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HomeMy WebLinkAboutPRHSPSC PKT 06-22-1998 é h r I ( ...... City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, June 22,1998 12:00 p.m. 1. 2. 3. 4. 5. 6. 7. AGENDA CALL TO ORDER PUBLIC FORUM COMMISSION COMMENTS APPRav AL OF JUNE 8, 1998 SUMMARY COMMITTEE BUSINESS A. Memorandum of Understanding Family Fest Policy on Park Use/Steel Lake Park Sport Court Policy National Maintenance Contract Amendment Human Services Commission Appointment Ordinance AmendmentlEstablishment of Public Safety Department Maintenance Management Plan Skate Park Project CityHall Administration Conference Room Action Wilbrecht Action Schroder Action Wilbrecht Action Ikerd Action Guenther Action Petrie Information Wilbrecht Report Wilbrecht B. C. D. E. F. G. H. NEXT MEETING - July 13, 1998,5:30 p.m. Agenda Items: ADJOURNMENT Committee Members: Jack Dovey, Chair Jeanne Burbidge Linda Kochmar Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 City of FederalW ay City Council PARKS, RECREATION, PUBLIC SAFETY & HUMAN SERVICES COMMITTEE Wednesday, June 8, 1998 12:00 p.m. City Hall Admini strati on Conference .Room SUMMARY In attendance: Council Committee chair Jack Dovey; committee members Linda Kochmar and Jeanne Burbidge; Staff: Philip Keightley, Deputy City Manager; David Wilbrecht, Deputy Director; Valerie Petrie, Assistant City Attorney; Steve Ikerd, Property Services Manager; Ann Guenther, Human Services Manager; Rick Perez, Traffic Engineer; Hazem El-Assar, Assistant Traffic Engineer; Sarady Long, Traffic Analyst; Sue Floyd, Administrative Assistant; Parks and Recreation Commission members Barbara Reid, Jerry Bollen, David Kaplan; Lindsay Kanesta; Doreen Bodey; Bob Dahl Chair Dovey called the meeting to order at 12:00 p.m. PUBLIC COMMENT Doreen Bodey: Expressed support for the proposed speed humps. Lindsay Kanesta: Expressed support for proposed speed humps at 32nd Avenue SW and 30th Avenue SW. Areas #1, 2 and 3 were previously approved; area #4 was reballotted and now meets the criteria. Mr. Kanesta asked for committee support of area #4. Bob Dahl: Opposed the speed humps and felt the City should address installing curbs instead of the humps. He stated that since there are no actual curbs at the speed hump locations, cars simply drive around them, and that this is the issue that should be addressed. Additionally, people with health and back problems do not want to go over the humps, and they can't be plowed in the snow. He asked for a moratorium on speed humps so this problem can be resolved. COMMISSION COMMENTS Barbara Reid: Distributed a copy of a news release regarding the Celebration Park model tour. Mr. Kaplan announced that a total of$272,611.16 has been raised for Celebration Park, leaving a balance of $77,388.84. APPROVAL OF APRIL 27.1998 SUMMARY JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO APPROVE THE MAY 27, 1998 SUMMARY AS WRITTEN. MOTION PASSED. BUSINESS ITEMS S.W. 323RD SPEED HUMPS Residents in the Brigadoon neighborhood have requested the installation of speed humps on SW 323rd Street between SW 320th Street and 32nd Avenue SW to reduce traffic speed along that route. Ballots were mailed to all residents within 600 feet of proposed speed humps. AfflI1Tlative votes accounted for more than 50% in both locations. In response to Mr. Dahl's concerns, Mr. Perez noted that he plans to assign a task force to look at issues regarding access in and out of the neighborhood. Regarding curbs, Mr. Perez has looked at the idea of object markers or signs to prevent driving on the sidewalks. He noted that metal markers would not work due to undue liability and drainage problems. Other curbing in advance of the speed humps will be researched. Another option is a sign on the edge of the sidewalk, although Parks, Recreation, Public Safety & Human Services Council Committee June 8, 1998 Summary Page Two it is not a guaranteed solution. Regarding snow and ice removal, none of the streets proposed for speed humps are on the snow plow access route, unless there is an emergency. Regarding diversion of traffic, approximately 10% of the traffic has been diverted elsewhere, causing an increase of traffic on roads with no speed humps (10% increase). Mr. Perez believed that a 10% increase in traffic flow is within acceptable limits. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE THE INST ALLA TION OF TWO SPEED HUMPS ON SW 323RD STREET BETWEEN SW 320TH STREET AND 32ND A VENUE SW. MOTION PASSED. BRIGADOON EAST AREA 4 SPEED HUMP The Brigadoon neighborhood previously qualified for the installation of three speed humps on 30th A venue SW and SW 338th Street. Due to clerical errors in the balloting process, staff agreed to reballot area #4. Staff sent ballots to property owners and occupants within 600 feet of the proposed location. The results were an approval rating of 66%, meeting the adopted criteria of 50%. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO RECOMMEND APPROVAL TO INSTALL A SPEED HUMP AT LOCATION #4 ON 30TH AVENUE SW BETWEEN SW 333RD STREET AND SW 337TH STREET. MOTION PASSED. BARRY'S TRUCKING AND LANDSCAPING CONTRACT AMENDMENT Barry's Trucking and Landscaping has provided services for Park Operations since May 1997. The contract expired on May 30, 1998. Contract provisions allow for an additional extension period. Staff recommended amending the current contract by increasing the compensation $20,000, for a total of $36,728.52, and extending the term to May 31, 1999. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO RECOMMEND AMENDING THE CURRENT CONTRACT WITH BARRY'S TRUCKING AND LANDSCAPING BY INCREASING THE COMPENSATION $20,000 AND EXTENDING THE TERM TO MAY 31, 1999. MOTION PASSED. AMAYA ELECTRIC CONTRACT AMENDMENT Amaya Electric has provided services to Park Operations since June 1997. The contract expired May 31, 1998. Contract provisions allow for an additional extension period. Staff recommended increasing the current contract by $25,000, for a total of $44,000, and extending the term of the agreement to May 31,1999. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO RECOMMEND AMENDING THE CURRENT CONTRACT WITH AMA Y A ELECTRIC BY INCREASING THE COMPENSATION $25,000 AND EXTENDING THE TERM TO MA Y 31,1999. MOTION PASSED. CELEBRATION PARK FLOOD LIGHTING Mr. Wilbrecht explained that one of the cost saving items for Celebration Park was to install the flood light poles al)d fixtures on the soccer field by using volunteers. There is a cost savings of $45,000 to the project due to the cost for the lights, which were bid at a lower cost than expected. Staff asked the contractor to submit a quote for the installation of the bases, light poles and fixtures at the batting complex, and the bases only in the soccer fields. There are many benefits to contracting the installation of the bases for both the batting and soccer fields. The most important includes passing the risk of damaging the underground utility from the City to the contractor, improved use of volunteers at the soccer fields and project timing since the work could be accomplished earlier in the schedule. Staff requested to contract the installation of the bases for the light poles throughout the project and the flood lighting at the batting complex. JEANNE BURBIDGE MOVED, JACK DOVEY SECONDED A MOTION TO CONTRACT THE INSTALLATION OF THE BASES FOR THE LIGHT POLES THROUGHOUT CELEBRATION PARK AND FLOOD LIGHTING AT THE BATTING COMPLEX AS RECOMMENDED BY STAFF. MOTION PASSED WITH LINDA KOCHMAR OPPOSING. RELOCATION OF THE CELEBRATION PARK SOCCER FIELD RESTROOM/CONCESSION BUILDING Mr. Wilbrecht reported that the restroom/concession building at Celebration Park between the lower soccer fields and the parking area has been under review by staff and the consultant team for the past month. It is within an area that has been determined to be unsuitable. Approximately one third of the subgrade under the building contains soil, tree roots, reinforcing steel and concrete debris. Staff recommended moving the building to the volleyball area and reconfiguring the play area. Staff and the consultants are completing the proposed plan and will report back to committee on the outcome. Parks, Recreation, Public Safety & Human Services Council Committee June 8, 1998 Summary Page Three PARK DEDICATIONS The park dedications for Mark Twain and Lake Grove Elementary School ballfield is scheduled for Friday, June 12, 1:30 p.m. and 3:20 p.m. respectively. There will be cupcakes and juice for all the children. Staff worked with the principals at both schools. SOROPTIMIST/FLAG CITY USA Ms. Kochmar inquired as to the status of the request from Soroptimist for City support of Flag City USA. Mr. Dovey responded that they did receive a matching grant from the City in 1997. Their request for monetary support will need to be discussed during the upcoming Council budget discussions. HISTORICAL SOCIETY Ms. Kochmar inquired as to the status of the Historical Society's use of Fisher's Pond. Ms. Schroder responded that the City Manager has arranged a meeting with the Society this week. Ms. Kachmar requested a report on the outcome of the meeting. CHANGE OF MEETING TIME Beginning July 13, all committee meetings held the second Monday of the month will be at 5:30 p.m. The meetings held on the fourth Monday of the month will remain at 12:00 p.m. NEXT MEETING June 22, 1998 ADJOURNMENT The meeting adjourned at 12:40 p.m. Item 5A CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, PUBLIC SAFETY & HUMAN SERVICES COMMITTEE Date: June 16, 1998 From: David Wilbrecht, Deputy Director Parks, Recreation and Cultural Services Subject: Memorandum of UnderstandinglFamily Fest Background: Federal Way Family Fest is scheduled the weekend of August 28,29 and 30, 1998. As in the past, the event will take place at Steel Lake. Unlike the past couple of years, the event will mostly be located on the beach side of the park. Parking is proposed on the soccer field. The attached map shows the proposed activities and events and location of booths and vendors. Staff is proposing the same Memorandum of Understanding between the City and Family Fest used in the past. We are currently working with Family Fest on the details of the event, but for the most part, it will be same level of support as previous years. In addition to the site map, a draft copy of the Memorandum of Understanding along with Exhibit A is attached describing the 1997 projected Family Fest support, and risk management requirements from 1997. These forms are being updated for 1998 and will be completed before the event. A brief presentation will be made at the Council Committee meeting by staff and by members of the Family Fest Committee. Committee Recommendation: Motion to recommend staff proceed with the Memorandum of Understanding with the Federal Way Community Council. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member .. .'. ~~ ~~~e_Onnd~ of ~ Fede:J::"a..l Wa..y understarH~i~ ffd f1J !J U' Fa..na.i.ly Fest. city of Federal Way and Federal Way community Council THIS MEMORANDUM OF UNDERSTANDING (ftMOUft), dated effective this day of , 1998 defines the respective respon- sibilities of the city of Federal Way ("City") and the Federal Way Community Council ("FWCC") in connection with the 1998 Family Fest event. Recitals: C. A. B. The FWCC, through the Family Fest Committee (ad hoc), produces an annual outdoor event, known as Family Fest, at Steel Lake Park, Federal Way, Washington ("Event") The Community Event includes a parade, craft and food vendors, Scout-a-Rama, cultural performances and activities over a three (3) day period, August 28, 29 & 30, 1998. The City formally adopted/the Event as an official City-sponsored event pursQant to Resolution No 94-166; and ~ The Family Fest Committee~ill serve as the pro- ducer of the Event. The City will provide the location (Steel Lake Park), on site utilities and assist with City services as outlined in this MOU. NOW, THEREFORE, the parties agree as follows: I. city Responsibilities. The city agrees as follows: 4. 1. The city shall provide a staff liaison for purpose of coordinating event tasks and use of requested materials with City departments; The City shall provide audition space (no charge) on agreed upon dates and times; 2. 3. For the Event, the City shall waive its fees for Temporary Business License, Parks & Use, Sign Permit, Electrical Permit, Etc.; plus for FWFF booth at Red, White & Blues Festival As a City-sponsored event, the FWCC, Family Fest Committee and volunteers, will be (for Family Fest related activities only) covered under the City's insurance program; II. 5. The city shall provide use of trailer (parade stage), canopies, sound system, bleachers, outdoor stage and generator during the Event; 6. The City shall provide maintenance support for site preparation, logistical support, and cleanup as outlined in the document entitled "1998 Project Family Fest Support," attached hereto as Exhibit "A" and incorporated in this reference: 7. The city shall provide Police services to ensure public safety during the parade (including staging and dispersal) and to enforce road closures during the entire event Explorer Scout assistance (if available) would also be requested at the parade, during festival hours and for overnight security. FWCC Responsibilities. The FWCC/Family Fest Committee shall: 1. Screen all vendors, displayers and other groups parti- cipating ("Vendors") for all required permits, required Vendor participation Agreement, and proof of insurance coverage as outlinted in the document titled "Insurance Requirements for Family Fest," attached hereto as Exhi- bit "B" and incorporated by this reference. Family Fest/FWCC reserves the right to deny any application or remove any vendor not in compliance with the rules and requirements of Federal Way Family Fest/FW Parks Dept.: Insure that the City of Federal Way is named additional insured on all Vendor Certificates of Insurance. Copies of all insurance certificates will be provided to the City liaison prior to inclusion in the Event (Aug.24); 2. 3. Once a Vendor has provided all necessary permits, in- surance and waivers, FWCC shall provide the Vendor with identification (certificate displayed in booth as well' as parking permits displayed in vehicles) indicating compliance with such requirements. FWCC/Family Fest will ensure that such identification shall be displayed at all times during the event; 4. Provide a detailed site plan and final time line of the Event by August 1, 1998 to the City Liaison; 5. Include City's Logo on all marketing materials that are developed by FWCC/Family Fest to promote the Event: Provide up to a total of eight (8) booth spaces (at no cost) at the Event for use by City Programs/Committees (i.e. Parks, Recreation and Cultural Services Depart- 6. ment, Hachinohe-Sister city Program, Recycling Program, Neighborhood Development Program, Diversity Commission, etc.). The spaces must be reserved by May 30, 1998; 7. Provide volunteer assistance in repairing any damage to Steel Lake Park and Steel Lake Annex that may occur during the Event; FWCC agrees to indemnify and hold the city, its elected officials, officers, employees, agents, and volunteers harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attor- ney fees) to or by any and all persons or entities, in- cluding without limitaion, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this MOD to the extent caused by the negligent acts, errors or omissions of the FWCC, its partners, officers, shareholders, agents, invitees, employees, or volunteers, or by FWCC's breach of this MOD. FWCC waives any immunity that may be granted to it under the Washington State Industrial Insurance Act, Title 51 RCW. FWCC's indemnification shall not be limited in any way by any limitation of the amount of damages, compensation or benefits payable to or by any third party under worker's compensation acts, disabil- ity benefit acts or any other benefits acts or programs 8. This MOD contains the obligations of both parties for Federal Way Family Fest and may not be changed or modified except in written agreement by both parties until the completion of the 1998 Event. Dated this day of 1998. Kenneth Nyberg, city Manager 33530 1st Way South Federal Way, WA 98003 APPROVED AS TO FORM: City Attorney, Londi K. Lindell ATTEST: City Clerk, N. Christine Green, CMC Larry Nordberg, President Federal Way Community Council CITY OF FEDERAL WAY RISK MANAGEMENT DIVISION Mav . Insurance requirements for contracted vendor or booth participants at Family Fest are as follows: TYPE OF ACTIVITY AND EXPLANATION INSURANCE REQUIRED A. Non-profit, information only booth. No insurance needed. Mutual indemnity clause only. B. Non-profit and lor service club sales, game No insurance needed. Mutual or exhibit booth, NO FOOD. This indemnity clause only. category includes home based crafts sellers, entertainers contracted on a flat fee basis to provide music, magic shows, Velcro tunnel, gyro-tron, and the like. C. Non-profit and/or service club FOOD $1,000,000 combined single limit BOOTH. general liability, products liability and personal & bodily injury insurance required. D. Commercial sales booth. $1,000,000 combined single limit genera1liability, and personal & bodily injury insurance required. E. Exceptional overnight use of park facilities $1,000,000 combined single limit as approved by the Director of Parks, general liability, and personal & Recreation and Cultural Services. bodily injury insurance required. If liquor will be served, additional insurance will be required. Insurance Requirements for Family Fest (continued) TYPE OF ACTIVITY AND EXPLANATION INSURANCE REQUIRED Insurance Requirements for Family Fest 12 1997 F. Commercial FOOD BOOTH or trailer. 1. Limited andl or retail food classification. $1 ,000,000 combined single limit These are commercial food exhibitors that general liability, products liability do not utilize a complete kitchen; they sell and personal & bodily injury a small number of specialty items, the insurance required. potential health risk to the public is low, the opportunity for human or bacterial contamination is limited, i.e. popcorn, snow cones, cotton candy, prepackaged frozen ice cream. 2. Regular food service classification. $1 ,000,000 combined single limit These are commercial food exhibitors that general liability, products liability utilize a complete kitchen; a full menu is and personal & bodily injury available, food items may be prepared on insurance required. site; the potential health risk to the public could be serious or dangerous if the foods were improperly prepared; it involves the preparation of potentially hazardous foods; Le. dairy products, meat, fish, cooked vegetables etc. G. Commercial game booth or event, L e. $1,000,000 combined single limit carnival type games of chance. This general liability, products liability category includes any ANIMAL rides, and personal & bodily injury petting zoo, pony ride, llama ride and the insurance required. like. H. Commercial rides, Le. carnival rides, $5,000,000 combined single limit including helicopter rides, tethered balloon general liability, products liability rides, bungee seats and the like. and personal & bodily injury insurance preferred, minimum of $2,000,000 required. Other specialized insurance may be required in addition. NOTE: It is understood that at the discretion of the Risk Manger, based on hislher knowledge of the events and activities and risks involved, and based upon the above guidelines, increased levels of insurance may be required for a particular activity or event. All insurance certificates shall show the City of Federal Way named as additional insured as insurance coverae:e pertains to the activities described above. 1: \docs \famfest\mou. 97 EXHIBIT A 1997 PROJECTED FAMILY FEST SUPPORT Art4¡ Cnmmimon (Cash) Contract for Services $4,000 Staff S1Wl)ort (In-Kind Value) ... Recreation and Cultural Services Manager (25/hr x $27/hr) Maintenance and Operations Supervisors (48/hr x $27/hr) $ 675 $1,296 Total: $1,971 Pennit.4¡lRent.al~ an-Kind Value) *Waive of Special Events Permit Sound System Stage ($736) Canopy ($336) **Liability Insurance Generator Canopies- 1-1Ox10 ($60.00), 2-1Ox15 ($280) Temporary Business License Electrical Permit $ 712 $ 100 $1,072 $2,500 $ 50 $ 340 $ 25 $ 42 Total: $4,841 Pre-Event an-Kind) (Site Preparation) Re-Iocate bleachers & tables: Erect barricades and snow fencing (120 feet of fencing): Spray paint sprinkler heads, water lines (identify): Deliver Stage and canopies: Set-up of Stage and Canopies: Assist Carnival vehicles on-site and set-up: Deliver generator, sound system, set out garbage containers: 4 people, 4 hours 2 people,6 hours 4 people, 8 hours 4 people, 2 hours 10 people, 2 hours . 2 people, 6 hours . 2 people, 3 hours Total: 106 hours 42 hours full-time @ $19.80/hour 56 hours part-time @ $10.00/hour 8 hours part-time @ $12.00/hour $831 $560 $ 96 106 hours Total: $1,487 * Based on using a part of the park, we do not have a fee structure in place for using a whole **Currently under City insurance, with a $5,000 deductible park Other (In-Kind) Garbage Bags Wetting Agent for soccer field $ 115 $ 100 Total: $ 215 Total Cash Total In-Kind $ 4,000 $11,602 TOTAL: $15,602 Los.'t of Revenue Picnics (At Capacity) $ 395 Tournaments (At Capacity) $ 390 Total: $ 785 I:famfest\mou.97 EXHIBIT B Event an-Kind) Friday: Monitor park, garbage pick-up 5:00 p.m.-10:00 p.m. Saturday: Assist with vendors on and off fields, monitor park, garbage pick-up 7:00 a.m.-7:00 p.m. 7:00 p.m.-10:00 p.m. Sunday: Monitor Park, garbage pick-up, assist vendors off fields, take down canopies . 11:00 a.m.- 8:00 p.m. Total: 50 hours full-time @ $28.80/hour 42 hours part-time @ $10.00/hour 8 hours part-time @ $12.00/hour 100 hours Total: Post-Event an-Kind) Take down stage: Park Clean-up: Return bleachers and tables: Return stage and any other equipment: Total: 38 hours full-time @ $19.80/hour 38 hours part-time @ $10.00/hour 76 Hours Total: 2 people, 5 hours 4 people, 12 hours 2 people, 3 hours 4 people, 9 hours 100 hours $1,440 $ 420 $ 96 $1,956 10 people, 2 hours 4 people, 8 hours 4 people, 4 hours 4 people, 2 hours 76 hours $ 752 $ 380 $1,132 N , . Take the South 32Dth Exit off Interstate 5, go west until you reach 23rd Avenue South (heading North). Tum Left on South 312th Street Parking' space Is limited, so we recommend that you park at the South 324th Park N' Ride and catch the Metro Shuttle. ) ~ ~ ;i Þ ..t ~ ~ I - I FEDERAL WAY FAMILY FEST The Federal Way Family Fest was established in 1989 and the parade was added to the celebration in 1995. Family Fest became an officially sanctioned SEAFAIR event in 1995. Each year the festival has succeeded in staying within budget while continuing to grow in attendance, activities, sponsorship and volunteer participation. The Family Fest cO8mittee is made up of representa- tives from the many service clubs, businesses and youth organizations that are active in the Greater Federal Way area. The Federal Way Family Fest Committee is an ad hoc committee of the Federal Way Community Council, a non-profit organization dedicated to benefiting the citizens of Greater Federal Way by actively promoting events and forums that encourage understanding and cooperation among the many individuals and organizations that volunteer, work and live in this area. They work in conjunction with the City of Federal Way to produce this event. Federal Way Family Fest c/o Federal Way COmmunity council P.o. Box 3684 Federal Way, WA 98063-3684 FEDERAL WAY FAMILY FEST - AN ANNUAL OUTDOOR CULTURAL FESTIVAL: CONTACT: Mary Ehlis (206)874-3489/(FX)925-5708 DATES: The weekend of - August 28th, 29th & 30th, 1998 Battle of the Bands, FW Youth Comm. (Friday, 5-9p) 11am to 7pm each day (stage times - Noon to 8pm) Carnival, (*Friday, 5 - 10pm) until 10pm each day Parade begins at lOam (Saturday, Aug. 23rd only) TIMES: LOCATION: (Parade) PERMITS: steel Lake Park, 2645 S. 312th, Federal Way, 98003 SeaTac vllge, N. 20th, E. 316th, N. 23rd, E. 312th City of Federal Way, Fire Dept. & Health Dept. SHUTTLE: (METRO) Limited on site passes(vendors, entertainers, etc) Paid public parking on soccer field (South of 312) Paid parking lot (Truman High) South end of park Free shuttle (sponsor?) during festival (10am-Spm) Parking at 324th Park n' Ride (east - SeaTac Mall) PARKING: COMMUNICATION: Cellular Phones (Set Up) + 2 way radios (On Site) INFORMATION: Provided by Federal Way Fire Department (on site) Booth in central location (registration + program) FIRST AID: LOST & FOUND: Info Booth for lost children & box for lost items DUMPSTERS: F.W.Disposal (2 additional 8 yd. + Recycling Bins) SANICANS: Rent 26 regular + 4 handicapped (pump on Sunday) POWER: Generators (85KW, 60KW + 2 - 15KW) STAGES: Community-City stage + canopy (18' x 28' + ramps) Fun - 20' x 24' + steps (F.W. Schl Dist) & Canopy Demos - Canopy & level grass (20' x 20') SOUND SYSTEMS: Community - Hired Technician with full system Fun Stage - Hired Technician with full system Parade Stage & Demo area - cities sound system COMMUNITY STG: Ethnic performers, representing many cultures Battle Bands (Fri. Evng) + Evening concert (Sat.) FUN STAGE: Puppets, Clowns, Magic + Talent Show (Open Mic.) Stories From Many Cultures (Evelyn Roth Nylon Zoo) STORYTELLING: DEMOS: Martial Arts, Gymnastics, Animal Acts + Craftsmen Games, music & crafts (recycled) - many cultures Pre-event Workshops - costumes, masks, floats etc. BOOTHS: Local Artisans, Service, Business & Ethnic Groups FOOD: A variety of ethnic foods "Tastes of the World" FUNDING: Fees - Grants - Donations - Grants - In Kind - Etc PUBLICITY: Newspapers - Radio - TV - Tourist Info - Banners VOLUNTEERS: Representatives from Local organizations & individuals (needed) GOAL To produce a safe, free or minimal cost, hands-on annual cultural festival that features fun activities, demonstrations, ethnic food, entertainment (music, dance & stories from many cultures), arts and crafts, and Scout-O-Rama MISSION * To give the citizens of Greater Federal Way and surrounding areas the opportunity to see, hear and try various cultural activities & ethnic performances in a fun, safe, welcoming & affordable environment. (Most of the activities are free or at minimal cost - thanks to sponsorship, in-kind contributions and volunteerism.) * To be sensitive to people of all ages, cultural backgrounds & physical (dis)abilities. Celebrate the unique diversity of all families, both ethnically and in their individual structures. (multi-cultural, etc.) * To unite the community' (Citizens, their Governing Agencies, Youth, Senior, Service, Business & Ethnic Organizations) in a celebration of the "BEST OF FEDERAL WAY" by showcasing these organizations and businesses. Item 5B CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, PUBLIC SAFETY & HUMAN SERVICES COMMITTEE Date: June 16, 1998 From: Jennifer Schroder, Director Parks, Recreation and Cultural Services Subject: Policy on Park Use/Steel Lake Park Background Since incorporation, the City has made significant improvements to Steel Lake Park: 1992 basketball and volleyball court installation, 1994 park shelter and Family Funland, and the beach restroom and plaza improvement in 1996. These improvements, along with the level of maintenance and beautiful setting, have resulted in Steel Lake Park becoming the preferred park for picnic reservations and special use requests. In 1997, between April 5 and September 28, there were 116 picnic reservations for a total attendance of 7,193. In addition to picnic reservations, there were 15 special events approved from March 25 to October 4 for a total attendance of 4,459. The high attendance on the weekends during the summer from picnic reservations, beach use and special events exceeded the park's parking capacity and staffing required to manage the restrooms, litter and parking control. In addition, problems occurred requiring police assistance included the following: . illegal parking blocked access for emergency response excessive littering illegal drinking dogs off leash confrontations at the basketball court driving on grass areas . . . . . . On several occasions, the park entrance gate would be closed in an effort to control the parking and over-crowdedness. At the conclusion of the summer season, staff reviewed the picnic reservation and special use policies as well as received input from the Police Department on how to prevent the type of problems that required police assistance. There were 185 calls for service at Steel Lake Park during the summer months (May through August). Parks, Recreation, Public Safety & Human Services Council Committee June 16, 1998 Page Two Policy Recommendation: Recognizing Steel Lake Park has 215 parking stalls, staff have used a 4-1 stall ratio to establish a parking occupancy limit of 860 park users. Based on this capacity, staff recommends the following policies for picnic and special use permits: . Special use permits limited to up to 700 people. Special use permits not accepted for weekends starting July 1 through Labor Day. Picnic reservations limited to 520 participants. No picnic reservations will be accepted when a special use permit activity is scheduled for group(s) of more than 500. No special use permits will be accepted when the picnic reservations approved and the special use requests exceed 700 participants. . . . . Committee Recommendation Options: 1. Motion to recommend the park policies as presented by staff and forward to full Council for approval. Motion to reommend the park policies as amended by the Council Committee. 2. APPROV AL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member Item 5C CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, PUBLIC SAFETY & HUMAN SERVICES COMMITTEE Date: June 16, 1998 From: David Wilbrecht, Deputy Director Parks, Recreation and Cultural Services Subject: 312th Sports Court Policy Background Last spring, staff stopped locking and unlocking the 312th Sports Court as part of our reduction of service. At that time, we coordinated with Public Safety to monitor the site for after hours use. The park cuITently closes at 7:00 p.m. and opens at 10:00 a.m. Since changing the procedure, we have received several complaints from neighbors about after hour use. We have reviewed the use of the park and have determined that the park features have attracted the level of baseball that more traditionally fits a community park and not a neighborhood park. The 312th Sports Court has a small two basketball hoop system that encourages full court play. These features encourage advanced players from within and outside the city limits. This level of play discourages some local children from using the facility and causes problems for the neighborhood when basketball is played during evening hours. Additional problems occur due to lack of restroom facilities. At the time the court was installed, it was one of two courts in the park system. Since then Saghalie Park has been developed adding a new full court to the system. Staff recommends removing one basketball hoop at this time. This will allow continued use but will discourage the full court play that have caused ongoing complaints from the neighbors. Committee Recommendation Motion to recommend removing one basketball hoop at the 312th Sports Court and forward to full Council. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member ., Item 5D CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, PUBLIC SAFETY & HUMAN SERVICES COMMITTEE Date: June 15, 1998 From: Steve Ikerd, Property Services Manager Parks, Recreation and Cultural Services Department Subject: National Maintenance Corporation Contract Amendment Background: National Maintenance Corporation has been providing janitorial services at City Hall and Klahanee Lake Community/Senior Center since July 1, 1996. Historically, we have experienced high turnover in staff within the companies which held the contracts. NMC now has a good District Manager and maintenance staff that is performing well. I recommend extending the term of this contract an additional year to end June 30, 1999, at which time rebidding of services will be solicited. This amendment will increase the current contract by $23,700, for a total of $66,492 over a three year period. City policy requires City Council approval of purchases over $20,000. Committee Recommendation: Motion to amend the current contract with National Maintenance Corporation by increasing the compensation $23,700 and extending the tenD to June 30, 1999. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member SECOND AMENDMENT TO MAINTENANCE/LABOR AGREEMENT FOR JANITORIAL SERVICES This Second Amendment ("Amendment") is dated effective this 1st day of July, 1998, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and National Maintenance Corporation a Washington corporation ("Contractor") . A. The City and Contractor entered into a Maintenance/Labor Agreement dated effective July 1, 1996, as amended by First Amendment dated effective July 1, 1997, whereby Contractor agreed to provide janitorial services at City Hall, 33530 1st Way South, and Klahanee Lake Community/Senior Center, 33901 9th Avenue South, Federal Way, Washington (collectively, the "Agreement"). B. 18.2 Modification of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The City and the Contractor desire to amend the Agreement to continue the Services described in Section 1 of the Agreement by extending the term of the Agreement and increasing the compensation paid to the Contractor. NOW, THEREFORE, the parties agree to the following terms and conditions: 1. Term. Section 2 of the Agreement shall be amended to extend the term of the Agreement until June 30, 1999. 2. Compensation. In consideration of Contractor continuing to provide the Services described in Section 1 of the Agreement during the extended term of the Agreement, Section 4.1 shall be amended to increase the compensation paid to the Contractor by an additional amount not to exceed Twenty Three Thousand Seven Hundred and no/100 Dollars ($23,700.00). The total amount payable to Contractor pursuant to the original Agreement, the First Amendment and this Second Amendment shall be an amount not to exceed Sixty Six Thousand Four Hundred Ninety Two and no/100 Dollars ($66,492.00) . 3. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDERAL WAY By: Kenneth E. Nyberg Its City Manager 33530 1st Way South Federal Way, Washington 98003 ATTEST: City Clerk, N. Christine Green, CMC APPROVED AS TO FORM: City Attorney, Londi K. Lindell NATIONAL MAINTENANCE CORPORATION By: Bill Gordy Its: Account Executive 1801 130th Avenue NE Bellevue, WA 98005 (425) 881-0500 a :rune. 2nd 06/10/98 (sef/Parks) - 2 - Item 5E CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: June 12, 1998 Ann Guenther, Human Services Manager ¡tft, From: Subject: Human Services Commissioner Appointment BackQround: Brian Gammill resigned his position as Human Services Commissioner on June 8, 1998, leaving one vacancy on the commission. His term expires January 31, 1999. Currently, there are two alternates appointed to serve until January 31,2000. The alternates are Richard Bye and Michael Brummit. Mr. Bye has actively participated in Commission meetings since he was appointed in February and has indicated an interest in filling the position. Mr. Brummit attended one meeting in 1997 and has not indicated an interest in being appointed to the position. Staff recommends appointment of Richard Bye to the vacant position. . Committee Recommendation: Motion to appoint Richard Bye to fill the vacant position on the Human Services Commission which expires on January 31, 1999. Forward the recommendation to the full City Council for approval on July 7, 1998. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member CITY OF FEDERAL WAY MIE M 0 JRAND UM TO: Council members FROM: Chris Green, City Clerk DATE: June 9, 1998 ~ , J Human Services Commissioner Resignation SUBJEç1:;. I have attached the resignation of Human Services Commissioner Brian Gammi)l. There are currently two alternates appointed to serve until January 31, 2000...those being Richard Bye and Michael Brummit. Ann Guenther reported to me that Mr. Bye has been actively participating in commission meetings and would be able to fill the vacancy at this time. Mr. Brummit has not attended meetings and is not currently familiar with commission projects. The PRlHS/PS Committee will consider the appointment on June 22 meeting, with their recommendation coming before full Council on July 7. c: Kenneth Nyberg, City Manager Philip Keightley, Deputy City Manager Ann Guenther, Human Services Manager MEMOCC ~'tÚtIe ~ 34610 2nd Lane South, Apt G-108 Federal Way, WA 98003 Ann Guenther Human Services Manager City of Federal Way RECEIVEO JUN 09 1998 CITY c CITY olPfoKg OFFICE i;;RAL WA.Y June 8, 1998 Dear Ann and the Human Services Commission: First of all, thank you for the work you are doing to serve those in need here in Federal Way. .- I have ~njoyed being a volunteer with the City of Federal Way for the past year and a half. Unfortunately, due to my upcoming move to India, I need to resign from my position on the Human Services Commission. In the short time that I have lived in Federal Way, I have seen many developments. in the community which I see as positive. Yet, there are many challenges remaining to create a community where people feel connected to one another and where people are actively concerned about helping their neighbors in times of need. I believe that those volunteers serving on the Human Services Commission care about this community, but there appears to be a lack of vision for the future or a clear focus on the underlying purpose of the commission. Its decisions and actions seem to be more reactive than proactive. Federal Way is a young city without the benefit of a wêll developed "social infrastructure." By that I mean that there seems to be a shortage of opportunities for community members to get personally involved serving the community, especially the "poor" in Federal Way. It is not enough to direct resources to professional agencies to serve the poor for the rest of us. What is needed is a commission that will be a catalyst for engaging people into action and connecting people's lives with one another. If we limit the activities of the commission to providing financial resources for basic services, we fall short of what is best for helping the poor and creating a strong community. I hope that these parting words are both an encouragement and a challenge to you and those others involved with human services for the City of Federal Way. ~~ Brian Gammill Item SF CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, PUBLIC SAFETY & HUMAN SERVICES COMMITTEE Date: June 22, 1998 From: Ron Wood, Director Department of Public Safety Subject: Public Safety Department Ordinance Background: This is a housekeeping item which amends Ordinance 95-252 creating the Public Safety Department so that the appointments and the reporting structure of Deputy Directors are consistent with other City departments. Committee Recommendation: Motion to amend Ordinance 95-252 creating the Public Safety Department and forwarding to full Council for approval. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member /t". . I .. ¡ - ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING THE PROVISIONS REGARDING THE ESTABLISHMENT OF A PUBLIC SAFETY DEPARTMENT. (AMENDING ORDINANCE 95-252) WHEREAS, by Ordinance No. 95-252 the Federal Way City Council established a City Department known as the Federal Way Public Safety Department ("Department") and created the positions of Director of the Department ("Director") and one or more Deputy Directors ("Deputy Director") who report directly to the City Manager; and WHEREAS, when the Department was created, a Director for the Department had not been appointed and the scope of the Director's duties were not fully defined; and WHEREAS, the reporting structure and future appointments of Deputy Director(s) should be consistent with all other City departments wherein the Deputy Director(s) shall be appointed by and report directly to the Director; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Amendment. Ordinance 95-252 shall be amended as follows: A. Appointment of Deputy Director(s) of Public Safety. Section 4 of ordinance 92-252 shall be amended as follows: Section 4. One or more Deputy Directors of the Department ("Deputy Director") shall be appointed by the City M~m3gor Director. The Deputy Director(s) shall perform such duties as required by, and be directly accountable to. the Director. The position(s) of ~ .' Deputy Director shall be exempt from the civil service system. B. Administrative Authority. Section 5 of ordinance No. 92-252 shall be amended as follows: Section 5. The Director shall be in direct charge of the Department and shall be responsible for all aspects of Department operations and police services delivery. The Director and tho Deputy Dircctor(c) shall perform such duties as required by, and be directly accountable to, the City Manager. Section 9. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. Section 10. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 11. Effective Date. This ordinance shall take effect and be in force thirty (30) days from the time of its final passage, as provided by law. day of PASSED by the City Council of the City of Federal Way this ,1998. CITY OF FEDERAL WAY MAYOR, RONALD L. GINTZ ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC .. . ,J APPROVED AS TO FORM: CITY ATTORNEY, LONDI K. LINDELL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Item SG CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: June 16, 1998 From: Vicki Norris, Park Maintenance Supervisor Parks, Recreation and Cultural Services Subject: Maintenance Management Plan Staff will present the second component of the Workload Planning and Control System (WLPC). The first component of the plan presented a detailed annual work plan. Staff will present workload balance options with in the work plan, by identifying priority tasks with actual staff hours available. A system-wide spreadsheet containing a reduction of hours will be presented for comparison to the previous presented detailed annual work plan. Prioritization criteria and a summary of maintenance standards reductions currently in place and additional options will be presented for review and comment. A graph will be available analyzing the identified parks system workload and the percentage of work being performed with proposed reductions.