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HomeMy WebLinkAboutAG 23-029 - KENT YOUTH AND FAMILYRETURN TO: victoria Banks EXT: 2604 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: CD/CS 2. ORIGINATING STAFF PERSON: Patti Spaulding-Klewin EXT: 2651 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT A HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E,G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: Behavioral Health Program 6. NAME OF CONTRACTOR: Kent Youth and Family ADDRESS: 2322nd Ave S, Suite 201, Kent, WA 98032 TELEPHONE 253-859-0300 E-MAIL: suet@Ws.org FAX: SIGNATURENAME: Sue Camou Arrant LLI 7. EXHIBITS AND ATTACHMENTS: A SCOPE, WORK OR SERVICES IN COMPENSATION A INSURANCE REQUIREMENTS/CERTIFICATE A ALL OTHER REFERENCED EXHIBITS A PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: 01/01/2023 COMPLETION DATE: 12/31/2024 9. TOTAL COMPENSATION $ 16,000.00 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ONO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ®YES IDNO IF YES, $ PAID BY. ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: 001-7300-083-562-10-410 10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED A PROJECT MANAGER SJB 12/14/2022 ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) O LAW KVA 12121 /2022 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: N/A COUNCIL APPROVAL DATE: 11/15/2022 12. CONTRACT SIGNATURE ROUTING 9 SENT TO VENDOR/CONTRACTOR DATE SENT: 1/13/23 DATE REC'D: 2/13/23 ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE, CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL 1 DATE SIGNED 19 LgW DEPARTMENT V 2 13 GNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# AG# COMMENTS: Approved Council budget 11115/2022 2/2017 clxr of CITY HALL Federal Way 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway com HUMAN SERVICES AGREEMENT FOR BEHAVIORAL HEALTH PROGRAM This Human Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Kent Youth and Family Services, a Washington nonprofit corporation ("Agency"). The City and Agency (together "Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: KENT YOUTH AND FAMILY SERVICES: Sue Camou Arrant 232 2nd Ave S, Suite 201 Kent, WA 98032 253-859-0300 (telephone) The Parties agree as follows: CITY OF FEDERAL WAY: Patti Spaulding-Klewin 33325 8th Ave. S. Federal Way, WA 98003-6325 (253) 835-2651 (telephone) Patti. Spaulding-Klewin@cityo com 1. TERM. The term of this Agreement shall be for a period commencing on January 1, 2023 and terminating on December 31, 2024 ("Term"). Funding for the second year of the Agreement is contingent upon satisfactory Agreement performance during the first year of the Agreement term and upon funding availability. This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Agency. 2. SERVICES. The Agency shall perform the services more specifically described in Exhibit A, attached hereto and incorporated by this reference ("Services"), in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The Agency warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve the Agency of responsibility for performance of the Services in accordance with this Agreement, notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its discovery. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days' written notice at its address set forth above. The City may terminate this Agreement immediately if the Agency fails to maintain required insurance, breaches confidentiality, or materially violates Section 12, and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the Agency an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit B, attached hereto and incorporated by this reference. The City shall reimburse the Agency only for the approved activities and in accordance with the procedures as specified in Exhibit B. The Agency shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction resulting from this Agreement. 4.2 Method of Payment. On a quarterly basis, the Agency shall submit to the City an invoice for payment on a form provided by the City and all reports as required by this Agreement. Payment shall be made on a quarterly basis by the City only HUMAN SERVICES AGREEMENT - 1 - 10/2022 CITY OF CITY HALL �`� 33325 Federal Way Feder 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www crtyoffederalway. com after the Services have been performed and within forty-five (45) days after the City's receipt and approval of a complete and correct invoice and reports. The City will use the quantity of Services actually delivered, as reported on the Agency's reports, as a measure of satisfactory performance under this Agreement. The City shall review the Agency's reports to monitor compliance with the performance measures set forth in Exhibit A. Should the Agency fail to meet the performance measures for each quarter, the City reserves the right to adjust payments on a pro rata basis at any time during the term of this Agreement. Exceptions may be made at the discretion of the City's Human Services Manager in cases where circumstances beyond the Agency's control impact its ability to meet its service unit goals and the Agency has shown reasonable efforts to overcome these circumstances to meet its goals. If the City objects to all or any portion of the invoice, it shall notify the Agency and reserves the option to pay only that portion of the invoice not in dispute. In that event, the Parties will immediately make every effort to settle the disputed portion. 4.3 Final Invoice. The Agency shall submit its final invoice by the date indicated on Exhibit B. If the Agency's final invoice and reports are not submitted by the last date specified in Exhibit B, the City shall be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice; provided, however, that the City may elect to pay any invoice that is not submitted in a timely manner. 4.4 Nan -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 Agency Indemnification. The Agency agrees to release, indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives arising from, resulting from, or in connection with this Agreement or the performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Agency and the City, the Agency's liability hereunder shall be only to the extent of the Agency's negligence. Agency shall ensure that each subcontractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Agency pursuant to this paragraph. The City's inspection or acceptance of any of Agency's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial insurance Act Waiver. It is specifically and expressly understood that the Agency waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Agency's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. 5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Agency, its officers, directors, shareholders, partners, employees, agents, representatives, and subcontractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. HUMAN SERVICES AGREEMENT - 2 - 10/2022 CITY OF CITY HALL �.. Fe d e ra I Way Feder 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway com 6. INSURANCE. The Agency agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Agency, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1. Minimum Limits. The Agency agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $2,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; c. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles with minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 6.2. No Limit of Liability. Agency's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Agency to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Agency's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Agency's insurance and shall not contribute with it. 6.3. Additional Insured, Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Agency shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit C and incorporated by this reference. At the City's request, Agency shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Agency's insurance policies are "claims made," Agency shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by Agency in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Agency may be grounds for immediate termination. All records submitted by the City to the Agency will be safeguarded by the Agency. The Agency will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Agency while performing the Services shall belong to the City upon delivery. The Agency shall make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement all originals and copies of any such work product remaining in the possession of Agency shall be delivered to the City. 9. BOOKS AND RECORDS. The Agency agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be maintained for a period of six (6) years after the termination of this Agreement and may be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR. The Parties intend that the Agency shall be an independent contractor and that the HUMAN SERVICES AGREEMENT - 3 - 10/2022 CIT Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway. com Agency has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Agency sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. Agency shall take all necessary precautions'and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the Services and work and shall utilize all protection necessary for that purpose. All work shall be done at Agency's own risk, and Agency shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. The Agency shall pay all income and other taxes due except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Agency, shall not be deemed to convert this Agreement to an employment contract. 11. CONFLICT OF INTEREST. It is recognized that Agency may or will be performing services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Agency's ability to perform the Services. Agency agrees to resolve any such conflicts of interest in favor of the City. Agency confirms that Agency does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Agency's selection, negotiation, drafting, signing, administration, or evaluating the Agency's performance. 12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Agency or its subcontractors of any level, or any of those entities' employees, agents, sub -agencies, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Agency shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries. Neither the Agency nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non - assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. HUMAN SERVICES AGREEMENT - 4 - 10/2022 .:§S� Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway com 13.3 Compliance with Laws. The Agency shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence in this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Agency's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Agency represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows] HUMAN SERVICES AGREEMENT - 5 - 10/2022 CITY OF CITY HALL ,4! Feder 8th Avenue South Federal Way, WA 98003-6325 Federal ay (253) 835-7000 www cityoffederaiway. com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ( - "-� 1� Jim Fe , May r ATTEST: S hanie Courtney, CMC, ctyI erk APPROVED AS TO FORM: DATE: /0f p J Ryan Call, City Atto KENT YOArH ANDYAIVTY SERVICES: By: Printed Name: — n Title: l 6AM P rh I't U-12- A,. DATE: Q — ! — (21 S STATE OF WASHINGTON ) ) ss. COUNTY OF *K Wag n this day ersonally appeared before mearn�j,�- to me known to be the dt— of that executed the foregoing instrument, and acknowledged the said instrument to be the ee and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any,. is the corporate seal of said corporation. GIVEN my hand and official seal this ofjo PM �'•kNU •• Notary's q ,.•'' z 'PIN Notary's %0TAar a `- PUBLIC •-�� ' : N ExP�....''' G ay Notary Public in and for the State of Washington. My commission expires � (0 • �� HUMAN SERVICES AGREEMENT - 6 - 10/2022 CITY OF �.. Federal Project Services Summary CITY HALL Way 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cityoffederalway.. com EXHIBIT A SERVICES The Agency shall provide outpatient individual and family mental health counseling, peer support groups, substance use disorder treatment, infant mental health counseling, and parenting education classes for youth ages 0-25 and their families. The Agency shall ensure that services provided with funding under this Agreement are made available to Federal Way residents. Performance Measures A. Number Served The Agency agrees to serve, at minimum, the following unduplicated number of Federal Way residents with Human Services funds: 1st 2nd 3rd 4th Quarter Quarter Quarter Quarter Total JAN. — APRIL — JULY — OCT. — MARCH JUNE SEPT. DEC. No. of unduplicated Federal Way persons assisted in 2023 1 1 1 0 3 No. of unduplicated Federal Way persons assisted in 2024 1 1 1 0 3 B. Units of Service The Agency agrees to provide, at minimum, the following units of service by quarter: 1st 2nd 3rd 4th Quarter Quarter Quarter Quarter Total JAN. — APRIL — JULY — OCT. — MARCH NNE SEPT. DEC. 2023 1. Counseling 8 8 8 9 33 2.Support Services 2 2 2 3 9 2024 1. Counseling 8 1 8 1 8 9 33 2.Support Services 2 2 21 3 1 9 HUMAN SERVICES AGREEMENT - 7 - 10/2022 cirY OF A%o ,!P-&� Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www.cityoffederalway com Units of service for counseling are measured by the number of 60-minute sessions. 2. Units of support services are measured by services provided in 60-miunute increments as related to mental health. substance abuse treatment, legal advocacy, and communication with other care providers. C. Outcome Measure(s) Outcome: Positive progress towards treatment goals Indicator: Client surveys on relationships, goals and topics, benefits, and effectiveness as tracked in electronic medical records Target: 85% Records A. Project Files The Agency shall maintain files for this project containing the following items: 1. Notice of Grant Award. 2. Motions, resolutions, or minutes documenting Board or Council actions. 3. A copy of this Agreement with the Scope of Services. 4. Correspondence regarding budget revision requests. 5. Copies of all invoices and reports submitted to the City for this project. 6. Bills for payment with supporting documentation. 7. Copies of approved invoices and warrants. 8. Documentation of client address; residency verified via King County Parcel Viewer. HUMAN SERVICES AGREEMENT - 8 - 10/2022 Federal Way CITY OF CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cltyoffederalway.. com 9. Documentation of client income. The Agency agrees to use the HUD Income Guidelines to report income of clients served under this Agreement. Income guidelines may be adjusted periodically by HUD. King County FY 2022 Income Limits Summary Median FY 2022 Income Income 1 2 3 4 5 6 7 8 King Limit Person Persons Persons Persons Persons Persons Persons Persons Coun!y Cate or Extremely Low (30%) $27,200 $31,050 $34,950 $38,800 $41,950 $45,050 $48,150 $51,250 Income Limits Very Low $134,600 (50%) $45,300 $51,800 $58,250 $64,700 $69,900 $75,100 $80,250 $85,450 Income Limits Low (80%) $66,750 $76,250 $85,800 $95,300 $102,950 $110,550 $118,200 $125,800 Income Limits The Agency agrees to use updated Income Guidelines which will be provided by the City. Reports and Reporting Schedule The Agency shall collect and report client information to the City quarterly and annually on a Service Unit Report to be provided by the City in the format requested by the City. The Agency shall submit an Annual Demographic Data Report. The agency shall collect and retain the data requested on this form from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually no later than January 15 in the format requested by the City. The Agency shall implement and track at least one measurable outcome for the program as presented in the application. Changes to the outcome presented in the application must be approved by the City prior to implementation. The Agency shall report the results of its outcome measure(s) annually on the Annual Outcome Data Report to be submitted by January 15 in the format requested by the City. Public Information In all news releases and other public notices related to projects funded under this Agreement, the Agency will include information identifying the source of funds as the City of Federal Way Human Services General Fund Program. HUMAN SERVICES AGREEMENT - 9 - 10/2022 CITY OF �� Federal Way EXHIBIT B COMPENSATION Proiect Budtet CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway. com The Agency shall apply the following funds to the project. The total amount of compensation pursuant to this Agreement shall not exceed Sixteen Thousand and 00/100 Dollars ($16,000.00). City of Federal Way Funds 2023 2024 City of Federal Way General Fund: $8;000.00 $8,000.00 Total City of Federal Way Funds: $8,000.00 $8,000.00 Reimbursement Requests and Service Unit Report forms shall be submitted no less frequently than quarterly and are due on the following dates: 1 st Quarter: April 15 or within 10 days of notice to proceed, whichever is later; 2nd Quarter: July 15; 3rd Quarter: October 15; and 4th Quarter: Final Reimbursement Request and Service Unit Report forms due January 8; Demographic Data Report and Annual Outcome Data Report due January 15. The Agency shall submit payment requests in the format requested by the City. Payment requests shall include a copy of the Service Unit Report. Estimated Quarterly Payments: 2023 1 st Qtr $2,000.00 2nd Qtr $2,000.00 3rd Qtr $2,000.00 4th Qtr $2,000.00 2024 1 st Qtr $2,000.00 2nd Qtr $2,000.00 3rd Qtr $2,000.00 4th Qtr $2,000.00 Quarterly payment requests shall not exceed the estimated payment without prior written approval from the City. Estimated quarterly payments are contingent upon meeting or exceeding the above performance measure(s) for the corresponding quarter. This requirement may be waived at the sole discretion of the City with satisfactory explanation of how the performance measure will be met by year-end on the Service Unit Report. HUMAN SERVICES AGREEMENT - 10 - 10/2022 KENT YOUTH AND FAMILY SERVICES Mission: KYFS promotes healthy development of children, youth and families in South King County by providing professional counseling, education, and support services. Board of Directors Meeting Minutes November 5, 2020 4:30 P.M. — 6:00 P.M. LOCATION: Zoom Conference Video Remote PRESENT: Lesley Hogan, Vicki Foege, Alisa Abraham, Jane Prestbye, Alyson Flores, Cynthia Boyd, Hira Bhullar, Mike Mathews, Brandy Reed. Rona Popp, Raf Padilla, Sam Chalfant Excused Absence: Shukri Olow, Israel Vela Staff present: Lily Stellmon, Sue Camou, Mike Heinisch Lesley Hogan called the meeting to order- with a quorum established at 4:29 p.m Lesley moved to the first meeting agenda item: Consent Agenda ® October 1, 2020 Meeting Minutes 2020 Independent Audit Engagement Memorandum Hira Bhullar motioned and Vicki Foege seconders approval of the Consent Agenda. Motion Passed Unanimous. Lesley moved to agenda item Interim Executive Director Introduction Sue Camou Arrant Lesley welcomed Sue and members introduced themselves. Sue then introduced herself, spoke of how delighted she is to be asked to become the Interim ED at KYFS, and talked about what she hopes to accomplish. 2020 Fund Development Lily began by thanking board members who were able to attend the (virtual) KFYS All Staff Annual meeting two weeks ago. Members expressed appreciation for how good an event Lily organized over ZOOM and very much appreciated being able to chat with small group of staff in each ZOOM breakout room they were in. Lily reported a YTD total of $321,753 in funds raised with individual contributions equal to last year, net profit from the One Thing Experience and 50t" Anniversary annual event better than any other year. Also, with the COVID pandemic situation many, many unexpected RFPs for 1 of 4 grants have be submitted since spring, some months 10+ proposals going out. We have secured a number of those moving the unanticipated grant funds award beyond budget for the year. Upcoming events Lily pointed out include Giving Tuesday. She asked members to work on identifying and "asking" friends and acquaintances support donating and has set a goal of $5,050 for the Giving Tuesday (amount to honor our 50t" anniversary). Also, the holiday giving campaign and adopt a family are in the works. Shop with a Cop is not finalized as Lily and Chief Padilla still have to work out safety details. Seattle Times Fund For the Needy campaign coming up, Lily reported she has two possible KYFS stories for the FFTN KYFS feature. Members thanked Lily for her terrific work. Moving onto the next item: Interim Executive Director Authority Lesley referenced the resolution assigns authority to Sue Camou Arrant for signing all contracts and legal documents on behalf of the agency effective Monday. November 23, 2020. Alyson Flores motioned, and Brandy Reed seconded the resolution as presented. Motion Passed Unanimous. Lesley-moved--to-the -next-item: KYFS Check Signers There are two resolutions: 1. Updates the check signers on the Banner Bank KYFS accounts, removing Mike Heinisch and Tamara Sarroza and adding Sue Camou Arrant and Jane Prestbye as signers effective December 10, 2020. All other current signers on the account remain on the list. 2. Update the signe11 rs on the KYFS PAY NW payroll account removing Mike Heinisch and replacing with Sue Camou Arrant effective December 10, 2020. The payroll signers are Hira Bhullar, KYFS Treasurer, and Sue Camou Arrant, Interim Executive Director, effect that date.' Cynthia Boyd motioned, and Brandy Reed seconded of the two resolutions as presented. Motion Passed, 11 Yea, 1 Abstain of Mike Mathews. Vicki Foege asked if KYFS has other bank accounts. Mike remembered that KYFS has accounts at HomeStreet and BECU in addition to Banner. Vicki Foege than motioned and Brandy Reed seconded that the KFYS authorized signers on those accounts, HomeStreet and BECU be the same signers as on other accounts: As approved by this resolution authorized check signers list is: KYFS Staff: Sue Camou Arrant Paula Frederick Paul Tan Lily Stellmon KYFS Board: Lesley Hogan Cynthia Boyd Jane Prestbye 2 of 4 Hira Bhullar Alyson Flores Motion Passed Unanimous. Lesley moved to the next item: Additional KYFS Staff Holidays Lesley reminded members the board typically provides KYFS staff with two additional holiday at eh end of the year holiday season. This year the suggested extra holidays would be Thursday December 24t" and Thursday December 31St.Mike Mathews_ motioned and Sam Chalfant seconded designation of those two dates as additional staff.:holidays in 2020. Motion Passed Unanimous. Lesley continued onto: Board of Director Holiday Party Lesley asked for how and if to have the annual board holiday_party. After discussion it was agreed the holiday part would be a virtual, ZOOM; event on,Thursday December 3rd at 5:30 p.m. with a possible board meeting from 5,00-5:30. The event will include the annual holiday exchange of names for gifts to non -profits of each members choice. Program Directors and spouses will be invited. Details to come. Lesley continued to: Strategic Plan/Goal Ongoing Assessment, Evaluation and Initiatives/Direction KYFS Equity and Social Justice Lesley directed members to the Program Director reports Mike H sent out earlier. Recalled for members the request from the board results from not having any updates since the KYFS Strategy Plan was adopted in February 2017; the desire from Program Directors to have more direct contact with the board; and the racial equity movement re -energized these past months. Vicki Foege began by commenting it was difficult to consume because the program reports seemed out or without context. Jane Prestbye that consuming the five reports was a lot and called to mind the Board Program Effectiveness Committee efforts that have been lacking the past few years. Rona Popp expressed that the reports, using Early Childhood Program report as the example, would be move helpful if board members talked directly to the Program Directors with questions. Alyson Flores followed up agreeing that maybe having at least one board member spend time discussing with individual Program Directors. Jane continued it would be more helpful if the board made it clear what was wanted from Program Directors and what the board wants each to bring to any reports. Additionally, in the past in person reports seemed to be less about program updates than requests from Program Directors for assistance in giving programs what they want, essentially "asks" of the board. Vicki, the board has a fiduciary need to know what's going on with programs more regularly. Rona, we need to guide Program Directors on questions the board wants answers to. Brandy Reed suggested a standard set of questions for the Program Directors presenting to the board of what exactly the board wants from them. Alyson suggested, it's not only what they want from us as the board but what we need/want from them. Jane suggested the board needs to affirm the Program Directors efforts and lay out next steps for communication with the board. To that end it was 3 of 4 determined to look towards a board retreat with Program Director involvement along with Sue as Interim early in 2021; invite Program Directors to the December 2020 board meeting to lay out plans and get feedback; begin a regular schedule in 2021 for Program Directors presentations to the board. Lesley continued to: Community Issues Roundtable • Discussion around homeless issues in Kent. • Raf announced for creations of a Kent PD Advisory Board on Race & Equity as part of the 2021-22 City budget proposal. • Raf also noted the inclusion of a Co Responders model. crisis mental health response team that will be implemented in the 2021-22 brrdget plan. At this point members shared various comments of appreciation for Mike H as this is his final KYFS board meeting at KYFS Executive Director. Mike thanked the members and reminded them of his previous comments of what a_priviege it has been over these East 2 with every KYFS board and lead KYFS on their oUlf: There being no other business Lesley reminded members to complete the Survey Monkey meeting evaluation form. Cynthia Boyd motioned, and Brandy Reed seconded adjourning the meeting. Motion Passed Unanimous. Next regular meeting of the KYFS board of directors will be on Thursday December 3, 2020, along with the virtual, ZOOM, board holiday party and gift giving. Board meeting at 5:30, 4 of 4 CITY OF CITY HALL A Feder Federal Way 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www ct"ffedera&ay com City of Federal Way Human Services Contract for 2022-2023General Fund Authorized Signatures for Invoices I authorize the following individuals to sign invoices and quarterly reports on behalf of: the following: Authorizing Signature: (must be signed by person who signs the contract, generally, Executive Director) Additional Authorized Signature: Additional Authorized Signature: LW S(2JA 42C (Contracting Agency), for (Program Title). I L 0Am Name) (Title) ,e2 q-DS (Date) l�1 SIlrwn Q r (Print Name) (Title) Lure) (Date) Note: It is the responsibility of the contractor to inform the City of Federal Way if they wish to add a name to or delete names from this list. Kent Youth and Family Services W RESOLUTION The resolution of November 5, 2020 is amended as follows: November 5g ;resoitttion-: "Effective Monday November 23, 2020, Sue Camou Arrant, as interim Executive Director of Kent Yi and Family Services, is fully authorized to sign all contracts on behalf of the Kent Youth and Family Services Board of Directors. She is further empowered, on behalf of the corporation, to enter into routine business transactions on behalf of the board of directors and the corporation." Amended to: "Effective Monday November 23, 2020, Sue Camou Arrant, as interim Executive Director of Kent Y and Family Services, is fully authorized to sign all contracts on behalf of the Kent Youth and Family Services Board of Directors. She is further empowered, on behalf of the corporation, to enter into routine business transactions on behalf of the board of directors and the corporation." For the purposes of signing contracts on behalf of Kent Youth and Family Services, Sue Camou Arr; authorized to record the title of Executive Director. Kr3-�-L Vicki Foege Kent Youth and Family Services Board Secretary Lesley Hogan Kent Youth and Family Services 1B and President 232 Second Avenue S., Suite 201, Kent WA 99032 1 p: 2S3.8S9.0300 0 facebook.Com/kentyoutttandfamlly 0 twitter.com/kentyouthfdmily WWW.KYF5.4RG Issue Date 512112022 Cart Ik0000024284 Non Profit Insurance Program Certificate of Coverage THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONVERS NO RIGHTS UPON THE UEK I IFIUA I t HULULK. I His UtK I irI�AI t uvta NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF COVERAGE DOES NOT CONSTITUEA CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGRATION IS�WAIVED,susubject to the terms and conditions of the oolicv, certain coverage may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER COMPANIES AFFORDING COVERAGE Clear Risk Solutions GENERAL LIABILITY 451 Diamond Drive American Alternative Insurance Corporation, et al. Ephrata, WA 98823 AUTOMOBILE LIABILITY American Alternative Insurance Corporation, et al. INSURED PROPERTY American Alternative Insurance Corporation, et al. Kent Youth and Family Services MISCELLANEOUS PROFESSIONAL LIABILITY Princeton Excess and Surplus Lines Insurance Company 232 South Second Avenue #201 Kent, WA 98032 COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FUK I HE UUVtKAUt F'tmuu INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER POLICY EFF POLICY EXP DESCRIPTION LIMITS DATE DATE GENERAL LIABILITY COMMERCIAL.GENERALLIABILITY N1-A2-RL-0000013-13 611/2022 6/1/2023 PER OCCURRENCE $5,000,000 OCCURRENCE FORM PER MEMBER AGGREGATE $10,000,000 INCLUDES STOP GAP PRODUCT-COMP/OP $5,000,000 PERSONAL & ADV. INJURY $5,000,000 (LIABILITY IS SUBJECT TO A $250,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $50,000,000 AUTOMOBILE LIABILITY ANY AUTO N1-A2-RL-0000013-13 611/2022 6/1/2023 COMBINED SINGLE LIMIT 55000,000 (LIABILITY IS SUBJECT TO A $250,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE PROPERTY Nl-A2-RL-0000013-13 611/2022 6/1/2023 ALL RISK PER OCC EXCL EQ & 1-L 57500,000 EARTHQUAKE PER OCC Excluded FLOOD PER OCC $1,000,000 (PROPERTY IS SUBJECT TO A $250,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE MISCELLANEOUS PROFESSIONAL LIABILITY N1-A3-RL-0090060-13 6f1/2022 6/1/2023 PER CLAIM $5,000,000 (LIABILITY IS SUBJECT TO A $250.000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000.000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / SPECIAL ITEMS Regarding the contract for mental health and substance abuse treatment for youth and Watson Manor Transitional Housing.City of Federal Way is named as Additional Insured regarding this contract only and is subject to policy terms, conditions,and exclusions. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE Y•CERTIFICATE HOLDER AUTHORIZED REPRESENTATIVE City of Federal Way 33325 8th Ave .,✓� I ! Z �' Federal Way, WA 98063-9718 AMERICAN ALTERNATIVE INSURANCE COMPANY ADDITIONAL INSURED — DESIGNATED PERSON OR ORGANIZATION (GENERAL LIABILITY) Named Insured Non Profit Insurance Program (NPIP) Policy Number Endorsement Effective N 1-A2-RL-0000013-13 6/1 /2022 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY This endorsement modifies insurance provided under the following: GENERAL LIABILITY COVERAGE PART This endorsement changes the policy effective on the inception date of the policy unless another date is indicated above. Schedule Person or Organization (Additional Insured): As Per Schedule on file with Clear Risk Solutions, Underwriting Administrator City of Federal Way 33325 8th Ave Federal Way, WA 98063-9718 Regarding the contract for mental health and substance abuse treatment for youth and Watson Manor Transitional Housing.City of Federal Way is named as Additional Insured regarding this contract only and is subject to policy terms, conditions,and exclusions. A. With respects to the General Liability Coverage Part only, the definition of Insured in the Liability Conditions, Definitions and Exclusions section of this policy is amended to include as an Insured the Person or Organization shown in the above Schedule. Such Person or Organization is an Insured only with respect to liability for Bod1ly Injury, Property Damage, or Personal and Advertising Injury caused in whole or in part by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In performance of your ongoing operations; or 2. In connection with your premises owned or rented to you. B. The Limits of Insurance applicable to the additional Insured are those specified in either the: 1. Written contract or written agreement; or 2. Declarations for this policy, whichever is less. These Limits of Insurance are inclusive and not in addition to the Limits Of Insurance shown in the Declarations. All other terms and conditions remain unchanged. Includes copyrighted material of the Insurance Services Office, Inc., with its permission :!t LL V) ^ _W 4--j .i ro U UZ ,Lb Ll C j,l Z O Q LL Z Ln Ln w Z_ V) D [n aJ L E z � N z N tA tA Q) Vl N LA V) Q) m c LA D c IA 3 Q) C: N =3 m =3 m m LA W V W LA J LL 0 Z Q F- M O Z W Y O 0 00 00 m_ O �O Z 0 O 0- ix 0 H LL R a Z O Z W Q L4 LA a Q N Q� 4L to N u O 76 Q 'u a to W Q N 0 W _H Z N �O 00 N m O 00 0) Z Y O N u.l N Ln W Q Z N N m N a; ❑ c O 41 Q X LU m N 0 0 m 01 O E O u N D 1 Z 0 Q. 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