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Home My WebLink AboutCouncil MIN 12-02-2003 Regular FEDERAL WAY CITY COUNCIL Regular Meeting Council Cham bers - City Hall December 2, 2003 - 7:00 p.m. Minutes I. CALL MEETING TO ORDER Mayor Burbidge called the regular meeting of the Federal Way City Council to order at the hour of7:05 p.m. Councilmembers present: Mayor Jeanne Burbidge, Deputy Mayor Dean McColgan, and Councilmembers Jack Dovey, Eric Faison, Mary Gates, Linda Kochmar and Mike Park. City Staff present: City Manager David Moseley, City Attorney Pat Richardson and City Clerk Chris Green. II. PLEDGE OF ALLEGIANCE Councilmember Gates led the flag salute. MOTION BY DEPUTY MAYOR MCCOLGAN TO AMEND THE AGENDA TO ADD DISCUSSION OF WHERE AND WHEN TO HOLD THE 2004 CITY COUNCIL RETREAT, AS ITEM (I) UNDER SECTION VI-CITY COUNCIL BUSINESS; SECOND BY COUNCILMEMBER FAISON. The motion passed as follows: Burbidge Gates Kochmar Park yes yes yes yes Faison Dovey McColgan yes yes yes III. PRESENTATIONS a. b. SPIRIT A wardlMonth of December Introduction of New Employees/City Manager Emerging Issues/City Manager c. City Manager Moseley presented this month's SPIRIT Award to John Hutton, the city's Recreation Supervisor-he consistently receives accolades from tournament directors and coaches every year for his assistance in coordinating successful sporting events. (CQ)[PY Federal Way City Council Regular Meeting Minutes December 2, 2003 - Page 2 of 7 Mr. Moseley had no new employees to introduce nor any emerging issues to report to Council at this time. IV. CITIZEN COMMENT H. David Kaplan - expressed concern as to whether or not the Brittany Lane and North Lake proposed annexation areas meet city code-he also inquired about the possibility of the city enacting one-time assessments for each area to offset expenditures. Tim Hatley - representing owners of the Sports Wodd facility-he reported the owners would like the proposed resolution for the annexation of the Redondo East area deferred at this time due to concerns about the future oftheir property. Charles Gibson - representative for North Lake area residents-he advised 60% of the residents are in favor of the election method of annexation; he also submitted a letter signed by a number of the residents of the area. Bob Rawlings - President of the West Campus II Homeowners Association-he expressed concerns the city is not aggressively considering a code amendment restricting oversized vehicles in residential areas; he also submitted several letters to and from city staff. Jerry Graham - not opposed, but also is not supportive of the proposed annexation of the North Lake area-he feels the area's current status and services from King County, including police services, are adequate. . V. a. b. c. d. e. f. g. h. 1. CONSENT AGENDA Minutes/November 18,2003 Regular Meeting; and November 17, 2003 Special Meeting - (pulled and approved separately) Vouchers - Approved Monthly Financial Report - Approved Council Bill #335/Mid-Biennium Budget Adjustment - Approved Ordinance No. 03-455 Council Bill #336/Impound of Vehicles Code Amendment -Approved Ordinance No. 03-456 2004 Right-of-Way Landscape Maintenance Contract/Authorization to Bid- Ap~roved . l4 Ave So & So 312th St Traffic Signal Project/l 00% Design Approval & Authorization to Bid - Approved 2004 Fee Schedule - Approved Resolution No. 03-406 CEO Magazine Publicity - Approved MOTION BY COUNCILMEMBER PARK TO APPROVE THE CONSENT AGENDA; SECOND BY DEPUTY MAYOR MCCOLGAN. Federal Way City Council Regular Meeting Minutes December 2, 2003 - Page 3 of 7 Deputy Mayor McColgan pulled consent agenda item (a) to correct the minutes of the November 18, 2003 regular meeting. The motion to approve consent agenda items (b), (c), (d), (e), (f), (g), (h) and (i) passed as follows: Burbidge Gates Kochmar Park yes yes yes yes Faison Dovey McColgan yes yes yes Consent item (a): Deputy Mayor McColgan noted a correction to the regular meeting minutes of November 18, 2003-page 6 of 11, first paragraph motion-related to site specific request #1 should read as follows: "Councilmember Faison moved to not forward site specific request #1 for further study". MOTION BY DEPUTY MAYOR MCCOLGAN TO APPROVE THE MINUTES OF THE NOVEMBER 18,2003 REGULAR MEETING, AS CORRECTED (Clerk's note: outlined above); SECOND BY COUNCILMEMBER KOCHMAR. The motion passed as follows: Burbidge Gates Kochmar Park VI. yes yes yes yes Faison Dovey McColgan yes yes yes CITY COUNCIL BUSINESS a. b. Annexation Area/Redondo East - (draft Resolution not movedforward) Annexation Area/Brittany Lane Annexation AreaINorth Lake c.. Rox Burhans, city associate planner, presented the staff briefing on the three proposed annexation areas, as well as answering a wide variety of Council questions. Management Services Director Iwen Wang provided a detailed overview of the net fiscal impact of the three annexation proposals. Community Development Director Kathy McClung provided information on the city's sign code restrictions and potential impacts on businesses in the proposed annexation areas. Also addressed were concerns about the city's current imposed gambling taxes. Parks, Recreation & Cultural Services Director Jenny Schroder briefly reviewed policies on future park acquisitions for the proposed annexation areas. . Federal Way City Council Regular Meeting Minutes December 2, 2003 ~ Page 4 of 7 Following a lengthy discussion on the Redondo East area, the Council consensus was not to go forward with the draft resolution to enter into an agreement with King County for annexation of the Redondo East area at this time. MOTION BY COUNCILMEMBER FAISON TO DIRECT STAFF TO PREPARE A RESOLUTION INITIATING THE REDONDO EAST AREA ANNEXATION BY ELECTION METHOD AFTER ADOPTION OF THE P AA STUDY; SECOND BY COUNCILMEMBER DOVEY. The motion passed as follows: Burbidge Gates Kochmar Park yes yes yes yes Faison Dovey McColgan yes yes yes MOTION BY COUNCILMEMBER FAISON TO DIRECT STAFF TO PREP ARE A RESOLUTION INITIATING THE SW PARKWAYIBRITTANY LANE AREA ANNEXATION BY ELECTION METHOD AFTER ADOPTION OF THE P AA STUDY; SECOND BY COUNCILMEMBER DOVEY. The motion passed as follows: Burbidge Gates Kochmar Park yes yes yes yes Faison Dovey McColgan yes yes yes MOTION BY COUNCILMEMBER FAISON TO DIRECT STAFF TO PREPARE A RESOLUTION INITIATING THE NORTH LAKE AREA ANNEXATION BY ELECTION METHOD AFTER ADOPTION OF THE P AA STUDY; SECOND BY COUNCILMEMBER DOVEY. The motion passed as follows: Burbidge Gates Kochmar Park yes yes yes yes Faison Dovey McColgan d. Police/Court Lease Extension yes yes yes Assistant City Manager Derek Matheson provided information on the new city hall occupancy timeline, and detailed why staff is requesting a one-month lease extension for the current police and municipal court facilities. MOTION BY COUNCILMEMBER KOCHMAR TO AUTHORIZE THE CITY MANAGER TO EXTEND THE LEASE FOR THE POLICE DEPARTMENT AND MUNICIPAL COURT BY ONE MONTH TO JULY 31, 2004; SECOND BY COUNCILMEMBER FAISON. The motion passed as follows: Federal Way City Council Regular Meeting Minutes December 2, 2003 - Page 5 of 7 Burbidge Gates Kochmar Park yes yes yes yes Faison Dovey McColgan yes yes yes e. Settlement Agreement & Covenant Re: Traffic Impacts with Lloyd Development Company Assistant City Attorney Karen Jorgensen briefed Councilmembers on the proposed amendment to the draft settlement agreement With Lloyd Development Company found on page 6, paragraph 2-Additional Truck Trip Mitigation; attached hereto as Exhibit "A". MOTION BY COUNCILMEMBER FAISON TO APPROVE THE SETTLEMENT AGREEMENT BETWEEN LANDLLOYD AND THE CITY, AS AMENDED IN SECTION 2, AND AUTHORIZE THE CITY MANAGER TO EXECUTE SAID AGREEMENT CONTINGENT UPON STAFF'S REVIEW, ANALYSIS AND APPROVAL OF THE BASELINE DOCUMENTATION; SECOND BY COUNCIL- MEMBER GATES. The motion passed as follows: Burbidge Gates Kochmar Park yes yes yes yes Faison Dovey McColgan f. City Council Retreat -- added item yes yes yes A lengthy discussion ensued pertaining to the date and location of the upcoming annual Council retreat. Councilmembers expressed their reason.s for wanting to hold the retreat locally Ys. going out of town-several preferred alternating locations for future retreats. Several members felt it is important to schedule the retreat in November or earlier to simplify finding a location and facilitator for future years. They discussed the merits of alternating full vs. mini-session retreats. The suggestion was also made to add a section to the Council Rules of Procedure to set out the retreat schedule to eliminate future scheduling confusion. MOTION BY DEPUTY MAYOR MCCOLGAN TO HOLD THE RETREAT IN TOWN AND USE OUR LOCAL FACILITIES; SECOND BY COUNCILMEMBER DOVEY. The motion passed as follows: Burbidge Gates Kochmar Park yes yes yes yes Faison Dovey McColgan yes yes yes Federal Way City Council Regular Meeting Minutes December 2, 2003 - Page 6 of 7 Council then discussed and established the preferred date for the upcoming retreat would be January 16 and 17, 2004. If staff is unable to reserve a local facility (preferably Dumas Bay), and to arrange for a facilitator for those two days, alternate dates discussed were mid-week days during the fourth week of January, or February 13 and 14, 2004. Assistant City Manager Donna Hanson will immediately commence a search for an available location and facilitator-Council will be contacted and advised of her findings as soon as possible. VII. CITY COUNCIL REPORTS Councilmember Gates reported on transportation grant monies received for our area; she also provided her monthly verbal and written progress update on Sound Transit projects, including the city's transit center project-reflecting the major work elements/milestones. Councilmember Kochmar reported on the Regional Water Quality Committee; she also provided an update on the ACC and the Intercity Policy Board. She announced the next meeting of the Parks/Recreation/Human Services/Public Safety Committee is scheduled for December 8th, at 4 p.m. Councilmember Park announced the next regularly scheduled meeting of the FinancelEconomic Development/Regional Affairs Committee on December 23rd has been canceled. Councilmember Dovey had no report. Councilmember Faison announced the Land Use/Transportation Committee will be meeting on December 15th, at 5:30; discussion will focus on an update for the downtown footprint of buildings~he encouraged Councilmembers and citizens to attend. Deputy Mayor McColgan announced the U. S. Open swim meet will be held at the Aquatic Center this weekend. He also announced the next meeting of the Lodging Tax Advisory Committee will be held on December 12th, at 8:00 a.m. Mayor Burbidge reported she will be attending the Regional Policy Committee meeting tomorrow. She reminded everyone of the upcoming annual Christmas tree lighting on Saturday, December 6t\ 4:00 p.m., at the SeaTac Mall (now known as "The Commons at Federal Way"). She also mentioned upcoming local performing arts events being held during the holiday season. VIII. CITY MANAGER REPORT City Manager Moseley advised the architect has filed the building permit application for the first floor of the new city hall facility, and plans to file the second floor permit application later this week or next week. Federal Way City Council Regular Meeting Minutes December 2, 2003 - Page 7 of 7 He mentioned there are regional appointment opportunities available to interested Councilmembers, adding that staff has prepared and distributed a matrix of available positions this evening-if interested in serving on any of the regional committees, please notify Mayor Burbidge as soon as possible. As mentioned earlier by Deputy Mayor McColgan, the city is initiating a process to review its cable franchise with Comcast, and is seeking community input through the means of a public hearing scheduled for Wednesday, December 10,2003, at 7:00 p.m., in Council Chambers. The hearing will provide citizens an opportunity to express their current and future needs regarding the city's cable franchise. As previously announced by Mayor Burbidge, the city's annual Christmas tree lighting ceremony will be held this coming Saturday. Public Works staff are currently installing holiday lights along major city streets for the season. Mr. Moseley advised no executive session is requested this evening. IX. ADJOURNMENT There being no further business to come before the Federal Way City Council, Mayor Burbidge adjourned the regular meeting at the hour of 9:40 p.m. . Christine Green, CMC City Clerk 2. Additional Truck Trip Mitigation. The Property Owner/applicant shall be required to construct improvements to 5th Avenue from the project entrance south to Porter Way necessary to accommodate truck traffic proj ected to be generated by the proj ect at such time as (1) the cumulative truck traffic generated by the master plan is projected to exceed the "Year 2003 baseline truck traffic" by 1 0% (or 1 0 round-triêl or (2) at such time as the City of Milton agrees to lift the current load restriction, whichever comes first. "Year 2003 baseline truck traffic" is 1 00.03 round-trip truck triê per month generated by the Property Owner's/applicant's current use on the property as shown in Exhibit E (spreadsheet) and Exhibit F (documentation' for baseline). Under no circumstances shall a certificate of occupancy be issued for any phase of the master plan that generates truck trips in excess of the 10% stated above until the improvements to 5th Avenue are completed and approved by the City of Milton and the City of Milton lifts the current load restriction . . . (( /J. Ii EXmBIT r¡