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Home My WebLink AboutPRHSPS MINS 09-12-2023 Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II Paul McDaniel City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee September 12, 2023 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Chair Jack Walsh and Council Member Paul McDaniel Committee Members present via zoom: Council Member Lydia Assefa-Dawson Other Councilmembers in Attendance: Council President Linda Kochmar and Deputy Mayor Susan Honda Staff in Attendance: Parks Director John Hutton, Deputy Parks Director Jason Gerwen, Assistant City Attorney Joanna Eide, Finance Director Steve Groom, Commander Cary Murphy, Contract Administrator Autumn Gressett and Administrative Asst. Mary Jaenicke. Guest: Rick Hontz, Senior Vice President OVG360, Brian Hoffman, General Manager OVG, Bernie O’Donnell, President of Rock Project Management and Jason Suzaka, Project Manager for Rock Project Management 1. CALL TO ORDER: 5:00 PM 2. PUBLIC COMMENT: None 3. COMMITTEE BUSINESS: Topic Title/Description A. Approval of Minutes: July 11, 2023 Committee approved the July 12, 2023 PRHSPSC minutes as written. ● Moved: Assefa-Dawson ● Seconded: McDaniel ● Passed: 3-0 unanimously B. King County Sheriff’s Office Registered Sex Offender Cost Reimbursement Agreement for 2023-2024: Presented by Commander Cary Murphy Commander Cary Murphy reported the Federal Way Police Department will receive a grant in the amount of $16,304.75 from the King County Sheriff’s Office. This grant will reimburse FWPD for overtime expenses incurred while verifying current addresses and residences of registered sex and kidnapping offenders. There are currently 207 registered in Federal Way. Questions and discussion followed. Motion to forward the proposed Agreement to the September 19, 2023 consent agenda for approval. ● Moved: McDaniel ● Seconded: Assefa-Dawson ● Passed: 3-0 unanimously Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II Paul McDaniel C. WASPC Funding for Use of Force on Duty to Intervene Training: Presented Commander Cary Murphy Commander Cary Murphy reported that the FWPD will receive a grant in the amount of $47,455.50 to cover the costs of state-required Uses of Force and Duty to Intervene training. This is one-time funding from the WA Legislature and will be used to cover state-required training. The funding is not restricted to new training; it can be used to support expenses already incurred. There no specifications on how they can use the funding. Questions and discussion followed. Committee moved to forward the proposed agreement to the September 19, 2023 Business agenda. ● Moved: McDaniel ● Seconded: Assefa-Dawson ● Passed: 3-0 unanimously D. Heritage Capital Project Grant Acceptance – Brooklake Community Center: Presented by Contract Administrator, Autumn Gressett Contract Administrator Autumn Gressett reported that the Parks Department will receive a grant in the amount of $50,440 and will be used for the evaluation and design of the Brooklake Community Center. The cost to the City to receive the funds are $104,000 in a 2:1 match. Completion of the evaluation and design of the Brooklake Community Center will provide information to the City in determining future costs of any resulting project for the property. This evaluation will provide information regarding electrical needs, plumbing and is the building structurally safe. Another part of the evaluation is having community meetings to determine how the space will be utilized. Questions and discussion followed. Motion to forward the proposed grant acceptance and contract as amended and presented by staff to the September 19, 2023 Regular Council Meeting consent agenda for approval. ● Moved: McDaniel ● Seconded: Assefa-Dawson ● Passed: 3-0 unanimously E. OVG360 Venue Management of PAEC Renewal: Presented by Contract Administrator, Autumn Gressett and guests Rick Hontz and Brian Hoffman Contract Administrator Autumn Gressett gave a PowerPoint presentation on OVG360’s management of the PAEC. Her presentation included an overview of the performances, rentals a breakdown on the revenues and revised performance metrics. There are seven team members that currently work at the PAEC. The venue management contract began in August of 2018 and there have been 103,822 theater tickets sold since 2018. The proposed contract renewal encompasses substantial ten-year term, extending the partnership until the year 2033. Questions and discussion followed. Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II Paul McDaniel F. Rock Project Management: Presented by Contract Administrator Autumn Gressett and guests Bernie O’Donnell and Jason Suzaka Contract Administrator Autumn Gressett gave a PowerPoint presentation on the Federal Way Community Center locker room renovations. The city has entered into an agreement with Rock Project Management to move forward with the design and reconstruction of the FWCC locker rooms. The scope of work includes upgrades to the mechanical supply and exhaust system and comprehensive demo and reconstruction of the locker rooms, wet sauna, dry sauna, showers cabanas and related spaces. Staff hopes to award a construction contract in May 2024 with the renovations being completed in May 2025. The budget for the program is $2,300,000 Questions and discussion followed. G. MOU with the Historical Society of Federal Way Presented by Parks Director John Hutton Parks Director John Hutton reported that the proposed MOU updates some terms of the previous agreements including compensation. The total amount of the MOU is $52,500 for the term of the agreement to be paid quarterly. Questions and discussion followed. Motion to forward the proposed MOU to the September 19, 2023 Council consent for approval. ● Moved: McDaniel ● Seconded: Assefa-Dawson ● Passed: 3-0 unanimously H. Signage to Discourage Panhandling: Presented by Committee Chair Walsh Chair Walsh has discussed with some members of the community and Council the concept of having some signage to discourage panhandling. He presented a PowerPoint of examples of signage that is being used in other parts of the country. The goal for tonight is to have a discussion to see if this is something the committee is interested in doing. The signage discourages panhandling and encourages people to donate to charities. The Supreme Court has ruled that you cannot outlaw panhandling because it’s free speech. Questions and discussion followed. Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II Paul McDaniel I. Authorization to Apply for a local Parks Grant for Saghalie Park: Presented by Parks Deputy Director Jason Gerwen Parks Deputy Director Jason Gerwen stated the Parks Department is seeking approval to apply for grant funds the restoration of four tennis courts and one basketball court at Saghalie Park. The estimated amount of the grant is between $60,000-$70,000. No matching funds are required. The resurfacing of these courts has been on the list of backlogged maintenance items within the parks system. Questions and discussion followed. Motion to forward the proposed authorization for staff to apply for a local maintenance grant to resurface four tennis courts and one basketball court to the September 19, 2023 consent agenda for approval. ● Moved: McDaniel ● Seconded: Assefa-Dawson ● Passed: 3-0 unanimously 4. OTHER: 5. FUTURE MEETING: The next PRHSPSC meeting will be held October 10, 2023 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 07:10 p.m.