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Home My WebLink AboutPRHSPSC PKT 07-27-1998 Ani) {;¡. City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, July 27 1998 12:00 p.m. City Hall Administration Conference Room AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPROVAL OF JUNE 22,1998 SUMMARY 5. COMMITTEE BUSINESS A. B. C. Youth Commission Appointment Action Lake Killamey Development Proj ect Information Emergency Interlocal/Federal Way School District Action Reuter Schroder Petrie 6. NEXT MEETING - August 10, 1998, 5 :30 p.m. Agenda Items: 1999 CDBG k¡:)1y V\^.Cl.1'\ 4ð~0\'\$ 7. ADJOURNMENT Committee Members: Jack Dovey, Chair Jeanne Burbidge Linda Kochmar Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 F IJ !1ti ý ¡f VV'" ( ~) 77{1- (~b.vu) City of Federal Way City Council PARKS, RECREATION, PUBLIC SAFETY & HUMAN SERVICES COMMITTEE Wednesday, June 22, 1998 12:00 p.m. City Hall Administration Conference Room SUMMARY In attendance: Council Committee chair Jack Dovey; committee members Linda Kochmar and Jeanne Burbidge; Staff: David Wilbrecht, Deputy Director; Valerie Petrie, Assistant City Attorney; Steve Ikerd, Property Services Manager; Vicki Norris, Park Maintenance Supervisor; Ann Guenther, Human Services Manager; Derek Matheson, Assistant to the City Manager; Sue Floyd, Administrative Assistant; Linda Crum, Administrative AssistantlPub1ic Safety Department; Parks and Recreation Commission members Barbara Reid, Jerry Bollen, Bob Kellogg Chair Dovey called the meeting to order at 12:00 p.m. PUBLIC COMMENT None COMMISSION COMMENTS Bob Kellogg announced that to date, $3,700 has been raised for the Celebration Park flag pole, with an additional $7,000 pledged from Kiwanis Club members. . Barbara Reid announced that the Celebration Park model will be on display at Virginia Mason Hospital lobby. The noon Rotary Club has pledged $12,000 towards the fund raising effort. Ms. Reid noted that Jerry Bollen continues to work on the off-leash dog area issue. There are approximately 4,000 licensed dogs in Federal Way. APPROVAL OF JUNE 8, 1998 SUMMARY JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO APPROVE THE JUNE 8, 1998 SUMMARY AS WRITTEN. MOTION PASSED. BUSINESS ITEMS FAMILY FEST MEMORANDUM OF UNDERSTANDING The Memorandum of Understanding with Family Fest will be similar to 1997. Unlike the past few years, the majority of the event will be held on the beach side of the park. Parking is proposed on the soccer field. Family Fest will be responsible for the maintenance of the soccer field after the event. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO RECOMMEND STAFF PROCEED WITH THE MEMORANDUM OF UNDERSTANDING WITH THE FEDERAL WAY COMMUNITY COUNCIL. MOTION PASSED. POLICY ON PARK USE/STEEL LAKE PARK Staff reported that Steel Lake Park has been over-booked during the summer months with picnic reservations, special use pem1its (groups of more than 120) and regular customers. The high attendance on weekends during the summer exceeded the park's parking capacity and staffing required to manage the restrooms, litter and parking control. There were 185 calls for police assistance during the months of May through August of last year. The calls for assistance included the following: illegal parking, blocked access for emergency response, excessive littering, illegal drinking. dogs off leash, confrontations at the basketball court, driving on grass areas. On several occasions, the park entrance gate was closed in an effort to control parking and crowds. To date, there have been 12 special use requests processed: one has been denied due to its size. Recognizing that Steel Lake Park has 215 parking stalls, staffhave used a 4: 1 ratio to establish parking occupancy limit of 860 park users. After discussion, the following policies were recommended: 1) special use permits and picnics combined are limited to up to 700 people; 2) pIcnic reservations limited to 520 participants; 3) no picnic reservations will be accepted when a special use permit activity is scheduled for group(s) of Parks, Recreation, Human Services & Public Safety Council Committee June 22, 1998 Summary Page Two more than 500; 4) no special use permits will be accepted when the picnic reservations approved and the special use requests exceed 700. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO RECOMMEND THE PARK POLICIES AS AMENDED BY THE COUNCIL COMMITTEE. MOTION PASSED. It was noted that Family Fest and the Salmon Bake would not be affected by these policies. 3l2TH SPORT COURT POLICY It was reported that last spring, staff stopped locking and unlocking the gates at the 312th Sports Court as part of the reduction in service. At that time, staff coordinated with the Public Safety Department to monitor the site for after hours use. The park currently closes at 7:00 p.m. and opens at 10:00 a.m. Since changing the procedure, staff have received several complaints from neighbors regarding after hour use. The sports court has two basketball hoops that provide full court play. These features encourage advanced players from within and outside the city limits, and discourages some local children from using the facility and causes problems for the neighborhood when basketball is played during evening hours. Additional problems occur due to lack of restroom facilities. The site has attracted the level of play that more traditionally fits a community park and not a neighborhood park. At the time the court was installed, it was one of two courts in the park system. Since then, Saghalie Park has been developed adding a new full court to the system. Staff recommended removing one basketball hoop at this time. This would allow continued use but will discourage the full court play that have caused ongoing complaints from the neighbors. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO RECOMMEND REMOVAL OF ONE BASKETBALL HOOP AT THE 312TH SPORTS COURT. Mr. Dovey suggested that this item be tabled until the next meeting as he would like more information before making a decision. LINDA KOCHMAR RESCINDED HER MOTION, JEANNE BURBIDGE SECONDED. No action will be taken at this time. NATIONAL MAINTENANCE CORPORATION CONTRACT AMENDMENT National Maintenance Corporation has provided janitorial services at City Hall and Klahanee Lake Community/Senior Center since July 1, 1996. Historically, staff have experienced high turnover in staff within the companies that have held the contract. NMC now has a good District Manager and maintenance staff that is performing well. Staff recommended extending the term of their contract an additional year, to end June 30, 1999, at which time rebidding of services will occur. The amendment increases their compensation by $23,700, for a total of $66,492 over a three year period. Ms. Kochmar requested information on the cost of contracting versus a full-time employee, and which option costs the least. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO Al"IEND THE CURRENT CONTRACT WITH NATIONAL MAINTENANCE CORPORATION BY INCREASING THE COMPENSATION $23,700 AND EXTENDING THE TERM TO JUNE 30,1999. MOTION PASSED. HUMAN SERVICES COMMISSION APPOINTMENT Brian Gammill resigned his position as a Human Services Commissioner on June 8, leaving one vacancy on the commission. His term expires January 31, 1999. Currently there are two alternate members serving on the Commission. Richard Bye has actively participated in Commission meetings since his appointment and has indicated an interest in filling the vacancy. Michael Brummit, the second alternate member, has not indicated an interest in the position. Staff recommended appointing Mr. Bye to fill the vacant position. LINDA KOCHMARMOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPOINT RICHARD BYE TO FILL THE VACANT POSITION ON THE HUMAN SERVICES COMMISSION AND FORWARD TO FULL COUNCIL. MOTION PASSED. PUBLIC SAFETY DEPARTMENT ORDINANCE AMENDMENT LINDA KOCHMARMOVED, JEANNE BURBIDGE SECONDED AMOTION TO AMEND ORDINANCE NO. 95-252 CREATING THE PUBLIC SAFETY DEPARTMENT AND FORWARD TO FULL COUNCIL FOR APPROV AL. MOTION PASSED. MAINTENANCE MANAGEMENT PLAN Mr. Wilbrecht distributed information on work load balance options and maintenance standards reductions for review. This item will be discussed at the July 13 committee meeting. NEXT MEETING July 13,1998,5:30 p.m. ADJOURNMENT The meeting adjourned at I :05 p.m.