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Home My WebLink AboutPRHSPSC PKT 05-10-1999 "é h ./ City of Federal Way CITY COUNCIL PARKS, RECREATION,' HUMANSERVICES'&,!PUBLI CSAFETYCO MMITŒEE', Monday, May 10, 1999 5:30 p.m. City Hall Mt. Baker Conference Room AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPROVAL OF APRIL 26, 1999 SUMMARY 5. COMMITTEE BUSINESS A. B. C. Myers Master Lawn Care Contract Amendment Youth Sports Facility Grant Application Celebration Park Dedication Action Update Update Ikerd Schroder Schroder 6. NEXT MEETING - May 24,1999 - 12:00 p'.m. ADJOURNMENT 7. Committee Members: Jack Dovey, Chair Jeanne Burbidge Linda Kochmar Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 City of Federal Way City Council 0 P ARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE 0' Monday, Apri126, 1999 12:00 p.m. City H~lt¡ Administration Conference RooIÍl.'. ». ";;'-0 SUMMARY In attendance: Council Committee members Jack Dovey, Linda Kochmar arid Jeanne Burbidge; Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David Wilbrecht, Deputy Director of PRCS; Pat Richardson, Assistant City Attorney; Ann Guenther, Humån Services Manager; Camron Parker, CDBG Coordinator; Sue Floyd, Administrative Assistant; Guest: Barbara Reid; Bob Kellogg; Del Hoover Committee Chair Dovey called the meeting to order at 12:05 p.m. PUBLIC FORUM None COMMISSION COMMENTS Del Hoover, Chair of the Human Services Commission, spoke on behalf of the three commission items on today's agenda. Barbara Reid, Chair of the Parks and Recreation Commission, reported on the Little League and Girls Fast Pitch games held at Celebration Park on Saturday, April 24, and stated that she was very pleased with the attendance. Ms. Reid is working with staff on the May 22 dedication program. The commission is continuing its work on the comprehensive plan update. The commission will be voting on a new Chair and Vice Chair at their May 6 meeting. APPROVAL OF APRIL 12. 1999 SUMMARY The April 12, 1999 minutes were approved as written. BUSINESS JTEMS 1999 CDBG PROJECf REVISION Habitat for Humanity of South King County has requested a revision to their project, which was awarded $40,000 in CDBG funds for 1999. They received funding to construct residential infrastructure (water and sewer lines, etc.) on undeveloped land south of South 320th Street and west of Military Road (outside city limits and east of the Weyerhaeuser ca.mpus). This site is approximately six acres in size and will support 10 to 17 homes at full build-out. Due to unexpected development delays caused by sewer line construction near the site, they have proposed a change in the project's location. The new location is within city limits on South 30Sth Street, east of Pacific Highway South. ~bitat for Humanity is planning to demolish the existing structure and construct a three-unit townhouse. Ownership of the new site will be secured by the end of April 1999 and they are proposing to use the 1999 CDBG funds for acquisition costs. Habitat believes that development at the new site can occur on a faster time line that the Weyerhaeuser site in light of the recent delays. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED TO RECOMMEND REVISING HABITAT FOR HUMANITY OF SOUTH KING COUNTY'S 1999 CDBG AWARD TO THE STEEL LAKE SITE. THE REVISED AWARD WILL BE USED FOR LAND ACQUISITION. THE COMMITTEE FORWARD TillS RECOMMENDATION TO THE FULL COUNCIL FOR CONSIDERATION AT THE MAY 18,1999 MEETING. MOTION PASSED. Ms. Kochmar noted that in the future, she would like to see the money go to the Weyerhaeuser site. Mr. Parker responded that he expects Habitat for Humanity to apply for funds during the next program year. RENEWAL OF CDBG FUNDING STRATEGIES The City maintains a set oflocal CDBG funding strategies, which are used to guide the annual allocation ofCDBG funds. They were established in 1994 and have been regularly revised. The funding strategies were developed as a requirement of the King County CDBG Consortium's Consolidated Housing and Community Development Plan. Over the past six months, Consortium members have been working on a new Consolidated Plan for the years 2000 to 2003. Under the new plan, cities may still use, but are no longer required to maintain separate, local funding strategies. The plan will instead use one set of consortium-wide Parks, Recreation, Human Services & Public Safety Council Committee April 26, 1999 Summary Page Two strategies, which are not prioritized and are broad in scope. Staff recommended maintaining local strategies specific to Federal Way in order to reflect the community's unique needs and the City Council's direction for use ofCDBG. Staff did not see an immediate need for revisions and recommended renewing the existing strategies as written for an additional four years (2000- 2003). On April 19, the Human Services Commission voted unanimously to recommend to the City Council the renewal of the existing CDBG strategies. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION'TO RECOMMEND RENEWING THE EXISTING CDBG FUNDING STRATEGIES FOR AN ADDITIONAL FOUR YEARS (2000-2003) RECOGNIZING THAT THE CITY MAY REVIEW AND REVISE THE STRATEGIES DURING THE 2000 TO 2003 TERM. MOTION PASSED. 2000 PROGRAM YEAR PASS. TIIROUGH ACCEPTANCE ' As part of the City's joint agreement with the King County Community Development Block Grant (CDBG) Consortium, the City must annually elect to receive a pass-through ofCDBG funds. Iffunds are accepted, the City must identify basic allocation categories with funding amounts. The pàss-through amount is based upon an estimate of CDBG funds available to Consortium members for the next program year. As budget deliberations continue at the federal level, the estimate may be adjusted. The fmal2000 CDBG allocation for the Consortium will be set by the US Department of Housing and Urban Development in mid. December 1999. The City's share of the Consortium's estimated 2000 grant is $496,840, broken down as follows: Planning and Administration Public (Human) Services Capital Projects Housing Repair Program Economic Development Set-Aside Discretionary Capital Projects $ 71,918 $ 81,928 $140,000 $ 74,526* $128,468 Total $342.994 $496,840 *Represents 15% of$496,840 Additional funds available to the City may be added in July 1999. These are recaptured or unspent funds from prior year CDBG projects and funds from CDBG projects that generate program income. Staff recommended acceptance of the 2000 CDBG pass-through as proposed. Ms. Kochmar disagreed with the 15% set-aside, and would like to revisit this subject in the future. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO RECOMMEND ACCEPTANCE OF THE 2000 CDBG PASS-THROUGH FROM THE KING COUNTY CDBG CONSORTIUM AS P~OPOSED, AND FORWARD TO THE FULL COUNCIL FOR CONSIDERATION AT THE MAY 18, 1999 MEETING. MOTION PASSED. ANNOUNCEMENTS . , Staff reported that other than the youth sports day at Celebration Park on Apri124, Arbor Day was held at Steel Lake Park and Earth Day was held at the BP A Trail on April 24. It was also opening fishing day at Steel Lake. Parks and Recreation Commission Chair Barbara Reid reported that tiles will be installed soon at Celebration Park, and furniture and play equipment will come in in phases. Ms. Guenther reported that the Human Services Commission is gearing up for the 2000 CDBG process. Staff will review applications in May, the Human Services Commission will review in June, and a recommendation will be forwarded to committee in July. Ms. Kochmar would like a report at a future City Council meeting on public safety in schools. Ms. Kochmar was approached about having a community service appreciation day (Lions, Rotary, Kiwanis, Soroptimist Clubs) to recognize them for their service in the community, perhaps by inviting the clubs to a City Council meeting and presenting them with a plaque. NEXT MEETING May 10, 1999, 5:30 p.m. ADJOURNMENT The meeting adjoumed at 12:35 p.m. Item SA CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: April 27, 1999 From: Steve Ikerd, Property Services Manager Subject: Contract Renewal Back~round: Through a competitive bid process, Meyers Master Lawn Care was awarded a contract in March 1998 for landscape maintenance at Coronado, Adelaide, Alderdale, Gateway Monument and English Gardens. Staff recommends extending their contract for one year by amending the term through April 2000 and compensation by $18,849.73. This brings the total value ofthis contract over a two year period to $36,969.86, which requires Council approval. This amendment is currently under review by the Legal Department. Committee Recommendation: To authorize the City Manager to amend this contract by $18,849.73 and extend the term an additional year. APPROVAL OF COMMITTEE REPORT: ,,', Committee Chair Committee Member .CómmitteeMember FIRST AMENDMENT TO MAINTENANCE/LABOR AGREEMENT FOR MYERS MASTER LAWN CARE [þJ[fjÆ ~ ijJ This First Amendment ("Amendment") ~s dated effective this 1st day of April, 1999, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and Myers Master Lawn Care, a sole proprietorship ("Contractor"). A. The City and Contractor entered into a Maintenance/Labor Agreement dated effective April I, 1998 whereby Contractor agreed to provide park landscape maintenance of Adelaide, Alderdale, Coronado Parks, English Gardens and the Gateway Monument, located in Federal Way, Washington ("Agreement"). B. Section 18.2 Modification of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The City and the Contractor desire to amend the Agreement to continue the Services described in Section 1 of the Agreement by extending the term of the Agreement, and increasing the compensation paid to the Contractor. NOW, THEREFORE, the parties agree to the following terms and conditions: . . 1. Term. Section 2 of the Agreement shall be amended to extend the term of the Agreement until March 31, 2000. 2. Compensation. In consideration of Contractor continuing to provide the Services described in Section 1 of the Agreement during the extended term of th~.Agreement, Section 4.1 (i) shall be amended to increase the compensation paid to the Contractor by an additional amount not to exceed Seventeen Thousand Three Hundred Fifty Seven and 03/100 Dollars ($17,357.03) and Washington State sales tax equal to One Thousand Four Hundred Ninety Two and 70/100 Dollars ($1,492.70) for a total amount payable to Contractor pursuant to the original Agreement and this First Amendment to be an amount not to exceed Thirty Seven Thousand Three Hundred Twenty Nine and 86/100 Dollars ($36,969.86). 2.1 Additional Services Compensation. In consideration of the Contractor performing the Additional Services as described in Exhibi t "B" of the Agreement during the Extended Term of the Agreement, Section 4.1(ii) of the Agreepent shall be amended to increase the compensation paid to the Contractor by an additional amount not to exceed Two Thousand and no/100 Dollars ($2,000.00), plus sales tax in an amount not to exceed One Hundred Seventy Two and no/100 Dollars ($172.00) for a total of Two Thousand One Hundred Seventy Two and no/100 Dollars ($2,172.00). The total amount payable to Contractor for Additional Services pursuant to the original Agreement and this First Amendment shall be an amount not to exceed Three Thousand Two Hundred Fifty Eight and no/100 Dollars ($3,258.00). ' 3. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. By: Kenneth E. Nyberg Its City Manager 33530 1st Way South Federal Way, Washington 98003 . . ATTEST: City Clerk, N. Christine Green, CMC '. - 2 - APPROVED AS TO FORM: City Attorney, Landi K. Lindell MYERS MASTER LAWN CARE By: Dennis W. Myers Its: Owner P.O. Box 1057 Enumclaw, WA 98022 (360) 802-2430 A:Myers.lst 04/28/99 (sf/Parks) - 3 -