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HomeMy WebLinkAboutAG 23-118 - YWCA CGBVSRETURN TO: Victoria Banks EXT: 2604 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM . ORIGINATING DEPTANV: CD/CS . ORIGINATING STAFF PERSON: Patti Spaulding-Klewin EXT: 2651 3. DATE REQ. BY - TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT A HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL ❑ OTHER PROJECT NAME: YWCA Children's Gender -Based Violence Specialized Services (CGBVS) NAME OF CONTRACTOR: Young Women's Christian Association of Seattle -King County -Snohomish County ADDRESS: 2820 East Cherry Street, Seattle WA 98122 TELEPHONE 206-461-4851 E-MAIL: phayden@ywcaworks.org Fes': SIGNATURE NAME: TITLE ED EXHIBITS AND ATTACHMENTS: it SCOPE, WORK OR SERVICES ® COMPENSATION A INSURANCE REQUIREMENTS/CERTIFICATE It ALL OTHER REFERENCED EXHIBITS 19 PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS TERM: COMMENCEMENT DATE: 01/01/2023 COMPLETION DATE: 12/31/2024 TOTAL COMPENSATION $14,000.00 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES IN NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ®YES 0NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDE ❑ PURCHASING: PLEASE CHARGE TO: 001-7300-083.562-10410 0. DOCUMENT/CONTRACT REVIEW ❑ PROJECT MANAGER 9 DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) IN LAW 1. COUNCIL APPROVAL (IF APPLICABLE) 2. CONTRACT SIGNATURE ROUTING 19 SENT TO VENDOR/CONTRACTOR INITIAL / DATE REVIEWED KN/2.10.23 JE 2/6/23 COMMITTEE APPROVAL DATE: N/A DATE SENT: 3/10/23 INITIAL / DATE APPROVED COUNCIL APPROVAL DATE: 11 /15/2022 DATE REC'D: 4/19/23 ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/ DATE SIGNED LAW DEPARTMENT Z a GNATORY (MAYOR OR DIRECTOR) $CITY CLERK 3 N1 ASSIGNED AG# AG# ;OMMENTS: \pproved Council budget 11/15/2022 I MA11 4S CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www.cityoffederalway.com HUMAN SERVICES AGREEMENT FOR YWCA CHILDREN'S GENDER BASED VIOLENCE SPECIALIZED SERVICES (CGBVS) This Human Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Young Women's Christian Association (YWCA) of Seattle King County -Snohomish County, a Washington nonprofit corporation ("Agency"). The City and Agency (together "Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF SEATTLE KING COUNTY- SNOHOMISH COUNTY: Patricia Hayden 2820 East Cherry Street Seattle, WA 98122 206-461-4851 (telephone) The Parties agree as follows: CITY OF FEDERAL WAY: Patti Spaulding-Klewin 33325 8th Ave. S. Federal Way, WA 98003-6325 (253) 835-2651 (telephone) Patti. Spaulding-Klewin(i ,cityoffederalway.com 1. TERM. The term of this Agreement shall be for a period commencing on January 1, 2023 and terminating on December 31, 2024 ("Term"). Funding for the second year of the Agreement is contingent upon satisfactory Agreement performance during the first year of the Agreement term and upon funding availability. This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Agency. 2. SERVICES. The Agency shall perform the services more specifically described in Exhibit A, attached hereto and incorporated by this reference ("Services"), in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The Agency warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve the Agency of responsibility for performance of the Services in accordance with this Agreement, notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its discovery. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days' written notice at its address set forth above. The City may terminate this Agreement immediately if the Agency fails to maintain required insurance, breaches confidentiality, or materially violates Section 12, and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the Agency an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit B, attached hereto and incorporated by HUMAN SERVICES AGREEMENT - 1 - 10/2022 CITY OF CITY HALL �� Feder Fe d e ra I Way 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway.. com this reference. The City shall reimburse the Agency only for the approved activities and in accordance with the procedures as specified in Exhibit B. The Agency shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction resulting from this Agreement. 4.2 Method of Payment. On a quarterly basis, the Agency shall submit to the City an invoice for payment on a form provided by the City and all reports as required by this Agreement. Payment shall be made on a quarterly basis by the City only after the Services have been performed and within forty-five (45) days after the City's receipt and approval of a complete and correct invoice and reports. The City will use the quantity of Services actually delivered, as reported on the Agency's reports, as a measure of satisfactory performance under this Agreement. The City shall review the Agency's reports to monitor compliance with the performance measures set forth in Exhibit A. Should the Agency fail to meet the performance measures for each quarter, the City reserves the right to adjust payments on a pro rata basis at any time during the term of this Agreement. Exceptions may be made at the discretion of the City's Human Services Manager in cases where circumstances beyond the Agency's control impact its ability to meet its service unit goals and the Agency has shown reasonable efforts to overcome these circumstances to meet its goals. If the City objects to all or any portion of the invoice, it shall notify the Agency and reserves the option to pay only that portion of the invoice not in dispute. In that event, the Parties will immediately make every effort to settle the disputed portion. 4.3 Final Invoice. The Agency shall submit its final invoice by the date indicated on Exhibit B. If the Agency's final invoice and reports are not submitted by the last date specified in Exhibit B, the City shall be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice; provided, however, that the City may elect to pay any invoice that is not submitted in a timely manner. 4.4 Nan Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 Agency Indemnification. The Agency agrees to release, indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives arising from, resulting from, or in connection with this Agreement or the performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Agency and the City, the Agency's liability hereunder shall be only to the extent of the Agency's negligence. Agency shall ensure that each subcontractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Agency pursuant to this paragraph. The City's inspection or acceptance of any of Agency's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Agency waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for HUMAN SERVICES AGREEMENT - 2 - 10/2022 CITY 4F CITY HALL 4.. Fed a ra I WayFederal Way. WA 98003-6325 8th Avenue South Feder (253) 835-7000 www cityoffederalway com the purposes of this indemnification. Agency's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. . 5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Agency, its officers, directors, shareholders, partners, employees, agents, representatives, and subcontractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Agency agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Agency, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect. to any event occurring prior to such expiration or termination as follows: 6.1. Minimum Limits. The Agency agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $2,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; C. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles with minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 6.2. No Limit of Liability. Agency's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Agency to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Agency's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Agency's insurance and shall not contribute with it. 6.3. Additional Insured, Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Agency shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit C and incorporated by this reference. At the City's request, Agency shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Agency's insurance policies are "claims made," Agency shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. HUMAN SERVICES AGREEMENT - 3 - 10/2022 CITY OF CITY HALL Federal ay Feder 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www ciryoffederalway com 7. CONFIDENTIALITY. All information regarding the City obtained by Agency in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Agency may be grounds for immediate termination. All records submitted by the City to the Agency will be safeguarded by the Agency. The Agency will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which maybe produced or modified by Agency while performing the Services shall belong to the City upon delivery. The Agency shall make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement all originals and copies of any such work product remaining in the possession of Agency shall be delivered to the City. 9. BOOKS AND RECORDS. The Agency agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be maintained for a period of six (6) years after the termination of this Agreement and maybe subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR. The Parties intend that the Agency shall be an independent contractor and that the Agency has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Agency sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. Agency shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the Services and work and shall utilize all protection necessary for that purpose. All work shall be done at Agency's own risk, and Agency shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. The Agency shall pay all income and other taxes due except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Agency, shall not be deemed to convert this Agreement to an employment contract. 11. CONFLICT OF INTEREST. It is recognized that Agency may or will be performing services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Agency's ability to perform the Services. Agency agrees to resolve any such conflicts of interest in favor of the City. Agency confirms that Agency does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Agency's selection, negotiation, drafting, signing, administration, or evaluating the Agency's performance. 12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Agency or its subcontractors of any level, or any of those entities' employees, agents, sub -agencies, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of HUMAN SERVICES AGREEMENT - 4 '- 10/2022 CITY OF �1. Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cityoffederalway.. com compensation, and selection for training, including apprenticeship. Agency shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries. Neither the Agency nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Cam liance with Laws. The Agency shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence in this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Agency's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure HUMAN SERVICES AGREEMENT - 5 - 10/2022 CITY OF CITY HALL �. Federal Way Feder 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cityoffederalway. com of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Agency represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows] HUMAN SERVICES AGREEMENT - 6 - 10/2022 t17Y OF CITY HALL Federal Way Feder 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www ci"ffedera/way. com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: Jim Fe , Ma r DATE: YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF SEATTLE KING COUNTY-SNOHOMISH By: J Printed Name: ` �. Title: G DATE: STATE OF WASHINGTON ) ATTEST: ow&rk S hanie Courtney, CAU, City Clerk APPROVED AS TO FORM: +Laiiall, City �ttorney ss. COUNTY OF On this day personally ap eared before me � , to me known to be the Vt., 7 1 YWCA of IAt •WS that executed the foregoing instrument, ancf acknowledged the said instrument to be the fr e and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this 1�0�day of �� 1 2Q�l Inluuuruulnluwunlullluullrulruulolrnlluurlllelrluullll� Notary's signature Y , {� SONJA HANSON - Notary's printed nameHA Notary Public = Notary is blic in and for the State of Washington. State of Washington 210 Commission 1013515 = My commission expires 3 - 3,0 - ?A?Z- = = My Comm. Expires Mar 30, 2025 311IlI I I I if I Intl I I lil I I Irif I I If i l l Ili I I I I kl 1 1 If I I Illl III I III I I If I I!I I II I I I Irl Illi r HUMAN SERVICES AGREEMENT - 7 - 10/2022 CITY OF Federal Proiect Services Summary± CITY HALL Way 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway.. com EXHIBIT A SERVICES The City of Federal Way, along with the cities of Auburn, Burien, Renton and Tukwila, have entered into a Memorandum of Understanding to make the most efficient use of their resources by cooperating to provide joint application and funding for human services. It is the City's responsibility to enter into an agreement with the Agency on behalf of the cities which are party to said Memorandum of Understanding. The Agency shall provide culturally specific case management services designed to help children/youth heal from the effects of witnessing/experiencing gender -based violence. The Agency shall ensure that services provided with funding under this Agreement are made available to the participating cities' residents. Performance Measures A. Number Served The Agency agrees to serve, at minimum, the following unduplicated number of residents by city with Human Services funds annually: QUARTER Cityof Auburn: Number of unduplicated Clients 1st 2nd 3rd 4th Annual Total 3 4 3 4 14 QUARTER 1st 2nd 3rd 4tn Annual Total City of Burien: Number of unduplicated Clients 3 4 3 4 14 QUARTER 1st 2nd 3rd 4th Annual Total City of Federal Way: Number of unduplicated Clients 2 3 2 3 10 QUARTER 1st god 3rd 4tn Annual Total City of Renton: Number of unduplicated Clients 3 4 3 14 14 QUARTER 1st 2nd 3rd 4th Annual Total City of Tukwila: Number of unduplicated Clients 2 2 2 2 8 HUMAN SERVICES AGREEMENT - 8 - 10/2022 CITY OF ��. Fe d e ra B. Units of Service CITY HALL Way 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 www cilyoffederalway com The Agency agrees to provide, at minimum, the following units of service by quarter: QUARTER Ci of Auburn Performance Measures 1st 1 2nd 3rd 4th Annual Total 1. Case Management 46 46 46 46 184 QUARTER City of Burien Performance Measures 1st 1 2nd 3rd 4th Annual Total 1. Case Management 46 46 46 46 184 QUARTER City of Federal Way Performance Measures 1st 1 2nd 3rd 4th Annual Total 1. Case Management 32 32 32 33 129 QUARTER City of Renton Performance Measures 1st 2nd 3rd 4th Annual Total 1. Case Management 46 46 46 46 184 QUARTER City of Tukwila Performance Measures 1st 2nd 3rd 4th Annual Total 1. Case Management 27 28 27 28 110 1. Case Management units of service are measured by the number of clients receiving 60-minute one-on-one sessions. C. Performance Measure(s) Outcome: Survivor and child/youth increase their safety, knowledge of Domestic Violence and access to services. Indicator: Advocates work with participants to complete pre- and post -service surveys at program entrance/exit as well as collect on -going feedback throughout program. Target: 90% Records A. Project Files The Agency shall maintain files for this project containing the following items: 1. Notice of Grant Award. 2. Motions, resolutions, or minutes documenting Board or Council actions. 3. A copy of this Agreement with the Scope of Services. 4. Correspondence regarding budget revision requests. 5. Copies of all invoices and reports submitted to the City for this project. HUMAN SERVICES AGREEMENT - 9 - 10/2022 clrY OF CITY HALL 4S Fe d e ra i WayFeder 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cilyoffederalway com 6. Bills for payment with supporting documentation. 7. Copies of approved invoices and warrants. 8. Documentation of client address; residency verified via King County Parcel Viewer. 9. Documentation of client income. The Agency agrees to use the HUD Income Guidelines to report income of clients served under this Agreement. Income guidelines may be adjusted periodically by HUD. King County FY 2022 Income Limits Summary Median FY 2022 Income Income 1 2 3 4 5 6 7 8 King Limit Person Persons Persons Persons Persons Persons Persons Persons County Category Extremely Low (30%) $27,200 $31,050 $34,950 $38,800 $41,950 $45,050 $48,150 $51,250 Income Limits Very Low $134,600 (50%) $45,300 $51,800 $58,250 $64,700 $69,900 $75,100 $80,250 $85,450 Income Limits Low (80%) $66,750 $76,250 $85,800 $95,300 $102,950 $110,550 $118,200 $125,800 Income Limits The Agency agrees to use updated Income Guidelines which will be provided by the City, Reports and Reportins Schedule The Agency shall collect client information and provide quarterly and annual Service Unity Reports to the City quarterly on a form provided by the City. The Agency shall submit an Annual Demographic Data Report by January 15 of each year in a format provided by the City. The agency shall collect and retain the data requested on this form from the persons served through this contract in an ongoing manner at the time the services are provided. The Agency shall implement and track at least one measurable outcome for the program as presented in the application. Changes to the outcome presented in the application must be approved by the City in writing prior to implementation. The Agency shall report the results of its outcome measure(s) annually by January 15 on the Annual Outcome Data Report form provided by the City. Public Information In all news releases and other public notices related to projects funded under this Agreement, the Agency will include information identifying the source of funds as the City of Federal Way Human Services General Fund Program. Proiect Budg The Agency shall apply the following funds to the project. The total amount of compensation pursuant to this Agreement shall not exceed Eighty -Six Thousand and 00/100 Dollars ($86,000.00) HUMAN SERVICES AGREEMENT - 10 - 10/2022 CITY OF Federal Way City of Auburn City of Burien City of Federal Way City of Renton City of Tukwila Total Per Year CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www c "ffederalway com $10,000.00 $10,000.00 $7,000.00 $10,000.00 $6,000.00 $43,000.00 Reimbursement Requests and Service Unit Report forms shall be submitted no less frequently than quarterly and are due on the following dates: 1 st Quarter: April 15 or within 10 days of notice to proceed, whichever is later; 2nd Quarter: July 15; 3rd Quarter: October 15; and 4th Quarter: Final Reimbursement Request and Service Unit Report forms due January 8; Demographic Data Report and Annual Outcome Data Report due January 15. The Agency shall submit payment/reimbursement requests in the format requested by the City. Payment/reimbursement requests shall be accompanied by a copy of the completed Service Unit Report. Estimated Quarterly Payments: 2023 1 st Qtr $10,750.00 2nd Qtr $10,750.00 3rd Qtr $10,750.00 4th Qtr $10,750.00 2024 1 st Qtr $10,750.00 2nd Qtr $10,750.00 3rd Qtr $10,750.00 4th Qtr $10,750.00 4th Qtr $10,750.00 Quarterly payment requests shall not exceed the estimated payment without prior written approval from the City, proof of which must be provided with any corresponding payment request. Estimated quarterly payments are contingent upon meeting or exceeding the above performance measure(s) for the corresponding quarter. This requirement may be waived at the sole discretion of the City, in writing, with a satisfactory explanation of how the performance measure will be met by year-end on the Service Unit Report. HUMAN SERVICES AGREEMENT - 11 - 10/2022 CITY Of �Federal Way CITY !-TALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway_ com City of Federal Way Human Services Contract for 2023-2024 General Fund Authorized Signatures for Invoices I authorize the following individuals to 1sign invoices and quarterly reports on behalf of: C l +'- I (Contracting Agency), for ,Aj the following: U ' ,f to '`) g� r 17r �F� Progr '1 idle). Authorizing Signature: (must be signed by person who signs the contract, generally, Executive Director) Additional Authorized Signature: Additional Authorized Signature: (P n ed Name) On �l [ (Title) (Signature) (Date) Vn , ,� • (Printed Name) (Tdfre) ti (Sign dlure) a I - ra Name) (Signature) (Title) (Date) 40 C, It 06-� c �p 1- Note: It is the responsibility of the contractor to inform the City of Federal Way if they wish to add a name to or delete names from this list. a DATE(MMIDD/YYYY) `4�� IQ CERTIFICATE OF LIABILITY INSURANCE 10/4/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT N,�e, Amber Lohmeier _ Woodruff -Sawyer Oregon, Inc. PHONE 503�16-7195 F Ne 1050 SW 6th Avenue, Suite 1000 fAX Nu • : — Portland OR 97204 n nAl;sE s. slohmeier@Woodruffsawyer.com License#:820349 INSURED YWCAOFS-01 YWCA of Seattle - King County - Snohomish County 1118 Fifth Avenue Seattle WA 98101 INSURERS AFFORDING COVERAGE NAIC # INSURERA: Great American Insurance Company 16691 INSURER B: Great American Assurance Com2any 26344 INSURERC: Great American Alliance Insurance Com an 26832 INSURER D : INSURER E : INSURER F rnvconr_oc !'F92T1l71rATF NIIIMRFR• Fnr7Rd900 RFVISION NLJMBFR: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1NSR TYPE OF INSURANCE ADDL BR POLICY NUMBER POLICY EFF MOLI DY EP YYY LIMITS B X COMMERCIAL GENERAL LIABILITY Y PAC365230702 9/30/2022 9/30/2023 EACH OCCURRENCE S 1.000.000 CLAIMS -MADE F—xl OCCUR $ 100,000 DAGE TO RENTED PRREEM SES Ea acc ru once MED EXP (Anyone person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $3,000,000 PRODUCTS - COMP/OP AGG $ 3,000,000 _ POLICY E pRCT � LOC WA Stop Gap $ 1,000,000 OTHER: A AUTOMOBILE LIABILITY CAP365230802 9/30/2022 9/30/2023 come NED s1NGLE of Ea amp j $ 1,000,000 BODILY INJURY (Per person) $ X ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY BODILY INJURY (Per accident) $ PROPERTYDAMAGIR (Per acdclintl $ C G X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE UMB365230902 9/30/2022 9/30/2023 EXX365231003 9/30/2022 9/30/2023 EACH OCCURRENCE $ 10,000.000 X AGGREGATE $ 10,000 000 DED I I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVE PER �- STATUTE ER E.L. EACH ACCIDENT _ S OFFICER/MEMBEREXCLUDED? ❑ N I A _ (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE S E.L. DISEASE - POLICY LIMIT S If yes, describe under DESCRIPTION OF OPERATIONS below B Professional Liability (Claims -Made) PAC365230702 9/30/2022 9/30/2023 Each Incident Limit Aggregate Limit $1,000,000 $3,000,000 Retro Date: December 15, 1996 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) Operations of the Named Insured subject to the terms, conditions and exclusions of the policy issued by the Insurance Company. RE: All YWCA Programs under Contract with the City of Federal Way, WA City of Federal Way is included as additional insured as respects General Liability to the extent provided in the attached form. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Federal Way ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Sarah Bridgeford 33325 8th Avenue South AUTHORIZED REPRESENTATIVE Federal Way WA 98003-6325 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Patti Spaulding-Klewin From: Maria Chavez -Wilcox <mcwilcox@ywcaworks.org> Sent: Monday, April 17, 2023 4:20 PM To: Patti Spaulding- Klewin Cc: Patricia Hayden; Maria Chavez -Wilcox; J-Me Diamond Subject: RE: Contract Signatory Permissions [EXTERNAL EMAIL WARNING] This email originated from outside of the City of Federal Way and may not be trustworthy. Please use caution when clicking links, opening attachments, or replying to requests for information. If you have any doubts about the validity of this email please contact IT Help Desk at x2555. Patti: Thank you for your inquiry and Patricia can indeed approve these types of contracts for our YWCA Seattle/King/Snohomish. Have a great rest of your day. Maria Maria Chavez- Wilcox Chief Executive Officer YWCA King/Seattle/Snohomish ELIMINATING RACISM EMPOWERING WOMEN YWCAWORKS.ORC From: Patti Spaulding-Klewin <Patti.Spaulding-Klewin@cityoffederalway.com> Sent: Monday, April 17, 2023 2:35 PM To: Maria Chavez -Wilcox <mcwilcox@ywcaworks.org> Cc: Patricia Hayden <phayden@ywcaworks.org> Subject: Contract Signatory Permissions Importance: High Good afternoon Maria - This email pertains to the permissions granted to Patricia Hayden by YWCA to sign contracts for the City of Federal Way Human Services funding. Please respond to this email with a brief acknowledgement that Patricia Hayden may enter into contract agreements. Thank you for your speedy attention to this request. Patti Spaulding-Klewin, MPA Human Services Coordinator AtkkfIedT A. 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