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HomeMy WebLinkAboutFEDRAC PKT 03-23-1999City of Federal Way City Council Finance/Economic Development/Regional Affairs Committee Tuesday, March 23,1999 City Hall 12:00 p.m. Mt. Baker Conference Room (formerly Administration Conference Room) AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMISSION COMMENT 4. COMMITTEE BUSINESS A. Approval of February 23, 1999 Meeting Summary B. Federal Way Entry Signs Design and Location (Debra Coates/Gene Loher) C. Legislative Update (Derek Matheson) D. Consent toSale of Fedefal Way Disposal, Lne. to USA Write „fWA, Ine. (Cafy-Ree) Agenda item pulled. E. Interlocal Cooperative Purchase of Side -Boom Mower (Ken Miller) F. Permit Tracking System Contract Award (MaryKate Gaviglio/Curt Ryser) G. City of Federal Way Y2K Preparedness Status (Mehdi Sadri/Derek Matheson) H. SCA Membership Dues Update (Iwen Wang) I. Monthly Financial Report (Marie Mosley) J. Voucher (Marie Mosley) 5. FUTURE AGENDA ITEMS A. Consent to Sale of Federal Way Disposal, Inc. to USA Waste of WA, Inc. (Cary Roe) Agenda item pulled. B. US West Right of Way Use Agreement 6. NEXT MEETING: April 27, 1999 at 5:30 p.m. Action Action Information Action Action Action Information Action Action Action Action Action Committee Members: City Staff - Mary Gates, Chair Iwen Wang, Management Services Director Jeanne Burbidge Marj Currie -Hicks, Administrative Assistant 11 Linda Kochmar (253) 661-4061 City of Federal Way City Council Finance/Economic Development/Regional Affairs Committee Tuesday, March 23, 1999 City Hall 12:00 p.m. Mt. Baker Conference Room MINUTES Committee in Attendance: Acting Chair Linda Kochmar; Member Jeanne Burbidge; Committee Chair Mary Gates excused. Staff Members in Attendance: Iwen Wang, Management Services Director; Marie Mosley, Deputy Management Services Director; Tho Kraus, Financial Planning Supervisor; Derek Matheson, Assistant to The City Manager; Stephen Clifton, Community Development Director; Bob Sterbank, Deputy City Attorney; MaryKate Gaviglio, Building Official; Philip Keightly, Deputy City Manager; Rick Perez, Traffic Systems Manager; Jenni Schroeder, PRCS Director; Ken Nyberg, City Manager; Mehdi Sadri, MIS Manager; Curt Ryser, GIS Supervisor; Ken Miller, Streets System Manager; Cary Roe, Public Works Director. Others in Attendance: Dave Kaplan, Parks Commissioner; Gene Loher, Advancing Leadership; John Chadwell, Advancing Leadership; Debra Coates, Economic Development Executive; Joan Piquette, Arts Commission Chair; Margie Scrivener, Advancing Leadership. 1. CALL TO ORDER Acting Chair Linda Kochmar called the meeting to order at 12:00 p.m. 2. PUBLIC COMMENT None 3. COMMISSION COMMENT None 4. COMMITTEE BUSINESS a) Approval of February 23, 1999 meeting minutes Motion to approve by Jeanne Burbidge, seconded by Linda Kochmar. Motion carried. b) Federal Way Entry Signs Design and Location Gene Loher of the Advancing Leadership Group presented the groups' chosen alternatives of the proposed Federal Way entry signage. The 16 new sign locations were presented by Rich Perez and would replace the existing "Welcome to Federal Way" signs and would identify the City. The Advancing Leadership Group anticipates costs ranging from $1504200 per sign. They have obtained a $2,500 mini -grant from the City's Neighborhood Development Fund and have obtained an additional $2,500 group donation. Debra Coates presented the design of city center signs to be located at 4 key locations entering downtown Federal Way. The design will carry the theme of `Celebrate Downtown' vs the `Celebrate Federal Way' entry signs used by the City. 7/8/2004 5:52 PM k:\finance\fincommt\1999\0323meet\0323 MIN Discussion followed regarding design and layout of signage and the verbage of City Center vs Downtown. City Center is a newer term and consistent with the Urban Center designation; while downtown is the term people commonly identify with. Recognition was given to various individuals and the Advancing Leadership Program for the design and for the initiative and diligence of following through on this idea. Motion made by Jeanne Burbidge to forward the Committee recommendation to the April 6th Council meeting, seconded by Linda Kochmar. Motion carried. C) Legislative Update Derek Matheson presented a legislative update to the Committee. SB 5914 -Buildable Lands passed through the Senate and has moved to the House, this bill could prove unfavorable to the City if amended in the House. SB 5544-Water/Sewer Assumption is dead. SB 5712 -Municipal Court Commissioner Authority passed through Senate. SB 5289 -Salmon Recovery Strategy is in amendment process. HB 1125 -Transportation not brought to floor yet. SB 5712 -Plumbing Code, SB 5467 -EMS Permanent Levy, SB 5677 -Special Purpose District, and SB 5035s2 -Court Improvement Act are all dead. e) Interlocal Cooperative Purchase of Side -Boom Mower Iwen Wang (for Ken Miller) discussed the benefits to the City of tagging onto the King County Interlocal Agreement for the purchase of the mower. This mower will be financed through the State lease -financing program and is already included in the Street Department 1999/2000 budget. Motion made by Jeanne Burbidge to approve Committee recommendation and forward to the April 6th Council for action, seconded by Linda Kochmar. Motion carried. f) Permit Tracking System Contract Award MaryKate Gavigho reviewed the Permit Tracking System Committee recommendation that a contract be awarded to Synertech/CSDC for the software/maintenance, conversion, training, implementation and additional licensing of the Permit Tracking System. The selection was made after the sending out of 30 RFQ's with six (6) responses. Linda Kochmar requested confirmation that this system was Y2K compliant, MaryKate replied in the affirmative. Motion made by Jeanne Burbidge to forward to the April 6th Council the recommendation to award contract to Synertech, seconded by Linda Kochmar. Motion carried. g) City of Federal Way Y2K Preparedness Status Mehdi Sadri presented a summary of the City's plan and progress towards Y2K compliance. This effort began in 1998 and has included a review and inventory of all current systems, with replacements and upgrades being scheduled as necessary. As per the plan presented, the IS division is on schedule with both internal and external vendors. Derek Matheson addressed existing additional methods the public is being kept informed of the City's Y2K initiative. These include the City newsletter, the CM column in the Federal Way Mirror, Channel 28 and through the City's Web page. David Kaplan requested the updates be also made at City Council meetings. It was agreed that a presentation will be made at an upcoming Council meeting. h) SCA Membership Dues Update Iwen Wang reviewed the SCA memo regarding the reasons for dues increase. The increase in dues is expected to be covered by the general fund. 7/8/2004 5:52 PM k:\finance\fincommt\1999\0323meet\0323—MIN Motion made by Jeanne Burbidge to forward to the April 6`h Council to approve and authorize special assessment payment to the SCA, seconded by Linda Kochmar. Motion carried. i) Monthly Financial Report Marie Mosley reviewed the Monthly Financial Report with the committee. Motion made by Jeanne Burbidge to forward to April 6`h Council for approval, seconded by Linda Kochmar. Motion carried. j) Voucher Marie Mosley presented the vouchers for approval. Motion made by Jeanne Burbidge to forward to April 6`h Council for approval, seconded by Linda Kochmar. Motion carried. NEXT SCHEDULED MEETING April 27, 1999 at 5:30 p.m. in the Mt. Baker Conference Room. 6. ADJOURN Acting Chair Linda Kochmar adjourned the meeting at 12:50 p.m. Recorded by Enola Christian 7/8/2004 5:52 PM k:\Finance\fincommt\1999\0323meet\0323—MIN