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Home My WebLink AboutPRHSPSC PKT 06-12-2000 ! (! h nj City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE 11onday,June 12,2000 12:00 p.m. City Hall 11t. Baker Conference Room AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPROVAL OF 11A Y 8, 2000 Sillv1MARY CO1111ITTEE BUSINESS A. Business License RenewaVEnforcement Process B. Agreement/Sacajawea Sports Field Improvement C. Bid Results/Sacajawea Soccer Field Improvement Project Wireless Communication Facility/Sacajawea Federal Way Youth Wall of Fame Parcours SystemlBP A Trail Phase III Celebration Park Procedure Guidelines State FundinglHistorical Cabins Park 5. D. E. F. G. H. 6. NEXT MEETING - July 10, 2000 ADJOURNMENT 7. Action Action Action Wang Schroder Jainga Action Action Action Action Action Schroder Schroder Schroder Schroder Schroder Committee Members: Jeanne Burbidge, Chair Mary Gates Dean McColgan Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, May 8, 2000 12:00 p.m. SUMMARY In attendance: Council Committee members Jeanne Burbidge, Dean McColgan; Jennifer Schroder, Director of Parks, Recreation and Cultural Services; Pat Richardson, Assistant City Attorney; Ron Wood, Director of Public Safety; Annette Spicuzza, Public Safety Commander; Stephen Clifton, Director of Community Development Services; Kathy McClung, Deputy Director of Community Development Services; Ann Guenther, Human Services Manager; Camron Parker, CDBG Coordinator; Mary Faber, Community and Cultural Services Manager; Sue Floyd, Administrative Assista~t Guests: Peggy LaPorte, Dini Duclos, Betsy Czark, Dorothy Lengyel, Diane Gallegos, Charles Mandigo, Jim McCarty, employees of the Public Safety Department Chair Burbidge called the meeting to order at 12:03 p.m. PUBLIC FORUM None COMMISSION COMMENTS None APPROVAL OF SUMMARY The April 10, 2000 summary was approved as written. BUSINESS ITEMS PUBLIC SAFETY PRESENTATION A presentation was held honoring Detective Frank Cortez for his contribution to law enforcement. Jim McCarty of the Federal Protective Services presented a plaque to Detective Cortez. Charles Mandigo, special agent with the FBI, spoke about the privilege of working with Cortez. AFFORDABLE HOUSING PRESENTATION Diane Gellegos with Habitat for Humanity gave a brief summary of her organization, which is a non-profit group working in partnership with families, cities, churches, and the community, to provide affordable housing. A duplex is currently under construction on 3081& Street that will house two families. Volunteers construct the homes and the families also put in approximately 500 hours of work before they move in. Habitat for Humanity holds the no interest mortgage. The three criteria used in selecting families includes I) the need of the family, the housing they currently live in; 2) their ability to partner - can they volunteer 500 hours? and 3) whether they can afford the mortgage. Dororthy Lengyel gave a presentation on Home Sight, which has helped over 500 people become home owners. Their clients are primarily from the 50-100% of median income level ($60,OOO/year for a family of four). The organization uses standard criteria for selecting clients. They offer classes and one-on-one counseling to help clients with fmancial management. Westway was the basis for the beginning of their work in Federal Way. HUD asked them to purchase a six-plex unit trom them, which had deteriorated. Home Sight renovated the unit at a cost of $40,000 per unit. Ms. Lengyel showed committee members other projects that have been completed. 2001 CDBG PASS-THROUGH ACCEPTANCE Mr. Parker reported that as part of the City's joint agreement with the King County Community Development Block Grant Consortium, the City must annually elect to receive a pass-through of CDBG funds. A signed form indicating Parks, Recreation, Human Services & Public.Safety Council Committee May 8, 2000 Summary . Page Two voted unanimously to recommend to the Council accepting a pass-through of CDBG funds from King County for the year 2001 and earmarking $120,000 of capital funds for the Federal Way Home Repair Program. DEAN MCCOLGAN MOVED, JEANNE BURBIDGE SECONDED A MOTION TO ACCEPT STAFF AND COMMISSION RECOMMENDATION TO ACCEPT A PASS-THROUGH OF CDBG FUNDS FROM KING COUNTY FOR THE YEAR 2001, EARMARKING $120,000 OF CAPITAL FUNDS FOR THE FEDERAL WAY HOME REPAIR PROGRAM. MOTION PASSED. . RESOLUTION TO JOIN SOUTH KING COUNTY HUMAN SERVICES FORUM Ms. Guenther briefed the committee on the resolution for the City to become a member of the South King County Human Services Forum. No discussed ensued. DEAN MCCOLGAN MOVED, JEANNE BURBIDGE SECONDEÙ A MOTION TO APPROVE THE RESOLUTION FOR THE CITY OF FEDERAL WAY TO JOIN THE SOUTH KING COUNTY HUMAN SERVICES FORUM AND FORWARD TO FULL COUNCIL FOR APPROVAL ON JUNE 6, 2000. MOTION PASSED. AGREEMENT/SACAJAWEA PARK SPORTS FIELD IMPROVEMENT PROJECT Ms. Schroder reported that the Sacajawea Sports Field Improvement Project involves the renovation of the existing natural grass field to a new synthetic turf-playing surface. The project budget, including the lAC grant funds of $150,000, is $565,000. This is a joint project between the City of Federal way, Federal Way School District and the Federal Way Youth Soccer Association. On April 18, 2000, Council authorized the project for public bid. The agreement acknowledges each party's fmancial contribution and responsibilities for the project. The ongoing responsibilities for the City in the area of maintenance and scheduling of the field reflect the current and past practices between the City and the other parties. The agreement, however, does emphasize that should this field in the future be improved by adding lights, the City reserves its right to schedule evening usage as a lust priority. DEAN MCCOLGAN MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT BETWEEN THE CITY OF FEDERAL WAY, FEDERAL WAY SCHOOL DISTRICT AND THE FEDERAL WAY YOUTH SOCCER ASSOCIATION FOR THE SACAJAWEA PARK SPORTS FIELD IMPROVEMENT PROJECT. MOTION PASSED. PARK PROPERTY PUBLICIPRIV A TE PARTNERSHIPS Ms. Schroder noted that over the course of the City!s history, the department has received proposals for public/private partnerships. Most recently, over the last year, Ms. Schroder was contacted by organizations interested in building, on public property, ice arenas, an indoor soccer facility and a batting cage. Although the.Parks, Recreation and Open Space Comprehensive Plan identifies the support for similar facilities, it does not include an evaluation or review of the existing inventory for potential public/private site suitability. The Parks and Recreation Commission's work plan includes recommending to City Council the parks Capital Facility Plan for 2001/2002 as part of the commission CIP review. Staff would like to work with the commission to review the current inventory of parks for potential site suitability for public/private partnerships. The outcome will provide the City with a proactive plan to respond ~o future inquiries and/or provide the framework to conduct a request for proposal to initiate interest in public/private partnerships with the City. RESOLUTION/ AOUA TIC LANDS ENHANCEMENT ACCOUNT Ms. Schroder reported on the Aquatic Lands Enhancement Account (ALEA). The purpose of ALEA is for aquatic lands enhancement projects, for the purchase, improvement or protection of aquatic lands for public purposes and for providing and improving access to such lands. In this grant cycle, the ALEA grant program is emphasizing habitai protec\ion and restoration projects. Projects approved during this grant cycle will receive funds during the 2001-2003 biennium (July 1,2000 to June 30, 2003). The Dumas Bay Centre property experiences significant erosion yearly to its sandy banks. The erosion to some extent is contributed to the ongoing tide action, but more visibly, erosion is occurring from the southwest portion of the site's asphalt areas. The surface water runoff from this area caused a significant section of the bank to erode in 1996. As a result of the erosion that occurred, the fence on top of the bank directly behind the gazebo was moved by approximately 10 feet. Parks, Recreation, Human Services & Public Safety Council Conunittee May 8, 2000 Summary Page Three The project scope proposed is to remove existing asphalt and increase storm water infiltration to reduce erosion and help protect the existing aquatic habitat in Dumas Bay. A preliminary cost estimate to remove the asphalt and restore the areas in the southwest section of the site is $500,000 including A&E, 20% contingency and sales tax. The grant match requirement is 50% or $250,000. Applications are due June 1,2000. A resolution authorizing the application is required. Staff recommends submitting the Dumas Bay Restoration project for ALEA funding. The City's 50% matching share for the project will be considered as part of the City's 2001/2002 biennium budget. DEAN MCCOLGAN MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVAL SUBMITTAL OF THE DUMAS BAY RESTORATION PROJECT FOR ALEA FUNDING AND AUTHORIZE THE RESOLUTION BE PLACED ON THE CITY COUNCIL'S MAY 16 AGENDA FOR APPROVAL. MOTION PASSED. NEXT MEETING June 12,2000 AD] 0 URNMENT The meeting adjourned at 1 :05 p.m. ----------- n'" TÜE 16' 40 FAX 253 661 4578 I ~,~~.9.€!¡;g~ :.., ~~~.. ':'::I~~\.I ~~,vn ,P'~.~.1)5~:ÇI,Oy ,. ., . Fed Way Police Admin .. ,., .- ,. .-.....-. . ..~-_._-~-_. )-'ri...~",::.::~.\'o-~";'1aJ ooi p""""""" . -. -. ..... . ,.. .".. ,"~P'~g~1 . ..... "" "" ..-... - Item 5A City ofFedersl Way Memorandum Date::: To: Via: From: June 6, 2000 P~rkslRècreationtPublic SafetylHuman Service Committee David H. Moseley, City Manager Iwen Wang, Management Service~t~ ;g;.¿,J Londi K. Lindell, City Attom~~1 Ron Wood, Public Safety Director í2.. ~ Business Registrarion RenewallEnfoccemcnt Process Subject: This memorandum will provide Council information and a reCOII1JJlâldation on business rcgisaatioD enforcement options. Under the City's current cade (FWCC, Article IT Registration) violators are subjecl to both civil and criminal penalties foe non-registration or non-renewal of existing registcarioJlS. BnçkerfJund; The CÍ[y adopted its business registration regulation in 1991 to allow the City to determine whether a proposed business location was in compliance with the City's land use designations, and to detennine whether or not a business registration should be:: issued based upon denial criteria set forth in the Çode. The registration fees and late p~nalties were set at a minimum level to recover the cost of administering the program. The fee was initially sel at $15 for both new registrations and renewals and raised to S2S for renewals and $50 for new registrations in 1999. The Code also prescn"bes that the annual renewal is due and payable on January 1 of eacb year, and a business is deemed delinquent on Febroary 1. The delinquent pcnalty kicks in at the same time at 5% of the renewal fee, or $1.25, which is increased by 5% per month, but not to exceed 20% of the fee, or $5 in total. Neither the fee nor the late penalty provides sufficiönt motivation for businesses to comply. In 1996, staff recommended, and Council Finance Committee approved, that me City proceed with using the civil penalty provision provided in the Code and to 8$sess a $200 fine against those:: businesses who do not renew their registrations after two written notifications 31ld one teJepbonè contact. The pUIpOSC for the telephone contact is to verify the business is still active. However, it is not always possible to establish the statUs of the business aff111I1anvely through the process. The administrative procedure approved by Council provides for progressive action every two montl1s -- to issue the first delinquent notice at the end of February (60 days tram the date the registration fee first be::comcs due), second notice in April, and phone contact in June witb the $200 civil penalty notice sent [0 businesses in July by certified mail (0 those businesses Wè believe are in operation. Criminal citation or prosecution is considered to be (he Jase resort. Options: After a review of me current procedure by Law, Public Safety and Management Services DeparonenI5, the follo\'ving options are identified for Council to consider: A. Do nothing, and leave me Code language "as is" allowing for both civil and criminal options; B. Change the Code to allow only civil enforcement (civil fIne up to $5,000 - delete FWCC §9- 27(a»; C. Change the Code [0 allow only criminal enforcement (criminal fIDe up to $5,000 and/or up to 6 months in jail time - delete FWCC §9-27(b»); D, Maintain the Code's civil aI1d criminal options subject to the following: 1. Implement an administrativc process consistent with prior Council direction, with defmitivc rimelines during which period no criminal enforcement will apply; 1. Amend FWCC ~9-27 to decriminalize failure TO obtain a business registration until on or after J July 1 of each year to allow staff to implement the administrative norice process set f0l1h in Scction 1; 3. Upon exhaustlon of the six-month administrative process, a lean wilJ be Sent from the ì(;\ñnJncc\councírbûjregí$a;:¡lì()~ ~rps¡.sc.doc -_.~ ..~ - _u- - ._-,....tê-'-l(i:4ijiAi..~5~-Jl.~~.-~~!~ . '06)06/00 .a.u",- -, ....~",.~..".,_." - ¡;~e.4i,;y' P9~Íi,!""'~\ -- . ': '.;, '~".~:' - n~ oo;~::. ...... ""OJ-"-"'..............." ., ProsecutOr's Office providing that iftb.~ busines:¡ owner docs not comply (obtain registration and pay all fines, penalties), criminal cbarges will be med within 90 days and he/she may be subject to an additional fine of up to S5,000 and up to 6 months injail; 5. Prosecutor will then review cases for consideration of criminal. Stf!fJ RecolJl1nen(/oûoll: Staff recommends Option D for these reasons: . We feel the City should preserve the flexibility of criminal enforccmellL However, this option would only be used in the mOst egregious cas~s wh~ the business owner has failed to comply with repeated reminder letters and telephone calls, independently or in coqjunction \\oilb other tools available, to achieve the desired rcgulatory results oflbe Council; . A written administrative process provides predictability for borb staff administering the ~ode as well as businesses following the Code; . Unless el1forc~d, legislation loses its effectiveness over time. Code enforcement brings the awareness of the law, creates fairness between those who comply voluntarily and those who choose not to, and improves the efficiency in administering the Codt:. Committee ACt/on: APPROV At BY COMMITTEE: . Committee Chair . Conunittee Member Committee Member K:\mexno\busregistra.tioD pIpshsc.doc II k:\ÚnanCCICQUncí!\busrcgìSlc<J.rion prpsh.'c.ùoc ~-~-.~~~~-~~- ~~~-~-~..- DATE: TO: FROM: VIA: SUBJECT: Item 5B PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM May 18,2000 ~~ PRHSPS Council Committe ... Jennifer Schroder, Directo ~:~:~~eo:~~;~~~~~a:po; ield Improvement Project Backf!round On May 8, staff presented to the Committee the Sacajawea Sports Field Improvement Project Agreement between the City of Federal Way, Federal Way School District and the Federal Way Youth Soccer Association for approval. The Committee moved to place the agreement on the June 6 City Council meeting for approval. After further review by the Federal Way Soccer Association (FWSA), the Association requested the agreement be corrected to identify the specific evening hours FWSA will have the field when lights become available. Chanf!es to the Af!reement Section I, No.4 City of Federal Way Responsibilities: the last line is stricken: Sl.vuld th" Spud;:, F~dd be illlp10v<..J to illduJ" fidd lights, City ufF"d"1c\l ',Va, .",,"1."5 its .igllllu "e,h"dulv "v"uiug ú"ag" "" ti5t Plio.Îly . Section III, No.3, changes are: where the phase "park closure" appears, it is stricken and "9:00 p.m." is added. Also a last sentence has been added that reads: All unused times will be returned to the City for their scheduling. The Law Department has reviewed the changes. These amendments do not change City programs as fIrst priority. However, it does provide certainty to FWSA of the scheduling for youth soccer when fIeld lights become available. Staff Recommendation Staff recommends accepting the agreement as amended by the Federal Way Youth Soccer Association. Staff recommends option one. Committee Recommendation Option I: Option 2: Motion to approve authorizing the City Manager to execute the agreement between the City of Federal Way, the Federal Way School District and the Federal Way Youth Soccer Association for the Sacajawea Park Sports Field Improvement project as amended and place on the City Council's June 6 agenda, under consent, for approval. Motion to not approve the amendments, and to proceed with placing the Agreement approved by the Committee on May 8, 2000 to the City Council's June 6 meeting under consent. , APPROVAL OF COMMITTEE REPORT: Option No. Committee Chair Committee Member Committee Member Item 5C PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT 11E110RANDUM Date: To: From: Via: Subject: May 30, 2000 Parks, Recreation, Human Services & Public Safety C!il Committee Jon Jainga, Parks Planning and Development 11anage David Moseley, City Manager Sacajawea Soccer Field Improvement Project RFB N 0 -006 Backeround: On May 26,2000, the City of Federal Way publicly opened and read aloud the Sacajawea Soccer Field Improvement Project bids. The City received bids from three local general contractors. The bids are as followed: Golf Landscaping Inc, Sumner W A. 0000 Construction, Seattle, W A. Tydico, 11aple Valley, W A. $617,000.00 $603,185.04 $524,200.00 The engineer's estimate range for the project was listed at $510,000 to $530,000, which included a project contingency and Washington state sales tax. The project budget is $565,000 and the lowest responsible bid is within the project budget. Tydico Construction's total id amount of $524,200 includes Washington state sales tax, all government taxes, assessments and charges. This will leave the Parks and Recreation Department with a project contingency of $40,800 or 7.22%. The Parks and Recreation Commission has reviewed the bids and has approved to move this project forward for City Council final acceptance. Staff Recommendation: Staff recommends the acceptance ofthe public bid of $524,200 (including WSST, assessments and charges) from Tydico Construction of Maple Valley. Committee Recommendation: Motion to accept the Sacajawea Soccer Field Improvement public bid of $524,200 from Tydico Construction of 11aple Valley. APPRQV AL OF COMMITTEE REPORT: Cornmittee Chair Committee Member Committee Member DATE: TO: FROM: VIA: SUBJECT: Item 5D w- i- ~' '1; *,: May 17, 2000 Parks, Recreation, Human Serv' Jennifer Schroder, Director David Moseley, City M Wireless Communication F Background: On April 13, the Parks and Recreation Commission received a presentation from AT&T to locate a wireless communication facility at Sacajawea Park. AT & T's proposal includes replacing all the ball field light poles on field 2 with a Musco Lighting system. The proposal provides the City with an improved lighting system and provides an antenna mount that is less obtrusive. In addition, the proposal includes adding onto the park's existing concession building the electrical equipment that would store the electrical equipment required for the system. Therefore, there would be no utility cabinets in the outfield next to the light pole selected to mount the antenna. The Parks and Recreation Commission's Policy and Procedure Committee further reviewed AT&T's proposal and forwarded the following recommendation to the commission on May 4,2000. The Policy and Procedure Committee recommended that staff negotiate with wireless communication vendors to obtain benefits to mitigate the visual impact of the installation of panel antennas. The committee also recommended that a minimum design standard that would integrate the antenna with the light structure be established and for the Parks and Recreation Commission to review the fmal design standard. Parks and Recreation Commission Recommendation: On May 4, the full commission accepted the Policy and Procedure Committee's recommendations and approved the following motion: "The Commission recommends staff negotiate with wireless communication vendors to obtain benefits to mitigate the visual impact of installation of panel antennas." Staff Recommendation: To provide opportunity for public review of requests to locate wireless communication facilities in City parks, staff. initiated including the commission in the department's review of these requests. The wireless industry can provide, at no cost to the City, innovative opportunities to improve existing park facilities for the community while at the same time improve wireless communication coverage within the City of Federal Way. The AT&T proposal to replace the ball field lights on field 2 at Sacajawea Park will improve the quality of play and provides a system that is more energy efficient and reliable than the existing system that is more than 20 years old. The proposal to integrate the antenna system into the light pole is less visually obtrusive than the protruding antenna system. Staff concurs with the commission's recommendation. Staff recommends option one. Committee Recommendation Options: Option I: Option 2: Option 3: Move to place under consent on the City Council's June 20 meeting approval of the Parks and Recreation Commission's recommendation to direct staff to negotiate with wireless communication vendors to obtain benefits to mitigate the visual impact of the installation of panel antennas in City of Federal Way parks. An application to locate wireless communication facilities within the City of Federal Way must be submitted for permit to the Department of Community Development and can only be approved based on the City's code requirements for such facilities by the Community Development Director. Move to approve to place under consent on the City Council's June 20 meeting approval of the Parks and Recreation Commission's recommendation as amended by the Council Committee. Return this item to the Parks and Recreation Commission for further review. APPROVAL OF COMMITTEE REPORT: Option No. Committee Chair Committee ì\1ember Committee Member DATE: TO: FROM: VIA: SUBJECT: ~."""..."-~ ;," Item 5E PARKS, RECREATION AND CULTIJRAL SERVICES DEPARTMENT MEMORANDUM May 22, 2000 Parks, Recreation, Human Servi Jennifer Schroder, Director David Moseley, City Mana r Youth Wall of Fame ublic Safety Council Committee Background: The Federal Way Youth Hall of Fame (FWYHF) came to the March 9 Parks and Recreation Commission meeting to request the commission's support to locate a Youth Wall of Fame in a city park. The purpose of the Youth Wall of Fame is two-fold: . To honor Federal Way's outstanding young people and celebrate their commendable efforts and . To be actively involved in the community through volunteering efforts. The Commission agreed to review the proposal as part of their 2000 work plan. Capital Facilities Committee Recommendation: The Committee reviewed the FWYHF materials distributed on March 9. The Committee discussed the appearance of the wall and how to incorporate the youth's sense of art along with what would present a pleasing appearance to others. The committee felt that the Youth Wall of Fame should be placed in an area where the general public will pass by it on a regular basis and where there is some official acknowledgment of the recognition for our youth. " Therefore, the Committee recommended the following: 1. A Youth Wall of Fame be included in the original design phase of the new City Hall. The wall could be free- standing so it can be adjusted as necessary. 2. In addition, there should be a combined group formed with members from the Arts Commission, Youth Commission and the Youth Wall of Fame to develop the artist guidelines for the fmal work. Parks and Recreation Commission Recommendation: At the commission's May 4 meeting, they moved to accept the Capital Facilities Committee recommendation for the Youth Wall of Fame to be included in the original design phase of the new City Hall and a combined group be formed by members form the Arts Commission, Youth Commission and Federal Way Youth Hall of Fame to develop artist guidelines for the [mal work. Staff Recommendation: Given that the City Council has not approved any decision to build a new City Hall, it would be premature for the City Council to approve the proposed design element of a Youth Wall of Fame for a future City Hall facility. Staff recommends option one. Committee Recommendation Options: Option I: Option 2: Option 3: To table the Parks and Recreation Commission's reconunendation to locate a Youth Wall of Fame in a new City Hall, until the City Council determines the need for and approves the funding to build a new City Hall. To move to City Council on June 20, under consent, to approve the Parks and Recreation Commission recommendation to locate a Youth Wall of Fame in a future new City Hall facility, and when appropriate to form a committee comprised of members for the Arts Commission, Youth Commission and Federal Way Youth Hall of Fame to develop design guidelines for the final work. To return this item to the Parks and Recreation Commission for further review. APPROVAL OF COMMITTEE REPORT: Option No. Commtltee Chair Committee Member Committee Member Item 5F 'J, : . . ~i[¡': ~..' "; ,'i, J . .~; ~t; PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM DATE: TO: FROM: VIA: SUBJECT: May 22, 2000 Parks, Recreation, Human Se Jennifer Schroder, Director David Moseley, City Manage PARCOURS SYSTEMlBP SE III Background: At the April 10 PRHSPS Council Committee meeting, the committee asked the Parks and Recreation Commission to look at the possibility of adding a Parcours as a design element to the BP A Trail phase III project. Parcours is a trade name for a self-guided recreation and fitness course that combines jogging or walking with a sequence of exercise stations. The course is designed to provide participants of all ages with a comprehensive physical conditioning program. Capital Facilities Committee Recommendation: The Commission's Capital Facilities Committee discussed their personal use of the trails and their experience of existing Parcours systems in the areas of Renton, Kent, Tacoma and within the Southcenter area. After much discussion the committee unanimously agreed that a Parcours should not be the top priority for the BP A Trail Phase III project for the following reasons: 1. 2. 3. Security issue in the area of BP A Trail Phase III that would be appropriate for sighting Lack of use of Parcours systems at other existing facilities In era of "tight" money, this does not seem to be the best use of funds The Committee further recommends that any additional money be used to ensure that a trail system be master planned within the City of Federal Way which would include connecting trails to other trails outside the City. These trails would be targeted for walkers and bicyclists. Additionally, the committee recommends that benches be added to BP A Trail phase III and 1. Parks and Recreation Commission Recommendation: On May 4, the Parks and Recreation Commission passed a motion to accept the Capital Facilities Committee recommendation to not include a Parcours as part of the BPA phase III project. The Commission also supports the committee's recommendation to fund, when possible, a Trail Master Plan and to include benches in BP A phase III and 1. Staff Recommendation: Staff concurs with the Parks and Recreation Commission's motion. As a point of information, as part of an Eagle Scout project, an exercise course was installed in Lake Grove Park in 1999. In addition, as part of another Eagle Scout project, two stretching stations were installed on BP A Phase I last year. Staff recommends option one. In response to a trail study, one was completed in 1991. The trail study was funded through an ISTEA grant and looked at the BP A corridor as a means to reduce transportation- generated emissions. The trail was a joint project between King County, Metro and the City of Federal Way. The outcome was a master plan for the City's portion of the BP A trail that connects the BP A Trail to the Interurban Trail system to the north. Committee Recommendation Options: Option 1: Move to accept the Parks and Recreation Commission's recommendation to not include a Parcours as part of the BrA Phase III project. Move to approve the Parks and Recreation Commission recommendation as amended by the committee. Retum the item to the Parks and Recreation Commission for further review. Option 2! Option 3: APPROVAL OF COMMITTEE REPORT: Option No. Committee Chair Committee Member Committee Member DATE: TO: FROM: VIA: SUBJECT: '--.-......-."". '-"-.... "'u...... Item 5G PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT . MEMORANDUM May 22, 2000 Parks, Recreation, Human S Jennifer Schroder, Director David Moseley, City Mana Procedure Guidelines for Ce e Background: Last year, the Batting Cage proposal for Celebration Park was flrst presented to the PRHSPS Council Committee without fIrst going to the Parks and Recreation Commission. The Parks and Recreation Commission is an advisory body to the City Council. The Commission is concerned that any proposal to either add a facility or propose a change of use of a park should fIrst come to the Commission. The Comnússion, after a thorough review of the proposal, including, but not limited to, a public meeting, would forward a recommendation to the Council Committee. To review this issue further, the Parks and Recreation Commission asked the Parks and Recreation Commission's Capital Facilities Committee to recommend a procedure on the review of proposed changes or installations at Celebration Park. Capital Facilities Committee Recommendation: The committee recommended that the process to consider any change in use or the installation of new facilities be the following: Any changes in use of Celebration Park or change/installation of new structures or facilities beyond replacement of existing structures or facilities be reviewed and approved by the Parks and Recreation Commission, Parks and Recreation Council Committee, legal staff and City Council. Parks and Recreation Commission Recommendation: On May 4, the commission passed a motion to approve the Capital Facilities Committee's recommendation and forward to City Council for approval. Staff Recommendation: Staff supports the commission's recommendation. However, the motion should be amended to read: "when legal review is appropriate, the Law Department will review the issue prior to forwarding the commission's recommendation to the Council Committee." This procedure, if approved, will not prevent, for example, a citizen, an organization or even a Council member from rlIst presenting a proposal to the Council Committee. But it is the intent of the policy that the Council would not take action on the proposal without fIrst receiving the commission's recommendation. Staff recommends option one. Council Committee Recommendation Options: Option 1: Option 2: Option 3: To move to City Council on June 20, under consent: to approve the Parks and Recreation Commission's recommendation on procedure guidelines to review changes of use and installations of new structures or facilities at Celebration Park as amended by staff. To move to City Council on June 20, under consent: to approve the Parks and Recreation Commission's recommendation on procedure guidelines to review changes of use and installations of new structures or facilities at Celebration Park. To not approve the recommendation. APPROVAL OF COMMITTEE REPORT: Option No.- Committee Chair Committee Member Committee Member Item 5H .."""'"'""""'~\~J :';,\ ~: ~~ ~ PARKS, RECREATION AND CULTURAL SERVICES DEPAR1MENT MEMORANDUM DATE: TO: FROM: VIA: SUBJECT: May 22, 2000 Parks, Recreation, Human S Jennifer Schroder, Director David Moseley, City Mana State Funds I Background: In 1999, Washington State Parks and Recreation Commission earmarked $50,000 of the State building construction account for parking and trail system improvements at West Hylebos State Park. Staff Recommendation: Staff recommends authorizing the City Manager to enter into an Interagency Agreement between the Washington State Parks and Recreation Commission and the City of Federal Way to accept the grant funds in the amount of $50,000 for the Historical Cabins Park project. The Law Department has reviewed and approved the agreement as to form. Staff recommends option one. Council Committee Recommendation Options: Option I: To move to City Council on June 20, under consent: to approve authorizing the City Manager to enter into an Interagency Agreement between Washington State Parks and Recreation Commission and the City of Federal Way for the Historical Cabins Park project in the amount of$50,000. Option 2: To not approve the Interagency Agreement between Washington State Parks and Recreation Commission and the City of Federal Way for the Historical Cabins Park. APPROVAL OF COMMITTEE REPORT: Option No. Committee Chair Committee Member Committee Member Intag No. 00-04-20 Interagency Agreement Between Washington State Parks and Recreation Commission and City of Federal Way 1. PARTIES TO THE AGREEMENT This Interagency Agreement is made and entered into by and between the Washington State Parks and Recreation Commission, hereinafter referred to as" Agency" and the City of Federal Way, hereinafter to referred to as "City", pursuant to the authority granted by Chapter 39.34 RCW. 2. PURPOSE The purpose of this Agreement is to describe the cooperation between the Agency and the City to improve public access to West Hylebos Wetlands State Park and the adjacent Historic Cabin Park, the latter owned by the City. Under the Capital Budget for the Washington State Parks and . Recreation Commission, as described in Chapter 379, Laws of 1999, Section 325 (3), it is stated thus: $ 50, 000 of the state building construction account is provided for parking and trail system improvements at West Hylebos State Park 3. STATEMENT OF WORK The Agency under the abovementioned budget appropriation agrees to compensate the City for work amounting to a maximum of Fifty Thousand dollars ($ 50,000). The work shall include parking improvements, trail improvements, and related interpretive, drainage, landscaping and other improvements appropriate to providing a continuous public access route from S 348th to the accessible trail currently leading to the wetland boardwalks in the West Hylebos Wetlands State Park. Project details shall be shown on plans and specifications to be prepared by the City or its agent(s), and approved by the Agency, which will not be unreasonably withheld. At a minimum, the project must include an accessible path from the parking area to the state park trail system. This will include construction on both City and West Hylebos State Park property. This path must be completed before the Agency reimburses the City for project costs. Deliverables Due Date No. Of Copies a. Plans for approval 2 b. ' Facilities as described above NA 4. PAYMENTOFREIMBURSEMENTS The Agency shall pay the City for the perfonnance of all things necessary for, or incidental to, the work as set forth in the Statement of Work of this Agreement. Requests for payment under this Agreement shall be submitted by the City on properly executed progress invoices stating the work accomplished with supporting documents thereof, and the Agency will remit payments in a total amount not to exceed Fifty Thousand Dollars ($ 50,000). Invoices shall be forwarded to the attention of Randy Person, Washington State Parks and Recreation Commission at the following address: 7150 Cleanwater Lane, P.O. Box 42650, Olympia, W A 98504-2650. 5. DISPUTES Disputes arising under this Agreement shall be resolved by a panel consisting of one representative from the Agency, one representative from the City, and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority prevailing. 6. CHANGES, MODIFICATIONS AND AMENDMENTS This Agreement may be waived, changed, modified, or amended only by written agreement executed by both parties hereto. 7. PERIOD OF PERFORMANCE This Agreement shall become effective upon signature of last party and will expire on June 30,2001 unless terminated earlier. 8. EXECUTION We, the undersigned, agree to the tenus of the foregoing Agreement. W ASIDNGTON STATE PARKS AND RECREATION COMMISSION CITY OF FEDERAL WAY Name Name Title Title Date Date 33530 1st Way Federal Way, WA 98003