HomeMy WebLinkAboutPRHSPSC PKT 12-11-2000
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City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, December 11,2000
12:00 p.m.
City Hall
Mt. Baker Conference Room
~ Please note the meeting location returns to the Mt. Baker Conference Room.
AGENDA
1.
2.
3.
CALL TO ORDER
PUBLIC FORUM
COMMISSION COMMENTS
APPROVAL OF NOVEMBER 13, 2000 SUMMARY
COMMITTEE BUSINESS
A. Washington State Softball Umpires
Association Contract Amendment # 1
B. Dumas Bay Centre/Knutzen Family Theatre
Food Services Contract
C. Jail Services Agreement with Yakima County
D. Celebration Park Outdoor Sculpture
E. Critical Incident Response Team (C.I.R.T.) Vehicle
F. Crime Scene Processing Vehicle
G. Domestic Violence Statistics
H. PCCI Janitorial Contract
4.
5.
6.
NEXT MEETING - Monday, January 8, 2001
7.
ADJOURNMENT
Action
Action
Reuter
Faber
Action
Information
Information
Information
Information
Action
Chaney
Faber
Chaney
Chaney
Chaney
Ikerd
Committee Members:
Jeanne Burbidge, Chair
Mary Gates
Dean McColgan
Staff:
Jennifer Schroder, Director
Marj Currie-Hicks, Administrative Assistant
661-4041
City of Federal Way
City Council
PARKS. RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, November 13,2000
12:00 p.m.
SUMMARY
In attendance: Council Committee members Jeanne Burbidge, Dean McColgan, Mary Gates; Deputy
Mayor Linda Kochmar; Derek Matheson, Assistant to the City Manager; Kurt Reuter, Recreation
Manager; Pat Richardson, Assistant City Attorney; Ann Guenther, Human Services Manager; Jon Jainga,
Park Planning and Development Manager; Brian Wilson, Deputy Director of Public Safety; Jennifer
Schroder, Director of Parks, Recreation and Cultural Services; Camron Parker, CDBG Coordinator.
Guests: Bob Kellogg, Dave Kaplan, Barbara Reid, Eric Olsen; Jerry Bollen, Richard Bye, Lua Pritchard,
Pam Sanchez, Peggy LaPorte, Hope Elder, Mary Ellen Shone.
Chair Burbidge called the meeting to order at 12:09 p.m.
PUBLIC FORUM
Pam Sanchez, Executive Director, Federal Way Youth and Family Services spoke in support ofthe
Laurelwood Gardens Family Center and stated that the community needs this type of service, but the
need is not being met. She mentioned the services provided such as after school program, reaching
children and families at risk, abuse prevention and anger management.
Peggy LaPorte, President, Fusion, expressed her thanks for support. She stated the need has grown for
emergency assistance line - open a sixth and maybe a seventh unit. 75% of funding received is through
volunteers in the community; the remaining 25% is from government funding.
Lua Pritchard, Korean Women's Association, said they are requesting $1 OK for domestic violence
victims and their families to provide specialized service to Asian and Pacific Islander ethnic groups in
their own language and culture. The Korean Women's Association has operated over the past 28 years
and has its headquarters in Tacoma with outreaches to other communities. They want to provide
assistance to Federal Way's Korean population which is 10% of Federal Way's total population. Ms.
Pritchard applauded the Commission for their recommendation.
Hope Elder, Federal Way Caregiving Network, stated that this program provided help to 44 families in
1999 and 147 families in 2000 to keep people in their homes, to maintain stability, help with utilities.
Most of the churches also provide help and serve meals. They also do fund raising.
Mary Ellen Stone, King County Sexual Assault Resource Center, provided a handout, "Sexual Assault
Center lobbies for Funding" which appeared August 24, 2000 in the South King County Journal. She
said it is getting hard to maintain the level of service. The prosecutor is increasing cases. Over 200
people from Federal Way, up from last year. May also affect education services.
APPROVAL OF SUMMARY
Mary Gates moved, Dean McColgan seconded to approve the summary of the October 9,2000 meeting
as written.
BUSINESS ITEMS
Skyhawks Sports Academy Amendment: McColgan moved, Gates seconded motion to forward to full
Council on December 5, 2000, the 2001 Skyhawks Sports Academy, Inc. Contract amendment increase
of $35,000 for a contract total of $70,000.
200112002 Human Services General Fundin~ Recommendation: Ann Guenther introduced Eric
Olsen, Richard Bye and Karen Pettingal. Ms. Guenther reported that the City received 47 applications
for 2001-02 human services general funds totaling $702K and $718K respectively for 2001 and 2002.
One-time funding is received from employee donations and unspent monies. Human Services does a
mid-biennium review to Council. Each request was presented and discussion followed on each line item.
Services for which funding were requested include emergency housing, food, clothing, transportation,
and utility assistance; Meals on Wheels for senior citizens; transportation; crisis intervention, shelter, and
counseling for domestic abuse; teen programs; therapy assistance in child abuse cases; literacy, computer
and job readiness training. It was pointed out that with the growing international population in Federal
Way comes an increasing need to reach out to them in their language and cultural requirements.
Jean Burbidge expressed appreciation for the time and preparation given in putting together this funding
request.
Linda Kochmar wants to be sure that funds are available including CPI for 2001 and 2002.
Mary Gates wants to ensure all segments of the population are served.
Dol! Off Lease Park: Barbara Reid, Friends of Federal Way, introduced Dave Kaplan and Bob Kellogg.
Dave Kaplan said a public meeting was held last month. This project has been discussed for over two
years. Federal Way to work with Pierce and King Counties. This is a regional issue. Information has
been sent to Pete Yon Reichbauer. Bob Kellogg, Friends of Federal Way, opposes use of French Lake
Park for off-leash dog park. The danger is that this may exclude other uses of the park.
Contract Amendments: Brian Wilson presented contract amendments for the COPS More 98 Award
Supplemental #1, Janitorial Services Agreement, Uniform Dry Cleaning Agreement. The Janitorial
Services Agreement compensation will increase by $15,800. Mary Gates moved, Dean McColgan
seconded to approve all three contract amendments.
AT&T and Owest Wireless Communication Facilities at Sacajawea: Jon Jainga presented the draft
negotiation lease agreement with AT&T and Qwest Wireless Communication providers which will be
presented for approval at the November 28, 2000, FEDRAC meeting. Questions may be brought to the
FEDRAC meeting.
Other information (Items 4H, 41, 4J, 4K) were tabled to December 11,2000 meeting.
NEXT MEETING
December 11, 2000. Please note: This meeting will return to the Mt. Baker Conference Room.
ADJOURNMENT
Meeting adjourned at 2: 18 p.m.
I:pcll13
ITEM 5.A
CITY OF FEDERAL WAY
CITY COUNCIL
Parks, Recreation, Human Services & Public Safety Council Committee
Subject:
December 11, 2000
Kurt Reuter, Athletics & Specialized Services Manager
2001 Washington State Softball Umpires Association Contract.
Date:
From:
Back!!round:
The Parks, Recreation and Cultural Services Department has contracted with the Washington State
Softball Umpires Association since 1992 to provide umpires for the adult softball league program. The
requested compensation for 2001 is $33,000. This amendment in compensation will bring the contract
total to $63,000. Currently, the leagues fill to capacity based on the inventory of suitable facilities.
The United States Slowpitch Softball Association (USSSA) sanctions the City of Federal Way adult
softball program. Our affiliation with USSSA dictates that we contract for umpires with an association
that is USSSA certified.
Committee Recommendation
Motion to forward to full Council on January 2,2001, approval of the 2001 Washington State Softball
Umpires Association contract amendment increase of $33,000 for a contract total 0[$63,000.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
FIRST AMENDMENT
TO
SERVICES AGREEMENT
FOR
PROFESSIONAL SOFTBALL UMPIRES
This First Amendment ("Amendment") is dated effective this 2nd
day of January, 2001, and is entered into by and between the City
of Federal Way, a Washington municipal corporation ("City"), and
Washington State Umpires Association of Seattle, a Washington
corporation ("Contractor").
A. The City and Contractor entered into a Services Agreement
dated effective January 2, 2000, whereby Contractor agreed to
provide softball umpire services (the "Agreement").
B. Section 14.2 Modification of the Agreement provided that
the Agreement may only be amended by written agreement signed by
the parties.
C. The City and the Contractor desire to amend the Agreement
to continue the Services described in Section 1 of the Agreement by
extending the term of the Agreement and increasing the compensation
paid to the Contractor.
NOW, THEREFORE, the parties agree to the following terms and
conditions:
1. Term. Section 2 of the Agreement shall be amended to
extend the term of the Agreement until December 31, 2001.
2. Compensation. In consideration of Contractor continuing
to provide the Services described in Section 1 of the Agreement
during the extended term of the Agreement, Section 4.1 shall be
amended to increase the compensation paid to the Contractor by an
additional amount not to exceed Thirty Three Thousand and no/100
Dollars ($33,000.00). The total amount payable to Contractor
pursuant to the original Agreement and this First Amendment shall
be an amount not to exceed Sixty Three Thousand Dollars and no/IOO
Dollars ($63,000.00).
3. Full Force and Effect. All other terms and conditions of
the Agreement not modified by this Amendment shall remain in full
force and effect.
DATED the effective date set forth above.
CITY OF FEDERAL WAY
By:
David H. Moseley
Its City Manager
33530 1st Way South
Federal Way, Washington
98003
ATTEST:
City Clerk, N. Christine Green, CMC
APPROVED AS TO FORM:
f;¿t; 1&~lt~vh¡'F ~
Bob C. Sterbank, Interim City Attorney
WASHINGTON STATE UMPIRES ASSOCIATION
OF SEATTLE
By
Dale McGregor
Its:
State Umpire-in-Chief
19516 63~ Place N.E.
Kenmore, WA 98028
(425) 481-2005
a:/wsua1st
10/26/00 mch
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ITEM 5.B
CITY OF FEDERAL WAY
CITY COUNCIL
Parks, Recreation, Human Services & Public Safety Council Committee
Date:
November 16, 2000
Mary Faber, Community and Cultural Services Manager
Dayid MO~ager .
Dumas B:Y C~~r~;Knu~en Family Theatre Food Seryices Contract
From:
Via:
Subject:
Back!!round:
The current food services contract with Café Pacific Catering expires on December 31, 2000. Café
Pacific has provided services at the Dumas bay site for seven years. They maintain a very good
reputation with our customers and staff is pleased with their performance.
Staff prepared a Request for Catering Proposal (RFP) and advertised in the Federal Way Mirror, in
accordance with City policy. In addition, the RFP was posted on the City's WEB page. One Proposal
was submitted by Café Pacific Catering.
The proposed catering contract for $650,000 would be over a three-year term. The City charges the
retreat/conference/theatre customer for all catering charges. The food services vendor bills the City for
catering fees. The City retains a 15% compensation for all gross food revenue and 15% compensation
on all premise liquor sales. Additionally, the food services vendor pays a $500/month leasing payment
for the use of the facilities. The contractor assumes the maintenance and repair on kitchen equipment
and refrigeration and general custodial duties of the kitchen facility. The City remits payment only
when food services are ordered. There is no impact to the general fund budget.
A copy of the Café Pacific Catering Proposal is included for your review.
Committee Recommendation
Motion to place on the December 19,2000, Council agenda under consent, to accept the proposal and
authorize the City Manager to enter into a three-year agreement with Café Pacific Catering for food
services at Dumas Bay Centre/Knutzen Family Theatre.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
SERVICES AGREEMENT
FOR
DUMAS BAY CENTRE CATERING
This Services Agreement (IIAgreementll) is dated effective this
1st day of January, 2000. The parties (IIPartiesll) to this
Agreement are the City of Federal Way, a Washington municipal
corporation (IICityll) , and Cafe Pacific Catering, Inc., a Washington
corporation (IIContractorll).
A. The City' seeks the temporary services of a skilled
independent contractor capable of working without direct
supervision, in connection with providing catering services for
retreats, meetings or other activities at the Dumas Bay Centre,
located at 3200 S. w. Dash Point Road, Federal Way, Washington
(IICentrell) ¡and
B. The Contractor has the requisite skill and experience
necessary to provide such services.
NOW, THEREFORE, the Parties agree as follows:
1.
Services.
. 1.1 Scope of Services. Contractor shall provide all food and
catering services required by the City, including, without
limitation, food preparation and food service for Centre activities
as outlined in Exhibit IIAII, attached hereto and incorporated by
this reference (II Services II), in a manner consistent with the
accepted practices for other similar services, performed to the
City's satisfaction, within the time period prescribed by the City
and pursuant to the direction of the City Manager or his or her
designee.
Contractor shall provide and maintain, which the City may use,
a coffee maker and air pots. Contractor shall provide and maintain
an ice maker. Pitchers of ice water and cups will be provided for
all meeting rooms in use at no charge.
1.2 Customer Service. Contractor and all of its employees,
agents, or representatives shall provide the highest quality of
customer service and shall treat all persons at the Centre with
courtesy and respect. Contractor shall honor all reasonable
requests for refunds or replacements, including requests from
customers who are dissatisfied with any food or beverage sold by
the Contractor.
1.3 Employee Appearance. All of Contractor's employees,
agents, representatives or licensees shall have a neat, clean and
sanitary personal appearance and those who come in direct contact
with the public shall wear a uniform which distinguishes them as
employees of Contractor.
1.4 Staffing. The Contractor shall provide sufficient staff
in order to prevent undue delay to the public in obtaining the
Services.
1.5 Supplies. The Contractor shall provide all plates,
dishes, pans, glasses, silverware, napkins, linens and all other
supplies to be utilized in preparing and serving the food;
provided, however,- that the City will provide the kitchen
facilities for the food preparation.
1.6 Minimum. The City agrees that Contractor will only be
responsible to supply the Services for Centre events having a
minimum of ten (10) participating persons.
1.7 Notice. The Services will be provided to the City as the
Services are needed by the City. The City agrees to provide
Contractor with a minimum of ten (10) days notice of any Centre
event that Contractor is expected to provide the Services. The
City agrees to notify Contractor of any increase in the initial
number of persons to be serviced within forty-eight (48) hours of
the Centre event.
1.8 Pricing. The pricing set forth in Exhibit "A" is the
cost the Contractor will charge the City for delivering the
Services for overnight retreats; provided, however, that the City
may, at its election, charge an increased amount per food item to
Centre participants.
Contractor will remit Five Hundred and no/100 Dollars
($500.00) per month for the exclusive use of the Centre's main
kitchen.
1.9 Cleaning and Maintenance Schedule. In addition to
obvious food preparation cleanup, Contractor will sanitize the
counters, buffet and eating surfaces and sweep/spot vacuum the
floors of the kitchen and banquet room(s) being served in once
after each meal. Waste bins and recycling will be emptied on an
as-needed (at least once daily) basis in the main kitchen and the
banquet room(s) being served in. Contractor will scrub and
sanitize the main kitchen floor including the walk-in refrigerator,
vacuum banquet rooms 1, 2, 3 and 4, and polish all the stainless
equipment in the main kitchen once each week. Contractor will
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inspect the hoods and professionally clean hoods annually. All
other main kitchen equipment and refrigeration will be maintained
and repaired as needed at Contractor's expense.
1.10 Damage to Kitchen. If the kitchen or any part thereof is
damaged by any cause other than the sole negligence of the City,
its employees or agents, Contractor shall, at its sole cost and
expense, restore the kitchen to a condition equivalent or better
than its condition immediately prior to such damage.
1.11 Emergency. The City reserves the right to access and
inspect the Centre's main kitchen in cases of emergency. The City
shall provide at least 24 hours notice to the Contractor of the
need for such access. Should the City require emergency access due
to a declaration by the City Manager, the City's access to the
refrigeration and heating units shall be utilized in a manner that
will not affect the ability of the Contractor to maintain
operations.
2.
Term.
The term of this Agreement shall commence upon the effective
date of this Agreement and shall continue until the completion of
the Services, but in any event no later than December 31, 2003
("Termll). This Agreement may be extended for additional periods of
time upon the mutual written agreement of the City and the
Contractor.
3.
Termination.
Prior to the expiration of the Term, this Agreement may be
terminated immediately, with or without cause by the City. The
Contractor may cancel this Agreement only upon thirty (30) days
prior written notice to the City.
4.
Compensation.
4.1 Total Compensation. In consideration of the
Contractor performing the food services, the City agrees to
pay the Contractor an amount equal to the amount collected by
the City for food services delivered by the Contractor,
exclusive of state sales tax, calculated on the cost schedule
set forth in Exhibit "All, attached hereto and incorporated
herein by this reference. In consideration of the Contractor
performing all other Services, the City agrees to pay the
Contractor an amount equal to eighty-five percent (85%) of the
gross revenue collected by the City from Centre participants,
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excluding state sales tax, from the sale of all
beverage at the Centre provided by Contractor.
food and
4.2 Method of Payment. Payment by the City for the
Services will be made by paying fifty percent (50%) of the
amount due to the Contractor prior to the rental at which
Services will be provided and the remainder will only be made
after the Services have been performed. At the completion of
the Services, Contractor shall submit to the City a voucher or
invoice in the form specified by the City, which invoice shall
specifically describe the Services performed, the names of
Contractor's personnel performing such Services, the number
and types of meals served during the billing period, and the
same is approved by the appropriate City representative.
4.3 Contractor Responsible for Taxes. The City shall
pay Washington state sales tax from the sale of the food and
beverage supplied by the Contractor to Centre participants.
Except as otherwise provided in Section 4.1 hereof, the
Contractor shall be solely responsible for the payment of any
taxes imposed by any lawful jurisdiction as a result of the
performance and payment of this Agreement.
5.
Compliance with Laws.
Contractor shall comply with and perform the Services in
accordance with all applicable federal, state, and City laws
including, without limitation, all City codes, ordinances,
resolutions, standards and policies, as now existing or hereafter
adopted or amended, including, but not limited, to the following:
(I) Federal, state and local health,
laws relating to the sale of food;
safety and licensing
(ii) City code provisions requiring any person or entity doing
business in the City to obtain a business registration.
6.
Warranty.
The Contractor warrants that it has the requisite training,
skill and experience necessary to provide the Services and is
appropriately accredited and licensed by all applicable agencies
and governmental entities, including but not limited to being
registered to do business in the City of Federal Way by obtaining a
City of Federal Way business registration.
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7.
Independent Contractor/Conflict of Interest.
It is the intention and understanding of the Parties that the
Contractor shall be an independent contractor and that the City
shall be neither liable nor obligated to pay Contractor sick leave,
vacation payor any other benefit of employment, nor to pay any
social security or other tax which may arise as an incident of
employment. The Contractor shall pay all income and other taxes as
due. Industrial or any other insurance which is purchased for the
benefit of the City, regardless of whether such may provide a
secondary or incidental benefit to the Contractor, shall not be
deemed to convert this Agreement to an employment contract. It is
recognized that Contractor mayor will be performing services
during the Term fo~ other parties; provided, however, that such
performance of other services shall not conflict with or interfere
with Contractor's ability to perform the Services. Contractor
agrees to resolve any such conflicts of interest in favor of the
City.
8.
Indemnification.
8.1 Contractor Indemnification. The Contractor agrees
to indemnify and hold the City, its elected officials,
officers, employees, agents, and volunteers harmless from any
and all claims, demands, losses, actions and liabilities
(including costs and all attorney fees) to or by any and all
persons or entities, including, without limitation, their
respective agents, licensees, or representatives, arising
from, resulting from, or connected with this Agreement to the
extent caused by the negligent acts, errors or omissions of
the Contractor, its partners, shareholders, agents, employees,
or by the Contractor's breach of this Agreement. Contractor
waives any immunity that may be granted to it under the
Washington State Industrial Insurance Act, Title 51 RCW.
Contractor's indemnification shall not be limited in any way
by any limitation on the amount of damages, compensation or
benefits payable to or by any third party under workers'
compensation acts, disability benefit acts or any other
benefits acts or programs.
8.2 City Indemnification. The City agrees to indemnify
and hold the Contractor, its officers, directors,
shareholders, partners, employees, and agents harmless from
any and all claims, demands, losses, actions and liabilities
(including costs and attorney fees) to or by any and all
persons or entities, including without limitation, their
respective agents, licensees, or representatives, arising
from, resulting from or connected with this Agreement to the
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extent solely caused by the negligent acts,
omissions of the City, its employees or agents.
errors,
or
8.3 Survival. The provisions of this Section shall
survive the expiration or termination of this Agreement with
respect to any event occurring prior to such expiration or
termination.
9.
Equal Opportunity Employer.
In all Contractor services, programs or activities, and all
Contractor hiring and employment made possible by or resulting from
this Agreement, there shall be no discrimination by Contractor or
by Contractor's employees, agents, subcontractors or
representatives against any person because of sex, age (except
minimum age and retirement provisions), race, color, creed,
national origin, marital status or the presence of any disability,
including sensory, mental or physical handicaps, unless based upon
a bona fide occupational qualification in relationship to hiring
and employment. This requirement shall apply, but not be limited
to the following: employment, advertising, layoff or termination,
rates of payor other forms of compensation, and selection for
training, including apprenticeship. Contractor shall not violate
any of the terms of Chapter 49.60 RCW, Title VII of the Civil
Rights Act of 1964, the Americans With Disabilities Act, Section
504 of the Rehabilitation Act of 1973 or any other applicable
federal, state or local law or regulation regarding non-
discrimination. Any material violation of this provision shall be
grounds for termination of this Agreement by the City and, in the
case of the Contractor's breach, may result in ineligibility for
further City agreements.
10.
Confidentiality.
All information regarding the City obtained by Contractor in
performance of this Agreement shall be considered confidential.
Breach of confidentiality by Contractor will be grounds for
immediate termination.
11.
Insurance.
The Contractor agrees to carry as a minimum, the following
insurance, in such forms and with such carriers who have a rating
which is satisfactory to the City:
11.1 Workers' compensation and employer's liability
insurance in amounts sufficient pursuant to the laws of the
State of Washington;
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11.2 Commercial general liability insurance with combined
single limits of liability not less than $1,000,000 for bodily
injury, including personal injury or death, products liability
and property damage.
11.3 Automobile liability insurance with combined single
limits of liability not less than $1,000,000 for bodily
injury, including personal injury or death and property
damage.
The City shall be named as additional insured on all such
insurance policies, with the exception of workers' compensation
coverages. Contractor shall provide certificates of insurance,
concurrent with the execution of this Agreement, evidencing such
coverage and, at City's request, furnish the City with copies of
all insurance policies and with evidence of payment of premiums or
fees of such policies. All insurance policies shall contain a
clause of endorsement providing that they may not be terminated or
materially amended during the Term of this Agreement, except after
thirty (30) days prior written notice to the City. If Contractor's
insurance policies are "claims made" or "claims paid", Contractor
shall be required to maintain tail coverage for a minimum period of
three (3) years from the date this Agreement is actually
terminated. Contractor I s failure to maintain such insurance
policies shall be grounds for the City's immediate termination of
this Agreement. Should Cafe Pacific obtain a class "HI! liquor
license, the Agreement will be amended to increase liability
insurance.
The provisions of this Section shall survive the expiration or
termination of this Agreement with respect to any event occurring
prior to such expiration or termination.
12.
Work Product.
All originals and copies of work product, including plans,
sketches, layouts, designs, design specifications, records, files,
computer disks, magnetic media or material which may be produced or
modified by Contractor while performing the Services shall belong
to the City. At the termination or cancellation of this Agreement,
all originals and copies of any such work product remaining in the
possession of Contractor shall be delivered to the City.
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13.
Books and Records.
The Contractor agrees to maintain books, records, and
documents which sufficiently and properly reflect all direct and
indirect costs related to the performance of the Services and
maintain such accounting procedures and practices as may be deemed
necessary by the City to assure proper accounting of all funds paid
pursuant to this Agreement. These records shall be subject, at all
reasonable times, to inspection, review or audit by the City, its
authorized representative, the State Auditor, or other governmental
officials authorized by law to monitor this Agreement.
14.
Non-Appropriation of Funds.
If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City
will not be obligated to make payments for Services or amounts
incurred after the end of the current fiscal period, and this
Agreement will terminate upon the completion of all remaining
Services for which funds are allocated. No penalty or expense
shall accrue to the City in the event this provision applies.
15.
General Provisions.
15.1 Entire Agreement. This Agreement contains all of the
agreements of the Parties with respect to any matter covered
or mentioned in this Agreement and no prior agreements shall
be effective for any purpose.
15.2 Modification. No provision of this Agreement may be
amended or modified except by written agreement signed by the
Parties.
15.3 Full Force and Effect. Any provision of this
Agreement which is declared invalid or illegal shall in no way
affect or invalidate any other provision hereof and such other
provisions shall remain in full force and effect.
15.4 Assignment. Neither the Contractor nor the City
shall have the right to transfer or assign, in whole or in
part, any or all of its obligations and rights hereunder
without the prior written consent of the other Party.
15.5 Successors in Interest. Subject to the foregoing
Subsection, the rights and obligations of the Parties shall
inure to the benefit of and be binding upon their respective
successors in interest, heirs and assigns.
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15.6 Attorney Fees. In the event either of the Parties
defaults on the performance of any terms of this Agreement or
either Party places the enforcement of this Agreement in the
hands of an attorney, or files a lawsuit, each Party shall pay
all its own attorneys' fees, costs and expenses. The venue
for any dispute related to this Agreement shall be King
County, Washington.
15.7 No Waiver. Failure or delay of the City to declare
any breach or default immediately upon occurrence shall not
waive such breach or default. Failure of the City to declare
one breach or default does not act as a waiver of the City's
right to declare another breach or default.
15.8 Governing Law. This Agreement shall be made in and
shall be governed by and interpreted in accordance with the
laws of the State of Washington.
15.9 Authority. Each individual executing this Agreement
on behalf of the City and Contractor represents and warrants
that such individuals "are duly authorized to execute and
deliver this Agreement on behalf of the Contractor or the
City.
15.10 Notices. Any notices required to be given by
the Parties shall be delivered at the addresses set forth
below. Any notices may be delivered personally to the
addressee of the notice or may be deposited in the United
States mail, postage prepaid, to the address set forth below.
Any notice so posted in the United States mail shall be
deemed received three (3) days after the date of mailing.
15.11 Captions. The respective captions of the
Sections of this Agreement are inserted for convenience of
reference only and shall not be deemed to modify or otherwise
affect any of the provisions of this Agreement.
15.12 Performance. Time is of the essence of this
Agreement and each and all of its provisions in which
performance is a factor. Adherence to completion dates set
forth in the description of the Services is essential to the
Contractor's performance of this Agreement.
15.13 Remedies Cumulative. Any remedies provided for
under the terms of this Agreement are not intended to be
exclusive, but shall be cumulative with all other remedies
available to the City at law, in equity or by statute.
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15.14 Counterparts. This Agreement may be executed
in any number of counterparts, which counterparts shall
collectively constitute the entire Agreement.
15.15
the City's
a result
Agreement,
the City's
Compliance with Ethics Code. If a violation of
Ethics Resolution No. 91-54, as amended, occurs as
of the formation and/or performance of this
this Agreement may be rendered null and void, at
option.
DATED the day and year set forth above.
CITY OF FEDERAL WAY
By:
David Moseley, City Manager
33530 1st Way South
Federal Way, WA 98003
ATTEST:
City Clerk, N. Christine Green, CMC
APPROVED AS TO FORM:
City Attorney,
CAFE PACIFIC CATERING, INC.
By:
John Hatcher
Its: President
P.O. Box 23477
Federal Way, WA 98093
(206) 839-7303
K,/dbc/cafepaccontract
- 10 -
"Exhibit A"
The City of Federal Way and Cafe Pacific Catering mutually agree
to the menu content and pricing listed below. Café Pacific will
at all times try to accommodate dietary needs with in the budget
of the set cost. Any extraordinary cost will be assessed prior
to the events and the City will be notified of the pricing change
prior to initiating a final contract.
To ensure menu variety, the City of Federal Way and Cafe Pacific
Catering will meet in November of each year to determine menu
content and changes.
I.
BREAKFAST MENU
Light Continental - $3.49 per person
Coffee service: (Regular, Decaf, black and assorted Herbal Teas,
Hot Chocolate), Choice of two baked Breads (Bagels, sides cream
Cheese, assorted Muffins, Coffee Cake, Apple Strudel, Banana Nut
Bread)
Full Continental - $5.50 per person
Same as above, also to include: (Juice, Fresh Fruit, Yogurt, Cold
Cereal wi Skim & 2%)
Breakfast - $6.75 per person
All breakfasts include Coffee Service, Juice, Bagels and Cream
Cheese, Fresh Fruit:
Circle One
Circle Two
Old Fashioned
Oatmeal wlBrown
Sugar, Cinnamon @
scrambled Eggs,
Cheese, Salsa and
Hash browns
French Toast
@
Ham and Cheese
Strata
Vegetarian Strata
@
Hard Boiled Eggs
Served warm or
cold
Bacon Assorted Muffins
Sausage Patties Coffee Cake
Canadian Bacon Banana Nut Bread
(Turkey)
Ham Apple Strudel Bars
Assorted Yogurt
- 11 -
II. Lunch Menu - $8.00 per person
Deli Lunch: Includes several types of sandwiches (Veggie Wraps
always included, Grapes, raw Carrots, Pickles and Soda
Sandwiches
each Group
Choose Two from
Assortment of Ham & Swiss
Deli
Sandwiches Wrap
Italian Assorted
Focaccia Grinders
Veggie Salad Chicken
Salad
Croissant @ Croissant
Turkey Club Tuna
Wrap Croissant
Beef and Hummus Pita
Cheddar Wrap @
Soup Lunches: Includes two Soups
and, two Salads Grapes, raw
Carrots, Crackers,and Sodas.
Soups: Choose Two
Garden Salad
wi 2 Broccoli
dressings, 0 & Salad
V
Caesar Salad Chopped
Salad
Spinach with
Creamy Greek Salad
Tarragon Salad
Mediterranean Chips and
Pasta Salad Salas
Tri-color Baked Beans
Coleslaw
Old fashioned Sesame Soba
Potato Salad Salad
Red Potato
Salad
Tomato Basil @ Yankee Pot Roast
Chicken Noodle Smoked Salmon and Corn
Chowder
Zesty Lentil Orzo Chili con Carne
@
Soup Du Jour Vegetarian Chili @
Sides
Choose Two
Garden Salad Caesar Salad Spinach with Mediterranea
wi 2 Creamy n Pasta
dressings, 0 Tarragon Salad Salad
& V
Chopped Salad Broccoli Old Fashioned Red Potato
Salad Potato Salad
Tri-color Sesame Soba Creamy Italian
Slaw Salad Salad
Hot Lunches: Includes One Entrée, Two sides, Grapes, raw
Carrots, Pickles and Sodas.
Entrees
Choose One
- 12 -
Baked Chicken Baked Potato Bar Roast Pork Loin
@ Dijon
Lasagna (also Taco Bar Grilled Vegetable
veggie available) Pasta @
@
Chicken Enchilada Smoke Salmon and Chili & Cheese
(also Shells Alfredo Enchilada@
Chili & Cheese
available)
III.
Dinner Menu
- $13.25 per person
Dinner Menu: Include One Entrée, Three Sides, Rolls and Butter,
Iced Tea or Lemonade and Decaf Coffee
Entrees
Choose One
Lasagna or Roast Pork Loin SW Three Bean and
Vegetarian Lasagna Brown Rice
Casserole @
Baked Potato Bar @ Chicken Breast Mousaka @
Sonoma
Chicken Fajita Bar Smoked Salmon Vegetarian Lasagna
Alfredo
Beef Stroganoff Chicken or Chicken Enchilada
Eggplant or Chili and
Parmigiana Cheese Enchilada
Sides
Choose Three
Garden Salad Caesar Salad Spinach with Mediterranea
wi 2 Creamy n Pasta
dressings, 0 & Tarragon Salad Salad
V
Chopped Salad Baked Beans Herb Rice Garlic New
Pilaf Potatoes
Buttered Green SW Corn Winter Squash Steamed
Beans Vegetables
Fruit Salad Cheese Cake Apple Pie Pumpkin Pie
Berries and Chocolate White Lemon Bars
Pound Cake Mouse Cake Chocolate
Macadamia Nut
Cookies
IV
Coffee Service
.
All Day Coffee Service will include: Regular, Decaf, black and
assorted Herbal Teas, Hot Chocolate. Served from 8am till Spm
is 1.9S per person.
Coffee by the gallon is $18.00 per gallon and includes all
.
- 13 -
condiments and cups.
v
Breab
Soda Break - Assorted Sodas and bottled water (two per person)
1.95 per person
Brownie Break - Large fresh baked brownies 1.65 per person
Munchies Break - Assorted Bags of Chip, pretzels and Fruit
Bars with Sodas and Bottled Water 3.50 per person
Crunch Break - Veggie Sticks, Chips, Dip and Salsa 2.50 per
person
Cookie Break - Assorted Basket of Fresh Baked Cookies 1.75 per
person
Healthy Break - Yogurt, Granola Bars and whole Fresh Fruit
3.75 per person
.
.
.
.
.
.
- 14 -
~C{fe PC{ ()L fL() ~C{terLVlg/ I N ~
P.O. Box 23477, Federal Way, WA 98093
Off. 253-927-4489 / fax 253-927-2786
The following is a proposal for the food services contract at Dumas Bay Centre
in Federal Way, Washington. Thank you in advance for this opportunity and
the City's consideration of this proposal.
INTRODUCTION & EXPERIENCE:
Café Pacific Catering has been the contracted caterer at Dumas Bay Centre for the last
four years. We receive compliments regularly on our food and service. We constantly
strive to go above and beyond the call of duty in order that each and every client wants to
re-book events and pass on only positive comments about Dumas Bay Centre to others.
John and Amy Hatcher opened CAFÉ PACIFIC (RESTAURANT) CATERING, INC. in October of
1989. They originally started as a 103 seat casual fine-dining restaurant located on the corner of
Pacific Hwy. South and 31ih Street in Federal Way. They began catering almost immediately.
Since 1989 they have successfully executed countless caterings. They have extensive
experience with corporate lunches, weddings, broker's opens, retreats, seminars, holidays,
picnics, outdoor barbecues, etc. Due to John's 23 years of experience and Amy's 12 years of
experience in the restauranUcatering business as well as their ownership of Cafe Pacific
Restaurant, they have substantial familiarity with day-to-day facility and equipment maintenance
and upkeep, day-to-day staff management and customer contact.
John is a certified chef from Washburne School in Chicago, IL. In addition, he also earned an
Associates Degree in Restaurant, Hotel & Institutional management from Purdue University in
West Lafayette, IN. John has been a chef at Duke's, Queen Anne, 5th Avenue and Bellevue from
1983 through August 1989. From October 1993 to October 1995 John was the Food & Beverage
Director at North Shore Golf Course in Tacoma, WA Amy worked for ARA Services as the
Catering Director's Administrative Assistant at the WA State Convention & Trade Center in
Seattle in 1988.
STAFF TRAINING:
All employees are thoroughly trained in food handling, preparation, sanitation and customer
service by John and hold a current WA State Food Handlers permit. Training consists of a
minimum of 20 hours one-an-one with John going over all aspects of food preparation and
sanitation. Each area is thoroughly demonstrated and explained and must be mastered before
moving on to the next task. Specific training will be provided as special needs arise. Café Pacific
Catering is familiar and complies with all WA State Labor & Industries and Employment Security
laws and codes. Safety and employee rights signs are posted in easy to read locations. All staff
will be professionally uniformed in a "Café Pacific Catering" polo and black or white apron or
white chef's coat, black or khaki pants and black shoes.
SIGHT IMPROVEMENTS:
Café Pacific Catering currently provides and maintains a coffee maker with air pots and an
icemaker, both of which the City of Federal Way may use. Pitchers of iced water and cups will
be provided for ~ meeting rooms in use at no charge.
CAFÉ PACIFIC CATERING (2)
DBC Proposal for Food Service
Octôber 24, 2000
CLEANING & MAINTAINANCE SCHEDULE:
In addition to obvious food preparation clean up, Café Pacific Catering will sanitize the counters,
buffet and eating surfaces of the kitchen and banquet room(s) being served on an as needed
basis. Waste bins and recycling will be emptied on an as needed basis in the main kitchen and
the banquet room(s) being served in. Café Pacific Catering will scrub and sanitize the main
kitchen floor including the walk-in refrigerator and polish all the stainless in the main kitchen once
each week. They will have the hoods inspected and professionally cleaned annually. All other
main kitchen equipment and refrigeration will be maintained and repaired as needed at Café
Pacific Catering's expense.
COMPENSA TON & RENT:
Café Pacific Catering will remit $500.0q per month for the exclusive use of the Dumas Bay Centre
main kitchen and storage rooms.
Café Pacific Catering will offer the DBC 15% of gross food service revenue including retreats, day
meetings, on-premise weddings and parties. 15% of all on-premise liquor sales.
Please find attached our menu packages, business licenses, proof of insurance and health cards.
Our statement of no health department violations, references and letters of recommendation.
CAFÉ' PACIFIC CATERING (3)
DBC Proposal for Food Services
October 24, 2000
REFERENCES:
1)
TACOMA PROPELLER
James R. Kruger, President
(253) 272-5065
Gala Grand Opening of New Facilities, October 7,2000, 1DOO guests
Hors d'oeuvres: Savory Crab stuffed Mushrooms and Italian Sausage
Stuffed Mushrooms. Turkey & Cranberry, Spicy Chicken and Beef &
Cheddar bite-sized Tortilla Wraps.
Pasta Station: Penne' & Tortellini Pastas wI choices of Marinara &
Alfredo Sauces along wI Mushroom, Black Olives, Green Onions,
Parmesan & Romano Cheese.
Mushroom Station: Sautéed Mushrooms in a choice of Burgundy, Tai
Peanut or Garlic Butter Sauces.
Prawn Station: Spicy Poached Prawns served wILemon Wedges &
Cocktail & Remoulade Sauces for dipping.
Hot Entrée Station: Prime Rib of Beef, Horseradish, Mustards & Dollar
Rolls on-the-side as well as Medallions of Pacific Salmon cooked on-site
with Alder.
Fresh Station: Seasonal Fruits & Berries, assortment of crisp Vegetables
wlAncho Chili & Cool Ranch Dips, Antipasto such as Olives, Pepperoni,
Wine Salami, Mushrooms & Artichoke Hearts as well as a mosaic of
Cheeses wI an assortment of Crackers & Baguettes.
Dessert Station: Dilettante's Fine Chocolates, White Chocolate &
Macadamia Nut Cookies, Chocolate Marble Cheese Cake, Lemon Tarts,
Carmel Apple Crumb & Chocolate Raspberry Cakes. Espresso Cart,
Herbal Teas and Hot Spiced Apple Cider
2)
PUGET SOUND ESD
Karen Nelson
(206) 439-6906 x 3934
September 12, 2000, 60 people
Breakfast Coffee, Tea, Orange Juice, Water, Coffee Cake, Bagels, &
Cream Cheeses
Lunch: Taco Salad Bar, Ground Beef Fajita Mix wlPeppers & Onions
Toppings: Black Olives, Green Onions, Ranch Dressing, Salsa & Chips
September 13, 2000, 60 people
Breakfast Coffee, Tea, Orange Juice, Water, Mini Muffins, Bagels &
Cream Cheeses
Lunch: BBQ Chicken, Cornbread, Watermelon, Baked Beans, Pasta
Salad, Cole Slaw, Brownies
6)
.
CAFÉ PACIFIC CATERING (4)
DBC proposal for Food Sesrvices
October 24, 2000
3)
CAPITAL ONE
Tara Rankin
(253) 835-5427
Various breakfasts and lunches for 10 - 15 people
Breakfast: Muffins, Bagels, Sour Cream Coffeecake, Regular & Non Fat
Cream Cheese, Butter, Fresh Fruit Salad, Assorted Yogurts, Orange
Juice, Coffee, Herbal Tea Assortment, Hot Chocolate and Hot Cider
Lunch: Vegetarian Salad Croissant Sandwich, Turkey Club Wraps,
Bacon, Lettuce, Tomato & Avocado Croissant, Pasta Salad, Dill Pickles,
Carrot Sticks, Grapes. Fresh Baked Cookies, Assorted Sodas and
Bottled Waters
4)
SYNTAX
Peggy Franklin
(253) 838-2626
Barbeque on June 9, 2000 for 60 people
BBQ Chicken, Top Sirloin Steak, Grilled Vegetables, Fruit Salad and
Potato Salad
5)
BERGER ABAM ENGINEERS
Patty Jones
(206) 431-2300
Board of Directors Meeting September 14, 2000 13 people
Breakfast: Mini Bagels w/Lox, Fruit Salad, Mini Muffins, Assorted
Yogurts, Juice
Lunch: Roast Pork, Red Potatoes, Green Salad w/assorted Dressings,
Mini Bagels w/Lox, Lemon Bars, Oatmeal Raisin Cookies, Chocolate
Chip Cookies, Assorted Sodas
FEDERAL WAY CHAMBER OF COMMERCE
Vonnie Moore
(253) 858-0713
Monthly Meeting, October 4,200073 people
Fancy Green Salad wI Dressings, Chicken on Stuffing w/Sauce, Mixed
Vegetables, Herbed Rice, Vegetarian Pasta, Rolls, Butter, Fresh Baked
Cookies, Coffee and Tea Service
(ADDITIONAL REFERENCES AVAilABLE UPON REQUEST)
ATTACHMENT A
ACKNOWLEDGMENT OF CERTAIN CONDITIONS
OF DUMAS BAY CENTRE FOOD CONCESSIONS RFP
In the event of a successful award of contract, proposer acknowledges that:
1. He/She will be able to comply with the insurance provisions of the Dumas Bay Centre
Food Concessionaire Contract, and to timely provide a certificate of insurance.
2. He/She will have in their possession or will obtain prior to contract commencement a
valid City of Federal Way business registration as well as all other required permit or
licenses required by the State of Washington, King county or any other lawful authority.
3. All staff will have a food handlers permit certification.
Proposer:
f~ ~~-
Sig ture '
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Date I .
~ O\-\N ~ f\\~ \\ '¿ R ~RE ~,
Name .
CAFE PACIFIC CATERING, INC.
P.O. Box 23477
Federal Way, WA 98093
Company
MENU FOR DUMAS BAY CENTRE
Breakfast Menu
Light Continental
Coffee Service: (Regular, Decaf. Black and assorted Herbal Teas. Hot Chocolate).
Choice of two baked Breads (Bagels. sides Cream Cheese. assorted Muffins. Coffee
Cake. Apple Strudel. Banana Nut Bread) $3.49 per person
Full Continental
Same as above. also to include: (Juice. Fresh Fruit Yogurt Cold Cereal wi Skim & 2%)
$5.50 per person
Breakfast
All breakfasts include Coffee Service. Juice. Bagels and Cream Cheese. Fresh Fruit $6.75
per person
Circle One
Old Fashioned Oatmeal
w/Brown Sugar. Cinnamon
Scrambled Eggs. Cheese. !
Salsa and Hash Browns ¡
i French Toast ~--l
Ham and Cheese Strata
Vegetarian Strata
j
Hard Cooked Eggs
Served warm or cold
Circle Two
Bacon Assorted Muffins
, Sausage Patties Coffee Cake
,
Canadian Bacon (Turkey) Banana Nut Bread
I-lam Apple Strudel Bars
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Lunch Menu
Deli Lunch: Includes several types of Sandwiches (Veggie Wraps always included,
Grapes, raw Carrots. Pickles and Bottled Water (Sodas may be substituted) $8.00 per
person
Sandwiches
Circle Two
Deli Turkey and BBQ Beef
Pepper Jack (hot)
Deli Ham and BBQ Chicken
Swiss (hot)
Deli Beef and Chicken Salad
Cheddar Croissant
Turkey Club Wrap Tuna Croissant
Beef and Cheddar Hummus Pita
Wrap
Ham and Swiss Italian Focaccia
Wrap
Sides
Circle Two
Spinach with Greek Salad
Creamy Tarragon
Salad
Medi terranean Chips and Salsa
Pasta Salad
Tri-color Coleslaw Baked Beans
Old fashioned Sesame Soba Salad
Potato Salad
Red Potato Salad Brownies
Chocolate Chip Lemon Bars
Cookies
Soup Lunches: Includes Two Soups, Grapes, raw Carrots, Pickles and Bottled Water
(Sodas may be substituted)
S C' I T
oups Irc e wo
Minestrone Chili
Chicken Noodle Black Bean
Split Pea Lemon Garlic Chicken
Hot Lunches: Includes One Entrée, Two sides, Grapes, raw Carrots, Pickles and Bottled
Water (sodas may be substituted)
Entrees
Circle One
Baked Chicken Baked Potato Bar Ginger Sesame Chicken
Lasagna (Vegetarian also Taco Bar Roast Pork Loin Dijon
available)
Chicken and Artichoke Smoked Salmon and Shells Grilled Vegetable Pasta
Alfredo
Dinner Menu
Dinner Menu: Include One Entrée, Three Sides, Rolls and Butter, Iced Tea or Lemonade
and Decaf Coffee $13.25 per person
Entrees
Circle One
Lasagna Roast Pork Loin SW Three Bean and Brown
Rice Casserole
Baked Potato Bar Chicken Breast Sonoma Moussaka .
Chicken Fajita Bar Smoked Salmon Alfredo Vegetarian Lasagna
Pot Roast and Hearty BBQ Pork Chow Mein Chicken Enchilada
Vegetables
Sides
Circle Three
Garden Salad w/2 Caesar Salad Spinach with Mediterranean Pasta
dressings, 0 & V Creamy Tarragon Salad
Salad
Chopped Salad Baked Beans Herb Rice Pilaf Garlic New Potatoes
Buttered Green SW Corn Winter Squash Steamed Vegetables
Beans
Fruit Salad Cheese Cake Apple Pie Pumpkin Pie
Berries and Pound Chocolate Mousse White Chocolate Lemon Bars
Cake Cake Macadamia Nut
Cookies
Coffee Service
All Day Coffee Service will include: Regular, Decaf, Black and assorted Herbal Teas,
Hot Chocolate. Served from 8am till 5pm is 1.95 per person.
Coffee by the gallon is $18.00 per gallon and includes all condiments and cups.
Breaks
Soda Break - Assorted Sodas and bottled water (two per person) $1.95 per person
Brownie Break - Large fresh baked brownies $1.65 per person
Munchies Break - Assorted Bags of Chip, pretzels and Fruit Bars with Sodas and
Bottled Water $3.50 per person
Crunch Break - Veggie Sticks, Chips, Dip and Salsa $2.50 per person
Cookie Break - Assorted Basket of Fresh Baked Cookies $1.75 per person
Healthy Break - Yogurt, Granola Bars and whole Fresh Fruit $3.75 per person
Special Dietary Needs We will at all times try to accommodate dietary needs with in the
budget of the set cost. Any extraordinary cost will be figured out prior to individual
events.
Menus are applicable to all day and retreat groups.
WATER STANDS
Café Pacific will supply water stands and cups for each banquet room.
VENDING MACHINES
Café Pacific would like to supply snack and soda vending machines with Dumas Bay
Centre receiving 15% on all sales, providing a better selection than previous vendors.
Dinner Hors d'oeuvre Buffet
* * *
(Created to be served before 5:00 p.m.)
*
* *
*
*
*
A Bountiful Basket of Crisp Fresh
Vegetables served with Ancho Chili &
Cool Ranch Dips
Sliced Turkey, Ham & Roost Beef along
with Cheddar, Swiss & Provolone Cheeses
Seasonal Array of Ripe Fruits
Assortment of Fresh Baked Rolls & Butter
A Mosaic of Delectable Cheeses served
with Crackers & Baguettes
Chinese BBQ Pork with Dip &
Sesame Seeds
Mayonnaise, Mustard & Horse Radish
A Bountiful Basket of Crisp Vegetables
with Ancho Chili & Cool Ranch Dips
Mexican Style Fresh Fruit Salad
Seasonal Fresh Fruit Trays Beautifully
Displayed
Savory Chicken & Fennel Sausage
Skewers
Crisp Garden Crudites with Cool
Ranch Dip
Savory Sides of Northwest Smoked
Salmon served with Mini Bagels, Cream
Cheese, Capers & Red Onion
A Mosaic of Delectable Cheeses served
with Crackers & Baguettes
Italian Pesta Pasta Salad
Bangkok Chicken Strips with Spicy
Peanut Sauce
Café Pacific Classic Caesar Salad
Fresh Garden Salad with Garlic Croutons
Marinated Kalbi Short Ribs
*
* *
Grilled Vegetable Pasta Salad
Assortment of Fresh Baked Rolls & Butter
Gourmet Mixed Nuts & Mints
Hickory Smoked Sausage Skewers
*
*
*
Gourmet Mixed Nuts & Mints
Fresh Brewed "Java Trading Co." Coffee
& Herbal Tea Assortment
Fresh Brewed "Java Trading Co." Coffee
& Herbal Tea Assortment
*
*
*
Pitchers of Iced Water on Guest Tables
Gourmet Mixed Nuts & Mints
"Java" Coffee & Herbal Teas
Pitchers of Iced Water on Guest Tables
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Pitchers of Water on Guest Tables
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33710 9th I":;e. S . Suire 16 . Fe I '/'a/ ViA 98003
www.cafepacif,c.l
(253) 927-4489 . 1-888'927-0927 . Fax: (253) 927;2786
Dinner Buffet
Dinner Buffet
* * *
* * *
* * *
Grilled Vegetable Antipasto Trays
Northwest Smoked Salmon Pate served
with Capers & Red Onion
Café Pacific Classic Caesar Salad
Savory Bacon wrapped Dotes
Crisp Gorden Salad with Garlic Croutons
Delectable Baked Brie with Crisp Apple
Wedges & Baguettes
Pasta Salad Florentine
Tangy Mediterranean Salad
Spinach Salad with Zesty
Tarragon Dressing
Spinach Salad tossed with Zesty
Tarragon Dressing
Roasted Garlic New Potatoes
Seasoned Rice Trio
Steamed Vegetable Medley
Steamed Vegetable Medley
Aromatic Rice Pilaf with Almonds
Roasted Natural Breast of Turkey
Braised Stuffed Pork Loin
Creole Shrimp Remoulade
Slow Roasted Prime Rib of Beef
Chicken Marco (Brie Cheese & Basil in a
Pecan Cream Sauce)
Clam & Mussel Linguine
Assortment of Fresh Rolls & Butter
Fresh Filet of Pacific Salmon
* * *
Fresh Baked Rolls & Butter
* * *
Assortment of Fresh Baked Rolls & Butter
Gourmet Mixed Nuts & Mints
Gourmet Mixed Nuts & Mints
* *
*
Fresh Brewed "Java Trading Co." Coffee
& Herbal Tea Assortment
"Java" Coffee & Herbal Teas
Gourmet Mixed Nuts & Mints
Pitchers of Iced Water on Guest Tables
"Java" Coffee &Herbal Tea Assortment
Pitchers of Iced Water on Guest Tables
Pitchers of Iced Water on Guest Tables
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33710 9th Ave. S. . Suite 16 . Federal Way. WA 98003
www.cafepacific.com
(253)927-4489.1-888-927.0927 . Fu: (253)927-2786
33710 9th Ave. S. . Suite 6 . Federal Way. WA 98003
www.cafepacific.com
(253) 927-4489. 1-888-927.0927 . Fu: (253) 927-2786
33710 9th Ave. S. . Suire 16 . Federal Way. WA 98003
www.cafepaCific.com
(253)927-4489. t-888-927.0927 . Pax: (253) 927.2786
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*
*
*
All of the following "hosted" packages
include a black granite-look bar, set-up,
clear plastic glasses, any needed
beverage condiments, disposable
beverage napkins, ice, bar clean-up and
breakdown.
All "hosted" packages also include glass
champagne glasses and service if a
Wedding Toast is preferred.
Hosted package prices are for four (4) hours
of service. An additional charge will be
added for service beyond four hours.
A Washington State Alcohol Server certified
Bartender is $18.00 per hour per Bartender.
(three hour minimum).
Sparkling Punch is available for only
$ .50 per guest when a hosted beverage
package is purchased.
Champagne Fountains ore $40-50.00 ea.
Inquire about our premium wine list or
beverage set-ups when providing your own
alcohol.
. A 15% Service Charge and 9.1% Taxes added.
33710 9th Ave, S . Suite 16 . Federal Way, WA 98003
( ww,eafepaeifie,eom
(253) 927-4489\ ..à8ß.927-0927 . Fax: (253) 927-2786
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* *
*
House Wines by the gloss
Welf Drinks
Miller Genuine Draft (12 oz.)
Assorted Seltzers .
Assorted Soft Drinks
Assorted Juices
C at:ev~
4.00 each
4.00 eoch
2.00 each
1 .50 each
1 .00 each
1 .50 each
*
*
*
Premium Wines by the glass 5.00+ eo
Premium Well Drinks 4.00+ ea.
Micro Brewed Beer 3.50+ ea.
iid8~
The above prices include all taxes, a
black granite-look bar, set-up, clear
plastic glasses, any needed beverage
condiments, disposable beverage
napkins, ice, bar clean-up and
breakdown.
*
*
*
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A Washington State Alcohol Server
certified Bartender is $18.00 per hour per
Bartender, (three hour minimum).
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Prices for items when not purchÇlsed
with a Hosted Beverage Package:
Sparkling Punch. . . . . . . 1.75 per guest
Champagne Toost . . . .. 2.75 per guest
(includes champagne glasses and service)
Bar rental (set-up included) " 55.00 each
Fully insured and fully licensed by the State of
Washington Liquor Control Bqard
33710 9th Ave. S . Suite 16 . F.ed( yay, WA 98003
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FEDERAL WAlotAtf~ oWà8~~ESS
THIS CERTIFIeS that Ihe bUllne58 or individual listed below Is hereby licensed to do
buliness witrin Ihe Cltyot Federal Way. WA,
CAFE PACIFIC CATERING INC
POBOX, 23477
FEDERAL WAY, WA 98093
'EXPIAA1!ION :OATt:
DEC 31, 2000
DATE ISSUED LICEN$E NUMBeR '-
2110100 52,25
SIC NUMBeR SALes TAX CODE
05812 NO. 1732
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SUBÆCT TO ALL STATE LA WS, COUNTY BOARD OF HEALTH RULES AND REGUAL TIONS, AND/OR CITY OR
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ARMERS
COMMERCIAL CERTIFICATE OF INSURANCE
Issue Date:
6/07/2000
.,GENCY Krantz A9~ncy
1621 S, C~ntral IF
N~ME Kent, WA ~8032
& (253) B59i8166
AI)DRESS
This certificate is issued as a matter of information only and confers,
rights upon the certificate holder. This certificate does not amend,
extend or alter the coverage afforded by the policies shown below.
i
:::;-¡ . -----li.____015T ¡1_--.1L___AGENT _fJ..L____- Company
Lette,' A
IN~:;UREO CAFE PA~IFIC, INC. Company
I Letter B
NAME PO BOX 73477 Company
& T Letter C
ADDRESS FEDERAL I WAY, -WÂ 98093 Company
¡ Letter I)
- - - - -- - - ---- ----L--- - - --- - - ----_:...-_-- - - - --- -- -- - --- - -- - - ------ - - ------ ------------- --- -- - ------ ------
COVERAGES
THIS- IS TO CERTIFY ¡HAT THE POLICIES OF .INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLIC
PERIOD INDICATED. OTWITHSTANOING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO
WHICH THIS CERTIFIC TE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT T
ALL fHE TERMS, EXCL~SIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO. ' -----, , POLICY -EFF ! POLICY EXP
l.lR....~---- TYPE OF+ItffiURAlli:[____-' POLICYJllitt.BIL~ DATE (l1t\/DD/yn ~ DËLIEJl1M/DD/yn! POLICY LIMITS -
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i CommerciallGeneral Liability 'Products-Comp/Ops I
i 'Aggregate '$ 1,000,000
';:;' -- Occurrepce Version 'I
- ; 'Personal!:' ,
I Contractua~ - Incidental Only' 60132 -- 35 - 05 7/23/2000 7/23/2001 IAdvertising Injury!$ 1,000,000
I
Owners ~ C ntractors Proto !::~: ::::::nce ;$ 1,000,000
I (Anyone Fire) '$ 50,000
,
I !Medica1 Expense!
~ (Anyone PeLS..Qn) ~$
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! AUTOMOBILE! LIABILITY "Single Limit !$ 1,000,000
, ! I I I
. i All Owned tommercia1 Autos '!Bodily Injury I
IX I Schedule A~tos ' (Per Person) '$
- Hired Auto~ ' 60132 - 35 - 05 7/23/2000 7/23/2001 I I
! Non-Owned ~utos 'Bodily Injury'
Garage Lia~ilty ! (Per Accident) '$
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J . - !Propedy Damage '$
I I I ,
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-----¡--: UMBRELLA LiIAHI! ITY -------+-----------------~--------------+-- ~lligfATUTORY : $
, ! WORKERS' qOMPENSATION' ,
'I AND I I
, 'EMPlOYERSJ LIABILITY; ,
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-"ïJESëRfPTION 0 -OPERATIONS/VEHICLES/RE!3TJÜCTIONS/SPECIALIfËi1S;--
CERTIr~CATE HOLDER IS LISTED AS ADDITIONAL INSURED,
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I
rERTIFICATE HOLD~R
,~MjE CITY OF EDERAL WAY
& 3200 SW ASH POINT RD
ADDRESS
FEDERAL AY, WA 98023
COMPANIES PROVIDING COVERAGE:
TRUCK INSURANCE EXCHANGE
FARMERS INSURANCE EXCHANGE
MID-CENTURY INSURANCE COMPANy
c
5,OQO
C
lEach Accident ~$
!Disease-each empl.'$
---_--__~isa<; e- pol i c ï...l i m ! $
-----
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30
DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT
FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KINO UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVE.
4.d~ Jj, th<k~
AUTHORIZED REPR ENTATIVE
CITY OF FEDERAL WAY
DEPARTMENT OF PUBLIC SAFETY DEPARTMENT
ITEM 5.C
Date:
December 11, 2000
Subject:
Parks, Recreation, Human Services & Public Safety Council Committee
Thom~ - J. ~ ~ Interim Chief of Poliee ~.
David 1VJ.pS'el~ "{ny ~anager
Yakima County Regional Jail Interlocal Agreement
To:
From:
Via:
Back2round: Pursuant to the Interlocal Cooperation Act as governed by RCW Chapter 39.34.080, ,
the City of Federal Way Department of Public Safety requests approval to enter into an Interlocal
Agreement with Yakima County for a cooperative effort to proyide Federal Way Department of
Public Safety with cost-effective housing of inmates in the Yakima County Regional Jail.
The purpose of this Agreement is to set forth the terms and conditions by which Yakima County will
provide Federal Way Department of Public Safety a place of confinement for the incarceration of
one or more inmates lawfully committed to its custody, as well as compensation mutually agreed
upon by both County and City for said services. The term set forth will begin December 20, 2000
and end December 31, 2002 and will automatically renew until terminated by written notice
received sixty (60) days prior to the termination date. This Agreement also outlines other specific
concerns relevant to mutual expectations and responsibilities.
With the estimated 40% increase to the King County Jail billings over the past 18 months, the
Department is exploring several proactive approaches to reduce jail costs. The benefits realized by
this new venture would afford Federal Way an opportunity to build a favorable relationship between
the Department of Public Safety and Yakima County and enable the Department to attain one of the
jail cost objectives. The Yakima County Regional Jail will not charge a booking fee however, the
maintenance cost will range from $48.00 thru $51.00 per inmate and is based on a sliding scale
depending on the volume of inmates. The County contracts private medical staffing and
provides the inmates with commissary accounts.
Attached is the final draft for an Interlocal Agreement between the City of Federal Way and Yakima
County.
Committee Recommendation:
Motion to approve and accept the Interlocal Agreement between the City of Federal Way and the
Yakima County for the housing of inmates, and forward to full Council for consideration at its
December 19,2000, meeting.
, ' ""
APPROVALrOF COMMITTEE REPORT:
.. .. ,":,".. 'f
Comm~)i~:~~i¡' ';;::'i"::':':i~'r\:,:(Ço1AA~ii#i~¥ Member
Co.~.øe,e:::~~~~,,".::',::.:'.f{, ':;';i:~::f:
III.AIIRAIMS/AC1FNOAIPS/I?11O01Y AKIMA
AGREEMENT BETWEEN YAKIMA COUNTY, WASHINGTON
AND CITY OF FEDERAL WAY, WASHINGTON, FOR THE HOUSING OF INMATES
IN THE YAKIMA COUNTY JAIL
THIS AGREEMENT is made and entered into on this - day of , 2000 by
and between the city of Federal Way, hereinafter referred to as "The City", and the Board of County
Commissioners of Yakima, County, Washington, hereinafter referred to as "Yakima County" for the
department of corrections, each party having been duly organized and now existing under the laws of
the State of Washington.
WITNESSETH:
WHEREAS, the Director of Corrections and the City Manager are authorized by law to have
charge and custody of the County jail and the City prisoners or inmates respectively; and
WHEREAS, , the City. wishes to designate the Yakima County jail as a place of confinement
for the incarceration of one or more inmates lawfully committed to it's custody; and
WHEREAS, The Director of the Corrections of Yakima County is desirous of accepting and
keeping in his custody such inmate(s) in the Yakima County jail for a rate of compensation mutually
agreed upon by the parties hereto; and
WHEREAS, RCW 39.34.080 and other Washington law, as amended, authorizes any county to
contract with any city to perform any governmental service, activity or undertaking which each
contracting jurisdiction is authorized by law to perform; and
WHEREAS, the governing bodies of each of the parties hereto have determined to enter into
this Agreement as authorized and provided for by RCW 39.34.080 and other Washington law, as
amended,
NOW, THEREFORE, in consideration of the above and foregoing recitals, the payments to be
made, the mutual promises and coyenants herein contained, and for other good and valuable
consideration, the parties hereto agree as follows:
GOVERNING LAW
The parties hereto agree that, except where expressly otherwise provided, the laws and
administrative rules and regulations of the State of Washington shall goyern in any matter relating to
an inmate(s) confined pursuant to this Agreement.
1.
DURATION
This Agreement shall enter into full force and effect from the effectiye date hereto and end
December 31, 2002, subject to earlier termination as provided by Section 3 herein. This agreement
may be renewed for like successive periods by written addendum under such terms and conditions as
the parties may determine. Nothing in this Agreement shall be construed to make it necessary for the
City to have inmates housed in Yakima County continuously.
2.
3.
TERMINA nON
(a) By either party. This Agreement may be terminated by written notice from either party to
the other party deliyered by regular mail to the contact person identified herein, proyided
that termination shall become effective sixty (60) working days after receipt of such notice.
Within said sixty (60) days, the City agrees to remove its inmate(s) from the Yakima
County jail.
Agreement Between Yakima County/City of Federal Way
Page I of?
(b) By the City due to lack of funding. The obligation of the City to pay Yakima County
under the provision of this Agreement beyond the current fiscal year is expressly made contingent upon
the appropriation, budgeting availability of sufficient funds by the city of Auburn. In the event that
such funds are not budgeted, appropriated or otherwise made ayailable for the purpose of payment
under this Agreement at any time after the current fiscal year, then the City shall have the option of
terminating the Agreement upon written notice to Yakima County, except that all services provided to
that point shall be compensated at the agreed rate. The termination of this Agreement for this reason
will not cause any penalty to be charged to the City.
(c) In the event of termination of this agreement for any reason, the City shall compensate
Yakima County for prisoners housed by Yakima County after notice of such termination until its
inmates are returned in the same manner and at the same rates as if this agreement had not been
terminated.
4. MAILING ADDRESSES
All notices, reports, and correspondence to the respectiye parties of this Agreement shall be
sent to the following:
Yakima County:
Yakima County Dept. of Corrections
128 N. Second Street
Yakima, W A 98901
Contact Person:
Kenneth A. Ray, Director
City of Federal Way:
City of Federal Way City Manager's Office
P.O. Box 9718
Federal Way, WA 98063-9718
Contact Person:
David H. Moseley, City Manager
COMPENSA nON
(a) Rates. Yakima County agrees to perform one (1) transport per week between the Yakima
County Department of Corrections and the King County Correctional Facility, 500 5th Avenue, Seattle,
WA and the Regional Justice Center, 401 4th Avenue N., Kent, WA, or such other location as
designated by the City in order to transport Federal Way inmates to and from the City, and, accept
and house the City inmates for compensation per day per inmate without a booking fee, at the rates
provided in the table below
5.
Calendar Year 2001 Daily Rates
Monthly A yerage Daily Daily
Population (city of Auburn Rate
inmates in Yakima County
Jail)
As Agreed up to 64 $51
65 - 74 $50
75 - 84 $49
85 + $48
Agreement Between Yakima County/City of Federal Way
Page 2 of7
(b) Billing and payment. Yakima County agrees to proyide the City with an itemized bill
listing all names of inmates who are housed, the case or citation number, the number of days housed
including the date and time booked into Yakima County and the date and time released from Yakima
County, and the dollar amount due for each. Yakima County agrees to proyide said bill on or about the
10th of each month. The City agrees to make payment to Yakima County on or about thirty (30) days
from the date the bill is received.
RIGHT OF INSPECTION
The City shall haye the right to inspect, at all reasonable times, all Yakima County jails in
which inmates of the City are confined in order to determine if such jail maintains standards of
confinement acceptable to the City and that such inmates therein are treated equally regardless of race,
religion, color, creed or national origin. Yakima County shall be obligated to manage, maintain and
operate its facilities consistent with all applicable federal, state and local laws and regulations.
6.
FURLOUGHS, PASSES, AND WORK RELEASE
Yakima County agrees that no early releases or alternatives to incarceration, including
furloughs, passes, home detention, or Work Release shall be granted to any inmate housed pursuant to
this Agreement without written authorization by the committing court.
7.
INMATE ACCOUNTS
Yakima County shall establish and maintain an account for each inmate receiyed from the City
and shall credit to such account all money which is received and shall make disbursements, debiting
such account in accurate amounts for the inmate's personal needs. Disbursements shall be made in
limited amounts as are reasonably necessary for personal maintenance. Yakima County shall be
accountable to the City for such inmate funds. At either the termination of this Agreement, the
inmate's death, release from incarceration or return to either the City or indefinite release to the court,
the inmate's money shall be transferred to the inmate's account in care of the City. If requested by the
City, Yakima County Department of Corrections will return said inmate reimbursement to the City in
the fonn of a check in the name of each inmate eligible for said reimbursement.
8.
RESPONSIBILITY FOR OFFENDER'S CUSTODY
It shall be the responsibility of Yakima County to confine the inmate or inmates; to provide
treatment, including the furnishing of subsistence and all necessary medical and hospital services and
supplies; to provide for the inmates' physical needs; to make ayailable to them programs and/or
treatment consistent with their individual needs; to retain them in said custody; to supervise them; to
maintain proper discipline and control; to make certain that they receive no special priyileges and that
the sentence and orders of the committing court in the State are faithfully executed; provided that
nothing herein contained shall be construed to require Yakima County, or any of its agents, to provide
treatment, facilities or programs for any inmates confined pursuant to this Agreement, which it does
not provide for similar inmates not confined pursuant to this Agreement.
9.
10.
MEDICAL SERVICES
(a) Inmates from the City shall receiye such medical, psychiatric and dental treatment as may
be necessary to safeguard their health while housed in the Yakima County jail. Yakima County shall
proyide or arrange for the providing of such medical, psychiatric and dental services. Except for
routine minor medical services, the City shall pay directly or reimburse Yakima County for all costs
associated with the delivery of any emergency and/or major medical service provided to the City
inmates.
Agreement Between Yakima County/City ofFederal Way
Page 3 of7
(b) Yakima County shall keep an adequate record of all such services. The City shall review
at its request. Any medical or dental services of major consequence shall be reported to the
City as soon as time permits.
(c) Should medical or dental services require hospitalization, the City agrees to compensate
Yakima County dollar for dollar any amount expended or cost incurred in providing the same;
provided that, except in emergencies, the City will be notified either by phone or fax prior to the
inmate's transfer to a hospital and nothing herein shall preclude the City from retaking the ill or
injured inmates.
DISCIPLINE
Yakima County shall haye physical control over and power to execute disciplinary authority
over all inmates of the City. However, nothing contained herein shall be construed to authorize or
permit the imposition of a type of discipline prohibited by the Laws of the State of Washington.
11.
RECORDS AND REPORTS
(a) The City shall forward to Yakima County before or at the time of deliyery of each inmate;
a copy of all inmate records pertaining to the inmate's present incarceration at the King County
Correctional Facility and/or the Regional Justice Center. If additional information is requested
regarding a particular inmate, the parties shall mutually cooperate to provide any additional
information.
12.
(b) Yakima County shall keep all necessary and pertinent records concerning such inmates in
the manner mutually agreed upon by the parties hereto. During an inmate's confinement in Yakima
County, the City shall upon request be entitled to receive and be furnished with copies of any report or
record associated with said inmate(s) incarceration.
REMOV AL FROM THE JAIL
An inmate of the City legally confined in Yakima County shall not be removed therefrom by
any person without written authorization from the City or by order of any court haying jurisdiction.
Yakima County agrees that no early releases or alternatives to incarceration, including furloughs,
passes, home detention, or Work Release shall be granted to any inmate housed pursuant to this
Agreement without written authorization by the committing court. This paragraph shall not apply to an
emergency necessitating the immediate remoyal of the inmate for medical, dental, psychiatric
treatment or other catastrophic condition presenting an eminent danger to the safety of the inmate or to
the inmates or personnel of Yakima County. In the event of any such emergency removal, Yakima
County shall inform the City of the whereabouts of the inmate or inmates so removed, at the earliest
practicable time, and shall exercise all reasonable care for the safe keeping and custody of such inmate
or inmates.
13.
ESCAPES
In the event any City inmate shall escape from Yakima County's custody, Yakima County will
use all reasonable means to recapture the inmate. The escape shall be reported immediately to the City.
Yakima County shall have the primary responsibility for and authority to direct the pursuit and
retaking of the inmate or inmates within its own territory. Any cost in connection therewith shall be
chargeable to and borne by Yakima County; howeyer, Yakima County shall not be required to expend
unreasonable amounts to pursue and return inmates from other states or other countries.
14.
Agreement Between Yakima County/City of Federal Way
Page 4 of7
DEATH OF AN INMATE
( a) In the event of the death of a City inmate, the Yakima County Coroner shall be notified.
The City shall receive copies of any records made at or in connection with such notification. Yakima
County will investigate any death within its facility and will allow the City to join in on the
investigation.
15.
(b) Yakima County shall immediately notify the City of the death of a City inmate, furnish
information as requested and, subject to the authority of the Yakima County coroner, follow the
instructions of the City with regard to the disposition of the body. Written notice shall be proyided
within three week days of receipt by the City of notice of such death. All expenses relative to any
necessary preparation of the body and shipment charges shall be paid by the City. With the City's
consent, Yakima County may arrange for burial and all matters related or incidental thereto, and all
such expenses shall be paid by the City. The provisions of this paragraph shall goyern only the
relations between or among the. parties hereto and shall not affect the liability of any relative or other
person for the disposition of the deceased or for any expenses connected therewith.
(c) The City shall receive a certified copy of the death certificate for any of its inmates who
have died while in Yakima County custody.
RETAKING OF INMATES
In event the confinement of any City inmate is terminated for any reason by either party,
retaking of inmates shall be coordinated in the same manner and at the same rates as if this agreement
had not been tenninated, or in a manner that best meets mutual interest of both parties.
16.
HOLD HARMLESS AND INDEMNIFICATION
(a) The City shall defend, indemnify and hold harmless Yakima County, its officers, agents
and employees from any claim, cost, judgment or damages, including attorneys' fees, arising from any
City action or proceeding involving the confinement of any inmates from the City in Yakima County:
proyided that any such claim, cost, judgment or damage does not arise out of allegations of any
intentional, willful or negligent act or omission solely on the part of Yakima County or any officer,
agent or employee thereof.
17.
(b) Yakima County shall defend, indemnify and save harmless the City, its officers, agents and
employees from any claim, cost, judgments or damages, including attorneys' fees, including without
limitation claims by Yakima County's employees, agents, or independent contractors arising out of any
action or omission of Yakima County, its officers, agents, independent contractors, or employees while
said persons are in the custody of Yakima County, or for any wrongful release of prisoners placed in
their custody.
(c) A prisoner shall become the responsibility of Yakima County at the point that the
prisoner(s) is booked into Yakima County jailor when the prisoner(s) has been released to the care,
custody and control of Yakima County, including without limitation the point at which Yakima County
or its agents picks up prisoners or transports prisoners as in Section 5. Liability shall transfer to
Yakima County, and the indemnification is triggered, at this point. The City shall be held harmless by
the Yakima County under the terms of this section for all claims arising out of the detention of the
prisoner(s). Accordingly, Yakima County shall be held harmless by the City under the terms of this
agreement, for claims arising out of the arrest of the prisoner(s), or arising out of any situation
occurring prior to the time that Yakima County assumes responsibility for the prisoner(s).
Agreement Between Yakima County/City of Federal Way
Page 5 of7
(d) Each party agrees to provide the other with evidence of insurance coverage. Each party
shall obtain and maintain coverage in minimum liability limits of TWO MILLION AND 00/100
DOLLARS ($2,000,000) for its liability exposures, including commercial general liability, errors and
omissions, auto liability and police professional liability. The proyisions of this section shall surviye
the expiration or termination of this Agreement.
MISCELLANEOUS
(a) Yakima County shall have the right to refuse to accept any inmate from the City when, in
the opinion of Yakima County, its inmate census is at capacity or so near capacity that there is a
substantial risk that, through usual operation of the jail, the reasonable operational capacity limits of
the jail might be reached or exceeded.
18.
(b) Yakima County shall further have the right to refuse to accept any inmate from the City
who, in the judgment of Yakima County, has a current illness or injury which may adversely affect the
operations of the Yakima County jail, has a history of serious medical problems, presents 'a substantial
risk of escape, or presents a substantial risk of injury to other persons or property.
(c) Except for the weekly transport proyided by Yakima County pursuant to Section 5(a)
hereof, City prisoners incarcerated in Yakima County pursuant to this Agreement shall be transported
to Yakima County by and at the expense of the City and shall be returned, if necessary, to the City by
the City personnel and at the City's expense.
(d) In proyiding services under this contract, Yakima County is an independent contractor and
neither it nor its officers, agents or employees are employees of the City for any purpose, including
responsibility for any federal or state tax, industrial insurance or Social Security liability. Neither shall
the proyision of services under this contract give rise to any claim of career service or civil service
rights, which may accrue to an employee of the City under any applicable law, rule or regulation.
IN WITNESS WHEREOF, the above and foregoing Agreement has been executed in duplicate by the
parties hereto and made effective on the day and year fIrst above written:
CITY OF FEDERAL WAY, W A
BOARD OF YAKIMA COUNTY
COMMISSIONERS
Dayid H. Moseley, City Manager
Jesse Palacios, Chairman
Attest:
City Clerk
N. Christine Green, CMC
Hettie Ingham, Commissioner
Agreement Between Yakima County/City of Federal Way
Page 6 of7
Approved as to Form:
City Attorney
Bob C. Sterbank
Approved as to Form:
RONALD S. ZIRKLE, Yakima County
Chief Deputy Prosecutor
K:\interlcl\jail services agmt yakima county2
Agreement Between Yakima County/City of Federal Way
James Lewis, Commissioner
Attest:
Clerk of the Board
Sylvia E. Cervantes
Dated:
Page 7 of?
ITEM 5.E
~OLJCE
~.
CITY OF FEDERAL WAY
DEPARTMENT OF PUBLIC SAFETY DEPARTMENT
.¡~. ERA\..
'WiT>'
Date:
December 11,2000
From:
Parks, Recreation, Human Seryices & Public Safety Council Committee
Thomas Jo Chaney, Sro, Interim Chief of Police ~-
anager
To:
Via:
Dayid M
Subject:
For Informati n Only - Critical Incident Response (CoIoRoTo) Team Vehicle
Background: In 1999, during the biennium budget process, the formation of a Critical Incident
Response Team was proposed and approved. This group of officers operates in a collateral
assignment to their regular duties on incidents encountered in patrol that requires specialized
responses, tactics, or specialized equipment. During the first quarter of2000, the selection process
for this unit was developed, and team members were identified. In addition to monthly training
sessions of this team, members have successfully completed training sessions in Basic SWAT
Operations, and other training pertinent to this function.
The 1999 LLEBG grant was approved and dedicated to equipment and training for this specialized
unit. Protective gear including body armor, ballistic shields and helmets, less lethal force options,
communications equipment, and other equipment necessary for this function has been purchased.
Training has included Washington State Criminal Justice Training Commission approved Basic Swat
Operator, H+KMP-5 Operator, Critical Incident Response, andManagementofthe SWAT function.
A vehicle is needed for the delivery ofteam members and equipment to the location of an incident in
a timely fashion. Without a vehicle dedicated to this use, team members would have to load
equipment at the station, and respond to the scene in numerous marked patrol vehicles. This would
adversely impact the patrol fleet, and substantially delay the team's response. As vehicles specific to
this purpose are yery expensiye, direction was giyen to explore other options of acquiring a vehicle.
A vehicle has been located under the Federal Surplus Property Program that will fill the need, and do
so in a cost effective manner.
The yehicle is a 1992 Chevrolet Step Van, white in color, with 32,000 actual miles. It has a gasoline
engine, air conditioning, automatic transmission, with a large overhead rear door. The vehicle could
be retrofitted to fulfill the specific needs of delivering equipment and officers. This type of vehicle
new would cost between $35,000 and $50,000, depending on engine and other options. The price of
this used vehicle through the Federal Surplus Program is $8,915.00.
iIlauraJagendaJps/121100/CIRTvehicle
Department of Public Safety
Informational Only - C.I.R.T. Vehicle
Page 2 of2
Purchase and retrofit of this vehicle can be accomplished by utilizing funds from the same 1999
LLEBG Grant that is being used for the formation of the Critical Incident Response Team. The
maintenance and operations cost of this vehicle once retrofitted will be reasonable, as this vehicle
will not be driyen on a daily basis. Estimated Maintenance and Operations costs are $320.00 per
year and can be absorbed by the Department's budget.
Committee Recommendation:
For informational purposes only.
i/lauraiagendaips/121100/CIRTvehic1e
ITEM 5.F
CITY OF FEDERAL WAY
DEP ARTMENT OF PUBLIC SAFETY DEPARTMENT
Date:
December 11; 2000
To:
Parks, Recreation, Human Seryices & Public Safety Council Committee
From:
Thomas J. Chaney, Sr., Interim Chief of Police
David ~nager
Informational Only - Crime Scene Processing Vehicle
jt/
Via:
Subject:
Background: The Disposal and Reutilization Management Office recently advised the Federal Way
Department of Public Safety of a vehicle donation opportunity through the 1033 Program. The
vehicle is a 1984 Chevrolet diesel ambulance with 22,458 miles and has a market value of
$37,409.00.
The purpose of this vehicle is to provide the means for the Department to respond to crime scenes
with the adequate equipment needed for processing. Currently, the Department relies on a van,
which is not large enough to carry all the equipment. During a major traffic accident, the
Department retrieves equipment from three separate buildings. The donation ofthis ambulance will
provide the necessary space to include the lighting system, ladder, generator and road signs as well
as all other equipment and supplies.
The ambulance will be free of charge to the Department. The maintenance and operation estimated
annual costs is $320.00 and will be charged to the Fleet and Equipment Interfund. Any Tetro fitting
costs will be funded through the Department's Asset Forfeiture Fund.
Committee Recommendation:
For information purposes only.
i/lauralagendalps/121100/crimescenevehicle
ITEM 5.G
"OlICE
,~.
CITY OF FEDERAL WAY
DEPARTMENT OF PUBLIC SAFETY DEPARTMENT
'."(FE
~~ERAL
Date:
December 11, 2000
To:
Parks, Recreation, Human Seryices & Public Safety Council Committee
Thomas J. C~aney, Sr., Interim Chief of Police ~
Dayid M~nager
Informational ~IY - D~mestic Violence Statistics
From:
Via:
Subject:
Per Council's Request: Please see attached memorandum dated October 26, 2000 drafted by
Bonnie N. Lindstrom, Victim Assistance Manager.
Committee Recommendation:
For information purposes only.
i/Jaura/agenda/ps/121100/aubrange.doc
Federal Way Department of Public Safety
Memorandum
TO:
Commander Chris Nonnan
FROM:
Bonnie N. Lindstrom, Victim Assistance Manager
. 'I L/'
w.' 1.-
-- /J)1f)tJJ
DATE:
October 26, 2000
RE:
Domestic Violence Figures
You have requested that I compile some figures regarding the involvement of the Victim
Assistance Program with victims of Domestic Violence ("DV").
Since early 1999, Victim Assistance Program volunteer Dayid Beck has been reviewing all DV
reports fOlwarded by the Records Division. From these reports, he has been compiling numbers
regarding the following: The time of day the alleged crime was committed; The relationship of
the parties involved; The section of the City in which the alleged crime was committed; In which
type of residence the alleged crime was committed; The gender, age, and race of the alleged
offender; The gender, age, and race of the alleged victim; Whether alcohol or drugs was
involved; Whether the offender was arrested at the scene; and, Who placed the call to 911.
Based on Dave's work, I have been able to determine the following year 2000 information which
is accurate through the Third Quarter: The Victim Assistance Program received copies of 511
Domestic Violence Incident Reports which indicated that a crime had been committed; The bulk
of the reports came in between 1801 - 2400 hrs.; The majority ofthe cases involve people who
co-habitate or are married. The next highest number involyed parties who used to date; Most
alleged DV crimes occur in Sections 3 and 2 of the City; The majority ofreports come from
multi-family housing; Of the reports we received, 397 of the offenders were males and the
majority of them were age 20-30; In 153 of the reports, it was indicated that the offender was
using drugs or alcohol at the time of the incident and in 54 of the reports, the victim was
indicated as using drugs or alcohol; and, in 297 ofthe reports, it was indicated that the victim
was the person who called 911.
The purpose of this information is to provide a rough snapshot ofDV within the City of Federal-
Way and to then give a framework in which to review the work of the Victim Assistance
Program as it pertains to working with victims of Domestic Violence.
Within the time period reflected in the above numbers, representatives with the Victim
Assistance Program were called out to work with DV victims a total number of 26 times. The
cumulative time spent during these interventions was 77.5 hours, Through September of this
year, we have also made 476 telephone contacts with victims of DV and have sent out 281 pieces
of correspondence such as our follow-up letter (should we be unable to reach them by telephone)
and resources & referrals-
Deputy Chief Wilson
October 26, 2000
Page 2
In addition to the assistance that the Victim Assistance Program provides to .victims of Domestic
Violence, we also help the community in other ways. Through the 3rd Quarter of2000, I have
provided to community groups and to students in the schools 39 hours of training, primarily
addressing issues regarding Domestic and Dating Violence. And during this year, in addition to
the DV numbers reflected above, representatives from the Victim Assistance Program have,
through September of 2000, responded to 48 other calls wherein they provided assistance to
surviyors of homicide victims, survivors ofloved ones who have died from suicide, robbery
victims, people who have lost loved ones to natural death, and several other people who were
traumatized. These call-outs constitute 148.5 hours of intervention in the field. Moreover, the
volunteers with the Victim AssÎs4mce Program have provided 7,934 hours of service in which
they were on-call, were doing office work, or were providing direct services to the community.
/7
I( ¿ (~~""--I' I't' .26 eX.> 6.¡
ITEM 5.R
CITY OF FEDERAL WAY
CITY COUNCIL
Parks, Recreation, Human Services & Public Safety Council Committee
Date:
December 6,2000
Steye Ikerd, Proper9' Services Manager
Dayid Mosek~jt1t~~~mager
PCCI Jani~or~C:ntract
From:
Via:
Subject:
Back!!round:
Professional Commercial Cleaning, Inc. (PCCI) has been servicing the City Hall building for one year.
Staff recommends extending their contract for an additional year at the same annual cost of $22,564.00.
Funds for this contract are budgeted in the Building Fund.
Committee Recommendation
Motion to forward to full Council on December 19, 2000, approval of the PCCI Janitorial Contract
amendment in the amount of $22,564.00 for a one-year term.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
I:PC PCCI
FIRST AMENDMENT
TO
MAINTENANCE/LABOR AGREEMENT
FOR
JANITORIAL MAINTENANCE SERVICES
This First Amendment ("Amendment") is dated effective this 1 at
day of January 2001, and is entered into by and between the City of
Federal Way, a Washington municipal corporat::ion ("City"), and
Professional Commercial Cleaning, Inc., a Washington corporation
Contractor") .
A. The City and Contractor entered into a Professional
Services Agreement dated effective January I, 2000 whereby
Contractor agreed to provide janitorial maintenance services
("Agreement") .
B. Section 14.2 Modification of the Agreement provided that
the Agreement may only be amended by written agreement signed by
the parties.
C. The City and the Contractor desire to amend the Agreement
to continue the Services described in Section 1 of the Agreement by
extending the term of the Agreement, and increasing the
compensation paid to the Contractor.
NOW, THEREFORE, the parties agree to the following terms and
conditions:
1. Term. Section 2 of the Agreement shall be amended to
extend the term of the Agreement until December 31, 2001.
2. Compensation. In consideration of Contractor continuing
to provide the Services described in Section 1 of the Agreement
during the extended term of the Agreement, Section 4.1 ~hall be
amended to increase the compensation paid to the Contractor by an
additional amount not to exceed Twenty-two Thousand Five Hundred
Sixty-four and no/100 Dollars ($22,564.00). The total amount
payable to Contractor pursuant to the original Agreement and this
First Amendment shall be an amount not to exceed Forty-five
Thousand One Hundred Twenty-Eight and no/100 Dollars ($45,128.00).
3. Full Force and Effect. All other terms and conditions of
the Agreement not modified by this Amendment shall remain in full
force and effect.
DATED the effective date set forth above.
By:
David H. Moseley
Its City Manager
33530 1st Way South
Federal Way, Washington
98003
ATTEST:
City Clerk, N. Christine Green, CMC
- 2 -
APPROVED AS TO FORM:
Bob C. Sterbank, City Attorney
PROFESSIONAL
INC.
By:
Its:
I:pcci.mtc
12/5/2000 (sf/Parks)
- 3 -
COMMERCIAL
CLEANING,
Jerry Purdum
President
30245 148th SE
Kent, WA 98042
(253) 639-2900
