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Home My WebLink AboutPRHSPSC PKT 04-26-1999 t. h n '< City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SER¥IGES'&!PUBLIC SAFETY COMMITTEE Monday, April 26, 1999 12:00 p.m. City Hall Mt. Baker Conference Room AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPROVAL OF APRIL 12,1999 SUMMARY 5. COMMITTEE BUSINESS A. B. e. 1999 CDBG Project Revision Renewal of CDBG Funding Strategies 2000 CDBG Pass-Through Acceptance Action Action Action Parker Parker Parker 6. NEXT MEETING - May 10, 1999 - 5 :30 p.m. ADJOURNMENT 7. Committee Members: Jack Dovey, Chair Jeanne Burbidge Linda Kochmar Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 City of Federal Way .City.Council PARKS, RECREATION,IfUMANSERVICES & PUBLIC SAFETY coMMITTEE. Monday, AprilJ2,T999 5:30 p.m. City Hall Administration Conference Room SUMMARY In attendance: Council Committee members Linda Kochmar and Jeanne Burbidge; Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David Wilbrecht, Deputy Director ofPRCS; Iwen Wang, Director of Management Services; Pat Richardson, Assistant City Attorney; Derek Matheson, Assistant to the City Manager; Ken Miller, Street Systems Manager; Ed Swan, Neighborhood Development Specialist; Sue Floyd, Administrative Assistant; Guest: Barbara Reid; Tim Larson, Tacoma Water; Bonnie Lindner, HDR Engineering Committee member Jeanne Burbidge called the meeting to order at 5:34 p.m. PUBLIC FORUM None COMMISSION COMMENTS None APPROVAL OF MARCH 8, 1999 SUMMARY The March 8, 1999 minutes were approved as written. BUSINESS ITEMS APPLICA nON FOR SPEED HUMPS Mr. Perez reported that residents in the vicinity of 4th A venue South and South 304th Street have requested the installation of all-way stops based on concerns of high traffic speeds and cut-through traffic. In a neighborhood meeting staff conducted on January 14, 1999, after a discussion of traffic calming alternatives, residents requested the installation of three speed humps at a maximum spacing of 600 feet. Staff sent ballots to property owners and occupants within 600 feet of the proposed speed hump locations. Out of the three proposed locations, only one met the balloting criteria of 50% majority vote by the residents. Staff recommended the installation of a speed hump on 4th A venue South between South 304th Place and South 305th Street. This installation will be used to determine the suitability of single speed hump installations in the future. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED AMOTION TO INSTALL ONE SPEED HUMP AT LOCATION #2 ON 4TH AVENUE SOUTH BETWEEN SOUTH 304TH PLACE AND SOUTH 305TH STREET. MOTION PASSED. CELEBRA nON PARK MAINTENANCE BUILDING Staff requested that this item be tabled at this time. TRAIL RESTORA nON PLAN Starting in June 1999, Tacoma Water will begin the construction of Phase I of the nine mile portion of the Second Supply Project from Portland Avenue Reservoir in Tacoma to 1st Way South in Federal Way. This segment is known as the NE Tacoma-Federal Way Transmission Main and will provide an additional source of water to the Federal Way area. Approximately 2.5 miles of 48" and 60" diameter steel pipe will be constructed within the Tacoma Water 100' easement, which is adjacent to the eastern and southern boundary of the BPA transmission line corridor from 1st Way South to the Federal WaylPierce County boundary. Tacoma Water has been working closely with the City of Federal Way to minimize impacts to the existing and proposed trail system. Tacoma Water wì1l be responsible for all trail restoration work. In 1995, the City and Tacoma Water negotiated a Comprehensive Mitigation Plan (CMP) for the Second Supply Project. The CMP derIDes Tacoma's obligations to construct the pipeline in an environmentally acceptable manner. The construction will affect the trail for one to two days. Signs will be posted at the trail one week prior to the construction, and there will be a phone hot-line. The contractor will be liable for security. The second phase, which will affect Celebration Park, won't happen until the year 2002 or 2003. Parks, Recreation, Human Services and Public Safety Council Committee April 12, 1999 Summary Page Two DRAFT CAPITAL FACILITIES PLAN Ms. Schroder reviewed the draft Capital Facilities Plan with committee members. The plan will go before the full City Council on May 18. The Parks and Recreation and Arts Commissions have received copies. It was noted that an Arts Commission member had a concern with the year shown for the development of a convention center and that the $22 million would not be enough money for purchase of land and construction of the facility. CELEBRA nON PARK DEDICATION CEREMONY Parks and Recreation Commission Chair Barbara Reid gave an overview of the dedication ceremony at Celebration Park, scheduled for May 22. Additionally, there will be a "Youth Sports Use Day" on April 24. NEXT MEETING Apri126, 1999, 12:00 p.rn. ADJOURNMENT The meeting adjourned at 6:15 p.m. Item 5A CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE Date: April 26, 1999 From: Camron Parker, CDBG Coordinator Subject: 1999 CDBG Project Revision BACKGROUND Habitat for Humanity of South King County has been awarded $40,000 in CDBG funds for the 1999 program year. .The funds are to construct residential infrastructure (water and sewer lines, etc.) on undeveloped land south of South 320th Street and west of Military Road (outside city limits, just east of the Weyerhaeuser campus). This site is approximately six acres in size and will support 10 to 17 homes at full build-out. Due to unexpected development delays caused by sewer line construction near the site, they request a revision to the project that will change the project's location. The Committee is asked to review the agency's request for a change of location and make a recommendation to the City Council regarding the proposed revision. Attached with this memo is (1) avicinity map showing both locations, (2) a letter from Habitat explaining the request, (3) a development budget and timeline for the new site, and (4) a revised development budget and timeline for the Weyerhaeuser site. This project received a matching grant through the King County Challenge Grant program. A similar project revision has been requested and will be processed at the County level. Should the City approve the revision, it is anticipated that the Challenge Grant will also be revised for use at the new location. The new location is within city limits on South 308th Street east of Pacific Highway South (across the street from Steel Lake Presbyterian Church). Habitat is planning to demolish the existing structure and construct a three-unit townhouse. Ownership of the new site will be secured by the end of April 1999 and Habitat is proposing to use the 1999 CDBG funds for acquisition costs. Habitat believes that development at the Steel Lake site can occur on a faster timeline than the Weyerhaeuser site in light of the recent delays. The Steel Lake site also benefits from existing street and utility infrastructure and zoning that will allow a higher density of development. OPTIONS The Committee has two options available to recommend to the full City Council. PRPSHS -- CDBG Project Revision Page 2 of2 1. Maintain the CDBG allocation at original Weverhaeuser site This will preserve the City's interest in the development of the six-acre site. However, additional construction delays may conflict with the CDBG requirement that funds be expended within two years of the initial allocation. 2. Approve the requested project revision This will allow Habitat for Humanity to proceed on a project with goals and objectives similar to the original while achieving a higher density development within a shorter time period. However, the promised development at the Weyerhaeuser site may require a CDBG allocation in future program years. RECOMMENDATIONS Staff Staff recommends a revision to the 1999 CDBG allocation to Habitat for Humanity of South King County. The revision will allow for development of housing affordable to low-income residents of Federal Way; the revision benefits the overall project by bringing development to a site within the city limits and allowing higher density development. Human Services Commission The Human Services Commission discussed the proposed revision at their April 19, 1999 meeting. The Commission voted unanimously to recommend to the City Council the proposed revision to the 1999 CDBG award to Habitat for Humanity of South King County. COMMITTEE RECOMMENDATION 1. The Committee recommends maintaining Habitat of Humanity of South King County's 1999 CDBG award at the Weyerhaeuser site. The award will be used for site preparation, including infrastructure installation. The Committee forwards this recommendation to the full City Council for consideration at the May 18, 1999 meeting. 2. The Committee recommends revising Habitat of Humanity of South King County's 1999 CDBG award to the Steel Lake site. The revised award will be used for land acquisition. The Committee forwards this recommendation to the full City Council for consideration at the May 1 8, 1999 meeting. ApPROVAL OF COMMITTEE REPORT: <~ Committee Chair Committee Member Committee Member. 4/20/99 I:\AGNDAITM\99PRHSPS\PRHS4-I.DOC :-- ----...---.- /- '",..::............,~~........:::/\.... '; ,) Steel ) \.,.......,.-......, Lak.e / ................ '" ......-/ S. 308th 51. ¡ rr ...1 I I ¡ I, \ :. ., , Fasler ( l Lake \ "" .......) u) ¡ I I , ¡ I ! ; i i. .. ..... Habitat for Humanity of South King County '* Weyerhaeuser Site 0 Steel lake Site City Limits A 'ITA CHMENT 1 "', .'. '- ~ ' "" ~ \, ';;-,,- \ç " ; "". , \ CD '\ ': \ \, \ I . / \ ,/ /' /.__..IL.......-., -.,.J.S.,32oth:,:S1'/ .... : ,. r' '* ' i " I . .::1 . ... ... i _OF c:::.. ~ I=n ERAL. ~ ~ I=D" Prepared by Human Services Division N A ~.fÎ( . "~. ATI'ACHMENT 2 HABIT AT FOR HUMANITY OF SOUTH KING COUNTY ~Œ@ŒOWŒ~ ~ ~rìt9 W (FEDERAL \VA y, SEA TAc. (UiNTON. KENT. AUBURN. DES MOINES) 1'.0. JInx ~53X3 . Fcucra! Way. W A 9XOl)3.~3R3 c:~()(\) 1\61-:'i I :?ó Habitat for Humanity 1997-1998 Board of Directors President Don Dokken Vice Presi<Ùnt/Le2a1 Mike Mckasy SecretalV Carolyn Cowan Treasurer Becky Lemke Building Q¡airoctson Harold petrer Q¡urch Relations Q¡airoerson Elinor Shenk Family Nurture Q¡airoerson Sandy Lindennan amily Selection Q¡airoctson Sharon Cooner Public Awardnessl Fwd Raising Chaimerson Trise Moore Site Selection Q¡airoctson Arnold Isaacson Volunteer Q¡airoerson Mary Mueller- Board Members Dale Ashbridge (past President) Ted Day run Hamihon Cliff Bond RandaU Haydon Gary Bemfeld Joim DabU April 5, 1999 To Whom It May Concern, Habitat for Humanity of So. King Co. is requesting a change in our site location from the North Lake project on 39th So. to a new location at 1829 So. 308th Street. The development schedule for the North Lake Project has been delayed because of slower than expected progress on the main sewer line on the west side of North Lake. This main line was scheduled for completion during the summer/fall months of 1998, but has not been started at this time. Reasons for the schedule changes are: . Delay in getting permits for the City of Federal Way (wetlands issues) Delay in gaining access permits from DNR through boat ramp area on the lake Lake Haven' s concerns for increases in cost of the project over original estimate. . . The sewer project is likely to move ahead now, but with a one-year delay for our original plans. We are look in at other options including a phaSed development of the Habitat for Humanity site which may allow us to start on one or two of the building lots by the end of 1999 of early in year 2000. On behalf of HFH, we appreciate your consideration for the change in use of the grant funding, this will go a long way in helping HFH success in this project and serve three needy families rather than one If there are any further questions, please do not hesitate to contact me. ì 22 since~eIY, /~ ~ I "'-.....) . - <: Habitat for Humanity of South King County Donald Dokken President 1710 So. 233rd Seattle WA.98198 Phone 206 824-0654 BEUEVE 'VI-I A T YOU DO... 00 WHAT YOU BELIEVE - -.- $40,000 $40,000 PROJECT BUDGET FEDERAL WAY #2 MULTI-FAMILY (3UNITS) CBDG CHALLENGE GRANT STEEL LAKE 1829 SOUTH 308TH STREET HFH BUDGET IN-KIND DONATIONS TOTAL $62,277 $35,000 $177,277 SITE PROCUREMENT 4/17/99 $40,000 $40,000 GROUND BREAKING 5/18/99 SITE DESIGN $1,200 $1,200 DEMOLITION BONDS AND PERMIT 4/20/99 $552 $552 ASBESTOS REMOVAL 4/26/99 $8,000 $8,000 SITE DEMOLITION & REMOVAL 4/20/99 $10,000 $10,000 PERMIT FEES, BLDG & LAND USE 5/18/99 $5,334 $5,334 CLEARING AND GRADING $1,000 $1,000 SEWER & WATER HOOK UP $9,700 $9,700 SCHOOL IMPACT FEES $3,174 $3,174 FOUNDATION (6/15/99) $12,000 $1,040 $10,960 FRAMING $20,200 $20,200 EXTERIOR ENCLOSURE $10,850 $10,850 MECHANICAL AND UTILITIES $19,900 $19,900 INTERIOR ENCLOSURE $24,700 $24,700 PROGRAM EXPENSES $4,000 $4,000 EXECUTIVE DIRECTOR $6,667 $6,667 TOTAL: $177,277 $0 $80,000 $97,277 '. , > .~ ..~ ~ Cù PROJECT BUDGET FEDERAL WAY #1 SINGLE FAMILY SHOP GRANT OPRAH GRANT HFH BUDGET TOTAL WEYERHAEUSER PROPERTY 39th So. & 24th $20,000 $45,000 $68,017 $133,017 SITE PROCUREMENT (DONATED SITE) $0 $0 SITE DESIGN 11/15/99 $2,000 $2,000 PERMIT AND FEES $8,160 $8,160 CLEARING AND GRADING $9,840 $9,840 WATER HOOK UP $7,000 $7,000 SEPTIC SYSTEM & PERK TEST $10,000 $10,000 FOUNDATION $9,700 $9,700 FRAMING $20,200 $18,300 $1,900 EXTERIOR ENCLOSURE $10,850 $10,850 MECHANICAL AND UTILITIES $19,900 $19,900 INTERIOR ENCLOSURE $24,700 $24,700 PROGRAM EXPENSES $4,000 $4,000 EXECUTIVE DIRECTOR $6,667 $6,667 TOTAL: $133,017 $0 $65,000 $68,017 :,;Þ k~ Ji , .. .¡:,. .:1 Item 5B CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE Date: April 26, 1999 From: Camron Parker, CDBG Coordinator Subject: Renewal of CDBG Funding Strategies BACKGROUND The City of Federal Way maintains a set oflocal Community Development Block Grant (CDBG) funding strategies (Attachment One). The strategies are used to guide the annual allocation of CDBG funds. They were established in 1994 and have been regularly revised. For example, in May 1998 the activities listed under each strategy were revised to be consistent with the City's Human Services Plan and other related documents, and in January 1999 an economic development set-aside was added to the second strategy. The strategies will expire at the end of 1999. The Committee is asked to review the current strategies and recommend to the full City Council a course of action in regard to the expiring strategies. The funding strategies were developed as a requirement of the King County CDBG Consortium's Consolidated Housing and Community Development Plan. This plan outlines the projected use of CDBG funds within the Consortium over a four year term (1996 to 1999). Over the past six months, Consortium members have been working on a new Consolidated Plan for the years 2000 to 2003. Under the new plan, cities may still use, but are no longer required to maintain separate, local funding strategies. The plan will instead use one set of consortium-wide strategies (Attachment Two). The consortium-wide strategies are not prioritized and are broad in scope. They cover all types of eligible CDBG projects and address county-wide needs and issues. RECOMMENDATIONS Staff Staff recommends maintaining local strategies specific to Federal Way in order to reflect the community's unique needs and the City Council's direction for use of CDBG. Staff does not see an immediate need for revisions and recommends renewing the existing strategies as written for an additional four years (2000 to 2003). The City may review and revise the strategies during the 2000 to 2003 term. Human Services Commission The Human Services Commission discussed the expiring strategies at their April 19, 1999 meeting. The Commission voted unanimously to recommend to the City Council the renewal of the existing CDBG strategies for an additional four year term (2000 to 2003). PRPSHS -- CDBG Strategy Renewal Page 2 of2 COMMITIEE RECOMMENDATION 1. The Committee recommends renewing the existing CDBG Funding Strategies for an additional four years (2000 to 2003) recognizing that the City may review and revise the strategies during the 2000 to 2003 tenD. The Committee forwards this recommendation to the full City Council for consideration at the May 18, 1999 meeting. 2. The Committee forwards to the full City Council a recommendation of its choice for consideration at the May 18, 1999 meeting. . ApPROVAL OF COMM ITTEE REPORT: " . Committee Chair . Committee.Memb~r,. Committee Member 4/20/99 I: \A GND AITM\99 PRHSPS\PRHS4- 2. DOC A IT ACHMENT ONE _Of' ~ .d: ED E.RAL ~~ RY" COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING AND COMMUNITY DEVELOPMENT FOUR-YEAR STRATEGIES, 2000-2003 (PROPOSED) The Housing and Community Development Four- Year Strategies evolved from the 1993 Community Development Block Grant (CDBG) Local Program Policies. The strategies were developed in 1994 and updated in 1995. At that time they were ~iven a four-year tenn. from 1996 to 1999. Thev were revisited in 1998 and a~ain in 1999. In M&y 1999. the strate~ies were renewed for another four year tenn. 2000 to 2003. These strategies provide guidelines for the allocation of CDBG funds and are consistent with the City's Comprehensive Plan developed under the Growth Management Act and the Human Services Comprehensive Plan. GOAL STATEMENT Service needs for City residents far outweigh the availability of resources. As a relatively newly incorporated jurisdiction with a large and diverse population, the City is faced with the challenge of providing services that address needs in the areas of affordable and special needs housing, human services and community development. The City will use CDBG funds to develop a viable community in which quality oflife is enhanced by providing decent housing and a suitable living environment and by expanding economic opportunities for low- and moderate-income persons. OBJECTIVES ~ To fund projects which address local needs and strategies ~ To ensure that the basic human service needs of low- and moderate-income persons are addressed ~ To adequately address the City's housing needs to accommodate projected growth in low- and moderate-income households, as well as senior and special needs populations ~ To preserve the existing housing stock ~ To stimulate economic development and strengthen the City's infrastructure F our-Year Strategies Page 2 of 5 NEEDS The City of Federal Way has identified housing and non-housing community development needs through public involvement activities, studies, needs assessments, and planning processes. 1. Public and Community Facilities Improvements - Senior and Community Centers, Child Care Centers, Parks and Recreation Facilities, and Health and Social Services Facilities which predominantly serve low- and moderate-income persons and address severe health and safety problems. 2. Housing - Affordable housing for low- and moderate-income people, seniors, special needs populations, transitional housing and emergency shelters, and preservation of existing housing stock. 3. Accessibility - Modifications to community facilities and existing structures to remove barriers and improve safety conditions especially for elderly and disabled persons. 4. Infrastructure Improvement - Neighborhood revitalization projects such as Surface Water Improvements, Street, Sidewalk and Pedestrian Crossing Improvements, Transportation Improvements, and Street Lighting. 5. Public Services - Projects which meet the following City Council human services goals: ~ support basic human needs through funding of emergency services; ~ support a strong service delivery system that increases public safety; ~ provides support that supplements federal, state, and county programs designed to increase self-sufficiency and independence; and ~ support service models that improve community-based collaboration and build strong neighborhoods. 6. Planning and Administration - CDBG Program staffing and administration, planning,for affordable housing resource development and potential annexation areas. i :\bggenral\bgstrats.doc F our-Year Strategies Page 3 of 5 STRATEGIES The City of Federal Way adopts the following three strategies to guide funding decisions for the annual Community Development Block Grant allocation. Strategy #1 Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low- and moderate-income households. Create housing opportunities for seniors, youth, special needs groups and impact the availability of transitional housing and emergency shelters. ).- Activity 1 Preservation of housing stock in existing neighborhoods has been cited as an important community value in Federal Way, one which played a large role in the community's decision to incorporate. The City will maintain a Housing Rehabilitation Loan and Grant Program to maintain health and safety standards in the homes of low- and moderate- income households and persons with disabilities. ).- Activity 2 According to established service providers, suburban homelessness is increasing. There is a limited supply of transitional and emergency shelter facilities in South King County to meet this overwhelming need. The City will continue. to support local and regional shelter and transitional housing service providers. The City will encourage and support more homelessness prevention services, including youth shelter services. ).- Activity 3 The City will explore a variety of methods to increase the supply of affordable housing for low- and moderate-income families. The City will: . Consider participating in a South King County regional entity to address housing needs. . Assess the value of pooling technical resources between jurisdictions to assist in the development and implementation of housing policies and programs. . Look at the benefits of collaborative efforts to coordinate local government money and resources in a way that will attract greater private and not-for-profit investment into affordable housing. . Consider funding homeownership programs such as downpayment assistance, sweat equity, homebuyereducation, community land trust or those that reduce development costs or reduce mortgages. i: \bggenral\bgstrats.doc Four- Year Strategies Page 4 of 5 Strategy #2 Prioritize and fund projects that strengthen the City's infrastructure and stimulate economic development. Fifteen percent (15%) of the annual CDBG allocation will be targeted toward projects categorized under this strategy. ~ Activity 1 The City will seek opportunities for public funding of capital facilities, services and infrastructure by working with the Human Services Commission, and soliciting input from the Management Team. ~ Activity 2 The City will consider funding public and community facilities improvement projects which address safety and accessibility issues particularly for the well-being of youth, elderly, and disabled persons. ~ Activity 3 The City will consider funding projects which encourage community development activities such as job creation, downtown and neighborhood revitalization, and those activities consistent with the City's Comprehensive Plan and Human Services Comprehensive Plan. ~ Activity 4 The City will consider funding capital transportation improvement projects which connect low- and moderate-income housing areas with vital services in the City. Strategy #3 Address human services needs which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of their lives. Provide technical assistance, planning and administrative services to increase performance levels of CDBG program participants. ~ Activity 1 The City recognizes that problems faced by children and their families are complex i~ nature and can result in dysfunction and tragedy if not addressed holistically. Solutions to complex problems often require a variety of interactive approaches designed to create environments which provide people with the tools to help themselves. The City will fund projects and agencies with a holistic approach to service delivery and demonstrate the ability to leverage funds and network with other service providers. i: \bggenral\bgstrats.doc F our-Year Strategies Page 5 of 5 ~ Activity 2 The social environment for youth is often volatile and filled with life-threatening circumstances. Collective efforts between local community organizations, the School District, and the City, may provide effective solutions that positively impact the young people in Federal Way. The City will consider funding projects which provide "at-risk" youth with more recreational and educational alternatives. The City will fund projects and public service agencies which assist families with children in the areas of employment and youth services. ~ Activity 3 The City will participate in regional and local planning activities with King County, the South King County Community Network Board, and other funders and jurisdictions to coordinate funding approaches, policies and service delivery which facilitate a continuum of care for people. ~ Activity 4 Planning and administration funds will be used to administer the City's CDBG program and when additional planning funds are available, special planning projects will be considered. i:\bggenral\bgstrats.doc A IT ACHMENT Two KING COUNTY CDBG CONSORTIUM HOUSING AND COMMUNITY DEVELOPMENT OBJECTIVES, 2000-2003 Decent Affordable Housing AHI. Preserve and expand the supply of affordable housing for low- and moderate-income households AH2. Provide a variety of appropriate housing programs for renters and owners with special needs AH3. Provide services and facilities to prevent homelessness and to address the needs of families and individuals when homelessness occurs AH4. Support a broad mix of housing initiatives and programs designed to increase the supply of affordable housing and access to it. Suitable Living Environment LEI. LE2. LE3. LE4. LE5. LE6. LE7. LE8. Acquire and/or improve public and non-profit facilities which benefit low- and moderate- income residents or remedy slumlblight conditions Improve access for persons with disabilities by removal of architectural barriers Improve water, sidewalks, and other public infrastructure in low- and moderate-income neighborhoods Increase citizen awareness of public safety through education and training Enhance quality of life for families and individuals by supporting health and human services which predominantly serve low- and moderate-income residents Promote health and independent living for senior citizens by supporting programs and capital projects Promote healthy development of low- and moderate-income children and youth through support of programs and capital projects Assess community development needs and ensure compliance with applicable federal regulations Economic Opportunities EO 1. Increase employment opportunities for low- and moderate-income residents i: \bggenral\kcstrats.doc Item 5C CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE Date: April 26, 1999 From: Camron Parker, CDBG Coordinator Subject: 2000 Program Year Pass-Through Acceptance BACKGROUND As part of the City's joint agreement with the King County Community Development Block Grant (CDBG) Consortium, the City must annually elect to receive a pass-through of CDBG funds. The form attached to this memo allows the City to accept or decline a CDBG pass- through, and if accepted, identify basic allocation categories with funding amounts. The form must be reviewed by the City Council, signed by the Mayor, and submitted to the County prior to June 1, 1999. The Committee is asked to recommend to the full City Council a course of action regarding the acceptance of the CDBG pass-through. The pass-through amount is based upon an estimate of CDBG funds available to Consortium members for the next program year. This estimate is based upon the President's proposed 2000 budget. As budget deliberations continue at the federal level, the estimate may be adjusted. The final 2000 CDBG allocation for the Consortium will be set by the U.S Department of Housing and Urban Development in mid-December 1999. The City of Federal Way's share of the Consortium's estimated 2000 grant is $496,840. The estimate is broken down as follows: Planning and Administration Public (Human) Services Capital Projects Housing Repair Program Economic Development Set-aside Discretionary Capital Projects $71,918 $81,928 $140,000 $74,526* $128,468 Total: * Represents 15% of $496,840 $342,994 $496,840 Additional funds available to the City may be added in July 1999. These are recaptured or unspent funds from prior year CDBG projects and funds from CDBG projects that generate program income (income sources that can be recaptured). PRPSHS -- CDBG Pass-through Page 2 of2 OPTIONS AVAILABLE ON THE FORM The attached form has been filled out by staff based upon City Council approved forms from prior years. The first section of the form asks the City to either accept or deny the estimated CDBG pass-through. It has been customary for the City to accept the CDBG pass-through. The second section of the form allows the City to identify basic allocation categories for the CDBG pass-through. The proposed responses on the form indicate that the City will use a portion of the CDBG pass-through for eligible public (human) services, eligible planning and administration activities, and that the City wishes to continue its contribution to the King County Housing Repair Program. Again, these responses are similar to prior years. The third section of the form repeats the basic allocation categories and allow the City to indicate specific amounts for each. The Public Service and Planning and Administration categories are proposed at the maximum amounts available for each category ($81,928 and $71,918 respectively). The Housing Repair amount ($140,000) is discretionary and is proposed at a level equal to 1999.. The remainder is available for the City's capital and economic development projects ($202,994). STAFF RECOMMENDATION Staff recommends acceptance of the 2000 CDBG pass-through as proposed on the attached Pass- through Acceptance form. The options indicated on this form are based upon approved forms from previous years and therefore reflect no significant change in the City's overall CDBG program. COMMmEE RECOMMENDATION 1. The Committee recommends acceptance of the 2000 CDBG pass-through from the King County CDBG Consortium, as proposed. The Committee forwards this recommendation to the full City Council for consideration at the May 18, 1999 meeting. 2. The Committee recommends acceptance of the 2000 CDBG pass-through from the King County CDBG Consortium with modifications as specified by the Committee. The Committee forwards this recommendation to the full City Council for consideration at the May 18, 1999 meeting. Col1llIlÎttee Member 4/20/99 I: \A GND AITM\99 PRHSPS\PRH 84- 3 .DOC THE CITY OF FEDERAL WAY QUALIFIES FOR AN ESTIMATED $496.840 IN 2000 KING COUNTY CONSORTIUM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS, WHICH WILL BE AVAILABLE JANUARY 1, 2000. Please check one: ./ Our City does not elect to receive and administer the above estimated pass-through. We choose instead to apply for CDBG funding on a project by project basis through the County and Small Cities process. Our City elects to receive and administer the above estimated pass-through with the conditions outlined in the J 998 King County Community Development Block Grant Consortium Guide. Among other responsibilities, we recognize that in accepting a pass-through we are accepting the responsibility of identifying priority needs and allocating the pass-through funds in accordance with the Consortium's schedule for submission to the U.S. Department of Housing and Urban Development. Cities which accept the pass-through should check the following if applicable: ./ ./ ./ Our City would like to allocate a portion of our funds for public (human) service activities. Our City would like to allocate a portion of our funds for planning and administration activities. Our City is eligible to request the use of additional planning and administration ceiling. We would like to request additional funds for the following: Our City would like to contribute a portion of our capital funds to the King County Housing Repair Program so that our residents may participate. We understand that 15% of the total amount allocated will be used for program delivery costs. The following lists our distribution of CDBG funds for 2000: (List amounts below). Public Services $81,928 Planning and Administration $71,918 Additional P&A Re uested $ Housing Re air $140,000 Capital Pro' ects $202,994 Total Funds Available $496,840 Signature of Mayor or Authorized Person Date Please attach a copy of the City Council's authorization of the above and return to HCD by June 1, 1999. CDBG\OOptccrt.doc (04!l3/99)