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Home My WebLink AboutPRHSPSC PKT 08-10-1998 / '1:: City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, August 10,1998 5:30 p.m. City Hall Administration Conference Room AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS " 4. APPROVAL OF JULY 27, 1998 SUMMARY 5. COMMITTEE BUSINESS A. 1999 CDBG Recommendations Action Guenther 6. NEXT MEETING - August 24, 1998 Agenda Items: Lake Killamey Park Development Bid Award, Legislative Agenda and Position Paper, Communication Facility/Sacajawea Park 7. ADJOURNMENT Committee Members: Jack Dovey, Chair Jeanne Burbidge Linda Kochmar Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 City of Federa1 Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, July 27, 1998 12:00 p.m. City Hall Administration Conference Room SUMMARY In attendance: Council Committee chair Jack Dovey; committee members Linda Kochmar and Jeanne Burbidge; Staff: Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David Wilbrecht, Deputy Director; Valerie Petrie, Assistant City Attorney; Carr Roe, Director of Public Works; Ann Guenther, Human Services Manager; Sue Floyd, Administrative Assistant; Parks and Recreation Commission member Barbara Reid Chair Dovey called the meeting to order at 12:05 p.m. PUBLIC COMMENT "" None 4. COMMISSION COMMENTS Barbara Reid reported on items the Parks and Recreation Commission have been working on: 1. Ms. Reid received a phone call from a resident living near the SW 312th Sport Court, who voiced his unhappiness with the after-hour activity at the sport court. Ms. Reid monitored the sport court for one week, during the day, and reported no activity. No monitoring was done during evening hours. The committee felt that at this time, unless there are more complaints from neighbors, no action will be taken. Ms. Reid reported that the Commission continues to support the elimination of youth athletic fees ($11,000). Ms. Schroder noted that staff has submitted a new program request as part of the I 999/2000 budget asking for an $11,000 subsidy to cover the fees. The batting lights have been installed at the Celebration Park soccer fields. A special committee of the Commission has been researching advertising possibilities (i.e., a Pepsi or Coca Cola scoreboard). Mr. Dovey requested that once all research has been gathered, a presentation be given at cornnlittee level. Ms. Reid inquired as to the status of the 2% for art program. The Parks and Recreation Commission requested that a share of the money from Celebration Park be spent on artwork at the park. Ms. Reid was told that the Arts Commission is awaiting a written request from the Commission as well as from the Downtown Revitalization Committee. Once all requests are submitted, the Arts Commission-will forward to the Finance/Economic Development & Regional Affairs Council Committee. 2. 3. APPROVAL OF JUNE 8, 1998 SUMMARY JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO APPROVE THE JUNE 22, 1998 SUMMARY AS WRITTEN. MOTION PASSED. BUSINESS ITEMS YOUTH COMMISSION APPOINTMENT A letter of resignation was received from Youth Commissioner Jared Malone. The Commission unanimously approved a motion to appoint alternate member Jennifer Graves to fill the unexpired term of Mr. Malone, which runs though August 1999. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPOINT JENNIFER GRA YES TO COMPLETE THE UNEXPIRED TERM OF JARED MALONE THROUGH AUGUST 31,1999. MOTION PASSED. LAKE KILLARNEY PARK DEVELOPM ENT Ms. Schroder reported that bids were received for the Lake Killarney project. The project went out to bid on July 6. Four contractors were in attendance at the pre-bid meeting; however, no bids were received on the deadline day of July 20. Staff contacted the contractors in attendance to inquire as to the reason they did not submit bids. Parks, Recreation, Human Services & Public Safety Council Cornn1Îttee July 27, 1998 Summary Page Two Several of the contractors are busy at this time with larger projects, another stated that the completion time was in conflict with their other projects. Staff recommended re-bidding the project on August 3, with the bid opening scheduled for August 19. The low bid will be presented to committee on August 24. EMERGENCY INTERLOCAL AGREEMENT/FEDERAL WAY SCHOOL DISTRICT The interlocal agreement (previously distributed) allows for use of schools in the event of an emergency or disaster. The City and School District have been working on the interlocal for a year. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE THE INTERLOCAL AGREEMENT AND FORWARD TO FULL COUNCIL FOR APPROVAL. MOTION PASSED. NEXT MEETING August 10, 1998,5:30 p.m. ADJOURNMENT The meeting adjourned at 12:20 p.m. :::: CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: July 31,1998 Lisa Welch, Chair, Human Services commissio~fc~ Proposed Use of 1999 Community Development Block Grant Funds From: Subject: Backqround: The Human Services Commission is pleased to present the 1999 Community Development Block Grant (CDBG) Recommendations. This package includes a summary and detail of the requests and recommendations and a contingency plan, as required by the Department of Housing and Urban Development (HUD), in the event of cuts to the City of Federal Way 1999 estimated allocation, as well as any additional funds that may become available for allocation in 1999. The Commission is seeking Committee action to move the 1999 CDBG recommendations onto the full City Council for " approval. The City's federal CDBG funds are received from HUD through the King County CDBG Consortium. The amount of funding allocated to each city in the consortium is based on total CDBG funding available and on the size of the city's low and moderate income population. The total amount of 1999 CDBG funds allocated to the City of Federal Way is $651,596 (estimate). The allocation is divided into three categories -- Public Service ($83,538); Capital Projects ($494,925) and; Planning and Administration ($73,133). The City accepts applications for the public service and capital projects. Planning and administration funds are used for operation of the City's CDBG program and for special planning projects. The City received a total of $1,211,530 in requests for public service and capital projects. The Commission is recommending funding for projects which total the amount available for these two categories, which is $578,463. The Commission also recommends allocating the full amount of the Planning and Administration funds available ($73,133) to the City's CDBG Program. Given the high level of competition for CDBG funds, the Commission's work was very challenging in weighing each of the proposals and developing the recommendations. The Commission conducted a thorough allocation process, which included reviewing each proposal, interviewing each applicant and holding a public hearing on the preliminary recommendations. The Commission reviewed 15 requests and is recommending 12 projects for 1999 CDBG funding. The public service programs recommended for funding include: child care subsidies, domestic violence advocacy and dental programs. The capital projects recommended for funding include: accessibility improvements for the Federal Way Boys and Girls Club, and several housing projects for low and moderate residents including special needs housing for developmentally disabled and chronically mentally ill adults. The Commission is confident that the attached recommendations are an effective use of 1999 CDBG funding that will have positive and lasting benefits for Federal Way citizens. I will be at your August 10th meeting, along with Human Services Division staff, to answer any questions you may have about the recommendations. If you have any questions about the recommendations before the meeting, please call Ann Guenther, Human Services Manager, at (253) 661-4039. Committee Recommendation: 1) Approve the 1999 Community Development Block Grant Recommendations and Contingency Plan, as presented by the Human Services Commission. Forward the recommendations to the full City Council for approval on September 1, 1998. 2) Approve the 1999 Community Development Block Grant Recommendations and Contingency Plan, as presented by the Human Services Commission, with the modifications made by the Council Committee. Forward to the full City Council for approval on September 1, 1998. APPROVAL OF COMMITTEE REPORT: Committee Chair . Committee Member Committee Member '. " "- Attachments: 1999 CDBG Funding Requests and Recommendations 1999 CDBG Funding Estimates and Contingency Plan 1999 CDBG Funding Application Summaries 1996-1999 Housing and Community Development Plan, Four-Year Strategies (for reference) - 1999 CDBG Funding Re' 'sts and Recommendations Applicant Project Type Program Activity ~999 CDBG 1999 CDßG CDBG Stmtegy Addressed Request Recommendation Rationale PUBLIC SERVICE City of Federal Way Public Services c.A.R.E.S. Program Child care subsidies 550,000 549,290 t!3 Addresses human services Parks Dept. I.ìllld tit lolVer lel'ef needs. lower level clue to limited lìll1ds available. , City of Federal Wav Public Service Domestic Violence Personnel costs 533.700 521,648 il3 Addresses human services and I . Law Dept. Victim Advocate Flil/d tit lolVer lel'ef public safety needs. Lower level due to limited funds available. Community Health Public Service Federal Way Dental Personnel costs S 12,600 S 12.600 ;;3 Addresses human services basic Centers of King County Access Flil/d needs priority. Creates increased service to Federal Way residents. School-in-lieu Public Services Services to Suspended Operating costs $60.480 SO #3 Ineligible. Does not meet Students II/eligible CDBG national objectives. T()TAI.~ PUBLIC SERVICE $ 156,780 S83,538 rJ i ''.....' CAPIT AL PROJ ECTS Federal Way Boys and Capital Front Entrance Facility rehabilitation $35,000 534,742 #2 Addresses strategy regarding Girls Club I'ùml elt lolVer level community facilities improvement. Lower level due to limitcd funds. Greater Federal Way Capital Construction and Revitalization $225.000 SO !i2 Denied due to lack of diverse Chamber of Commerce Revitalization activitie~ within a Do Not Flil/d fìmding base; unclear impact on specified low and moderate incomc neighborhood residents; and low priority with in overall downtown plan. Habitat for Humalllty of Capital I lousing for Low- Infrastructure ami $40.000 S40.000 ;i I Develop a range of housing South King County Income 'Fam i lies development of Flil/d opportun itics to accommodate affordable housing projected growth in low- and moderate-income households. Allract private and not-for-profit investment into affordablc housing. King County (lousing Capital South ridge I louse Facility rehabilitation S83,400 $83,400 Ii. I Develop a range of housing Authority to include health and Fund opportunities. Preserve existing safety upgrades housing stock. Addresses needs of seniors. Applic' I Project Type I Program I I 'ity I 1999 CDBG I 1999 CDBG I CDBG Stra Addressed Request Recommendation Rat.~..ale King County Housing Capital Housing rehabilitation $ !A°,OOO I $140,000 I # 1 Develop a range of housing Rehabilitation Program Fund opportunities. Preserve existing housing stock. Mental Health Housing Capital Condominiums Acquisition $125,000 $54,283 #1 Develop a range of housing Foundation Fund at lower level opportunities to accommodate projected growth in low- and moderate-income households. Create housing for special needs group. Parkview Group Homes Capital Housing for Acquisition $22,500 $22,500 #1 Develop a range of housing Developmentally Fund opportunities. Attract private and Disabled Adults non-profit investment into affordable housing. . Ruth Dykeman Capital Children's Residential Construction costs for $25,000 $25,000 #3 Address human service needs. Children's Center Treatment Program new residential Fund Provide effective solutions that treatment facility positively impact the young people in Federal Way. Seattle Habitat for Capital Kenwood Pit Acquisition and $263,850 $0 # 1 Denied due to unclear project Humanity infrastructure costs Do Not Fund scope/roles; amount of request; associated with and lower priority in comparison affordable housing to other applications. South King County Capital Victorian Place II Housing rehabilitation $20,000 $20,000 # I Develop a range of housing Multi-Service Center Fund opportunities. Preserve existing housing stock. Valley Cities Capital Supportive Housing for Acquisition and $75,000 $75,000 #1 Develop a range of housing Counseling and Young Adults rehabilitation Fund opportunities. Support local and Consultation* regional transitional housing service providers. I I I I I I I I TOTALS CDBG Administration I Planning and I I Program $74,07 I $73,133 #3 Addresses strategy regarding Administration adm inistration, Fund program administration and technical assistance planning activities. and training. I I I ¡GRAND TOTAL * As part of their recommendation, the Commission stipulated that this project must receive funding from one of the following sources in order to receive City funding -- Washington State Department of Commerce, Trade and Economic Development, King County Housing Opportunity Funds or King County Challenge Grant Funds. APPLICATIONS FOR 1999 CDBG FUNDING ~ROJECT TITLE: City Of Federal Way Parks, Recreation and Cultural Services Department CARES Program (Child Care Scholarships) CATEGORY: PUBLIC SERVICES LOCAL STRATEGY: (Strategy #3) Address human services needs which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of their lives. Provide technical assistance, planning and administrative services to increase performance levels of CDBG program participants. (Activity #1) The City recognizes that problems faced by children and their families are complex in nature and can result in dysfunction and tragedy if not addressed holistically. Solutions to complex problems often require a variety of interactive approaches designed to create environments which provide people with the tools to help themselves. The City will fund projects and agencies with a holistic approach to service delivery and demonstrate the ability to leverage funds and network with other service providers. HUMAN SERVICE PRIORITY ADDRESSED: The CARES program addresses Priority three (3) of Self-Sufficiency and independence by providing subsidized child care to low-income families. PROJECT DESCRIPTION: The City of Federal Way, in cooperation with the Federal Way School District, has created a scholarship fund to help children of low-income families attend before- and after-school child care programs and summer programs. "- The p"\jrpose of starting the program was to bring consistency and continuity to a fragmented system of on-site child care programs in Federal Way schools. The scholarship program has been implemented at eleven elementary schools. The City subcontracts with three local child care providers to provide the child care services - - Medallion School Partnerships, Rainbow Connection Kids Club, and the YMCA. The CARES scholarship program served 34 children in 1997 and expects to serve 22 children in 1998. In 1999, the program plans to serve ") children, pending available funding. City funds would be used for the CARES Coordinator salary (part-time), dnd for child care scholarships. The program is seeking a $17,059 increase in funding over the 1998 allocation, in order to serve more low-income families with school age children and to increase the subsidy amount per family back to 1997 levels. STRENGTHS: The CARES subsidy program has been serving Federal Way residents since 1992 and the scholarship program was started in 1994. The program has a successful track record of providing a needed service to low-income families. Subsidies through this program assist low-income parents in meeting their education and employment goals so that they can move onto self-sufficiency and independence. - WEAKNESSES: The program has relied on CDBG funds as the sole funding source since 1997. This has limited the program's capacity to address a growing need for child care for low- and moderate-income families. In fact, the program had to reduce services in 1998, due to the fact that the City CDBG funding for the program was reduced and there was no other funding source to fall back on. As a result of limited staffing for this program, the City has not had the capacity to expand the program's funding base by seeking other potential sources. For the first two years of the program, CARES had a part-time coordinator (.5 FTE funded with City general funds). In 1997, City general funding for the position was cut. Since then the program has relied on CDBG funds to pay for a .30 FTE Coordinator and to fund the child care subsidies. The application states that the need of affordable child care is on the rise for families in Federal Way, but does not . ~ovide any quantitative data, documenting the need. However, the application does point out that the need for ,ordable child care will increase as a result of welfare reform, as an increasing number of single parents will :-e- enter the workforce. The application states that the decrease in CDBG funding from 1997 to 1998 has impacted the amount of subsidy allowed for each family and the number of children served. Program staff indicate that in previous years families received a 75% subsidy. Beginning in 1998, all families are subsidized at the 25% rate. As a result, some families have dropped out of the program. So far 17 children are receiving CARES subsidies, compared to 34 children in 1997. The program has taken on two new families in 1998 and does have funding for more families to receive thp 25% subsidy. The subsidy program does not have a waiting list. OTHER ISSUES/COMMENTS: The City is seeking a non-profit organization to take on the administration of this program, beginning January 1, 1999. The goal is to find an agency that has the expertise to manage the program and the capacity to expand the funding base of the program. City staff is currently talking with two agencies (YMCA and the South King County Multi-Service Center), who are interested in jointly administering the program. FEDERAL WAY CDBG PORTION: TOTAL COST: $50,000 $50,000 $50,000 FEDERAL WAY SHARE: 100% AMOUNT REQUESTED: MINIMUM REQUEST: $50,000 RECOMMENDATION: FUND AT LOWER LEVEL PROJECT TITLE: City of Federal Way, Law Department Domestic Violence Unit CATEGORY: PUBLIC SERVICES LOCAt- STRATEGY: (Strategy #3) Address human services needs which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of their lives. Provide technical assistance, planning and administrative services to increase performance levels of CDBG program participants. (Activity #1) The City recognizes that problems faced by children and their families are complex in nature and can result in dysfunction and tragedy if not addressed holistically. Solutions to complex problems often require a variety of interactive approaches designed to create environments which provide people with tools to help themselves. The City will fund projects and agencies with a holistic approach to service delivery and demonstrate the ability to leverage funds and network with other service providers. HUMAN SERVICES PRIORITY ADDRESSED: This program addresses priority two (2), which is public safety, by providing legal advocacy and acting as a liaison between the victim, the prosecutor, the jail, the court and the perpetrator. PROJECT DESCRIPTION: The Federal Way Domestic Violence Unit provides services of a Victim Advocate to re~idents of Federal Way who have experienced domestic violence. Services provided include: relating safety information to victims; obtaining victim input on No Contact Orders and explaining the benefits of this order; advising the victim of the court process; and accompanying the victim and witnesses to attorney interviews and court hearings. The program promotes victim safety, community awareness and abuser accountability through education, prevention, intervention and treatment. Since the City took over prosecution of misdemeanor domestic violence cases in August of 1997,518 clients have been served through the program. Based on this caseload level, the funds requested will be utilized for the cost of an additional part-time advocate and other administrative expenses. The program projects serving 969 Federal Way residents with 2880 hours of advocacy in 1999. STRENGTHS: The need for a domestic violence legal advocate for the City is well documented by the number of domestic violence related cases reported through the Federal Way Police Department. The Federal Way Domestic Violence Unit has established a Domestic Violence Task Force. This task force brings together service providers and other interested parties to heighten community awareness around domestic violence issues. The proposed additional advocate would provide administrative support to the task force as well. WEAKNESSES: The program budget is incomplete. It does not reflect other sources of revenue. Expenses exceed revenue and 2 the total 1999 expenditures is incorrect. During follow up, it was communicated that General Funds were and will be used to cover expenses not covered by CDBG funds, but a revised program budget has not been submitted. The 1998 expenditures include increased costs for: office supplies; postage and shipping; equipment; travel and training; fees for interpreting; and intra-agency support. The applicant states that these costs reflect realistic xpenditures for one year. However, salaries and benefits are estimated at $48,630 for 1998, while in 1999 the corrected cost of salaries and benefits totals $18,480. This probably reflects the CDBG funds only which will be used for the part-time advocate, however the amount should reflect an increased amount since the number of employees will increase. Funds requested will also cover expenses such as the cost of data processing support; phone support, printer support, insurance and utilities which encompass "intra-agency support." These types of expenditures are estimated for each city employee/workstation and charged to the departmental budget accordingly. OTHER: On May 18th, Shelley David, Domestic Violence Victim Advocate addressed the Human Services Commission along with other service providers who serve Federal Way clients. The forum was held to provide commissioners with an update on the impacts of welfare reform and on the progress of the City's Domestic Violence Unit. " FEDERAL WAY CDBG AMOUNT: OTHER FEDERAL WAY FUNDS: TOTAL COST: PROJËCT TITLE: $ 33,700 $ 33,700 $incomplete $incomplete FEDERAL WAY SHARE: incomplete info% AMOUNT REQUESTED: MINIMUM REQUEST: $30,000 RECOMMENDATION: FUND AT LOWER LEVEL Community Health Centers of King County Federal Way Dental Access CATEGORY: PUBLIC SERVICES )CAL STRATEGY: (Strategy #3) Address human services needs which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of their lives. Provide technical assistance, planning and administrative services to increase performance levels of CDBG program participants. (Activity #1) The City recognizes that problems faced by children and their families are complex in nature and can result in dysfunction and tragedy if not addressed holistically. Solutions to complex problems often require a variety of interactive approaches designed to create environments which provide people with the tools to help themselves. The City will fund projects and agencies with a holistic approach to service delivery and demonstrate the ability to leverage funds and network with other service providers. HUMAN SERVICE PRIORITY ADDRESSED: The Dental Access program addresses Priority one (1), Basic Needs, by increasing the capacity of emergency and basic dental services. -:. PROJECT DESCRIPTION: Federal Way Dental Access provides operative, preventive, restorative, and emergency dental care to low- and moderate-income Federal Way residents. Funds will be used to help pay the wages and benefits of a dentist who will provide dental care to 69 City residents with 142 dental visits. CHCKC's Federal Way dental clinic has 1.2 FTE dentists and 2.0 FTE dental assistants. Community Health Centers of King County (CHCKC) is requesting a $2,600 increase over its 1998 CDBG award from the City. This increase is to support the expected 26% increase in the number of dental visits CHCKC will provide to Federal Way residents. STRENGTHS: The application states that the dental clinic has a waiting list of 400 patients seeking primary dental care Jpointments (about a six week wait). This speaks to the need for dental services targeted to low- and moderate- .. Icome residents. CHCKC routinely accepts new patients with Medicaid coverage, which most private denta1 offices will not. In 1997,41 % of the Federal Way residents served had no dental insurance. 3 In 1997, the agency opened a dental clinic at their Kent facility. This has increased the availability of dental appointments for Federal Way patients both at the Federal Way and the Kent sites. For example, in 1996, CHCKC provided 888 Federal Way residents with 1,726 dental visits. The opening of the Kent clinic in the fall of 1997 allowed the agency to provide 999 Federal Way residents with 2,049 dental visits, a 13% increase in patients and a 19% increase in visits. CHCKC is a well-established agency with a solid track record of providing quality services and exceeding contract goals. The agency has a diverse funding base including funding from a number of public and private sources. The request from the City represents 8% of the program budget. Federal Way clients represent 68% of the clients served in the Federal Way clinic. The agency serves an ethnically and culturally diverse clientele. CHCKC has brochures available in Russian and Spanish. Approximately 20% of the Federal Way dental clinic staff are members of a racial/ethnic minority. Language and sign language interpretation is provided to clients as needed. The clinic is accessible to persons with disabilities. The subsidy per dental visit requested from the City is $88.73. The cost of an average visit at the CHCKC is $120. This seems realistic, given the current costs of dental care, and the fact that the City is being asked to subsidize 142 visits of the 800 total visits to be provided to Federal Way residents. Given the great demand for dental services, the agency plans to work with the King County Department of Public Health to expand the physical capacity of the Federal Way dental clinic. The physical expansion would provide space for a total of five dental chairs (from the current three) which in turn would increase the capacity to provide denta~ervices to Federal Way residents and the efficiency with which those services could be provided. WEAKNESSES: Does this program increase capacity or seek to make up for lost funding from the City and other government sources? It is unclear how funding an existing full-time position can increase capacity. AMOUNT REQUESTED: FEDERAL WAY CDBG PORTION: FEDERAL WAY GENERAL FUND: KING COUNTY: FEDERAL: STATE: UNITED WAY: OTHER GRANTS: FEES FOR SERVICE: TOTAL COST: $ 12,600 $ 12,600 $ 20,000 $ 29,437 $ 20,305 $ 23,854 $ 11,729 $ 5,929 $265,438 $389,292 FEDERAL WAY SHARE: 8% - based on CDBG and General Fund 1999 Requests MINIMUM REQUEST: $10,000 RECOMMENDATION: FUND A T REQUEST LEVEL PROJECT TITLE: Federal Way Boys and Girls Club Front Entrance Rehabilitation CA TEGORY: CAPITAL PROJECTS LOCAL STRATEGY: (Strategy #2) Prioritize and fund projects that strengthen the City's infrastructure and stimulate economic development. (Activity #2) The City will consider funding public and community facilities improvement projects which address safety and accessibility issues particularly for the well-being of youth, elderly, and disabled persons. PROJECT DESCRIPTION: Federal Way Boys and Girls Club is one of the community's major providers of youth programs. This agency provides services to approximately 2,700 youth each year. Funds are being requested to design and construct a new front entrance which will be handicap accessible. The existing entrance provides some difficulty for persons 4 in wheelchairs to access the facility. Additionally, the current entrance is somewhat hazardous due to the lack of lighting and poor visibility. This project will address these issues by: a) installing a push button opening mechanism to assist those in wheelchairs; b) installing a double door with glass; and c) add lighting to provide îore visibility. STRENGTHS: The agency owns this building which was constructed in 1978. This request is an appropriate use of block grant funds and may allow increased access and safety to even more Federal Way residents. WEAKNESSES: Currently, the facility can be accessed by persons with disabilities, however the front entrance without an automatic door opener poses some difficulties and a safety hazard. The Federal Way Boys and Girls Club is an affiliate of Boys and Girls Club of America, as well as a branch of Boys and Girls Clubs of King County. As such, this agency has access to other funding sources i.e., private donations based on name recognition and reserve capital funds. These resources are not being utilized for this particular project based in part on an upcoming capital campaign that will be engaged at the corporate level. Branch clubs will submit prioritized requests to the corporate headquarters for capital projects. AMOUNT REQUESTED: $ 35,000 FEDERAL WAY SHARE: 80% FEDERAL WAY CDBG PORTION: $ 35,000 IN-KIND AGENCY FUNDS: $ 8,956.22 TOT A't COST: $ 43,956.22 RECOMMENDATION: FUND AT LOWER LEVEL PROJECT TITLE: Greater Federal Way Chamber of Commerce Downtown Revitalization A TEGORY: CAPITAL PROJECTS LOCAL STRATEGY: (Strategy #2) Prioritize and fund projects that strengthen the City's infrastructure and stimulate economic development. (Activity #3) The City will consider funding projects which encourage community development activities such as job creation, downtown and neighborhood revitalization, and those activities consistent with the City's Comprehensive Plan and Human Services Comprehensive Plan. PROJECT DESCRIPTION: Funds requested will be utilized to revitalize a dilapidated neighborhood and business district for pedestrian and automobile safety. The targeted area is Pacific Highway on the west; 312th on the north; 316th on the south and 18th on the east. By creating an appealing environment for shopping, neighborhood businesses will be supported in this low- and moderate-income neighborhood. Primary goals of the project include: creation of a pocket park; improved lighting; clearing of vegetation; supplement existing landscaping at Pacific Highway; add a new Metro bus shelter; installation of public art; and redirection of automobile ingress/egress for greater pedestrian and traffic safety. STRENGTHS: This type of project is essentially what the CDBG program was developed for. The original name of the CDBG program was the Urban Renewal Program, this project proposes urban renewal activities focused in a particular area which will benefit low- and moderate-income residents. The applicant has supporting documentation which reflects the demographic makeup of this area as well as survey results which illustrate the needs of this community and the businesses. Additionally, this project is consistent with the City's Comprehensive Plan and has been added to the city's Downtown Revitalization Program which is a partnership between the City and the lamber of Commerce. 5 WEAKNESSES: The results of this project will benefit the Downtown Revitalization Program, however the funding for these activities was not earmarked within the City's revitalization budget. Originally, the redevelopment plan for this area was outlined prior to the current revitalization effort and has not been deemed a high priority within the revitalization plan. Some of the expenses identified within the budget are administrative expenses and generally not supported through CDBG capital funds. Additionally, the amount of funds dedicated and requested from the City make up 75% of all funds (to include City General Funds), whereas the Federal Way Chamber of Commerce portion is .5% of the total. AMOUNT REQUESTED: $ 225,000 FEDERAL WAY SHARE: 56% FEDERAL WAY CDBG PORTION: IN-KIND: CHAMBER OF COMMERCE: OTHER CITY OF FEDERAL WAY FUNDS: TOTAL COST: $ 225,000 $ 98,000 $ 2,000 $ 75,000 $ 400,000 RECOMMENDATION: DO NOT FUND PROJECT TITLE: Habitat for Humanity of South King County CATEGORY: CAPITAL PROJECTS '" LOCAL STRATEGY: (Strategy #1) Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low- and moderate-income households. Create housing opportunities for seniors, youth, special needs gróups and impact the availability of transitional housing and emergency shelters. (Activity #3) The City will explore a variety of methods to increase the supply of affordable housing for low- and moderate-income families. The City will consider funding homeownership programs such as downpayment assistance, sweat equity, homebuyer education, community land trust or those that reduce development costs or reduce mortgages. PROJECT DESCRIPTION: Habitat for Humanity of South King County has received six undeveloped acres of land from the Weyerhaeuser Company. These six acres are located West of 39th Avenue South and south of South 324th in unincorporated King County, just outside of Federal Way. Habitat intends to build between ten and seventeen homes for low- income first time homebuyers over a five year period. These potential homebuyers will be recruited from Federal Way and the surrounding communities. This project constitutes the first phase of the project which includes site development for two lots. Site development will include site design, the permitting process, clearing and grading of land, and water and sewer hook up. STRENGTHS: The possibility of homeownership seems unattainable for certain segments of society, specifically low-income households. Habitat's sweat equity program provides the avenue for that population. Additionally, the need for affordable housing is well documented. The program requires 500 hours of sweat equity from individuals/families as investment. Habitat provides a reduced mortgage offset by donated materials, labor, and other resources from sponsors. Local business are recruited to sponsor Habitat built homes. The project exhibits a diverse funding base and 67% of the board of directors are Federal Way residents. WEAKNESSES: This project is not within city limits. If potential homebuyers were to be recruited from Federal Way, these current residents would no longer be residents after home purchase. However, the area of unincorporated King County in which this land is located is a Potential Annexation Area (PAA). In essence, these homebuyers could potentially become Federal Way residents if this area is annexed at some point. 6 There is concern about the agency's capacity and experience, given that the agency is four years old and has developed two homes. Additionally, Habitat has submitted an application for a separate project to the City of Renton for the acquisition of land within the same timeframe as this current proposal. ,MOUNT REQUESTED: $ 40,000 $ 40,000 $ 79,450 $ 29,900 $149,350 FEDERAL WAY SHARE: 27% FEDERAL WAY CDBG PORTION: IN-KIND FUNDING: HABITAT FUNDS: TOTAL COST: RECOMMENDATION: FUND AT REQUEST LEVEL (Contingency Plan) PROJECT TITLE: King County Housing Authority South ridge House CATEGORY: CAPITAL PROJECTS LOCAL STRATEGY: (Strategy #1) Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low- and moderate-income households. Create housing opportunities for seniors, youth, special needs groups and impact the availability of transitional and emergency shelters. (Activity #1) Preservation of housing stock in existing neighborhoods has been cited as an important community value in Federal Way, one which played a large role in the community's decision to incorporate. The City will maintain a HousiQg Rehabilitation Loan and Grant Program to maintain health and safety standards in t~e homes of low- and moderate-income households and persons with disabilities. PROJECT DESCRIPTION: Southridge House is an 80-unit public housing development located at 30838 14th Avenue Southeast in Federal '^Jay. Residents of Southridge house are seniors or persons with disabilities, most of which are at or below 50% . the King County median income (i.e., a household of two earning less than $23,600 per year). Funds requested will be used to upgrade and/or replace the existing fire alarm system to meet ADA and current code standards. This will include zoned, audible and strobe alarms, lowered emergency pull stations, new hard-wire smoke detectors, exit signage and a new building intercom system. STRENGTHS: Recently, a public housing complex caught fire in Shoreline and one person died as a result. The Housing Authority recognized the need to update fire alarm systems in their mixed population housing properties. For example, an audible alarm system will notify tenants in other languages who speak limited English and fire safety information will be provided in six languages and on video. Strobe alarms will be installed for the hearing impaired as well. "" The agency has an excellent track record throughout the County for successful, collaborative housing projects. The City has funded Housing Authority projects in the past, these projects have been well-managed and completed within projected timelines. WEAKNESSES: The City's CDBG funds are the only source for these rehabilitative expenses. The agency states that properties county-wide will be upgraded and that each jurisdiction is being asked to provide funding for the costs. The Housing Authority receives another source of federal funds for site and building systems rehabilitation, however the amount of this source is inadequate to meet this particular need and those funds are prioritized well in advance and virtually unavailable for emerging needs. $ 83,400 $ 83,400 $ 83,400 FEDERAL WAY SHARE: 100% AMOUNT REQUESTED: -:DERAL WAY CDBG PORTION: ,OTALCOST: RECOMMENDATION: FUND AT REQUEST LEVEL 7 PROJECT TITLE: King County Housing Rehabilitation Program CATEGORY: CAPITAL PROJECTS LOCAL STRATEGY: (Strategy #1) Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low- and moderate-income households. Create housing opportunities for seniors, youth, special needs groups and impact the availability of transitional housing and emergency shelters. (Activity #1) Preserv~tíon of housing stock in existing neighborhoods has been cited as an important community value in Federal Way, one which played a large role in the community's decision to incorporate. The City will maintain a Housing Rehabilitation Loan and Grant Program to maintain health and safety standards in the homes of low- and moderate-income households and persons with disabilities. PROJECT DESCRIPTION: The King County Housing Repair Programs are programs administered by King County which Consortium jurisdictions may participate voluntarily. City funds will be designated to rehabilitate eligible single-family homes as well as multi-family housing in need of major repairs located within Federal Way city limits. Various forms of financial assistance are available to meet as many types of needs as possible. These forms are: deferred payment loans; matching funds program; interest subsidy bank loans; emergency grants; and mobile home grants. The financial assistance depends on a homeowner's ability to pay, the immediacy of repair, and income level. Eligible multi-family housing developments must be occupied by low-income tenants only. Examples of the types of rep-airs include: health and safety repairs, roofing, plumbing and electrical. ~ The amount recommended is lower than past years due to such a competitive application cycle. Based on the amount of funds expended within a year's time and not the amount of funds committed to a housing repair project; this recommendation will allow full utilization of program funds without funds being carried over to the next program year. STRENGTHS: This program is an excellent example of effective collaboration with the King County CDBG Consortium. It also demonstrates efficient use of CDBG dollars locally. In 1997, $101,098 was expended on major home repairs for Federal Way residents though this program. Twenty-five projects were completed. During the first quarter of 1998 - $25,121 has been committed and $102 in private dollars has been leveraged. WEAKNESSES: Typically, rehabilitation and construction projects of any type require a minimum of two years to complete. The same is true for this program. The expenditure rate is somewhat slow, however the end result is a benefit to Federal Way residents. Persons with disabilities and of lower incomes qualify for this program, however the assistance is generally in the form of a loan, which could prove to be a hardship. AMOUNT RECOMMENDED: $140,000 FEDERAL WAY SHARE: 100% RECOMMENDATION: FUND AT RECOMMENDED LEVEL PROJECT TITLE: Mental Health Housing Foundation Condominiums CATEGORY: CAPITAL PROJECTS LOCAL STRATEGY: (Strategy #1) Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low- and moderate-income households. Create housing opportunities for seniors, youth, special needs groups and impact the availability of transitional and emergency shelters. (Activity #2) According to established service providers, suburban homelessness is increasing. There is a limited supply of 8 transitional and emergency shelter facilities in South King County to meet this overwhelming need. The City will continue to support local and regional shelter and transitional housing service providers. The City will encourage and support more homelessness prevention services, including youth shelter services. ~OJECT DESCRIPTION: Funds requested will be used to acquire up to 10 units which will serve as affordable transitional rental housing for chronically mentally ill adults who receive supportive services through the public mental health system. The cost of rent and utilities will not exceed 30% of household income to ensure affordability. Northwest Mental Health will place clients and provide support services such as mental health services and medication management. The condominiums to be purchased are within an existing multi-family complex of 150 units to assist clients' integration into the larger community. STRENGTHS: The City has funded this agency in the past and the project was well-managed and met all timelines. The need for this type of housing is well demonstrated in needs data such as the King County Consolidated Housing and Community Development Plan and is identified in the City's Housing and Community Development Plan Four-Year Strategies. The purchase of 10 units within a large multi-unit complex is ideal, given that clients would have the opportunity to integrate into the larger community. WEAKNESSES: The agency is challenged to raise funds for an operating reserve. Approximately $10.000 per year would be neede~ to subsidize the rents which will be on a sliding scale and to pay Homeowners Association Dues as required. If the agency is unable to raise the funds, rents will remain on a sliding scale, however a minimum rent will be established to ensure the necessary operating reserve. The units to be purchased are currently occupied. To avoid displacement of tenants or the cost of relocating gm, the agency must wait until current tenants' leases have expired, provide tenants the opportunity to renew _lId provide all tenants with a federally required Notice of Displacement. This request for funds is the first of four. Other sources of funds are King County Challenge Grant; King County Housing Opportunity Fund; and Washington State Department of Community Trade and Economic Development. Two of the other funding sources will not be applied for until 1999 and the State funding process is very competitive. AMOUNT REQUESTED: $125,000 $125,000 $125,000 $170,000 $295,000 $715,000 FEDERAL WAY SHARE 17% FEDERAL WAY CDBG PORTION: KC CHALLENGE GRANT: KC HOUSING OPPORTUNITY FUND: WA DCTED: TOTAL COST: RECOMMENDATION: FUND AT LOWER LEVEL (Contingency Plan) PROJECT TITLE: Parkview Group Homes CA TEGORY: CAPITAL PROJECTS LOCAL STRATEGY: (Strategy #1) Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low- and moderate-income households. Create housing opportunities for seniors, youth, special needs groups and impact the availability of transitional housing and 'lergency shelters. (Activity #3) The City will look at the benefits of collaborative efforts to coordinate local ~ .Jvernment money and resources in a way that will attract greater private and not-for-profit investment into affordable housing. s PROJECT DESCRIPTION: Parkview Group Homes is a non-profit housing developer established in 1967 committed to providing rental housing to very low-income individuals with developmental disabilities. Parkview has purchased a house on Capital Hill and five in North Seattle and has built two homes. This application involves the acquisition of a 3- bedroom home in Federal Way which will house three individuals. Residents will be referred by the Washington State Division of Developmental Disabilities. This is required by Washington State Housing Trust Fund to ensure long-term funding of support services by the Division on Developmental Disabilities. Residents will be required to pay no more than 30% of their income which constitutes affordable housing according to federal standards. Residents will receive 24-hour on-site intensive tenant support, which will be provided by a state-certified agency. STRENGTHS: The need for affordable housing continues to increase County-wide, specifically for those with special needs. City CDBG strategies identify this as an area to consider funding. The agency has a proven track record for developing affordable housing and this funding request is 8.6% of the total cost. Approximately $106,592 of all funding for this project has been secured. WEAKNESSES: The site has not been determined, but Federal Way has been targeted. $ 22,500 $ 22,500 $ 14,980 $ 9,092 $ 97,500 $ 118,292 $ 262,364 FEDERAL WAY SHARE: 8.6% AMOUNT REQUESTED: FEDeRAL WAY CDBG PORTION: FEDERAL HOME LOAN BANK: PARKVIEW: KC HOUSING FINANCE PROGRAM: WA STATE HOUSING FINANCE UNIT: TOTAL COST: RECOMMENDATION: FUND A T REQUEST LEVEL PROJECT TITLE: Ruth Dykeman Children's Center Children's Residential Treatment Program CATEGORY: CAPITAL PROJECTS LOCAL STRATEGY: (Strategy #3) Address human services needs which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of their lives. Provide technical assistance, planning and administrative services to increase performance levels of CDBG program participants. (Activity #2) The social environment for youth is often volatile and filled with life-threatening circumstances. Collective efforts between local community organizations, the School District, and the City, may provide effective solutions that positively impact the young people in Federal Way. Over the next three years, the City will fund projects and public service agencies which assist families with children in the area of youth services. PROGRAM DESCRIPTION: The Children's Residential Treatment Program at Ruth Dykeman's Children's Center serves approximately eight 8-12 year old children and their families annually. The children have a history of severe abuse and neglect and are emotionally and behaviorally impaired. Funds requested will support a capital campaign to construct a new residential facility which would increase program capacity by 25% (from 8 to 10 children). The new facility will replace an existing one which is too expensive to rehabilitate and maintain. Construction of the new residential facility is projected to begin in the Spring of 1999 and completed in early 2000. STRENGTHS: The funding base for this project is diverse and realistic; public funding makes up 23% of the total budget. 10 King County Housing Opportunity Funds are secured and the agency has experience in capital campaigns of this nature. In 1996-97 the agency served 17 Federal Way families through its residential and/or home- based programs. JEAKNESSES: Ruth Dykeman's residential facility is located in Burien and the new facility will be on the same property as the current facility, which is owned by the agency. The agency has or will apply for a total of $125,000 of CDBG funds from South King County cities, however they are estimating they will only receive $100,000, this accounts for the discrepancy in the total project amount. The agency asked that the funds be listed in this manner. AMOUNT REQUESTED: FEDERAL WAY CDBG PORTION: KC HOUSING OPPORTUNITY FUND: KENT CDBG: RENTON CDBG: BURIEN CDBG: SEAT AC CDBG: TUKWILA CDBG: FOUNDATIONS/CORPORATIONS: PRIVATE CONTRIBUTIONS TOTAL COST: $ FEDERAL WAY SHARE: 1.4% 25,000 $ 25,000 $ 300,000 $ 25,000 $ 25,000 $ 25,000 $ 15,000 $ 10,000 $ 800,000 $ 550,000 $1,750,000 RECOMMENDATION: FUND AT REQUEST LEVEL '"' PROJECT TITLE: CATEGORY: School-in-Lieu (SIL) PUBLIC SERVICES )CAL STRATEGY: (Strategy #3) Address human services needs which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of their lives. Provide technical assistance, planning and administrative services to increase performance levels of CDBG program participants. (Activity #2): The social environment for youth is often volatile and filled with life-threatening circumstances. Collective efforts between local community organizations,. the School District, and the City, may provide effective solutions that positively impact the young people in Federal Way. The City will consider funding projects which provide "at-risk" youth with more recreational and educational alternatives. HUMAN SERVICE PRIORITY ADDRESSED: The School In Lieu (SIL) program addresses priority two (2), public safety, by providing intervention services to youth and families at risk of violence.co NOTE: This program is not eligible for CDBG funding, due to the fact that only 33% of the clients served in the program are low- and moderate-income. HUD regulations require that at least 51% of the clients served be low- and moderate-income. School In Lieu has also applied for 1999-2000 City general funds. Though City general funds are targeted to low- and moderate-income residents, there is no minimum percentage required for general funds as there is for CDBG funds, so the agency will be considered during the general fund process. This summary is provided for your information. 1 ; PROJECT DESCRIPTION: SIL was started by a group of concerned citizens in September 1997. SIL provides an educational environment for students who have been suspended from Federal Way junior and senior high schools. Currently, the program works with the following schools: Saghalie, IIlahee, Lakota, Sacajawea Junior High Schools and Federal Way High School. The program operates Monday through Friday from 8:30 a.m. to 2:45 p.m. At SIL, students work independently on the assignments sent by their teachers. Student teachers assist students with more difficult assignments as needed. The program goals and objectives are to: keep suspended students off the streets and in an educational setting; curb delinquency; eliminate a feeling of inadequacy and build self-esteem; facilitate students' adjustment back into the school setting; keep the parents and community involved; and detect any crime or delinquency problems that may occur due to the student's absence from school. The program is seeking City funds to pay for program operating costs including: personnel, rent, postage and telephone. Positions funded would include the program coordinator, liaison officer, assistant coordinator and receptionist. The program proposes serving 45 students in 1999. The program has been supported in part by the Rose of Sharon Church. The church has underwritten the project by lending $20,250 (to date) to SIL for rent, telephone and insurance costs. The church is operating as the program's umbrella, allowing the program to use their 501@ (3) status. The application states that no religious teaching is conducted at SIL. The program is requesting $20,000 in federal funds from the National Institute on the Education of At-Risk students to repay the church loan. STRENGTHS: This is truly a grassroots effort, where a citizen group recognized a need and has developed a program to address those needs. SIL has established a relationship with the School District. The District refers students to the program. SIL has also established a relationship with Puget Sound University, which is the source of the student teachers that serve in this program. SIL received a one-time grant ($10,000) from United Way of King County in 1997 to assist with program start-up costs. WEAKNESSES: As a new program, SIL has not established a solid funding base and is currently making efforts to do so by applying for City human service funds. With the exception of the $20,000 in federal funds to repay the Rose of Sharon Church, the program budget relies solely on City CDBG funds for all operating costs. Program staff has indicated that they will raise $10,000 in 1999 through private grants and fund raising, but that is not reflected in the budget. The program expenses have increased steadily since the program started. Program expenses have been: $12,182 in 1997, $39,194.60 in 1998 and are anticipated to be $60,480 in 1999 (plus the loan repayment.) The program is requesting $40,500 to pay for 3.25 FTEs for 1999. The application indiëates that they had 4.0 FTES in 1997, with $10,000 in revenue and 3.25 FTEs in 1998 with $17,000 in revenue. It is not clear how the program supported these FTEs with the limited funds available. Nor is it clear why the program needs $40,500 in City funding for these positions, when they have operated the program with a much lower funding level. It appears that the program has relied on volunteer staff and is now requesting funding to be able to pay these staff, but the application does not clearly state that. The 1998 program budget indicates that the program has $17,000 in revenue and $39,194.60 in expenses. Program staff state that they will raise the balance of the 1998 funding needed by applying for private foundation grants and a raffle. The application does not provide adequate documentation on the need for this program. The application provides data on the number of juveniles arrested in Federal Way for felonies and misdemeanors, but has no way to link the arrests directly with suspension from school. SIL staff state they do not have access to information on the numbers of suspensions in the Federal Way School District. The application does not address how they work with limited English-speaking students. The agency would benefit from technical 12 assistance with developing outcome measures. The program does not have their own 501 (c)(3). They may want to acquire this at some time in the future as the program develops and the budget grows. AMOUNT REQUESTED: $60,480 FEDERAL WAY SHARE: 75% FEDERAL WAY CDBG PORTION: OTHER FEDERAL FUNDING: TOTAL COST: $60,480 $20,000 $80,480 MINIMUM REQUEST: $30,240 RECOMMENDATION: INELIGIBLE PROJECT TITLE: Seattle Habitat for Humanity Kenwood Pit CATEGORY: CAPITAL PROJECTS LOCAL STRATEGY: (Strategy #1) Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low- and moderate-income households. Create housing opportunities for seniors, youth, special needs groups and impact the availability of transitional housing and emergency shelters. (Activity #3) The City will explore a variety of methods to increase the supply of affordable housing for low- and moderate-income families. The City will consider funding homeownership progr~ms such as downpayment assistance, sweat equity, homebuyer education, community land trust or those that reduce development costs or reduce mortgages. PROJECT DESCRIPTION: Seattle Habitat for Humanity was formed in 1988 by a group of volunteers, charged with the mission of its Darent organization (Habitat for Humanity International): the elimination of poverty housing and >melessness. The agency added staff in 1994 due to increased activity. In the last ten years, the agency nas renovated six homes and constructed ten new ones. Habitat is currently in the process of acquiring nine (9) acres of King County surplus property (Kenwood Pit) located at SW 354th Street and 10th Avenue SW in Federal Way. This project will be a joint housing development between Seattle Habitat and HomeSight. This funding application is from Seattle Habitat only and funds will be utilized for the costs of acquisition and infrastructure. Approximately 30 to 50 new single-family or cluster homes will be developed by both agencies, targeting low- and moderate-income households (between 25-115% of King County median income). All buyers will be required to attend HomeSight's homebuyer education course. Habitat sponsors quartefly homebuyer orientations to generate potential buyers in the communities in which they build. STRENGTHS: This is a collaborative, affordable housing project involving King County, the City, non- and for-profit developers as well as volunteers. A diverse funding base is projected. A project of this type will require community input and involvement, specifically the use of local volunteers which can prove beneficial to any Habitat for Humanity for future projects. The collaboration between Habitat and HomeSight will provide a wide range of affordable housing benefitting the very low-income to those with incomes over the King County median income. The use of volunteers by Habitat for labor and other tasks is very cost effective. Habitat homes will be constructed at a cost of $65,000 per home and sold for approximately $55,000. The difference in cost and selling price is the use of volunteers and sweat equity by homebuyers. WEAKNESSES: ., ~nwood Pit is being sold at market rate through a Request for Proposal (RFP) process, which has been ..:Iayed and revised. Initially, King County opened a funding process in which Seattle Habitat was the only agency that submitted an application. Based on review of that application, King County has requested that 13 Seattle Habitat resubmit the application. The deadline for the resubmittal process has been extended into July. The contractual relationship between Seattle Habitat and HomeSight has not been clearly outlined, Le., will each agency be responsible for their own infrastructure development and timelines for construction (simultaneous vs. staggered). In April, Seattle Habitat was awarded funds from the King County Housing Opportunity Fund to develop two lots of King County surplus property in White Center. Again, this land is subject to the same County purchase process as Kenwood Pit. There is some concern as to the agency's capacity to develop these two projects within the same timeframe. Within the application there is no reference to the agency's success in securing "house sponsorship" for this project. Habitat solicits labor and/or financial donations from local corporations and civic organizations as "sponsorship" for each house built. The assessed value of Kenwood Pit (per King County) is $527,000, yet the agency asks the City for $137,500 for the cost of acquisition. AMOUNT REQUESTED $ 263,850 $ 263,850 $ 150,000 $1,217,000 $ 200,000 $1,830,850 FEDERAL WAY SHARE: 14% FEDERAL WAY CDBG PORTION: HUD, SELF-HELP PROGRAM: CORP/FOUND/DONATIONS: FEDERAL HOME LOAN BANK: TOT.4.1- COST: RECOMMENDATION: DO NOT FUND PROJECT TITLE: South King County Multi-Service Center Victorian Place II Apartments CATEGORY: CAPITAL PROJECTS LOCAL STRATEGY: (Strategy #1) Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low- and moderate-income households. Create housing opportunities for seniors, youth, special needs groups and impact the availability of transitional and emergency shelters. (Activity #1) Preservation of housing stock in existing neighborhoods has been cited as an important community value in Federal Way, one which played a large role in the community's decision to incorporate. The City will maintain a Housing Rehabilitation Loan and Grant Program to maintain health and safety standards in the homes of low- and moderate-income households and persons with disabilities. - PROJECT DESCRIPTION: The South King County Multi-Service Center is in the process of acquiring a 20-unit multi-family complex located in the City of Des Moines. Victorian Place II consists of three bedroom units of approximately 1200 square feet. The agency plans to convert this complex into permanent affordable housing for families earning between 35% to 50% of King County median income. Funds requested are for rehabilitation costs associated with the purchase of this building. STRENGTHS: This project is consistent with City strategies and with other projects implemented by this agency. The need for affordable housing is ever increasing throughout King County with vacancy rates at an all time low. The agency has secured funding for the purchase of this building and is now pursuing funds for the rehabilitation costs, which are reasonable for a building of this size. Additionally, the agency's plan for operating reserve is well documented and realistic. 14 WEAKNESSES: This apartment complex is located in the City of Des Moines. The agency states within the application that Federal Way residents will be recruited (along with other South King County residents) for tenancy, however "ose households would no longer be considered Federal Way residents. The request from Federal Way is .drger than other cities due to the amount of funds available from each jurisdiction. AMOUNT REQUESTED: $ 20,000 $ 20,000 $ 63,662 $ 10,000 $ 10,000 $103,662 FEDERAL WAY SHARE: 19% FEDERAL WAY CDBG PORTION: WA HOUSING FINANCE UNIT: KENT CDBG: DES MOINES CDBG: TOTAL COST: RECOMMENDATION: FUND AT REQUEST LEVEL PROJECT TITLE: Valley Cities Counseling and Consultation Supportive Housing for Young Adults CATEGORY: CAPITAL PROJECTS LOCAL STRATEGY: (Strategy #1) Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the growth in low- and moderate-income households. Create housing opportunities for senio~, youth, special needs groups and impact the availability of transitional and emergency shelters. (Activity #2) According to established service providers, suburban homelessness is. increasing. There is a limited supply of transitional and emergency shelter facilities in South King County to meet this overwhelming need. The City will continue to support local and regional shelter and transitional housing service providers. The City will encourage and support more homelessness prevention services, including youth shelter -~rvices. PROJECT DESCRIPTION: Valley Cities Counseling and Consultation is an established agency in South King County which provides mental health services. This particular project is a new housing initiative for the agency. The intent is to purchase and renovate a single-family dwelling to serve as transitional supportive housing for six young adults between the ages of 18 and 22 with mental illness disorder. Supportive service includes: case management, crisis counseling, mental health treatment and educational and family support. The agency will place clients in the facility after assessment and based upon availability. Funds requested will cover the cost of acquisition, relocation, a developers fee, communications and administration. STRENGTHS: This type of project was identified by the agency's board of directors and is cited in its strategic plan. It is also consistent with county-wide and city strategies and a well documented need. WEAKNESSES: This is a new service to be provided by this agency and the location has not been determined at this time, however the agency is working with an experienced housing developer (Mental Health Housing Foundation) and has identified viable property. The development budget includes an expense for administration, however this cost should be included with the developer's fee and Federal Way CDBG is the only source of funds projected for this expense. The budget does not contain any anticipated donations nor in-kind funding/services; 100% of projected funding is public. Rehabilitation costs are estimated at $75,000, while the total acquisition cost is $281,746. The applicant responded that renovations of a common area may need to be implemented. Additionally, relocation is an issue with this project. Depending upon the property purchased, current tenants may need to be provided with relocation subsidy as required by the U.S. Department of Housing and Urban 15 Development. If this happens, the CDBG funds awarded would automatically be used to cover the cost of relocation instead of any other cost requested. The request from Federal Way is larger than other cities due to the amount of funds available from each jurisdiction. AMOUNT REQUESTED: $ 75,000 FEDERAL WAY SHARE 16% FEDERAL WAY CDBG PORTION: KC HOUSING OPPORTUNITY FUND: WA DCTED: AUBURN CDBG: RENTON CDBG: TOTAL COST: $ 75,000 $175,000 $175,000 $ 20,000 $ 20,000 $465,000 RECOMMENDATION: FUND AT REQUEST LEVEL PROJECT TITLE: City of Federal Way, Community Development Services Department CDBG Planning and Administration CATEGORY: PLANNING AND ADMINISTRATION LOCAL STRATEGY: (Strategy #3) Address human services needs which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of their lives. Provide technical assistance, planning and administrative services to increase performance levels of CDBG program particiRants. (Activity #4) Planning and administration funds will be used to administer the City's CDBG program and wffen additional planning funds are available, special planning projects will be considered. PROJECT DESCRIPTION: Planning and Administration funds will be used to pay the salary and benefits of the CDBG Coordinator for administering the 1999 CDBG program. It will also pay for the legal advertising; training; and supplies necessary for administration. The recommended amount for these activities is $63,403. The remaining funds ($10,668) will be utilized for the following activities: to provide additional technical assistance to agencies specific to outcomes training; training for Human Services Commissioners; and the hiring of an intern to update needs data in the Human Services Comprehensive Plan. AMOUNT REQUESTED: $74,071 AMOUNT RECOMMENDED: $73,133 (Reduced Per Contingency Plan)= ~ 16 CITY OF FEDERAL WAY 1996-1999 Housing and Community Development Plan Four- Year Strategies The Housing and Community Development Plan evolved from the 1993 Community Development Block Grant (CDBG) Local Program Policies. The four-year strategies within the Plan were developed in 1994 and updated in 1995. These strategies provide guidelines for the allocation of CDBG funds and are consistent with the City's Comprehensive Plan developed under the Growth Management Act and the Human Services Comprehensive Plan. Goal Statement Service needs for City residents far outweigh the availability of resources. As a relatively newly incorporated jurisdiction with a large and diverse population, the City is faced with the challenge of providing services that address needs in the areas of affordable and special needs housing, human services and community development. The City will use CDBG funds to develop a viable community in which quality of life is eIÙlanced by provi'àing decent housing and a suitable living environment and expanding economic opportunities for low- and moderate-income persons. Objectives . To fund projects which address local needs and strategies . To ensure that the basic human services needs of low- and moderate-income persons are addressed . To adequately address the City's housing needs to accommodate projected growth in low- and moderate-income households, as well as senior and special needs populations . To preserve the existing housing stock ~ . To stimulate economic development and strengthen the City's infrastructure Needs The City of Federal Way has identified housing and non-housing community development needs through public involvement activities, studies, needs assessments, and planning processes. 1. Public and Community Facilities Improvements - Senior and Community Centers, Child Care Centers, Parks and Recreation Facilities, and Health and Social Services Facilities which predominantly serve low- and moderate-income persons and address severe health and safety problems. 2. Housing - Affordable housing for low- and moderate-income people, seniors, special needs populations. transitional housing and emergency shelters, and preservation of existing housing s[cxk. Page 2 City of Federal Way Four- Year Strategies 3. 4. 5. " 6. cont. Needs Accessibility - Modifications to community facilities and existing structures to remove barriers and improve safety conditions especially for elderly and disabled persons. Infrastructure Improvement - Neighborhood revitalization projects such as Surface Water Improvements, Street, Sidewalk and Pedestrian Crossing Improvements, Transportation Improvements, and Street Lighting. ~ Public Services - Projects which meet the following City Council human services goals: .support basic human needs through funding of emergency services; .support a strong service delivery system that increases public safety; .provides support that supplements federal, state, and county programs designed to increase self-sufficiency and independence; . and support service models that improve community-based collaboration and build strong neighborhoods. Planning and Administration - CDBG Program staffing and administration, planning for affordable housing resource development and potential annexation areas. Strategies Strategy #1 Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low- and moderate-income households. Create housing opportunities for seniors, youth, special needs groups and impact the availability of transitional housing and emergency shelters. Activity 1 Preservation of housing stock in existing neighborhoods has been cited as an important community value in Federal Way, one which played a large role in the community's decision to incorporate. The City will maintain a Housing Rehabilitation Loan and Grant Program to maintain health and safety standards in the homes of low- and moderate-income households and persons with disabilities. Activity 2 According to established service providers, suburban homelessness is increasing. There is a limited supply of transitional and emergency shelter facilities in South King County to meet this overwhelming need. The City will continue to support local and regional shelter and transitional housing service providers. The City will encourage and support more homelessness prevention services, including youth shelter services. Page 3 City of Federal Way Four- Year Strategies cont. Strategy #1. Activity 3 Activity 3 The City will explore a variety of methods to increase the supply of affordable housing for low- and moderate- income families: . The City will consider participating in a South King County regional entity to address housing needs. . The City will assess the value of pooling technical resources between jurisdictions to assist in the development and implementation of housing policies and programs. . The City will look at the benefits of collaborative efforts to coordinate local government money and resources in a way that will attract greater private and not-for-profit investment into affordable ~ housing. . The City will consider funding homeowners hip programs such as downpayment assistance, sweat equity, homebuyer education, community land trust or those that reduce development costs or reduce mortgages. strategy #2 Prioritize and fund projects that strengthen the City's infrastructure and stimulate economic development. Activity 1 The City will seek opportunities for public funding of capital facilities, services and infrastructure by working with the Human Services Commission, and soliciting input from the Management Team. Activity 2 The City will consider funding public and community facilities improvement projects which address safety and accessibility issues particularly for the well-being of youth, elderly, and disabled persons. Activity 3 The City will consider funding projects which encourage community development activities such as job creation, downtown and neighborhood revitalization, and those activities consistent with the City's Comprehensive Plan and Human Services Comprehensive Plan. (:tivity 4 The City will consider funding capital transportation improvement projects which connect low- and moderarè- income housing areas with vital services in the City. Page 4 City of Federal Way Four - Year Strategies cont. Strategy #3 Strategy #3 Address human services needs which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of their lives. Provide technical assistance, planning and administrative services to increase performance levels of CDBG program participants. Activity 1 The City recognizes that problems faced by children and their families are complex in nature and can result in dysfunction and tragedy if not addressed holistically. Solutions to complex problems often require a variety of interactive approaches designed to create environments which provide people with the tools to help themselves. The City will fund projects and agencies with a holistic approach to service delivery and demonstrate the ability to leverage funds and network with other service providers. ". Activity 2 The social environment for youth is often volatile and filled with life-threatening circumstances. Collective efforts between local community organizations, the School District, and the City, may provide effective solutions that positively impact the young people in Federal Way. The City will consider funding projects which provide "at-risk" youth with more recreational and educational alternatives. The City will fund projects and public service agencies which assist families with children in the areas of employment and youth services. Activity 3 The City will participate in regional and local planning activities with King County, the South King County Community Network Board, and other funders and jurisdictions to coordinate funding approaches, policies and service delivery which facilitate a continuum of care for people. Activity 4 Planning and administration funds will be used to administer the City's CDBG program and when additional planning funds are available, special planning projects will be considered. !\.Iarch 2, 1998/REVSTRA T.98