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Home My WebLink AboutPRHSPSC PKT 05-27-1998 -- City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Wednesday, May 27, 1998 12:00 p.m. City Hall Administration Conference Room AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPRO V AL OF APRIL 27, 1998 SUMMARY 5. COMMITTEE BUSINESS A. Diversity Commission Work Plan Action B. Celebration Park Lighting Bid A ward Action C. Lake Killamey Approval to go Out to Bid Action D. Spiffy Biffy/ Able Sanitation Contract Amendment Action E. Request to King County Consortium to Action Recapture 1998 Funds F. BP A Phase III Public Hearing Information G. Neighborhood Development Program Update Sanchez Jainga Jainga Ikerd Talton Miller Swan 6. NEXT MEETING - June 8,1998 Agenda Items: BPA Phase III Design Approval, SW 323rd Speed Humps, 30th Ave. SW Speed Humps (Re-Ballot), Maintenance Management Plan - 7. ADJOURNMENT Committee Members: Jack Dovey, Chair Jeanne Burbidge Linda Kochmar Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 . . .. .. City of Federal Way PARKS AND RECREATION COUNCIL COMMITTEE Monday, April 27, 1998 12:00 p.m. City Hall Administratìon Conference Room SUMMARY In attendance: Council Committee chair Jack Dovey; committee member Linda Kochmar; Committee member Jeanne Burbidge; Staff: Jennifer Schroder. Director of Parks, Recreation and Cultural Services; David Wilbrecht. Deputy Director; Londi Lindell, City Attorney; Valerie Petrie, Assistant City Attorney; Greg Moore, Director of Community Development Services; Jon Jainga, Park Planning and Development Manager; Vicki Norris, Park Maintenance Supervisor; Steve Ikerd, Property Services Manager; Derek Matheson, Staff Assistant to the City Manager; Patricia Talton, Community Development Block Grant Coordinator; Sue Floyd, Administrative Assistant Chair Dovey called the meeting to order at 12:00 p.m. PUBLIC COMMENT Bob Dahl, 3612 SW 325th Street Mr. Dahl requested a follow-up response from the City on his letter dated April 3. He also requested that the City respond to Mary LeProwse's letter from February regarding speed humps. Mr. Dovey responded to Mr. Dahl that he will receive a response from the Public Works Department. Mr. Dahl also noted an article in the Federal Way Mirror regarding speed humps and the reasons the cities of Auburn, Kent and Renton oppose them. He would like to see curbs installed on the approach side of the speed humps so that people won't drive on the sidewalks to avoid the humps. COMMISSION COMMENTS None APPROVAL OF APRIL 13. 1998 SUMMARY JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO APPROVE THE APRIL 13,1998 SUMMARY AS WRITTEN. MOTION PASSED. BUSINESS ITEMS ADDED AGENDA ITEM LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO ADD "MEMORANDUM OF UNDERSTANDING WITH RAINIER AUDUBON/CELEBRATION PARK" TO THE AGENDA. MOTION PASSED. ACCEPT ANCE OF COMMUNITY DEVELOPMENT BLOCK GRANT PASS THROUGH In 1999, the City will receive $558,234 in CDBG funding and must accept or decline the allocation by May 15. 1998. This figure is an estimate and is subject to change bu the US Department of Housing and Urban Development. The 1999 estimated allocation is a decrease from the 1998 actual allocation of $610,408. Ms. Talton explained that the City will request an additional $40,000 in Planning and Administration funds for the following activities: 1) conduct a Housing Conditions Survey. This implementation action is identified in the City's Comprehensive Plan as a housing affordability policy. 2) Project REACH (Regional Efforts to Achieve Community Housing), a new affordable housing cooperative in South King County. King County has stated that the City has a good chance to receive some of the additional funding requested, but not the full $40,000. LINDA KOCH MAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE ACCEPTANCE OF 1999 CDBG PASS THROUGH STATUS, ESTIMATED ALLOCATION, AND REQUEST ADDITIONAL PLANNING AND ADMINISTRATION FUNDS AS OUTLINED ABOVE. MOTION PASSED. Parks, Recreation, Human Services & Public Safety Council Committee April 27, 1998 Summary Page Two PROJECT ACCEPT ANCE/CELEBRA nON PARK REMEDIA nON Mr. Wilbrecht reported that the Council authorized the City Manager to enter into an agreement with Cecon Corporation to provide environmental cleanup services at Celebration Park. The project is complete, at a total cost of $165,925.60, which is $776.57 below the approved contract budget of $166,702.17. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO RECOMMEND APPROVAL TO FULL COUNCIL PROJECT ACCEPTANCE OF THE CECON CORPORATION CELEBRATION PARK REMEDIATION CONTRACT AS COMPLETE AND RELEASE ALL FUNDS ON DEPOSIT WITH THE FINANCE DEPARTMENT AS 5% RETAINAGE ON THIS PROJECT. MOTION PASSED. MEMORANDUM OF UNDERSTANDING/RAINIER AUDUBON SOCIETY The Rainier Audubon Society eRAS") has agreed to assist with the fund raising efforts for Celebration Park. The Memorandum of Understanding was distributed, which lists the responsibilities of the City and the RAS. Language was added to the MOU stating that 5% of the funds raised by the RAS will be held back in a separate account to be used to offset expenses incurred by the RAS as a result of the fund raising activities. At the expiration of the MOO or earlier termination by either party, any remaining funds will be placed in the City's fund raising account and used for park development. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO RECOMMEND APPROVAL OF THE MEMORANDUM OF UNDERSTANDING FOR THE CELEBRATION PARK FUND RAISING CAMPAIGN BETWEEN THE CITY AND THE RAINIER AUDUBON SOCIETY, MOTION PASSED. PARK MAINTENANCE MANAGEMENT PLAN Vicki Norris and Derek Matheson have been working on a maintenance management plan since last spring. Part of that plan included an inventory of all park sites (facilities, trails, open spaces) and preparation of a yearly calendar by activities with all tasks identified. With the reduction in staff in 1997 and one maintenance employee being on extended leave, seasonal employees were hired to assist with the work load. AdditionaIly, the parks are no longer being locked at dusk, which saves in overtime pay to staff and has given the police access to the park at all times. There has been a decrease in vandalism since the parks have been open. Ms. Norris distributed the analysis to date and Mr. Matheson explained each of the charts. The plan showed a total of 40,609.5 hours required to manage the existing park system. Next month, staff will show how existing resources are distributed within the plan and which maintenance activities are not being addressed due to lack of resources. HISTORICAL SOCIETY UPDATE Ms. Schroder gave a brief report on the Historical Society and their use of the Fisher's Pond residence. In January, Marty Lyon, Landscape Architect, was hired to prepare the pre-application with the Community Development Department. On February 4, staff received a summary of the pre-application meeting regarding the requirements to change the property to a park and interpreti ve center. Some of the requirements include conducting a survey of the site, site improvements to 320th Street, if additional improvements are done to the house then improvements may also have to be done on 7th Avenue S.W., the condition of the roof is poor and needs extensive repair (at a cost of approximately $32,000). In addition, the house would need a new foundation, a second restroom would be required, and the greenhouse structure would have to be removed. After looking at the potential costs and meeting with the Historical Society, Ms. Schroder suggested possibly demolishing the house and consider allocating funds toward a pre-fabricated building. Ms. Kochmar suggested the possibility of the Historical Society utilizing the mobile facility at French Lake Park. Her understanding was that Lakehaven no longer wanted the mobile, although the HV AC system is at the end of its capacity and the roof is failing, according to Ms. Lindell. Ms. Schroder will update the City Manager on this issue next week. A written report will be presented in May. NEXT MEETING May II, 1998 ADJOURNMENT The meeting adjourned at 12:43 p.m. Item SA CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: 5/27/98 From: Susan Clary, Administrative Specialist Subject: Diversity Commission 1998 Work Plan Background: On May 12, 1998, the Diversity Commission unanimously adopted the following three items as their proposed 1998 work plan: (1) Martin Luther King Celebration with Commissioners Hassen and Hestle-Lunsford as lead; (2) Youth Employment with Commissioners Sanchez and Aina as lead; (3) Recognition Award for Community Members with Commissioner McIntosh as lead. The Diversity Commission is asking the Committee to review and approve the proposed work plan, with a recommendation to forward to full Council for their approval at their next regularly scheduled meeting on June 2, 1998. Committee Recommendation: To approve the Diversity Commission's 1998 work plan as presented. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member G:\CLERK\CMTE.REC 3/11/96 Item SB CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: May 19, 1998 Jon Jainga, Parks Planning and Development Manage1 Sports Field Lighting at Celebration Park RFB 98-106 From: Subject: Background: On April 22, 1998 the City advertised for public bids for supply and delivery of, 323 Sports Field Lighting Luminaires to be mounted on 34 poles for Celebration Park. [171 luminaires mounted on 20 poles for lighting four softball/little league fields and 152 luminaires mounted on 14 poles for lighting four soccer fields.] and other documents relating thereto, the undersigned has carefully examined all of the bid and contract documents as well as the premises and conditions affecting the deli very and supply of, 323 Sports Field Lighting Luminaires to be mounted on 34 poles for Celebration Park. [171 luminaires mounted on 20 poles for lighting four softball/little league fields and 152 luminaires mounted on 14 poles for lighting four soccer fields.] On May 6, 1998 the City received three bids for RFB 98-106. Amaya Electric, Alternate Submittal "Hubbell Lighting System" $446,986.74 North Coast Electric Co., Alternate Submittal "Hubbell Lighting System" $348,543.01 Musco Sports Lighting Inc. $396,804.85 Staff has reviewed the bid submittal and the lowest responsive responsible bid submitted is Musco Sports Lighting Inc. in the amount of $396,804.85. Musco Sports Lighting met all of the bid requirements. Amaya Electric and North Coast Electric submitted bid alternates, which did not meet the intent of the bid specifications. Staff recommends to award the supply and delivery of the sports field lighting for Celebration Park, RFB 98-106 to Musco Sports Lighting Inc. Committee Recommendation: Motion to award the supply and delivery of the sports field lighting for Celebration Park to Musco Sports Lighting, Inc. APPROV AL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member Item SC CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: May 19, 1998 Jon Jainga, Parks Planning and Development Manage~ Lake Killarney Park Development - Approval to Adve{¿1:: for Public Bids From: Subject: Background: Lake Killarney Open Space is 10.8 acres and dedicated for a passive park development. This site originated from the 1989 King County Open Space Bond Projects. The site was purchased in June 1993. The City of Federal Way Parks ,Recreation and Cultural Services Department scheduled the master planning for Lake Killarney as one of its 1996 CIP Projects. May 1 1996, the Parks, Recreation and Cultural Services Department hired the landscape architecture firm, Hough-Beck and Baird from Seattle, to create the master planior the park. Two public meetings have been held to date, with significant public involvement. The neighborhood preferred the site to be a wildlife preserve/open space park versus an active park. Amenities to the open space site will include a wildflower meadow with minimal mowing, 2-3 picnic tables, a portable toilet facility, trails, small parking lot with ADA stall and three additive alternates. A more detail background report with the architects estimate is attached. The total budgeted funds available are $277,000. The funding source for development is from the 1989 King County Open Space Program. Staff recommends to approve the advertisement for Lake Killarney Park Development for public bidding. Committee Recommendation: Motion to approve the advertisement for Lake Killarney Park Development for public bidding. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member Iv vU !Vi' V' 1...J ^!" HVVUH !.Ii"'" !.I11....., Estimate of Probable Cost of Construction Project Name: Lake Killarney Project Number. 9610A Project Phase: 400 . Construction Prepared By: B. Way Checked By: K Peck Summary Demolition Sheet Total: Site Preparation Sheet TotaJ: Earthwork Sheet Total: Paving & Surfacing Sheet Total: Sewerage and Drainage SheatTotal: Site Improvements Sheet Total: Sprinkler & Irrigation Sheet Total; Planting Sheet Total (Materials Only/City to Install): Mechanical Sheet Total: Parking Lot Sheet Total (KPFF): $ $ $ $ $ $ $ $ $ $ Subtotal: $ $ Subtotal: $ $ Subtotal: $ $ Subtotal: $ $ $ $ $ $ Mobilization (~%) Sales Tax (8.6%) Bid Escalation Fee (10%) Contjngancy (5%) Base Bid Total Probable Cost . .,.. "~, -~~~~-~_.- Date: 05/19/98 7.440.00 32,166.15 35.403.15 26.238.08 2.850.00 17.360.00 3.473.00 16,149.30 1,869.00 30,290.50 173,240.18 8,662,01 181,902.19 15.643.59 197,545.78 18,190.22 215,736.00 9,095.11 Survey Remaining Design Fee (Bid & Construction) TOTAL PROJECT COST 224,831.11 8,000.00 16,621.00 249.452.1 1 Base Bid Total Cost Estimate reflects January 1998 in-place CO3ts. *Additive Alternate '1 S' Wide Timber Boardwalk (450 1.1.) *Additive Altematel2 Drinking Fountain (1) *Additive Alternate #3 Contractor to Install Plant Materials Not in Contract (N.I.C.) . City to Provide & Install Post & Rail Fencing (890 Lt.) $17,800.00 TOTAL CONSTRUCTION BUDGET $ 98,659.00 $ 4.175.00 $ 24,228.70 $275,000.00 to $277,000.00 *Total Cost of Additive Alternates Includes Mobilization, Sales Tax. Bid E6caJation Fee and Contingency. ~my doaI~ ,,",om_,OAPc.:.JIi, Lake Killarney Summa Background: lake Killarney Open Space is 10.8 acres and dedicated for a passive park development. This site originated from the 1989 King County Open Space Bond Projects. The City of Federal Way Parks ,Recreation and Cultural Services Department scheduled the master planning for Lake Killarney as one of its 1996 CIP Projects, May 1, 1996, the Parks, Recreation and Cultural Services Department hired the landscape architecture firm, Hough-Beck and Baird from Seattle, to create the master plan for the park. June 14, Hough-Beck and Baird meet with Parks Staff, two representatives from the lake Killarney Homeowner's Association, and a representative from World Vision. The meeting was to introduce the consultants and discuss the master planning process with other lake representatives. July 22, Earth Tech and Michael Williams Consulting Inc, (sub-contractors to Hough- Beck and Baird) completed the site survey and wetland delineation. August 14, The first public meeting / workshop was held at City Hall. 25 lake residence, one councilmember, three park commissioners, and three parks staff attended the meeting. The community commented on the future plans for the park. They added suggestion and marked on the survey maps on what types of activities they would prefer at the park. October 29, The second public meeting was held at City Hall. 31 residence and neighbors attended the meeting as well as representative from World Vision. Fred Beck from HH&B presented alternative plan-A, (lake Killarney Wildlife Preserve) and alternative plan -B, (Lake Killarney Neighborhood Park). Mr. Beck described the differences between the two plan. Alternative A and B are based on public comment and input from the first public meeting. The public participated in the group discussions and commented on the two plans. HH&B will now the final draft of the master plan. Attached is a summary report from the August 14 public meeting. Parks, Recreation and Cultural Services Department Lake Killarney Public Meeting August 14,1996 7:00 p.m. City Hall Council Chambers Summa Meeting Attendance: A total of 35 people attended the public meeting. 25 Lake Residence, John Spurgin from World Vision, Councilmemeber Hope Elder, Park Commissioners; Dave Kaplan, Bob Kellogg, Dini Duclos, Jenny Shroder, PARCS Director, Dave Wilbrecht, Deputy Director, Jon Jainga, Parks Planner, Kurt Peck, Hough-Beck and Baird and Fred Beck, Hough-Beck and Baird. Meeting Dialog and Public Comments: Fred Beck, HB&B, explained how import the public process and involvement is to the project especially if the city plans to go after any future lAC grants for the project. He orientated the group to the site using the latest survey maps. There was good public involvement at the meeting. The public asked questions and voiced their comments and concerns. The following questions were asked: Q: "What is the jog in the property lines to the west and do you plan to build a road ?" A: Possible street RO.W. , we need to check to see if it has been vacated or if it is still RO.W. Q: "What is the time and date for construction ?" A: Our goal this year is the develop the park master plan with public input. Q: 'What are the existing concrete slabs.?" A: The slabs were part of the old Lutherland camp structures. Comment: "These old slabs would'be good for picnic shelters or volleyball could be played on the old slabs." Q: 'What about using the existing trails in the park, the tiny trail are used for fishing access?" A: The survey map show the existing trail in the park and the trails could be enhanced with wood mulch or gravel. , Comment: "It would be nice to connect the trails to a boardwalk or raised area for fishing, and wildlife interpretation." "Let keep the park semi-developed to low amount of development and preserve the natural open space." Q: 'What about parking?" 'Will there be parking on site or will World Vision or the church across the street be willing to let us use their parking lots for park user ?" A: These are items the city will have to discuss with the neighbors. World Vision has already express their concerns about letting the public use their property. World Vision will follow up with a letter to the city. Q: "Can the park be used as an outdoor education site for school groups ?" A: This would be a great opportunity for school groups, another good example of this is Dumas Bay Wildlife Sanctuary. Q: "Can the name of the park be changed to Wildlife preserve?" A: Sure, this could be a part of the master plan recommendations to the city. Q: "Does the survey report talk about the wildlife ?" A: Yes, under the environmentally sensitive areas it talks about the fish and wildlife habitat and animal species. Q: "If the majority of the community doesn't want a large developed park or any development will the city consider it ?" A: The Open Space Grant dictates what type of passive use can be developed at the site. An it will be a passive park. Q: "Can there be some kind of shoreline enhancement and what about the 100' wetland setback ?" A: We can plan some demo gardens per the plant management plan thru SWM and there are type of park amenities that can be developed into the 100' wetland boundaries like soft trails and boardwalks. Comment: 'We can direct the different types of park users to certain parts of the parks. "Direct picnickers to picnic areas and walkers/joggers to other parts." Q: "Restrooms, who will maintain the park restrooms" A: The parks maintenance crew will maintain the park and its facilities. Q: "Trail Access, will World Vision allow the park trails the be connected to their trails and to the existing trails to the north ?" A: World Vision needs to check with their legal department on letting the public use their trails, World Vision has some liability concerns. Comment: "We understood as a part of their permitting process the public would be allowed to use their trails.' Q: "What about Weyerhaeuser ?" 'What is going on with Weyerhaeuser's property to the north ?" A: Staff will continue to invite Weyerhaeuser to this meeting and will send them a copy of the comments from tonights meeting. Workshop Participation: The public spent the remainder of the meeting talking to the city officials and the consultants as they added suggestions to site maps that where located around the council chambers. The following are the suggestions the public marked on the maps: . . No Motor Vehicles. Parking for (6) cars next to World Vision. South tip of park is a neighborhood "Party Place." Reforestation plan. Passive open space and preservation. Keep picnic sites to be natural type e.g..logs and rocks placed in such a way that are usable. Neighborhood park concept sounds good! Not a destination park. Restrooms if necessary at park entrance near road. Solar type like state boat access. Garbage is a problem - visitors leave trash and don't pack out. Install coated chain link fence on west property line. Control night use and security, No parking and no restrooms. Fence set back 100' ft. from lake. Plant irises along lake shore. I encourage development of a few maintainable trails and restrooms. Restrooms near park entrance and road. The fishermen will go to the lake using the maintainable trails, this will reduce erosion. There must be trash can near main fishing areas. I think you should keep the wildlife and as many of the plants as possible and add some hiking trails. Play area for kids. Plant natural plants to remove grass down to lake. Add fishing areas with small dock or platform. Where do homeowners on the lake tie up if they row down to the park, without encouraging ~ boat activity. I would like to see this developed as habitat with interpretation center. One restroom is OK near entrance. Security of the site - how to control after hour users. . . . . . . . . . . . . . . . . . . . . . . . . . . . Picnic tables out of large rocks and fallen trees. No tables - rocks and trees or stumps OK. South point - this could easily become a possible swimming area, the island could be reached by wading out to it. This isJlÓt something I would like to see. . Parks, Recreation and Cultural Services Department lake Killarney Public Meeting October 29, 1996 7:00 p.m. City Hall Council Chambers Summa Meeting Attendance: A total of 31 people attended the public meeting. Which included, John Spurgin and Ken Rohul from World Vision, Park Commissioners; Dave Kaplan, Bob Kellogg, Barbara Reed, Karl Grogch and "Coach" Bob Roach, Jenny Shroder, PARCS Director, Dave Wilbrecht, Deputy Director, Jon Jainga, Parks Planner, Kurt Peck, Hough-Beck and Baird and Fred Beck, Hough-Beck and Baird. Meeting Dialog and Public Comments: Mr. Beck, HB&B, reviewed and summarized the project to date and explained how HB&B created Alternative Plan-A and Plan-B. Mr. Beck presented the two plan. Alternative Plan-A is titled lake Killarney Wildlife Preserve and Alternative Plan-B is titled lake Killarney Neighborhood Park. Mr. Beck continued to described the difference between the two plans. Alternative A and B are based on public comment and input from the first public meeting. The public participated in group discussions and commented on the two plans. The second public meeting gave the community the opportunity to select the plan they preferred for the lake Killarney site. There was good public involvement at the meeting. The public asked questions and voiced their comments and concerns. Mr. Beck presented a summary of the site evaluation completed by Urban Forestry Services Inc. The summary is as follows: The Urban Forestry Services Inc., completed the site evaluation and identified the significant and potentially hazardous trees on site. The Urban Forestry Services described the ten acres of park land to be a rich diversity of Pacific Northwest native trees, shrubs and ground covers with a few remnant old growth Douglas-fir trees. Overall the trees and associated plants are healthy with the exception of root rot evidence in the middle of the western property line. Caution and annual inspection in the area is recommended after creating snags of those few trees found to be a high risk of failure. The following questions were asked: Q: 'The point is nice area for swimming?" A: The point is proposed as a demonstration garden with restoration, board walk and boat access. Q: 'What about restrooms, garbage on plan - A?" A: The park would have a restroom facility close to the parking area for easy access fo~ maintenance and there will be trash receptacles located in the park. Mr. Beck, HB&B, proceeded to described the difference between Alternative A and B: Plan - A, lake KillarneyWildlife Preserve Plan-A, A paved park entrance would be off Weyehauser Way, with 5-6 parking stalls, small restroom facility. From the parking lot, a view point looking out across the open meadow with the lake in the background. Play structures, tables and benches would be constructed with the timbers that would have to be cut down in the park, giving the park a more natural appearance and theme. The park trail system would support maintenance and emergency vehicles. The park would allow school groups to walk along the trails and boardwalks, using the interpretation signs in the parks describing the wetlands, forest, and wildlife in this outdoor classroom. The main trails would ADA accessible. The boardwalk would be constructed with a post and rail system. The boardwalk trail would be able to go into the wetland boundary area and along the shoreline. Mr. Beck indicated that the green area on the plan is the forest area, which would remain untouch. The lighter areas are the meadows with windflowers, bordered with native plants. Mr. Beck went on to described the flood areas and pointed out the area of shoreline that could introduce some of the demonstration gardens recommended by the King County Surface water Management, Plant Aquatics Plan for lake Killarney. Plan - 8, lake Killarney Neighborhood Park Plan-B, A paved park entrance would also come off Weyehauser Way, with 5-6 parking stalls, small restroom facility. From the parking lot, you would still see the view point looking out across a large more maintained grass field, with the lake in the background. Play structures, tables and benches would be constructed with more of the traditional park material sold by the industry. The park trail system would support maintenance and emergency vehicles. The park would allow park users to walk along the trails and boardwalks. Trails would ADA accessible. The boardwalk would be constructed with a post and rail system. At this time no interpretation signs would be posted along the trails. At the lake's edge, two - three Piers could be constructed for fishing and small boat to tie up to. An informal swimming area could be possible at the "point", which is located in the southwest section of the park's shoreline. Several picnic sites would be placed in the park using the traditional aluminum tables. The public made the following comments at the meeting: . "I would like to see chain link fencing between the park and the Feroy Property." Mr. and Mrs Harris. "'like Plan A, Federal Way has an opportunity to preseNe nature trails because we are at the beginning of our community development" I am concerned that immediate neighbors would prefer a private preseNe and we need to keep the public in mind." "I'm very much in favor of Alternative A. Please preseNe the ecology." Please keep park maintenance staff strong well-funded. They do great work land its great that they do so without chemicals." "It's important to educate fisherman to keep area free of fishing lines, beer bottles and other debris." law enforcement is vital and frequent monitoring of the area would be great" "Thanks for a good set of ideas," Liz Marshall. "for the people who don't live on the lake can't enjoy the lake until you your park is developed." "'like to fish, Plan B is better." Plan B has a couple of docks, grass meadow, I think your parking plan is just right!" "Don't like Plan A, there is no place to fish or swim." "I'm concerned for the people that don't live on the. lake that would like Plan B." "The people who live on the lake don't need it because they have that access already." "You keep all the other parks clean, I think Plan B is a great Idea!" "Think there should be small area for row boats to go in, would like to see basketball court if feasible." Would like to have swimming areas, if more people on the out skirts of the lake knew of your project they would all be happy about Plan B." "People who live on the lake don't probably want your park, please pay attention to people who don't live on the lake! Advertise!!" "I definitely prefer Plan A over Plan B." 1-Park needs to be fenced. 2-lf play ground equipment is put in - what provisions will be made to keep kids out of the sensitive areas and wetlands?" 3-Public leaves a lot of trash around lake at present time." "How will you discourage this?" "I like alternative A best" Alternative B will attract more people in my opinion, therefor the 6-7 parking spots are not likely to be enough." Also the traditional swimming, fishing and canoeing activities are probably going to continue whether they are provided for or not, so we might as well provide for them. I don't think the play ground area is appropriate for the site." I would like to see the "point" by the osprey roost, left as is - no restoration of plants," Keep it as a clear area." "Park area for the people." "More people in area, potential fire hazard... I put a fire out on the Weyehauser property north of the lake this summer." Keep area as natural as possible!!!!" "I really like the concept of Alternative A, in that it utilizes this rich space as a natural reserve." "I would hate to see this developed as an open park." "I am from World Vision and very concerned about spillover parking from this project . . . . . . . . into are parking lat." "We have already had our share of clean up from the public using our lot." "Because of the corner access which is tricky and limited parking on site, I hope that you will design plan A very low impact development." "I like the care you have been using to identify the biology of this land!" "I like Alternative A best, the property for several years has been a mini urban forest for people on the lake." Alternate A would continue that use." South end point has always been an area where local children can wade into the lake and swim." "It has a natural gravel bottom, excellent for that purpose." "Would like boat and canoe access." "Would like limited swimming access off the south point, which is currently identified for shoreline restoration, demonstration shoreline planting." "It is a natural swimming/wading area." Alternative A would best survive the area, plan A preserve is best for education." 'Trash in and near the lake." "No docks or swimming beach." Alternative A is my choice, please keep it as a wildlife preserve." "Its nice to see a plan that addresses such a sensitive area." 'Trash in the lake, usually only visible by boat, not everyone helps on the lake clean up." "I'd like to see the point left as gravel w/maybe some vegetation." . . Item SD CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: May 19, 1998 From: Steve Ikerd, Property Services Manager Subject: Sani-Can Services Background: Able Spiffy Biffy has been the sani-can vendor for Park Operations since May of 1996. The contract for sani-can services expired April 30, 1998. Due to the present work load, I recommend postponing rebidding of the contract until November 1998. This would provide a better transitional time of the year in the event a different vendor is awarded the bid. This amendment will increase the current contract by $11,000, for a total of $33,000. City policy requires City Council approval of purchases over $20,000. Committee Recommendation: Motion to amend the current contract with Able Spiffy Biffy by increasing the compensation $11,000 and extending the term to December 31,1998. APPROV AL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member SECOND AMENDMENT TO MAINTENANCE/LABOR AGREEMENT FOR SANITATION SERVICES This Second Amendment ("Amendment") lS dated effective this 1st day of May, 1998, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and Spiffy Biffy/Able Sanitation, a sole proprietorship ("Contractor"). A. The Ci ty and Contractor entered into a Professional Services Agreement dated effective May 1, 1996, as amended by First Amendment dated effective May 1, 1997, whereby Contractor agreed to provide sani cans at various park and Ci ty facilities (collectively, the "Agreement"). B. Section 18.2 Modification of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The City and the Contractor desire to amend the Agreement to continue the Services described in Section 1 of the Agreement by extending the term of the Agreement and increasing the compensation paid to the Contractor. NOW, THEREFORE, the parties agree to the following terms and conditions: 1. Term. Section 2 of the Agreement shall be amended to extend the term of the Agreement until December 31, 1998. 2. Compensation. In consideration of Contractor continuing to provide the Services described in Section 1 of the Agreement during the extended term of the Agreement, Section 4.1 shall be amended to increase the compensation paid to the Contractor by an additional amount not to exceed Eleven Thousand and no/100 Dollars ($11,000.00). The total amount payable to Contractor pursuant to the original Agreement, the First Amendment and this Second Amendment shall be an amount not to exceed Thirty Three Thousand and no/lOa Dollars ($33,000.00). I. 3. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDERAL WAY By: Kenneth E: Nyberg Its City Manager 33530 1st Way South Federal Way, Washington 98003 ATTEST: City Clerk, N. Christine Green, CMC APPROVED AS TO FORM: City Attorney, Londi K. Lindell SPIFFY BIFFY/ABLE SANITATION By: Dave Matheson Its: Owner P.O. Box 1350 Fall City, WA 98024 (206) 624-2962 a:ablesan.mtc 05/18/98 (scf/Parks) - 2 - XTeIî1 5£ CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: May 14, 1998 Patricia Talton, CDBG Coordinator v: From: Subject: Request to King County CDBG Consortium/Recapture of 1998 Funds Background: In 1998, the City of Federal Way allocated $18,989 in Community Development Block Grant (CDBG) funds to Easter Seal Society of Washington for the program, Housing Modificationsfor People with Disabilities. This program assists low- and moderate-income homeowners and renters with housing modifications to accommodate ADA needs. For example, a home or apartment may be modified to accommodate a wheelchair by installing shower grab bars, lowering of light switches and widening of doors. In March of this year, the Easter Seal Society informed all its funders of the closure of this program. The agency cited funding patterns, increased challenges of subcontracting, and internal program performance as factors in the decision. As a result, King County Housing and Community Development Program staff is in the process of developing a "replacement" program. King County will develop a program that will serve this client population in the same manner, and potentially utilize the funds that have already been allocated by participating jurisdictions. The $18,989 in Federal Way CDBG funds would be transferred to the County's program, once all the necessary logistics are completed. However, a timeline has not been established by King County. Options: The City has the option of making a written request to King County to recapture these funds or to allow King County to utilize the funding for a replacement program. Council approval is required by the u.s. Department of Housing and Urban Development regarding a request to recapture these funds. The City must provide an opportunity for citizen comment on the use of CDBG funds. Below are Council options with advantages and disadvantages of each and a staff recommendation. 1) Make a formal request to King County to have the funds recaptured. A memo would be drafted by staff for City Council approval which would request that $18,989 in 1998 Federal Way CDBG funds allocated to Easter Seal Society of Washington be returned to the city. Additionally, the city would like to see those funds included in its 1999 CDBG funding estimate which will be revised in July. The advantage of this option is that the city would have more funds available to allocate in the 1999 CDBG funding process. The city has received $914,750 in capital funding requests for 1999, with $400,642 available to allocate. The 1998 funds allocated to Easter Seal Society are capital funds and could be allocated to another agency or capital project. Given the time involved in program development and contracting, it is conceivable that the replacement program would not complete any housing modifications in 1998. This would result in those funds being carried over to the 1999 program year, which would be the same result if they were recaptured and allocated to another agency. The disadvantage of this option is that a special population of Federal Way residents may not receive needed assistance in 1998 or 1999. However, the city could consider funding the County's replacement program in the year 2000 when the program would be fully operational. 2) Proceed with King County's process to develop a replacement program and allow the $18,989 to be used for the intended purpose, which is to serve low- and moderate-income seniors and disabled in need of housing modifications. The advantage of this option is that senior and disabled Federal Way residents may be assisted with critical housing modifications potentially in 1998 and definitely in 1999. A disadvantage to both options is that less clients will be served in 1998 and potentially 1999, due to the time involved in program development. Committee Recommendation: 1) Approve the request to recapture 1998 CDBG funds allocated to Easter Seal Society of Washington and the inclusion of those recaptured funds in the 1999 CDBG funding estimate as outlined above. Additionally, consider funding King County's housing modification program once it is fully operational. 2) Approve the request to recapture 1998 CDBG funds allocated to Easter Seal Society of Washington with modifications to the options as specified by the Committee. 3) Proceed with the King County process to develop a replacement program which would serve low- and moderate-income seniors and disabled with housing modifications. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member G:\CLERK\CMTE.REC 3/11/96 DATE: TO: FROM: SUBJECT: J. feY)? E G- CITY OF FEDERAL WAY DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES MEMORANDUM April 29, 1998 Parks, Human Services and Public Safety Council Committee Ed Swan, Neighborhood Development Specialist April1998 Program Update Neighborhood Association Building Olympic View . One NET meeting was held. . A training was held at Olympic View Elementary for all three NET neighborhoods consisting of fifty participants. Brigadoon . One NET meeting was held. Neighborhood Matching Fund . A clean up project was approved for the Marine Hills Architectural Committee. . Seven other projects are in the works: Wedgewood Park, Lakota clean up (completed, but need to get paper work in), Twin Lakes ballfields, Stonebrook street light, Heritage Court street light, Stafford Green beautification and clean up. Departmental Liaison Parks, Recreation and Cultural Services: ~ Two work parties for Celebration Park were held. The Earthday work party had over eighty participants. Recruiting for new volunteer groups continues, focussing on sports teams. ~ Met with Brigadoon area residents regarding next steps for Wedgewood Park. D STATES POSTAL SERVICE First-Class Mail Postage & Fees Paid USPS Permit No. G-10 DEVELà~f~~l¡I,~~e, address, and ZIP Code in this b~X. MÃi '[ h (¡onr ~, \I~ CITY OF FEDERAL WAY CITY CLERK 33530 1st WAY SOUTH RECEIVED FEDERAL WAY, WA 98003 MAY 1 8 1998 CITY CLERKS OFFICE CITY-OF FEDERAL WAY DER: ¡plete ~ems 1 and/or 2 for additional services. Iplate items 3, 4a, and 4b. t your name and address on the reverse of this form so that we can return this to you. ch this form to the front of the mailpiece, or on the back if space does not ~it. s'Return Receipt Requested" on the mailpiece below the article number. Ratum Receipt will show to whom the article was delivered and the date 'erect ticre Addressed to' . H",,:C: ,--~/' a <L/' k.~ - >J~/?£-C ~'(! C-7i.-_L l-,.--dcc c'L,--J ~~,F/(V k< '.' ;:--{-c:.L-<- , -,<::lJ "c ("(,- I also wish to receive the following services (for an extra fee): 1. 0 Addressee's Address 2. 0 Restricted Delivery Consult postmaster for fee. 4a. Artjcle N~mber . I ( C;.<-~ ...!. :3,~ J-{t- / 4b. Service Type 0 Registered 0 Express Mail 0 Return Receipt for Merchandise 7. Date of Delivery Ii () ~ GI en .. a. "i () GI a: c .. :J .. GI Certified a: Insured .~ III 1-1A_~ 0 0 COD 8. Addressee's Address (Only if requested and fee is paid) 1oaR .... :J 0 >- ~ c as .c I- .. , ,¡ "¡ ~ceived By: (Print Name) Qnatur~d~~.or ~gfHft)/