HomeMy WebLinkAboutPRHSPSC PKT 11-09-1998 C hrl City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, November 9, 1998 5:30 p.m. City Hall Administration Conference Room REVISED AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPROVAL OF OCTOBER 12, 1998 SUMMARY 5. COMMITTEE BUSINESS A. B. C. D. E. Project AcceptancelKnutzen Family Theatre Project Acceptance/Dumas Bay Centre Parking Lot Neighborhood Emergency Team Update Neighborhood Matching Fund Skate Park Update Action Action Information Information Information Jainga Jainga Swan Swan Wilbrecht 6. NEXT MEETING - November 23, 1998, 12:00 p.m. 7. ADJOURNMENT Committee Members: Jack Dovey, Chair Jeanne Burbidge Linda Kachmar Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, October 12, 1998 5:30 p.m. City Hall Council Chambers SUMMARY In attendance: Council Committee Chair Jack Dovey; committee members Linda Kochmar and Jeanne Burbidge; Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David Wilbrecht, Deputy Director, Parks, Recreation and Cultural Services; Valerie Petrie, Assistant City Attorney; Greg Moore, Director of Community Development Department; Ann Guenther, Human Services Manager; Carmon Parker, CDBG Coordinator; Ron Wood, Public Safety Director; Derek Matheson, Assistant to the City Manager; Jon Jainga, Park Planning and Development Manager; Hazem El-Assar, Assistant Traffic Engineer; Sun So, Human Services Administrative Assistant; Sue Floyd, Administrative Assistant; Parks and Recreation Commission members Barbara Reid, Jeny Bollen, Laird Chambers; Lisa Welch, Chair, Human Services Commission; Lynn Templeton, Federal Way Boys and Girls Club; Dini Duclos, South King County Multi-Service Center; Trish Crocker, Community Health Centers of King County; Laura Wells, Child Care Resources; Mary Ellen Stone, King County Sexual Assault Resource Center; Carolyn Cowan; Louie Liu, Community Caregiving Network; Tamara Brown, Catholic Community Services; Helen Boody, Washington Women's Employment and Education; Jane Hale, School-in-Lieu; Ina Percival, Domestic Abuse Women's Network; Stephanie Boschee, South King County Multi-Service Center/Literacy Program In Mr. Dovey's temporary absence, Linda Kachmar called the meeting to order at 5:43 p.m. AGENDA ADDITIONS JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO ADD ITEMS "G" CDBG ALLOCATION INFORMATION AND "H" TWIN LAKESIBRIGADOON SPEED HUMP TASK FORCE TO THE AGENDA. MOTION PASSED. APPROVAL OF SEPTEMBER 14. 1998 SUMMARY JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO APPROVE THE SEPTEMBER 14, 1998 SUMMARY AS WRITTEN. MOTION PASSED. BUSINESS ITEMS DIVERSITY COMMISSION VACANCY Diversity Commission member Delicia Hestle has moved to Lacey and has submitted her resignation from the Commission. Staff recommended the appointment of alternate member Maya Kumar to serve Ms. Hestle's unexpired term, which runs until May 31,2000. Mr. Kumar has been a regular participant in Diversity Commission activities since her appointment in July. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO RECOMMEND APPOINTMENT OF MAYA KUMAR TO SERVE THE UNEXPIRED TERM OF DELICIA HESTLE ON THE DIVERSITY COMMISSION. MOTION PASSED. PARKS, RECREATION AND OPEN COMPREHENSIVE PLAN The Parks and Recreation Commission has formed a committee to begin working with City staff to update the Parks, Recreation and Open Space Comprehensive Plan. The goal is for the plan to become more of a working tool to help fund and budget future park development as well as the maintenance and operation of new parks. The committee is reviewing comprehensive plans of several agencies, including the Cities of Baltimore, Bend, Kent, Kirkland, Renton. Tukwila and MetrolKing County. Their next meeting is scheduled for October 13 at 6:00 p.m. Parks, Recreation, Human Services & Public Safety Council Committee October 12, 1998 Summary Page Two PUBLIC FORUM Lynn Templeton, Federal Way Boys and Girls Club: Expressed his disappointment that no human service funding was recommended for the Boys and Girls Club, which is located in Federal Way and serves 22,000 children in the city and has done so since 1959. The agency has requested $9,000 from the City in 1999/2000. Mr. Templeton stated that this puts the club in a difficult position when asking for outside funding. He suggested that the funding criteria be reviewed. Laura Wells, Director of Providers Network, Child Care Resources: Stated that their agency has been funded by the City for the last eight years. Ms. Wells felt that there is inadequate funding being invested in human services. She noted that there was $750,000 in requests for funding, which shows a need in the Federal Way community when only $300,000 is available. Ms. Wells requested that human services be made a higher priority, and asked the Council to reconsider allocation of resources in Federal Way. Tamara Brown, Catholic Community Services: Received $5,000 last year; served 40O people from Federal Way. Sixty percent of their funding came from other sources, leveraged against City of Federal Way funding. Other sources of funding will be cut if Federal Way cuts funding to CCS. By the end of November, CCS will be completely out of money to assist people with their rent. CCS received over 20O phone calls per month from Federal Way residents asking for a¡sistance, but there is not enough money to serve the area. Ina Percival, Executive Director, Domestic Abuse Women's Network: Stated that it is difficult to meet the needs; need to broaden the dialogue in making human services a priority. Trish Crocker, Community Health Centers of King County: Thanked the Human Services Commission and staff for their hard work. Ms. Crocker reiterated that the decrease in funding for so many agencies is difficult. Community Health Centers has added a pediatric primary care program, and because of this increased caseload and reduced funding, it will be difficult to manage. Ms. Crocker urged the Council to flOd additional money. Mary Ellen Stone, King County Sexual Assault Resource Center: Received reduced funding for 1999/2000, and urged the Council to restore funds. Ms. Stone said it was disheartening to see significant increases in services with reductions in funding. Stephanie Boschee, South King County Multi-Service Center/Literacy Program: Recommended for zero funding. Ms. Boschee gave a description of the literacy program to committee. The program serves predominantly minorities, with 60- 70% learning "English as a Second Language." They served over 400 people last year. Helen Boody, Washington WOmf)!l'S Employment and Education: Asked Council to consider this program for funding if additional funds become available. Jane Hale, School-in-Lieu: The school helps children so that they won't be on the streets, and keeps them in a school environment. The church pays their rent at this time, but they have to feed the kids who don't bring their own lunch. Urged the Council to consider funding. Dini Duclos, CEO, South King County Multi-Service Center: Stated that she understood the difficulty in making the decisions, based on the funding. Ms. Duclos urged the Council to reconsider funding the literacy program, which helps people maintain their jobs or get better ones. Also, if additional funds are available, she urged the Council to look at emergency shelters for families. Without funding, some of the shelters may have to be closed, and she urged the Council to come up with additional monies for the other agencies. Before funding new programs or new agencies, fund those the City has a history with. Louie Liu, Community Caregiving Network: Voiced his support for additional funding of the agencies. COMMISSION COMMENTS Barbara Reid, Chair of the Parks and Recreation Commission, gave an,update on the Conm1isslOn's latest projects: To date, $48,000 needs to be raised as part of the fund raising campaign for Celebration Park. Boeing and the Horizon Foundation toured the site recently. King County has given $7,500 and 52,500 was received from ¡he: Hugh and Janet Ferguson Foundation. Parks, Recreation, Human Services & Public Safety Council Committee October 12, 1998 Summary Page Three Linda Purlee, South King County Multi-Services Center: Spoke on increased funding for all programs. In particular, asked for consideration of funding the literary program and increased funding for the Multi-Service Center shelter program as proposed in the Additional Funding Plan. COMMISSION COMMENTS Barbara Reid, Chair of the Parks and Recreation Commission, gave an update on the Commission's latest projects: To date, $48,000 needs to be raised as part of the fund raising campaign for Celebration Park. Boeing and the Horizon Foundation toured the site recently. King County has given $7,500 and $2,500 was received from the Hugh and Janet Ferguson Foundation. Paver sales conclude on October 31, and will be installed on site in February or March of 1999. To date, almost every weekend starting in May 1999 has been booked for tournaments. Four Parks and Recreation Commissioners volunteered to clean-up Panther Lake and the garbage has been taken to the dump. BUSINESS ITEMS (continued) 1999/2000 HUMAN SERVICES FUNDING RECOMMENDATIONS Ms. Guenther gave the committee an overview of the requests. There were 39 applications for funding, totaling $772,739 in requests for 1999, and $748,024 for the year 2000, with $300,000 in funding available. The Human Services Commission has recommended 27 of the 39 projects for funding. Twenty-one of the programs that were funded by the City in 1998 are recommended for reduced funding and six of the 1998 funded programs were not recommended for funding. The Human Services Commission also prepared an "Additional Funding Plan" for allocation of anyone-time funds that may become available in the next biennium. The programs are listed in priority order. Sources for additional funding include one-time funds allocated by the Council, any unexpended general human services funds approved by Council to be carried forward, and employee donations to the human services fund. Ms. Welch spoke on the Human Services Commission review process, and noted that it is the Commission's hope that the Council approve additional funding at least to last year's level. After discussion, LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE THE 199912000 HUMAN SERVICES FUNDING RECOMMENDATIONS IN THE AMOUNT OF $300,000 PLUS COST OF LIVING INCREASES EACH YEAR AND FORWARD THE RECOMMENDATION TO FULL COUNCIL ON OCTOBER 20, 1998, AND FORWARD THE ADDITIONAL FUNDING PLAN FOR EVALUATION BY COUNCIL. MOTION PASSED. PUBLIC SAFETY DEPARTMENT UPDATE Chief Wood gave an update on the Public Safety Department: Nine officers have resigned in a 24 month period, and he is asking the Civil Service Commission for lateral moves, moving PSOs to officer positions. Female staff is at 12.5% and will continue to improve. The department continues to recruit for PSO positions. The remaining three vacancies should be filled by the end of the year. The department opened a store front at the northeast corner of the city. Officers have been assigned at two high schools; it has shown to be an effective program and Chief Wood has heard positive feedback. The city had its first homicide ten days ago. The department is working with the property management company to discuss leasing additional space for offices. The department is using 60 volunteers currently. Approximately 58,000 calls were received last year, which may be exceeded this year. MAINTENANCE MANAGEMENT SYSTEM PLAN Mr. Wilbrecht distributed the latest Maintenance Management Plan to committee members. The plan includes prioritization criteria, summary of 1998 service level changes/reductions, 1998 service level strategy and 1998 staffing. Staff will continue to monitor the report. Mr. Wilbrecht noted that Park Maintenance will shift ballfield preparation from Saghalie Park to Celebration Park in May 1999, and will reduce the le\'el of service at Saghalie Park for tournaments only; Celebration Park will become the main tournament complex. Staff has recommended a .8 FTE at Celebration Park in 1999/2000. SKATE PARK Mr. W librecht displayed the two preliminary drawings of skate park desIgned by Purkiss-Rose. Landscape Architects The Parks and Recreation Commission will present the draft drawings to the public during meetings scheduled for late' -. Parks, Recreation, Human Services & Public Safety Council Committee October 12, 1998 Summary Page Four October. From the information provided at the public meetings, the drawings will be refilled and fmal design presented to committee in November. The plans will also be displayed at the 35th Avenue Skate Shop. CDBG ALLOCATION INFORMA nON Mr. Parker distributed a Community Development Block Grant overview, which included the national objectives of the program, eligible activities, implementation of activities and examples of programs and projects in Federal Way that have benefitted from complete or partial CDBG funding. Ms. Kochmar would like to see costs and regulations involved and policies regarding placing public money into private business. Staff will research the City's options related to setting aside CDBG funds for economic development projects, including policies regarding using CDBG funds for private business projects and bring the information back to the committee. TWIN LAKES/BRIGADOON SPEED HUMP TASK FORCE Mr. El-Assar distributed an informational memo on the recently formed Twin Lakes/Brigadoon Traffic Calming Task Force. Previously, the Council had approved the installation of 12 new speed humps this year, more than doubling the number installed in the city. This mobilized a group of citizens that were opposed to the installation of speed humps, who submitted a petition with 196 signatures requesting that the City place a moratorium on speed humps and develop alternative means of controlling vehicle speeds on residential streets. Rather than place a moratorium, staff agreed to create a task force that would attempt to develop a consensual approach to traffic calming within this particular neighborhood. The task force will meet every other Thursday beginning October 15 in the evenings. NEXT MEETING Monday, November 9, 5:30 p.m. ADJOURNMENT The meeting adjourned at 8: 18 p.m. Item SA CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREA TI 0 N, HUMAN SER VI CES & PUBLIC SAFETY COMMITTEE Date: November 3,1998 Jon Jainga, Park Planning and Development Manager~ Parks, Recreation and Cultural Services Department W From: Subject: Final Acceptance/Knutzen Family Theatre at Dumas Bay Centre Backeround: On October 21, 1997, the City Council approved and awarded the civic theatre construction bid to Kassel Construction. The scope of work involved the renovation of6,500 square feet of the existing chapel and the addition of 1,500 square feet for construction of a 234 seat performing arts theatre, rehearsal hall, dressing rooms, backstage, lobby and reception area. The final construction cost for the Knutzen Family Theatre is $2,641,636.50. The project is complete and within the approved budget of$2,662,019. The project was successfully completed on July 22, 1998. Staff recommends approval of the Knutzen Family Theatre project. Committee Recommendation: Motion to accept the Knutzen Family Theatre project as complete and forward to full Council for approval. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member KNUTZEN F AMIL Y THEATRE PROJECT COSTS Kassel Construction A&E Parking lot Sound! stage rigging/lights Inspection services Signage Abatement Arts Commission reimbursement 2% for the arts Miscellaneous $2,219,847.22 240,471.17 65,000.00 44,667.01 8,461.10 1,994.31 6,807.05 3,623.05 34,000.00 16,765.59 $2,641,636.50 Approved Project Funding Sources Utility tax bond Donations King County Arts Commission grants Opportunity Fund CDBG Carry Forward Adjustment $1,550,000 407,490 245,000 302,000 5,000 152,529 $2,662,019 Item 5B CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: November 3,1998 Jon Jainga, Park Planning and Development Manager~ Parks, Recreation and Cultural Services Department C{I Final Acceptance/Parking Lot Expansion at Dumas Bay Centre From: Subject: Back{!round: On September 17,1997, the City Council awarded the Dumas Bay Centre parking lot expansion project to RW. Scott Construction. The project included 60 new parking stalls, new surface water drainage system, regrading, new underground utilities, new water fire main line, 15 new parking lot lights and new asphalt overlay. The project funding source was a combination of Parks CIP ($204,192), King County CDBG ($44,838), and the theatre portion ($65,000) for a total project funding source of$314,000. The total construction cost for the project is $298,944.70. The project is complete and under the budgeted amount of the funding source. Staff recommend final acceptance of the Dumas Bay Centre parking lot expansion project. Committee Recommendation: Motion to accept the Dumas Bay Centre parking lot expansion project as complete and forward to full Council for approval. APPROV AL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member G:\CLERK\CMTE.REC 3/11196 Item 5C CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE DATE: October 29, 1998 FROM: Ed Swan, Neighborhood Development Specialist SUBJECT: Neighborhood Emergency Team Update Program Goals The NET Program's goal is to ensure three days of neighborhood self-sufficiency by organizing neighborhoods (25 to 50 households) into six disaster response teams: communications, damage assessment, first aid, safety and security, light search and rescue, and sheltering and special needs. The process of organizing and exercising will, in turn, motivate citizens to increase their commitment to family and personal disaster preparedness. Since the emergency response agencies (police, fire, and emergency medical) will focus on high- density public areas and buildings following a major disaster, the NET program will facilitate a more comprehensive regional response by providing neighborhoods with the skills and organization to deal with their specific challenges. Group Status The program has developed a process for each NET group to go through toward preparedness. Meetings are always held in a home in the particular neighborhood. The first meeting is a presentation from staff of emergency preparedness information both verbally and with books that are given to the group. Permission has been obtained from the copyright holder to reproduce the Personal and Neighborhood Preparedness Workbook previously provided free by Puget Power. With the merger of the power companies, we have come near the end of our supply ofthese books. A second meeting is held where there is more discussion on the part of community members where they take a work assignment and describe what skill and resources they are willing to share such as generators or chain saws. Several groups then have had their own meetings without staff where they continue these discussions. We are now organizing a third and sometimes a fourth meeting to help groups prepare for and schedule a table top. Table tops are exercises where the group talks through the actions they would take given a particular scenario such as an earthquake. A functional drill is the final goal for each group, where they act out the actions. Eventually, as a large number of groups in a neighborhood finish table tops we would like to hold a functional drill. Federal Way now has thirty-one NET groups in three elementary school service districts: Brigadoon (13), Olympic View (11) and Lake Grove (7). More than 250 people are involved in these groups or in the new Ham Radio group. Twenty-nine groups have had at least a first meeting and twenty have had two or more meetings. So far one group has finished a table top and one needs to redo their table top. Communications One meeting has been held with Ham Radio operators to recruit volunteers willing to be the radio link between the NET groups in the neighborhood and the Emergency Operations Center (EOC). NET groups are receiving a list of Ham Radio operators so that they have a number to choose from in an emergency. Some neighborhoods have quite a few operators but other areas don't have any or one or two. We may need to purchase Ham Radios for some areas and recruit NET members to go through a Ham Radio course in order to have enough operators in some parts of the City. Ham Radio operators are also being recruited to take up station at the EOC when a disaster occurs to help take incoming messages. Trainine Each spring, one disaster Saturday training session has been held covering each of the assignment areas for NET groups: first aid, search and rescue, communications, damage assessment, safety and security and shelter. In 1999 the training will be increased to one in the spring and one in the fall. Also, volunteers are researching material for more intensive half day or day sessions for the topics of first aid and search and rescue. These topics would probably be offered quarterly. Next Steps Given the large number of meetings required to bring each NET group to preparedness, volunteers with emergency management experience are now being recruited to assist covering all the meetings and allow expansion of the program to new areas. In addition to the Neighborhood Specialist, Joyce Harms with the Fire Department and Bob Schubert with the Police Department put staff time into the meetings and five volunteers have been recruited. The goal is to have at least ten volunteers assisting the program with NET meetings. The next neighborhood/elementary school service districts to be approached for the NET program are in order: Wildwood, Mark Twain and Mirror Lake. One of these will be started in 1999, the others probably in 2000. Program Benefits The NET Program creates a number of benefits for the City. Neighborhood preparedness is an end in itself and groups have already responded to disaster situations instead of relying on City servIces. After the winter stonns of 1996-97, one NET group cleaned up the downed trees on its blocks without calling Public Works for assistance. In addition, the program is helping to build a stronger sense of community. Neighbors are talking to each other that previously hadn't introduced themselves. A number of groups are taking the next step in that they are using the network provided by NET to work on other neighborhood concerns. The development of Wedgewood Park has partially relied on several NET groups in the area. Other groups have become active in block watch. Also, the list of NET captains and active members provides a contact base for the City to communicate with particular neighborhoods. Recently, a committee has been created by Public Works to examine on a neighborhood wide basis the placement of traffic devices such as speed bumps in the Brigadoon, Twin Lakes and Olympic View area. The NET list provided most of the names for a mailing involving community participation. Eighty percent of the respondents to the Public Works survey were NET activists. Item 5D Neighborhood Matching Fund Project Overview 1997 Projects Amount Oreanization $2500 $600 $600 $600 Soroptimists Parks Commission Olympic View Family Center Brigadoon NET Total: $4300 1998 Projects Completed: $1000 Marine Hills HOA $900 Stonebrook HOA $2500 Stafford Green HOA $2500 Westway HOA $2500 Meadow Park HOA $1000 Brigadoon NET $2500 Lakota Neighbors Sub Total: $13,000 Pending: $1000 Westbury HOA $1000 English Gardens HOA $2500 Barclay Place HOA $2500 Historical Society $1000 Heritage Court HOA $2500 North End Apartment Operators $2000 BSA Troop 334 & Lake Grove Park Neighbors Sub Total: $12,500 Estimated 1998 Total: $25,500 Project Flags at Aquatic Center Wildflower planting at BP A trail 330th Street median beautification Wedgewood Park picnic tables Dash Pt. Rd. beautification and clean up Street light at school bus stop Right-of- Way beautification Beautification and park improvements Street trees and beautification Wedgewood Park improvements Beautification/clean up Street light Park beautification Right-of-way beautification Roof at Fisher's pond Street light Street light Lake Grove Park improvements Neighborhood Matching Fund Neighborhood Match to City Funds 1998 Projects Group Project: Award Match Marine Hills HOA Dash Pt. Rd. beautification and clean up $1000 100 ills Stonebrook HOA Street light at school bus stop $900 $900 Stafford Green HOA Right-of-Way beautification $2500 $1700, 80 ills Westway HOA Beautification and park improvements $2500 $2000, 538 ills $2100 in kind Meadow Park HOA Street trees and beautification $2500 $2500 Brigadoon NET Wedgewood Park improvements $1100 120 ills Lakota Neighbors Beautification/clean up $2500 $3000, 625 ills Award Total: $13,000 Cash Match Sub Total: $10,100 Hours Match Sub Total (valued at $10/hr): $14,630 In Kind Materials Sub Total: $ 2,100 Match Total: $26,830 Item 5E CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREA nON, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: November 2,1998 From: David Wilbrecht, Deputy Director Parks, Recreation and Cultural Services Department Subject: Skate Park A community meeting was held on October 29, 1998, at Truman High School. The purpose of the meeting was to review the skate park design to date and determine preference between alternates' A' and 'B'. The meeting included adults, youth and parents interested in in-line-skating and skateboarding. The meeting started with introductions of Park and Recreation and Youth Commission members and staff. The clay model was reviewed and main features were highlighted. Plans' A' and 'B' were presented and compared to the clay model. As the plans were discussed, questions and comments were received from the audience and recorded on the drawings. At the end ofthe meeting, everyone was asked to vote their preference and make additional remarks about the plans. The next steps are to summarize the information from the public meeting and finalize site survey work and forward the data to the consultant. The consultant will consolidate the information, and revise the drawings with the survey information. A final plan will be submitted to the City Council for review and approval. Upon approval, the construction specifications and documents will be completed and delivered to the City for bidding the project.