and may be modified only by written amendment signed by each party. The Digital Archives reserves the right to make changes to this agreement as necessary and to convey such changes in writing with thirty (30) days notice to the Partner prior to the change taking effect. Signature Date Signature Date PARTNER AUTHORITYt/RECORDS OFFICER STATE/ REGIONAL ARCHIVIST 1 Tint Name i Print Name VIA Title j Title 01 / 10//2011 iMa.,A4,;Oo, ` :''Secretary of State sA,,t RL• Eta TA # 2012122601 Washington State Archives, Digital Archives Transmittal Agreement GOVERNMENT PARTNER: City of Federal Way RECORD SERIES: Communications — Governing/Executive/Advisory (GS50-01-12) The Washington State Archives, Digital Archives (hereafter Digital Archives) and the Government Partner, City of Federal Way (hereafter Partner), enter this agreement pursuant to 434-662 WAC. All records transferred to the Washington State Archives are public records as defined in RCW 42.5fi.Q10(2 and will be administered and managed in accordance with Washington's public access and disclosure laws and requirements. Public access to records may be provided through the Digital Archives website, with the exception of those identified by the Partner on it Transfer Information Plan (TIP) as confidential, privileged, or exempt from public disclosure, as defined in RCW 40.111,030 21 and WAC 434-662-020. Access to confidential, privileged, or exempt records is the responsibility of the Partner. The Archives provides the Partner with secure credentials to access confidential records created by their agency for completing any research or public disclosure requests. There are instances where a Partner may legally allow access to its records, but the Archives will not be allowed to do so. In these instances an indemnification clause will be added to this document, and any issues which arise as a result of these records being made accessible will be referred to the Partner. The Digital Archives does not knowingly display records that contain exempt information. When a record containing exempt information is discovered on the website, the Archives will remove the information from public view per RCW 42.56. The State Archivist, with the concurrence of the Partner, may determine that any confidential, privileged, or otherwise public disclosure -exempt records transferred to the Archives have sufficient historical, legal and/or fiscal value to warrant eventual removal of their restricted status under the provisions of RCW 40.14. 030. The Partner and the Digital Archives commit to work cooperatively to develop all connections, interfaces, and other information technology needs required to transfer archival electronic records to the Digital Archives. This includes providing information regarding storage format and capacity, programming language, network protocols, bandwidth requirements, and stored procedure processing needs, as required for the electronic transfer of records. The Partner agrees to complete the TIP, if required, and to provide the Digital Archives with sample data, if requested, before transferring records to the Digital Archives. The sample records are considered secondary copies and will not be retained by the Digital Archives after the full records transfer has been completed. Eo ti re Und ei-stand i ne This agreement and the TiP (if required) set forth the entire understanding of the parties and may be modified only by written amendment signed by each party. The Digital Archives reserves the right to make changes to this agreement as necessary and to convey such changes in writing with thirty (30) days notice to the Partner prior to the chan_e taking effect. LLMO signature Date Signature Da � PARTt`I'YIRK T% 7S OFFICFA STATE/ REGIONAL, ARCHIVIST I rinl Narne Print Name I'i'N e Title 01 / 10/ /2011 Groupwise transfer log.xlsx Name Anne Kirkpatrick Brian Wilson Cary Roe Records Count 1982 10760 13745 Records Count 8994 ID # 18619 20879 20880 ID # 20883 Session Number 2013-02-07-112310-1531-qhlpttye 2013-07-16-161452-5905-qucxcbyi 2013-07-16-182411-2613-vbvq m m i m; 2013-07-17-100704-9140-rlslrpth Date Transferred 2/7/2013 8/5/2013 8/6/2013 Colleen Hartl 441 18620 2013-02-07-115432-4633-xehdjngo 2/7/2013 David Larson 978 18625 2013-02-07-181206-1025-sjfcgrqq 2/7/2013 David Moseley 951 18687 2013-02-13-145032-8660-zsfpaqsp 2/13/2013 Dean McColgan 3832 20871 2013-07-16-134038-0694-kwpegprs 2/13/2013 Derek Matheson 1995 18692 2013-02-13-165240-4933-wabfhlle 2/13/2013 Dini Duclos 982 20860 2013-07-16-091442-2505-qhrrtwew 7/16/2013 Donna Hanson 9772 20854 2013-07-15-170612-1714-jhdvghkz 8/2/2013 Greg Fewin 6739 20875 2013-07-16-144805-2158-hnteskrc 8/5/2013 Iwen Wang 13502 7209 20901 20921 2013-07-17-134442-5953-j m kgvue k; 2013-07-18-100540-9109-xaxahkjj 8/6/2013 Jack Dovey 9487 20929 2013-07-18-150543-4529-ygjetbgv 8/6/2013 Jeanne Burbidge 23725 20904 2013-07-19-100424-2168-fhmgsfka 8/6/2013 Jim Ferrell 8621 20956 2013-07-19-160657-5195-bvoqqima 8/6/2013 Kathy McClung 7874 20959 2013-07-22-101626-8572-wlslpheh 8/6/2013 Linda Kochmar 27496 20971 2013-07-22-131753-8118-cinlgooi 8/6/2013 Mary McDougal 806 20972 2013-07-23-111351-8102-fpkohyrs 8/6/2013 Mehdi Sadn 15931 20979 2013-07-23-142844-8084-qwzmvssq 8/6/2013 Michael Morgan 2741 20987 2013-07-24-125055-5737-uihiivfx 8/9/2013 Michael Park 13512 20996 2013-07-24-132734-8787-dfdjszum 8/6/2013 Neal Beets 1354 20999 2013-07-24-183452-4540-hglaxyty 8/6/2013 Pat Richardson 326 21000 2013-07-25-101804-2822-tavtirlk 8/6/2013 Patrick Doherty 22051 21010 2013-07-25-120917-0192-fcubxtpp 8/8/2013 Tho Kraus 2011 1 21016 2013-07-26-095249-1189-nxnpgdky 8/6/2013