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Home My WebLink AboutPRHSPSC PKT 10-11-1999 . ~)\', ¡City of Federal Way CITY COUNCIL PARKS, RECREATION, HuMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, October 11, 1999 5:30 p.m. City Hall Mt. Baker Conference Room AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. . APPROVAL OF SEPTEM$ER27, 1999 SUMMARY 5. COMMITTEE BUSINESS A. BP A Phase III B. Judicial Information System (nS) Equipment Interloca1 Agreement Jainga Matheson Action Action 6. PENDING ITEMS A. Fisher's Pond B. Hy1ebos State Park C. City Facility Plan 7. NEXT MEETING - October 25,1999 - 12:00 p.m. Agenda Items: Department ofPu1!>lic Safety Presentation (Public Safety Building, Public Safety Staffing Levels) 7. AD J 0 URNMENT Committee Members: Jack Dovey, Chair Jeanne Burbidge Linda Kochmar Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 :.,'..'... ..., City of Federal Way City Council PARKS, RECREATION, RUMAN SERVICES & PUBLIC SAFETY COMMITTEE, Monday, September 27, 1999 12:00 p.m. I I City H~l¡é:; Mt. Baker Conference Rôöin:.¡ .>~"J SUMMARY In attendance: Council Committee members ~ack Dovey, Linda Kochmar and Jeanne Burbidge; David Wilbrecht, Deputy Director of Parks, Recreation and Cultural Services; Pat Richardson, Assistant City Attorney; Ed Swan, Neighborhood Development Specialist; Sue Floyd, Administrative Assistant Guests: Dini Duclos, Parks and Recreation Commission Chair, Christina LoPinto, Diversity Commission Committee Chair Jack Dovey called the meeting to order at 12:01 p.m. PUBLIC FORUM Ms. LoPinto thanked the committee for supporting the Diversity Commission work plan. COMMISSION COMMENTS None APPROVAL OF JULY 26. 1999 S~Y The September 13, 1999 minutes were appro~ed as corrected. Ms. Kochmar requested that "Twin Lakes Police Contract" be added to the agenda as Itemc. BUSINESS ITEMS AMENDMENT TO ORDINANCE NO. 91-84 Staff reported that the Parks and Recreation Conunissionhave thoroughly reviewed the Kikaha 0 Ke Kai Canoe Club's request to hold trials and competitions at Steel Lake, which included public meetings and a canoe demonstration at the lake. At their August 5 meeting, the commission moved to recommend to Council that Ordinance No. 91-82 be amended to approve the Canoe Club's use of Steel Lake for trials and competitions. Staff have worked with the Legal Department to draft an amendment to the ordinance and a policy to review requests for use of park facilities for trials/competitions on a case-by-case basis. Ordinance 91-82, Section I, No. 29 Trîfils and Competitions is proposed to read as follows: "It is unlawful to engage in, conduct or hold any trials or competitions for speed endurance, or hill climbing involving any vehicle, boat, aircraft or animal in any park except pursuant to a permit issued by the Director. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO RECOMMEND TO CITY COUNCIL APPROVAL OF THE AMENDMENT TO ORDINANCE NO. 91-82, SECTION 1, NO. 29 TRIALS AND COMPETITIONS AS PRESENTED, AND RECOMMEND TO CITY COUNCIL APPROVAL THAT THE SPECIAL EVENTS USE PERMIT AS AMENDED BY THE PARKS AND RECREATION COMMISSION BE USED TO REVIEW REQUESTS FOR TRIALS AND COMPETITIONS AS DESCRIBED IN ORDINANCE NO. 91-82. MOTION PASSED. SKATE PARK Staff reported that the pre-application process through the Community Development Department is complete. One of the outcomes from the review based on the project value of $250,000 may be the code requirements to improve the entire Steel Lake Park site to current development standards for streets, storm water and parking. Given this information, staff contracted for appraisal of Steel Lake Park to establish the entire park improvement value including the beach house. Staff began to review other park sites as possible alternatives in the event the appraisal caused the design to be reconfigured. Alternative sites included the area north of the restroom concession building at Celebration Park and the entrance to the BP A Trail Phase I at the intersection of324'" and 11 "'. Mr. Wilbrecht reported that the appraisal of Steel Lake Park has been received. The appraised value is $1,720,000, which IT!eans that the City could build an element to the park valued up to $430,000 without triggering the improvements required by City code. Steel Lake Park is the preferred site for Skate Park. Approximate cost to build a skate park is $250,000. JACK DOVEY MOVED, JEANNE BURBIDGE SECONDED A MOTION TO SPEND UP TO $250,000 TO BUILD SKATE PARK AND INSTRUCT STAFF TO MOVE FORWARD WITH THE PROJECT. Parks, Recreation, Human Services & Public Safety Council Committee September 27,1999 Summary Page Two MOTION PASSED. Funding source to be determined by the City Manager. TWIN LAKES HOMEOWNERS POLICE CONTRACT Ms. Kochmar voiced some concerns regarding the Twin Lakes Homeowners security contract with the Public Safety Department that was presented at the September 13 meeting. Ms. Richardson stated that the Law Department is working on a legal opinion, which the Council will receive on Friday, October 1. Mr. Dovey noted that the Councif:i::an discuss this item at their October 5 meeting and either come to a decision or send it back to the committee for further review. FUTURE AGENDA ITEMS Fisher's Pond, Hylebos State Park update, Public Safety building status; Public Safety Department staffmg levels, city facility plan NEXT MEETING October 11, 1999, 5:30 p.m. ADJOURNMENT The meeting adjourned at 12:38 p.m. >i¡r'~ ..'.'.1" ..'.:". '.\.'..".......'.....1' ..:'.". . , ,.". ..~~ wI . '~i r ,.. .:;i ,_. , . ,":, '~ 1~]1 ;{,; .~i1 Item. 5A CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: October 5, 1999 From: Jon Jainga, Parks ¡Planning and Development Manager Marwan Salloum, IStreet System~ Manager . Subject: BP A Phase III, Tr~iI Design 95% Back~round: Consultant: February 1998, the City of Federal Way Public Works Department contracted with the engineering firm ofParametrix, Inc., to develop the trail alignment and construction documents for the BP A Trail Corridor Phase III. Open House/Public Comments: On May 27, 1998, and June 16, 1998, the City hosted two public meeting regarding the design proposals for the BP A Trail Phase ill. The city's consultant presented three trail alignments and answered questions from th~ community. The community survey accepted trail alignment 'A' On September 14, 1998, the City Gouncil's Park, Recreation, Human Services and Public Safety Committee approved the trail alignment 'A' and recommended staff to proceed with the trail alignment 'A' design development phase. This was also approved by City Council on October 6, 1998. October 4, 1999, Parametrix Engin~ering completed 95% of the design development for the BPA Phase III Trail Corridor. The engineer's cost estimate for construction is $728,064. The Public Works Department has recently received a Federal Enhancement Grant "TEA-21" for $629,775; the estimated City match for construction is $150,000. Staff will be present at the October 11 meeting to present the final design and answer questions. Right-of-way acquisition will begin in November 1999 and construction is anticipated to begin to begin in July 1999. Staff Recommendation: Staff recommends the following: 1. Accept the 1999 Federal Enhancement Grant "TEA-21" for $629,775. 2. Approve the BP A Phase HI Trail final design of 95% and proceed with construction documents and public bid. Recommend tbat Council consider funding the match requirement in the mid-biennium budget adjustment. 3. ."ij , .ë'. Parks, Recreation, Human Services &* Public Safety Council Committee October 5, 1999 Page Two . * . , 1111 .'i;; .'. , 3. Committee Recommendation: Forward the following recommendations to the City Council: 1. Move to accept the 1999 Federal Enhancement Grant "TEA-21 " in the amotÏñt of$629,775. 2. Move to approve the BP A Phase III Trail final design of95% and proceed with construction documents and public bid. Move to recommend that Council consider funding the match requirement in the mid. biennium budget adjustment. ...;.. ,..< .<.,. . ..'.". ',....... . . ,>', .. ComÌIìittee l\1~ìUÞ~r . Committee;Member. ØVÃL OFCOMMITTEEREPOam.:::1'¡;.,;!f. G:\CLERK\CMTE.REC 3/11/96 Item 5B CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, H1JJMAN SERVICES & PUBLIC SAFETY COMMITfEE Date: October 11, 1999 Derek Matheson, ~ssistant to the City Mana~ --. From: Subject: Judicial Infonnation System (HS) Interlocal Agreement Back1!round: The Judicial Information System (nS) is a statewide computer system that tracks cases in municipal and other courts. The system is managed by the state's Office of the Administrator for the Courts (OAC), which nonnally purchases, maintains, and replaces all hardware and software necessary for the system. Because the State Legislature did not anticipate the formation ofthe Federal Way Municipal Court, OAC does not have the necessary funding in its budget to bring Federal Way on line. Therefore, staff have worked out an agreement with OAC whereby the City will contribute the funds necessary to purchase the equipment, and OAC will purchase the equipment, maintain it, and add it to its normal replacement schedule. This approach has been used in other start-up municipal courts. The estimated $27,600 expenditure is anticipated in the Municipal Court's start-up budget. Committee Recommendation: Authorize the City Manager to execute the attached interIocal agreement with the State for the purchase of equipment necessary td operate the TIS system. I: ....._,._, .- ,-,- '...._m.... m II AI~PROVAL OF.COMMrrrF:E RJ!:PORT: ¡, . I! l~~!~~,~,~~!-.,~eé Çh~~r .. Y.'~:': , ,~~:¡,~~ ". .' .::,~..'" " 11:.', . ~.' ':~( . :,:~: " '. " i . ~m~~!~}\I.mber i. - c~m";¡tt~ M'DIbe~~,-:J '/ \) . STATE OF WASHINGTON INTERlQCAl COOPERATIVE AGREEMENT ICA-2000-O88 .. BETWEEN THE OFFICE OF THE ADMINISTRATOR FOR THE COURTS AND. CITY Of FEDERAL WAY, WASHINGTON FOR . LIMITED REIMBURSEMENT FOR JIS EQUIPMENT I THIS AGREEMENT is made and entJred into by and between the Office of the Administrator for the Courts, hereinafter referred to as "OAC", and City of Federal Way, Washington, hereinafter referred to as the "CI1Y", for and on behalf of the Fedrral Way Municipal Court, hereinafter referred to as the "COURT', pursuant to the authority granted by Ch,pter 39.34 RCW, Interlocal Cooperation Act. 1. PURPOSE: The OAC, the courts of the state of Washington, and the Washington counties and cities share a vital interest in the Judicial Information System (JIS). This Agreement will assist the COURT and CITY in obtaining equipment r)ecessary to access the JlS which will increase the effectiveness of the JIS. . 2. RESPONSIBILITIES: 2.1 2.2 I The OAG will purchase 10 personal computers. 2 report printers with print servers, and 2 receipt printers with print servers. Equipment will meet OAG's specifications. The CITY will reimburse I OAC for the actual purchase costs, including tax and shippinglhandling charges, or the JIS equipment. The COURT will use the equipment primarily for JIS purposes. 2.3 3. . TERM OF AGREEMENT: This Agreement shall be in effect through June 30, 2000 unless sooner terminated pursuant to Section 7 of this Agreement. I 4. MANNER OF FINANCING: OAC shall purchase the equipment and shall invoice the CITY for the actual cost of the e~uipment. Based upon past experience, OAG estimates the actual cost, which includes tax and shippinglhandling¡charges. to be $27,600. Payment to OAG shall be made within 30 days after the receipt of an invoice. Page 1 .' ì' 5. ADMINISTRATION: The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring performance under this Agreement In the event such representatives are changed, the party making the change shall notify the other party. -- 5.1 The CITY's representative shall be Derek N)atheson. 5.2 The COURTS representative shall be Sandra Warter. 5.3 The OAC's representative shall be Patty Frost 6. TREATMENT OF ASSETS AND PROPERTY: OAC shall be the owner of any and all fixed assets or personal property jointly or cooperatively, acquired, held, used, or disposed of pursuant to this Agreement. . 7. TERMINATION: Either party may terminate this Agreement upon thirty (30) days written notice to the other party. In the event of termination of this Agreement, the CITY shall be liable only for payment for equipment ordered by OAG prior to the effective date oftermination. 8. CHANGES, MODIFICATIONS. AMENDMENTS AND WAIVERS: This Agreement may be changed, modified, amended or waived only by written agreement executed by the parties hereto. Waiver of any breach of any term or condition of this Agreement shall not be considered a waiver of any prior or subsequent breach. .9. SEVERABILITY: If any prqvision of this Agreement, or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision and to this end the provisions of this Agreement are declared to be severable. '. 10. ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed upon by the parties. All items incorporated herein by reference are attached, with the exception of the OAC equipment specifications. No other understandings, oral orothelWise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 11. EXECUTION: We, the undersigned, agree to the terms of the foregoing Agreement. CITY OF FEDERAL WAY STATE OF WASHINGTON . . OFFICE OF THE ADMINISTRATOR FOR THE COURTS SignaturefTitle Tom Clarke Information Systems Division APPROVED AS TO FORM ONLY BY: CITY OF FEDERAL WAY PROSECUTING ATTORNEY'S OFFICE APPROVED AS TO FORM ONLY BY: STATE OF WASHINGTON OFFICE OF THE ATTORNEY GENERAL James K, Pharris. Assistant Attorney General Page 2 " .. CITY OF .. ~ '- ~. ~ ~.....C:"~ en .. - ~ ......... ".. . '-- ~ ». ~ 33530 lSTVVAY SOUTH (253) 661-4000 FEDERAL WAY. WA 98003-6210 September 21, 1999 Ms. Lynda L. Jenkins 29726 3rd Avenue South Federal Way, Washington 98003 Dear Ms. Jenkins: Thank you for your September 7, 1999, letter inquiring whether the City Council received your previous letter (July 6, 1999) regarding Fishers Pond Park gardens, In your July letter, you asked whether efforts to weed and water the gardens that surround the old "Fishers" home at the park are in vain. You also asked whether the City feels that this park would benefit the community. The City's vision for a comprehensive park system is for a balance of both passive and active parks. The Fishers Pond Park was purchased by the City of Federal Way in 1994 with Conservation Futures funding. These funds are to be used to acquire natural areas for open space parks. As you stated very well in your letter, the experience a person engages in activities like gardening or walking along the water edge are truly positive experiences that contribute to our well being. The benefits from our city's green spaces, whether they be athletic fields or open space parks lilke Fishers Pond and the West Hylebos, are important elements to preserving the quality of life for Federal Way citizens for today and years to come. Your willingness and that of others who volunteer their time to preserve the . many unique and colorful rhododendron beds that were planted by the Fishers is greatly appreciated. Our City has 818 acres of parkland; this total includes 360 acres of. open space. Over 1000 citizens volunteer to improve the quality of our parks each year. The ongoing volunteer involvement significantly effects the city's cost efficiency of maintaining our parks. The Fishers Pond Park is included in the Parks Capital Facilities plan. The plan for this park is to preserve the natural plant species (including the gardens) and develop trails to provide walking and viewing of the lake experiences. In addition the plan supports upgrading the existing house for an interpr~tive facility. As you .kflOW the Federal Way Historical Society. has taken steps to I- improve the building for this very purpose. Annually the City Council revi~ws all Capital Facility plans including parks for funding. The Parks' Capital Facility Plan current recommends capital improvements in 2001/2002. Through community partnerships, I am confident that Fishers Pond Park will continue to evolve as a cherished openspace that offers a valued respite and quality to our lives. Thank you for your interest and commitment to car-e-for this valuable resource to our co~munity. Sincerely, . ¡.,~ Ron Gintz Mayor COUNCIl:RG99-005.pb c: City Council Jennifer Schroder, Parb & Recreation Director