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Home My WebLink AboutPRHSPSC PKT 05-24-1999 C h 1"'1" .Ç City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN,SERWCES&;PUBLIC SAFETY COMMfr'I1.EiÊ~L':~ Monday, May 24, 1999 5:30 p.m. City Hall Mt. Baker ConferenceJ~,9gp.:t AGENDA / 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPROVAL OF MAY 10, 1999 SUMMARY 5. COMMITTEE BUSINESS A. B. Interlocal/Federal Way School District Security Public Safety Dispatch Services Action Infonnation Richardson Matheson 6. NEXT MEETING - June 14, 1999 - 5:30 p.m. ADJOURNMENT 7. Committee Members: Jack Dovey, Chair Jeanne Burbidge Linda Kochmar Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 ':, City of Federal Way City ,Council , "', PARKS, RECREATION, HUMANSER~CES & PUBLIC SAFETY CQMMI1:'fJ¥E' Monday, May 10,1999 5:30 p.m. City Hall: Administration CoIÛerenceRoôfu.¡ , tii"", :, SUMMARY In attendance: Council Committee members Jack Dovey, Linda Kochrnar and Jeanne Burbidge; Jennifer Schroder, Director of Parks, Recreation and Cultural Services; Pat Richardson, Assistant City Attorney; Steve Ikerd, Property Services Manager; Ann Guenther, Human Services Manager; Sue Floyd, Administrative Assistant; Guest: Barbara Reid, David Kaplan; Dini Duclos . Committee Chair Dovey called the meeting to order at 5:30 p.rn. PUBLIC FORUM None COMMISSION COMMENTS David Kaplan announced that he has been voted the Vice Chair of the Parks and Recreation Commission, with Dini Duclos as Chair. At the May 6 commission meeting, Mr. Kaplan reported, the members requested the Council discuss Lakota Park and the community center as part of their May 18 study session regarding the Capital Facilities Plan. Staff responded to Mr. Kaplan that Lakota is a potentia12004 development, the community center a potentia12003 development, and that Council will be focusing on 1999/2000 development projects at the study session. Staff will forward a copy of the Lakota master plan to the committee as an update. Ms. Reid noted that she would like to see the performing arts center and the community center as one building. AGENDA ITEM ADDITION Chair Dovey requested that "Excess Utility Tax" be added under "Committee Business," item D. APPROVAL OF APRIL 26. 1999 SUMMARY The April 26, 1999 minutes were approved as written. BUSINESS ITEMS MYERS MASTER LAWN CARE CONTRACT AMENDMENT Myers Master Lawn Care, through a competitive bid process, was awarded a contract for landscape maintenance in March 1998. Staff recommended extending their contract for one year by amending the term through April 2000 and increasing the compensation by $18,849.73 for a total contract value over a two year period of$3 7,329.86. LINDA KdCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION AUTHORING THE CITY MANAGER TO AMEND THE MYERS MASTER LAWN CARE CONTRACT BY $18,849.73 AND EXTENDING THE TERM AN ADDmONAL YEAR. MOTION PASSED. YOUTH SPORTS FACILITY GRANT APPLICATION Staff reported that work is continuing with the Washington State Youth Soccer Association and the Federal Way School District on the grant application, which is due at the end of July. Grant funds will be available this year. The most the City can receive from the grant is $150,000. This project will be reviewed by Council during their May 18 study session on the Capital Facilities Plan. The funding partnership proposed is as follows: $150,000 $150,000 $165,000 $150,000 Federal Way School District Washington State Youth Soccer Association City of Federal Way Youth Sports Facility Grant The remainder would come from fund raising efforts. Parks, Recreation, Human Services & Public Safety Council Committee May 10, 1999 Summary Page Two The grant would be awarded in September or October 1999. The project could begin immediately following receipt of the funds, and the field would be playable as soon as it is installed. CELEBRATION PARK DEDICA nON The May 22 dedication will begin at 11 :00 a.m. Ms. Reid briefed the committee on the dedication events. Staff is continuing to work on ordering benches, the kiosk, playground equipment and permanent signage. EXCESS UTILITY TAX Chair Dovey distributed his preferred options for excess utility tax funds. Mr. Dovey stated that the excess funds are not to be used for any other capital projects than what was originally voted upon by the Council. Option number I would continue the utility tax at 5% and set aside the $1.45 million already collect and the $425k future annual excess to fully prefund utility tax debt service after 2004, including $3.66 million bonds callable in 2006. Option two would rebate $1.45 million to customers through one time tax reduction (approximately $40 per household); reduce future tax rate by 1/2% to 4.5% (a savings of $13 per household per year); and maintain current debt service schedule. Chair Dovey recommended option number one. After discussion, JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO FORWARD OPTION NUMBER ONE TO FULL COUNCIL ON MAY 18 FOR DISCUSSION AND APPROVAL. MOTION PASSED. NEXT MEETING May 24, 1999, 12:00 p.rn. ADJOURNMENT The meeting adjourned at 6:12 p.m. ;; þ, Ihf '"' :..~. ,\~ ~. ~, ,,",\:. ; .'M ,;,,~ ""1 . r: ;4'; , .~:~ j.i Item 5A CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: May 18, 1999 From: Patricia Richardson Subject: Interlocal Agreement Between City of Federal Way and Federal Way School District for Security Services. Background: The City of Federal Way is currently in the process of drafting and negotiating an Interlocal with the Federal Way School District for Security Services. The contract would call for Commissioned Police Officers employed by the City of Federal Way Police Department to provide on-campus security at schools within the school district. I anticipate negotiating and completing the final draft ofthe contract by the end of this week. The school district requests that the agreement be expedited due to the upcoming end of the school year. When the contract is completed, I will forward copies to all committee members for their review. Committee Recommendation: Option 1: Move to submit the Interlocal Agreement to the full City Council at the regular meeting on June I, 1999 and authorize the City Manager to enter into the Agreement. APPROVAL OF COMMITTEE ,REPORT: Committee Chair ,Committee Member Committee Member., ' Item 5B CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMI'ITEE Date: From: Subject: May 24, 1999 Derek Matheson. Assistant to the City Manag~ Public Safety Dispatch Services Baclmround: Earlier this year, the City of Federal Way was approached by the four owner cities of Valley Com with an offer to become a fifth owner city of that public safety dispatch agency in exchange for an equal contribution to the agency's new facility and the purchase of a new computer-aided dispatch (CAD) system. Concurrent with the proposal, the Federal Way Fire Department asked the City to again consider the option of partnering with its South Com dispatch agency before making any long-term decision on police dispatch services. An interdepartmental staff team consisting of Deputy Public Safety Director Brian Wilson, Management Services Director Iwen Wang, and Assistant to the City Manager Derek Matheson is currently studying four long-term police dispatch options that will be brought forth to Council for decision in late June or July: ~ ~ ~ ~ - Ownership of Valley Com. Contribute up to $3 million toward the cost of a new facility and CAD system at Valley Com in exchange for equal (one-fifth) ownership in the agency. While this would require an initial capital outlay, the City's dispatch fees would be approximately $4 less per calli and the City would gain seats on the agency's governing bodies. Partnershio with Fire Deoartment at South Com. Establish a joint police-fire dispatch agency at the Fire Department This would involve establishing a new governance structure for the current dispatch center, addressing key operational issues, and purchasing anew CAD system and related equipment. Partnershio with Fire Deoartment at Valley Com. The City Manager has sent a letter to the Fire Department inquiring whether the Department would consider a partnership with the City whereby the City would become an owner of Valley Com concurrent with the Fire Department transitioning to Valley Com for dispatch services. Status Ouo. Continue to contract with Valley Com. Committee Recommendation: Information Only - Staff will provide the Committee with a verbal update on the study, the time line for analysis, and the fiscal issues involved. IV alley Com has bistorica11y maintained a $4 per ca11 rate differential between owner cities and contract cities.