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Home My WebLink AboutAG 90-007 - STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATIONwashinstaft State Department of Vanspartation L�nn Petorian December 11, 2014 City of Federal Way . 33325 0 Av6nue Souh Federal. Way, WA 98003 NotthwoM Roolon 1,57DO Daylan Avenue NoHh Ro. 86X =31 a SIWV6, WA'MM-WO' TTY: I -80b -833-6,Mb Ov - MMY sukjcet: Turnination of Maintetiaii.e.can, d'Operatic) -ep GM 1'2 A8T -ment. 40 and Ameat dmelts The Wasbington State: Deparuitent of'Transpoitatiah isIlere by,giving theCity'of Fedor,11 Way notice' of tornii6atidll Of subject agrectnent and any of its arnendmcnts- fii`fqcti�vt Jantimy i, 2.0 15'p tho Wasibin gton -State DepAttwent of Transportation Is resjwnsiblfitics estA.blished by s6bject agrewill,ent afid, outlined ftExhibit "A." of the agreemwit will be 4stirned by —the'. City of Federal "day: M1cWa*j:Qojden: Northwest Region Areti A k6nt (253)" 572-3 Elfeldisutdi Agreerhent GMIZM/Exhibit!"N' l cc,; Dave McC6nnick, N — Wmai R ARA , ntenance & 0*ations' chfls4ohoson — NWR'Maiatenance & Operations Mbnager Jon Cornelius--, NWR Signal Mainticnance Superintendent Jarnes P,4nning0j, N*k'*Dafflc Maintenance 8UP - � ervisur ,1oju walgrier , :R Financial Services Maijager N: DI UTi TO'. y` • 7 -0 -%jm� f CITY Or FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP 1. DRIOINATIN4 DEPT./Div.: c— 1—t] PL-� Z. ORIGINATING STAFF PERSON: ti - EXT: 3• DATE REQ. BY: — 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE): ❑ PROFESSIONAL SERVICES AGR[Il;MENT ❑ MAINTENANCE/LASOR AGREEMENT ❑ PUBLIC WORKS CONTRACT ❑ SMALL PUBLIC WORKS CONTRACT (Less THAN *25,0130) 0 PURCHASE AGREEMENT IMATERIALa, pUPPLlEs, EIOUIPMENT) ❑ REAL ESTATE PURCHASE & SALES AGREEMENT 0 >IECURITY DOCUMENT (E.G.. AGREEMENT i PERr/MAIN BOND( ASSIONMSNT or FUNDS IN LIEU Or BOND) ❑ CONTRACTOR SELECTICN1�DOCUMENT 1E.0.. RFE. RIP. Rrol ❑ CD TRACT AMENDMENT AG#: ❑ SEMENT S. PROJECT NAME: <:! G. NAME OF CONTRACTOR: ADDRESS:......_.._.....__m___ PHONE: TYPE OF PERSON OR ENTITY (CHECK ONE): ❑ INDIVIDUAL ❑ MOLE PROPRIETORSHIP C] PARTNERSHIP ❑ CORPORATION BTATES TAX ID#YSS#S SIGNATURE NAME:""'e ��"'�'1>• TITLE: 7. SCOPE OF WORK: ATTACH EXHIBIT A - A COMPLETE AND DETAILED DESCRIPTION or THE SERVICES OR SCOPE OF WORK, INCI-UDIN13 COMPLETION DATES FORT EACH � PHASE OF WORK AND LOCATION OF WORK. B. TERM: COMMENCEMENT OATEi 1 l \ !)S COMPLETION DATE: 4. TOTAL. COMPENSATION: $ `Zck-� (IF CAI.OULATEO ON HOURLY LABOR CHARMS - ATTACH SCHEDULED Or EMPLOYEES TITLE& AND HOURLY RATES) REIMBURSABLE EXPENSES: ❑ YES aw1r IF YES, MAXIMUM DOLLAR AMOUNT: IS SALES TAX Owica? ❑ YES Ql� IF YES, PAID BY: ❑ CONTRACTOR ❑ CITY I Q. SELECTION PROCESS USED (CHECK ONE): 0 REQUEST FOR BIDS 0 REQUEST FOR QUOTES ❑ ARCHITECT & ENGINEER LIST ❑ REpU1CSRT rOm PROPOSALS ❑ REQUEST FOR QUALIFICATION■ ❑ SMALL WORKS ROSTER 1 1. CONTRACT REVIEW LAW (ALL CONTRACTS) ❑PfSK MANAGEMENT TALL CONTRACTS EXCEPT AMENOMENT&. NTRACT*N &ELECTION COOUMENTI PURGNASINO 12. O RACT SIGNATURE ROUTING LAW DEPARTMENT CITY ANA®ER ITY CLERK EiIGNED COPY SACK TO ORIGINATI 0E007. ASBIGNE A13 # 4 12-/a57 C4L___ COMMENTS .+-, Y'Ciurn n r ffAL/DATIc APPRoygp q4l� TE' ORIGINAL STAYS WITH CONTRACT; CANARY - ORIGINAYINS SYArr1 PINK - LAW DEPT.( ODLb ENKOD • LAW pEPT. L0492 (REV 7/94) • � Washington State -/_ Department of Transportation Sid Morrison Secretary of Transportation Ken Miller Street Systems Manager City of Federal Way 33530 1st Way South Federal Way, WA 98003-6210 Dear Mr. Miller: Northwest Region 15700 Dayton Avenue North PO Box 330310 Seattle, WA 98133-9710 (206) 440-4000 May 9, 1995 Rtt;E V CD Maintenance of State Highways City of Federal Way Agreement GM-1240 Supplement No. 1 Attached is a fully executed original of the referenced agreement supplement. Should you have any questions, please call Harry Rollins at 440-4733. Thank you for your cooperation. Sincerely, F,—,I- TE NCE G. PAANANEN, P.E. TransAid Engineer Attachment TP:HR:kn 0595hr00 cc: Hank Peters (w/copy), MS-105 Tom Lentz (w/copy), MS-119 Les Rubstello (w/copy), MS-25 SUPPLEMENT NO. 1 TO INTERLOCAL AGREEMENT FOR MAINTENANCE OF STATE ROUTES SUPPLEMENT No. 1 is dated effective this 26th day of February, 1995, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and the State of Washington Department of Transportation ("State"). WHEREAS, the City incorporated on February 28, 1990, and since the date of incorporation the State has been operating and maintaining state routes SR-99, SR-161, and SR- 509 (collectively, "State Routes") within the corporate limits of the City; and WHEREAS, the City and State entered into an Agreement dated October 9, 1990, providing for the State's continued operation and maintenance of the State Routes and the City's compensation to the State for such services; and WHEREAS, the parties desire to supplement the Agreement to extend the term of the Agreement. NOW THEREFORE, the parties agree to the following terms and conditions: 1. Term. The Agreement provided for a five (5) year term commencing on the City's date of incorporation and terminating on February 27, 1995. The Agreement shall be supplemented to provide that the Agreement shall renew automatically on February 26th of each year unless either party provides three (3) months written notice to the other party of its intent to terminate the Agreement ("Term"). Prior to the expiration of the Term, this Agreement may be terminated by the City for just cause upon a five (5) day written notification to the State. Just cause shall mean the failure of the State to perform its obligations pursuant to the Agreement. GM1 4Q ORIGINAL SUPPLEMENT NO, 2. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Supplement shall remain in full force and effect. DATED the effective date set forth above. City of Federal Way By: ,"'Kenneth E. Nyberg City Manager Date State of Washington Department of Transportation By: CHIEF MAINTENANCE ENGR. Date Attest: Approved as to Form: By: >. ity Clerk Approved as to Form: r 7 f f Date GM12401 I SUPPLEMENT NO, I 2 0295hro5 i` 0 � Washington State v// Department of Transportation Distri . 15325 S.E. 30th Place Bellevue. Washington 98007-6538 Mr. J. Brent McFall City Manager 31123 - 28th Ave. S. P. O. Box 8057 Federal Way, WA 98003 Dear Mr. McFall: 40 Duane Berentson October 16, 1990 City of Federal Way CS 1701 etc., SR-99-161-509 Maintenance Agreement GM-1240 JA-3255 We are transmitting one (1) fully executed copy of the Maintenance Agreement GM-1240 for your file. We are requesting a work order accounting plan be approved to cover the state charges covered by the document. Upon approval of that WOAP, the current JA-3255 account will be closed. Thank you for your cooperation in this matter. Very truly yours, �L-DON HOFFMAN, P.E. local Programs Engineer JHH/nlv jh2-61 Attach. cc: Bill Anderson MS 47 Bill Garing MS 120 Jim Guenther MS 122 Jim Olson MS 44 Gerry Smith/Tom Lentz MS 119 AGREEMENT THIS AGREEMENT, made and entered into this day of 19 Q , between the State of Washington, Department of Transportation, acting by and through the Secretary of the Department of Transportation, hereinafter called the "State" and the City of Federal Way, 31132 - 28th Avenue South, Federal Way, Washington, 98003, hereinafter called the "City"; WHEREAS, the City of Federal Way was incorporated on February 28, 1990 within King County, and WHEREAS, the State has been operating and maintaining State Routes SR-99, SR-161, and SR-509 within the corporate limits of the City, and WHEREAS, the City must assume certain maintenance and operational responsibilities for State Routes SR-99, SR-161, and SR-509 by virtue of RCW-47.24.010 and RCW 47.24.020, and WHEREAS, a transitional period will be required by the City to add staff, personnel, and equipment to accomplish said respon- sibilities, and WHEREAS, it is in the best interest of the traveling public to maintain the integrity of said State Routes during this transitional period. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached hereto and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: GM 1240 I The City and State have mutually agreed the transitional period required by the City to add staff, personnel, equipment, or alternate arrangements shall be limited to five (5) years. In the event the City accomplishes the required actions prior to the five (5) year period, the City shall notify the State in writing of its intent to cancel this maintenance and operation agreement. II The City agrees to assume the responsibility to reimburse Puget Sound Power and Light for electrical power costs for the Traffic Signal -Systems and Illumination System on State Route.99, SR-161, SR-509, and South 320th Street within the corporate limits as of March 1, 1990. The State agrees to transfer all service agreements executed between the State and Puget Sound Power and Light for electrical service to the City on March 1, 1990. III The State agrees to perform the maintenance and operational responsibilities at City expense outline in Exhibit "A" Estimate of Cost during the transitional period. Exhibit "A" Estimate of Cost attached hereto and by this reference shall become a part of this agreement. Iv The City and State have executed a "Letter of Understanding" on February 13, 1990 to accommodate reimbursement by the city to the State for costs of maintenance and operational 2 GM 1240 responsibilities performed by the State for the time period of March 1, 1990 to the fully executed date of this agreement. The "Letter of Understanding" is attached hereto and by this reference made a part of this agreement. `tJ Each party of this agreement shall be responsible for injury to persons or damage to property resulting from negligence on the part of itself, its employees, its agents, or its officers. Neither party assumes any responsibility to the other party for the consequences of any act or omission of any third party. No liability shall attach to the State or the City by reason of entering into this agreement except as expressly provided herein. IN WITNESS WHERE OF, the parties hereto have executed this agreement as the day and year first above written. ATTEST: , 19 APPROVED AS TO FORM: 2 i (L , 19 l C ) BY: ASSISTANT ATTORNEY GENERAL CITY OF FEDERAL WAY — `�--•�y �.rs�rlr T STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION CHIEF MAINTENANCE ENGR. jhh/NLV JH1-97 SEA �q 19g� - 3 - GM 1240 EXHIBIT "A" ESTIMATE OF COST A. TRAFFIC SIGNAL SYSTEM ITEM COST PER SIGNAL NUMBER TOTAL YEARLY PER YEAR SIGNALS COST * 1. Annual Electrical $1,200/Yr. 12 $14,400.00 Power Charges (Signals on SR-99, and SR-509) 2. Annual Electrical $1,200/Yr. 5 $ 6,000.00 Power Charges (Signals on South 320th covered under GM-1232 executed 08/25/89 by State and King County. King County currently pays power bills) 3. Preventive Maintenance $1,000/Yr. 12 $12,000.00 (Signals on SR-99 & SR-509) 4. Preventive Maintenance $876.01 5 $ 4,380.05 (Signals on South 320th St. covered by GM-1232) 5. Engineering Services $240/Yr. 17 $ 4,080.00 (8 Hrs. per intersection at $30.00/Hr.) SUBTOTAL COSTS OF ROUTINE YEARLY MAINTENANCE $40,860.05 6. On -Call Maintenance (Emergency) Assume 4 calls @ 4 Hrs. per month per signal Man Hours $35/Hr. X 16 Hrs./Mo. X 12 Mo./Yr. $ 6,800.00 Material Costs 6,000.00 Costs Subtotal Emergency rmir $12,800.00 TOTAL MAINTENANCE COSTS $53,660.05 * Less Power Costs-20,400.00 rrtmmrnbamm TOTAL MAINTENANCE COSTS TO STATE To be reimbursed by City of Federal Way $33,260.05 1-A GM 1240 B. ILLUMINATION SYSTEM ITEM COST PER SIGNAL NUMBER TOTAL YEARLY PER YEAR SIGNALS COSTS * 1. Annual Electrical $108/Yr. 109 $11,772.00 Power Charges 2. Annual Relamping $51/Yr. 109 $ 5,559.00 3. Service Cabinet $244/Yr. 4 $ 976.00 Preventive Maintenance SUBTOTAL ROUTINE MAINTENANCE $18,307.00 4. On -Call Maintenance (Emergency) Manpower 40 Hr./Yr X $62/Hr. _ $ 2,480.00 Materials = $ 920.00 5. Reinstallation $2,500/Yr. 4 Ea./Yr. 110,000.00 Costs Subtotal Emergency $13,400.00 * 6. Leased Luminaires $108/Yr. 53 $ 5,724.00 (PSP&L Poles) Costs Subtotal Lease $ 5,724.00 TOTAL MAINTENANCE COSTS $37,431.00 * Less Power Costs -17,496.00 TOTAL MAINTENANCE COSTS TO STATE To be reimbursed by City of Federal Way $19,935.00 C. CHANNELIZATION 1. Striping - SR-99 $1500/Mile 6.77 Miles $10,155.00 (7 Lane Section) 2. Striping - SR-161 $1,104/Mile 0.72 Miles $794.88 (5 Lane Section) 3. Striping - SR-509 $552/Mile 6.44 Miles $ 3,554.88 (2 Lane Section) Roadway Striped Once Per Year TOTAL COSTS TO STATE $14,504.76 To be reimbursed by City of Federal Way 2-A GM 1240 D. MAINTENANCE - Roadway, Drainage, and Right -of -Way Using 5 Year Experience Factor ��: 1. Cost to maintain all of SR-99 Vic. $105,688/Year So. 154th Street to Pierce County Line 2. Cost for SR-99 within corporate limits $ 59,988/Year of Federal Way 3. State Responsibility within corporate $ 8,698/Year limits of Federal Way (1100 and 1800 charges) 4. City Responsibility within corporate $ 51,290/Year limits (59,988 - 8,698) 5. Percentage of Cost to City of total charges for SR-99 (Vic. So. 154th to Pierce County Line) $51,290/$105,688 X 100 = 48.5% The percentage 48.5% will be applied to monthly charges to SR-99 to determYn'�` City's cost. SR-161 1. Cost to maintain all of SR-161 Vic. $ 19,946/Year SR-18 to Pierce County Line 2. Cost for SR-99 within corporate limits $ 5,864/Year of Federal Way 3. State Responsibility within corporate $ 850/Year limits of Federal Way (1100 and 1800 charges) 4. City Responsibility within corporate $ 5,014/Year limits (15,864 - 850) 5. Percentage of Cost to City of total charges for SR-161 (Vic. to Pierce County Line) $5,014/$19,946 X 100 = 25.1% The percentage 25.: 1% will be applied to monthly charges to SR-161 to determine City's cost. 3 - A GM 1240 ,j E. SR-509 1. Cost to maintain all of SR-509 Vic. So. 272nd Street to Pierce County Line 2. Cost for SR-99 within corporate limits of Federal Way 3. State Responsibility within corporate limits of Federal Way (1100 and 1800 charges) 4. City Responsibility within corporate limits (43,705 - 6,337) $134,477/Year $ 43,705/Year $ 6,337/Year $ 37,368/Year 5. Percentage of Cost to City of total charges for SR-509 (Vic. So. 272th to Pierce County Line) $37,368/$134,477 X 100 = 27.8% The percentage 27.8% will be applied to monthly charges to SR-509 to determine City's oo t. PERMIT, FRANCHISE,_ AND ACCESS APPROACHES Reimbursible Costs Not To Exceed $5,000 Per Year Charges to City of Federal Way to be actual costs expended for processing of documents. Annual Electrical Power Charges to be assumed by City of Federal Way as of March 10 1990. JHH/nlv jh1-97a 4 - A GM 1240 RECAP A. TRAFFIC SIGNAL Electrical Power Costs $20,400.00 (City of Federal Way to assume this responsibility as of March 1, 1990) Maintenance Costs (State to perform $33,260.05 with reimbursement from City of Federal Way S. ILLUMINATION SYSTEM Electrical Power Costs $17,496.00 (City of Federal Way to assume this responsibility as of March 1, 1990) Maintenance Costs (State to perform $19,935.00 with reimbursement from City of Federal Way) C. CHANNELIZATION Maintenance Costs (State to perform $14,504.76 with reimbursement from City of Federal Way) D. ROADWAY MAINTENANCE $93,672.00 E. PERMITS, FRANCHISES, AND ACCESS APPROACHES $5,000.00 CITY YEARLY DIRECT COSTS (POWER) $37,896.00 CITY YEARLY INDIRECT COSTS $161,371.81 (State to Perform) TOTAL YEARLY ESTIMATE $199,267.81 SIGNAL SYSTEMS SR-99 -So. 356th, 16th Ave. So., So. 336th, So. 324th, So. 320th, So. 316th, So. 312th, So. 308th, So. 304th, Dash Point Road, and So. 288th St. SR-509 - So. 312th St. So. 320th St. (GM-1232) 8th Ave. South, 11th Ave. So., 20th Ave. So., 23rd Ave. So., and 15th Ave. So. JHH/nlv jhl-97b 5 - A GM 1240 DRAFT FIRST AMENDMENT TO INTERLOCAL AGREEMENT THIS FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT ("Amendment") between the City of Federal Way ("City") and the State of Washington Department of Transportation ("State") is dated effective the 1st day of November, 1993. A. The City incorporated on February 28, 1990, and since the date of incorporation, the State has been operating and maintaining state routes SR-99, SR-161, and SR-509 (collectively "State Routes") within the corporate limits of the City; and B. The City and the State entered into an Interlocal Agreement dated October 9, 1990, providing for the State's continued operation and maintenance of the State Routes and the City Is compensation to the State for such services ("Interlocal"); and C. The Interlocal provided for a five (5) year term commencing on the date of incorporation and terminating on February 27, 1995; and D. The City and the State desire to amend the scope of the operational and maintenance services to be performed by the State. NOW, THEREFORE, in consideration of the terms, conditions and covenants contained herein, IT IS MUTUALLY AGREED AS FOLLOWS: I. TERM The term of this Amendment shall be for a period of approximately 1 year and 4 months commencing on the effective date of November 1, 1993, and terminating on February 27, 1995. II. SCOPE OF WORK 2.1 State Responsibilities. The scope of work the State has agreed to perform is set forth in Exhibit "A" "Estimate of Cost", attached to the Interlocal ("Scope of Work"). The Scope of Work shall be amended by deleting paragraph E, "Permit, Franchise & Access Approaches" in its entirety and as follows: The. State represents that the projects listed on Exhibit "B" attached to this Amendment and incorporated by this reference constitute all permits, franchises and access approaches on the 2 S State Routes submitted to the State as of the effective date of this Amendment. The State shall remain responsible for the completion of the processing and approval of all projects listed in Exhibit "S" even if such completion occurs after the effective date of this Amendment. 2.2 City Responsibilities. The City agrees that it shall be responsible for processing, reviewing, and issuing all future permits, franchises, and access approaches to the State Routes filed with the State or City on or after the effective date of November 1, 1993. III. INDEMNIFICATION 3.1 State Indemnification. The State agrees to indemnify and hold the City, its elected officials, officers, employees, agents; and volunteers harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to. or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Amendment or the Interlocal to the extent caused by the negligent acts, errors or omissions of the State, its partners, shareholders, agents, employees, or by the State's breach of this Amendment or the Interlocal. 3 3.2 City Indemnification. The City agrees to indemnify and hold the State, its officers, directors, shareholders, partners, employees, and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and attorney fees) to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Amendment or the Interlocal to the extent caused by the negligent acts, errors, or omissions of the City, its employees or agents or by the City's breach of this Amendment or the Interlocal. 3.3 Survival. The provisions of this Section shall survive the expiration or termination of this Amendment with respect to any event occurring prior to such expiration or termination. IV. NONDISCRIMINATION The City and the State certify that they are equal opportunity employers, and in all hiring and employment made possible by or resulting from this Amendment or the Interlocal, there will be no discrimination by either the State or the City or their employees, agents, subcontractors or 'representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, creed, national origin, marital status or physical disabilities, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This 4 requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The State and the City will not violate any of the terms of Chapter 49.60 RCW, Title VII of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973 or any other applicable federal, state or local law or regulation regarding non-discrimination. Any material violation of this provision shall be grounds for termination of this Amendment and Interlocal by either party. V. GENERAL PROVISIONS 5.1 Amendments. The Interlocal may be amended at any time by mutual written agreement of the parties. 5.2 Entire Agreement. The parties agree that this Amendment and the Interlocal are the complete expression of the terms hereto and all oral representations or understandings not incorporated herein are excluded. 5.3 Administration. This Amendment shall be administered on behalf of the City by the City Manager, or his or her designee and on behalf of the State by the Secretary of the State Department of Transportation, or his or her designee. 5 5.4 Invalid Provisions. If any provision of this Amendment or the Interlocal shall be held invalid, the remainder of the Amendment shall not be affected and shall remain in full force and effect. DATED effective the day and year set forth above. THE CITY OF FEDERAL WAY By, J. Brent McFall City Manager City of Federal Way 33530 1st Way South Federal Way, WA 98003-6210 ATTEST: By City Clerk, Maureen M. Swaney, CMC APPROVED AS TO FORM: By City Attorney, Carolyn A. Lake STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION By:_ Its: (Address) N..� APPROVED AS TO FORM: BY Its KATHLEERWGREMSTATROiT -AUD EXHIBIT "B" Development owner Stage SR161 1. Eagle Hardware R&B Development Completing Const. 2. Home Depot Home Depot Completing Design SR509 1. Sound View Manor John Hong Completing Design 2. Palisades Plaza Thomas Baenen Traffic Study SR99 1. Tea Cup Tavern John R. Ewing Not Started Remodel 2. Federal Way Mall Remodel Not Started 3. 40 Rentals Ron Forte Completed Permits and Franchise are as follows: SR509 1. Update City of Tacoma Franchise* 2. Update Federal Way Water and Sewer Franchise* 3. Update Washington Natural Gas Franchise 4. Update Viacom (Cable TV Puget Sound) Franchise SR99 1. Update Viacom Franchise SR161 1. Update Viacom Franchise *Includes request for new construction or part of highway. "Update" means covering all facilities within highway rights of way. AGREEMENT LIST - Page 42 Eff 6/24/91-6/30/92 - 5 day notice........ 92-54 12/12/91 WASHINGTON, STATE OF Department of Information Services Cooperative Interlocal Lease/Purchase Agreement/Perpetual.......... ........... 91-75 07/09/91 WASHINGTON, STATE OF (CLOSED) Department of Information Services Consulting Services/Telecommunications Perpetual/30 Day written notice............ 90-57 07/24/90 WASHINGTON, STATE OF Department of Information Services Customer Service Agreement Perpetual/90 days written notice.......... 90-51 08/01/90 WASHINGTON, STATE OF Department of Information Services SCAN Long Distance Telephone Service...... 91-18 01/07/91 WASHINGTON, STATE OF Department of Revenue Collection/Local Leasehold Excise Tax (Ord No 89-12) Perpetual unless terminated before 11/1 of any calendar year.......... 90-06 02/15/90 WASHINGTON, STATE OF Department of Transportation Haul Road/Detour Agreement/So 348th & 320th Effective until completion inspection..... 91-06 01/17/91 WASHINGTON, STATE OF Department of Transportation �. Letter of Understanding SR-99 Maintenance/Operation ---Perpetual/5 year extension ................ WASHINGTON, STATE OF Department of Transportation y i Letter of Understanding SR-161, SR-18 & 16th Ave So Collection of Funding for Improvement �i Mitigation/Exhibit "A" allows Amendment or Termination by written agreement....... WASHINGTON, STATE OF Department of Transportation Slide Repair/Detour Agreement Vicinity of 39th Ave SW Effective until completion inspection..... WASHINGTON, STATE OF Transportation Improvement Board Funds TIE No. 8-1-017(59)/So & SW 356th St 21st Ave SW to SR 99/Eff 10/18/91 Construction Proposal $4,088,680.......... WASHINGTON, STATE OF (CLOSED) Interagency Committee for Outdoor Recreation (IAC) Funding for City Center Park 90 07 02/13/ 0 _�- 90-62 09/10/90 90-69 12/28/90 91-129 12/17/91 From: To: Date: Subject: SUSAN CLARY (SUSANC) CHRISG Friday, September 24, 1993 3:45 pm WSDOT INTERLOCAL CHRIS, I TALKED W/KEN MILLER CONCERNING THE RIGHT-OF-WAY PERMITTING INTERLOCAL WITH WSDOT. KEN TOLD ME HE THINKS LEGAL IS ROUTING THE ORIGINAL FOR SIGNATURES (CITY ATTORNEY, CITY CLERK, CITY MANAGER), THEN ON TO THE STATE. I DON'T KNOW WHAT S.O.P. IS ON THIS. From: MARY G. KILLGROVE (MARYK) To: SUSANC Date: Wednesday, October 6, 1993 11:48 am Subject: WSDOT INTERLOCAL -Reply -Forwarded -Repl Susan, the original and draft of the First Amendment to Interlocal Agreement was given to Ken Miller on 9/13/93 for preparation of the Agenda Sheet and submission to Chris Green. You may want to check with Ken to see if he has seen the original. We do not remember seeing it pass through Law for signature. Please call if I can be of further assistance! cc: CHRISG From: SUSAN CLARY (SUSANC) To: CHRISG Date: Wednesday, October 6, 1993 11:53 am Subject: WSDOT INTERLOCAL -Reply -Forwarded -Repl Forwarded mail received from: MARYK Chris, all fingers seem to point to Ken Miller. When I talked with him a week ago he seemed to have no knowledge of the whereabouts of the agreement. Do you want to follow up with Ken, or would you like me to puruse it? Files: mO:MESSAGE From: CHRIS GREEN (CHRISG) To: SUSANC Date: Wednesday, October 6, 1993 1:34 pm Subject: WSDOT INTERLOCAL -Reply -Forwarded -Repl Feel free to check with Ken...I don't mind at all!! Thanks for helping! Karen Lancaster was also looking for it this a.m. cg AGREEMENT THIS AGREEMENT, made and entered into this day of , 19 , between the State of Washington, Department of Transportation, acting by and through the Secretary of the Department of Transportation, hereinafter called the "State" and the City of Federal Way, 31132 - 28th Avenue South, Federal Way, Washington, 98003, hereinafter called the "City"; WHEREAS, the City of Federal Way was incorporated on February 28, 1990 within King County, and WHEREAS, the State has been operating and maintaining State Routes SR-99, SR-161, and SR-509 within the corporate limits of the City, and WHEREAS, the City must assume certain maintenance and operational responsibilities for State Routes SR-99, SR-161, and SR-509 by virtue of RCW-47.24.010 and RCW 47.24.020, and WHEREAS, a transitional period will be required by the City to add staff, personnel, and equipment to accomplish said respon- sibilities, and WHEREAS, it is in the best interest of the traveling public to maintain the integrity of said State Routes during this transitional period. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached hereto and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: CJ I The City and State have mutually agreed the transitional period required by the City to add staff, personnel, equipment, or alternate arrangements shall be limited to five (5) years. In the event the City accomplishes the required actions prior to the five (5) year period, the City shall notify the State in writing of its intent to cancel this maintenance and operation agreement. II The City agrees to assume the responsibility to reimburse Puget Sound Power and Light for electrical power costs for the Traffic Signal Systems and Illumination System on State Route 99, SR-161, SR-509, and South 320th Street within the corporate limits as of March 1, 1990. The State agrees to transfer all service agreements executed between the State and Puget Sound Power and Light for electrical service to the City on March 1, 1990. III The State agrees to perform the maintenance and operational responsibilities at City expense outline in Exhibit "A" Estimate of Cost during the transitional period. Exhibit "A" Estimate of Cost attached hereto and by this reference shall become a part of this agreement. IV The City and State have executed a "Letter of Understanding" on to accommodate reimbursement by the City to the State for costs of maintenance and operational U 0 0 responsibilities performed by the State for the time period of March 1, 1990 to the fully executed date of this agreement. The "Letter of Understanding" is attached hereto and by this reference made a part of this agreement. V Each party of this agreement shall be responsible for injury to persons or damage to property resulting from negligence on the part of itself, its employees, its agents, or its officers. Neither party assumes any responsibility to the other party for the consequences of any act or omission of any third party. No liability shall attach to the State or the City by reason of entering into this agreement except as expressly provided herein. IN WITNESS WHERE OF, the parties hereto have executed this agreement as the day and year first above written. ATTEST: . 19 CITY OF FEDERAL WAY APPROVED AS TO FORM: STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION , 19 BY: ASSISTANT ATTORNEY GENERAL jhh/NLV JH1-97 0 0 EXHIBIT "A" ESTIMATE OF COST A. TRAFFIC SIGNAL SYSTEM ITEM COST PER SIGNAL PER YEAR NUMBER SIGNALS * 1. Annual Electrical $1,200/Yr. 12 Power Charges (Signals on SR-99, and SR-509) 2. Annual Electrical $1,200/Yr. Power Charges (Signals on South 320th covered under GM-1232 executed 08/25/89 by State and King County. King County currently pays power bills) 3. Preventive Maintenance $1,000/Yr. (Signals on SR-99 & SR-509) 4. Preventive Maintenance $876.01 (Signals on South 320th St. covered by GM-1232) 5. Engineering Services $240/Yr. (8 Hrs. per intersection at $30.00/Hr.) SUBTOTAL COSTS OF ROUTINE YEARLY MAINTENANCE 6. on -Call Maintenance (Emergency) Assume 4 calls @ 4 Hrs. per month per signal Man Hours $35/Hr. X 16 Hrs./Mo. X 12 Mo./Yr Material Costs Costs Subtotal Emergency TOTAL MAINTENANCE COSTS Less Power Costs TOTAL MAINTENANCE COSTS TO STATE To be reimbursed by City of Federal Way 5 TOTAL YEARLY COST $14,400.00 $ 6,000.00 12 $12,000.00 5 $ 4,380.05 17 $ 4,080.00 $40,860.05 $ 6,800.00 $ 6.000.00 $121800.00 $53,660.05 -20,400.00 $33,260.05 4 • B. ILLUMINATION SYSTEM ITEM COST PER SIGNAL NUMBER TOTAL YEARLY PER YEAR SIGNALS COSTS * 1. Annual Electrical $108/Yr. 109 $11,772.00 Power Charges 2. Annual Relamping $51/Yr. 109 $ 5,559.00 3. Service Cabinet $244/Yr. 4 S 976.00 Preventive Maintenance SUBTOTAL ROUTINE MAINTENANCE $18,307.00 4. On -Call Maintenance (Emergency) Manpower 40 Hr./Yr X $62/Hr. _ $ 2,480.00 Materials -- $ 920.00 5. Reinstallation $2,500/Yr. 4 Ea./Yr. $101000.00 Costs Subtotal Emergency $13,400.00 * 6. Leased Luminaires $650/Yr. 53 $ 5,724.00 (PSP&L Poles) Costs Subtotal Lease $ 5,724.00 TOTAL MAINTENANCE COSTS $37,431.00 Less Power Costs -17,496.00 TOTAL MAINTENANCE COSTS TO STATE To be reimbursed by City of Federal Way $19,935.00 C. CHANNELIZATION 1. Striping - SR-99 $1500/Mile 6.77 Miles $ 795.00 (7 Lane Section) 2. Striping - SR-161 $1,104/Mile 0.72 Miles $10,155.00 (5 Lane Section) 3. Striping - SR-509 $552/Mile 6.44 Miles $ 3,555.00 (2 Lane Section) Roadway Striped Once Per Year TOTAL COSTS TO STATE $14,505.00 To be reimbursed by City of Federal Way �4 ` C� L D. MAINTENANCE - Roadway, Drainage, and Right -of -Way Using 5 Year Experience Factor 1. Cost to maintain all of SR-99 Vic. $105,688/Year So..154th Street to Pierce County Line 2. Cost for SR-99 within corporate limits $ 59,988/Year of Federal Way 3. State Responsibility within corporate $ 8,698/Year limits of Federal Way (1100 and 1800 charges) 4. City Responsibility within corporate $ 51,290/Year limits (59,988 - 8,698) 5. Percentage of Cost to City of total charges for SR-99 (Vic. So. 154th to Pierce County Line) $51,290/$105,688 X 100 = 48.5% The percentage 48.5% will be applied to monthly charges to SR-99 to determine city's cost. SR-161 1. Cost to maintain all of SR-161 Vic. $ 19,946/Year SR-18 to Pierce County Line 2. Cost for SR-99 within corporate limits $ 5,864/Year of Federal Way 3. State Responsibility within corporate $ 850/Year limits of Federal Way (1100 and 1800 charges) 4. City Responsibility within corporate $ 5,014/Year limits (15,864 - 850) 5. Percentage of Cost to City of total charges for SR-161 (Vic. to Pierce County Line) $5,014/$19,946 X 100 = 30% (29.4%) The percentage 30% will be applied to monthly charges to SR-161 to determine City's cost. E. SR-509 1. Cost to maintain all of SR-509 Vic. So. 272nd Street to Pierce County Line 2. Cost for SR-99 within corporate limits of Federal Way 3. State Responsibility within corporate limits of Federal Way (1100 and 1800 charges) $134,477/Year $ 43,705/Year $ 6,337/Year 4. City Responsibility within corporate $ 37,368/Year limits (43,705 - 6,337) 5. Percentage of Cost to City of total charges for SR--509 (Vic. So. 272th to Pierce County Line) $37,368/$134,477 X 100 - 28% (27.7%) The percentage 28% will be applied to monthly charges to SR-509 to determine City's cost. PERMIT, FRANCHISE, AND ACCESS APPROACHES Reimbursible Costs Not To Exceed Charges to City of Federal Way to be actual costs expended for processing of documents. JHH/nlv jhl-97a $5,000 Per Year RECAP A. TRAFFIC SIGNAL Electrical Power Costs $20,400.00 (City of Federal Way to assume this responsibility as of March 1, 1990) Maintenance Costs (State to perform $33,260.05 with reimbursement from City of Federal Way B. ILLUMINATION SYSTEM Electrical Power Costs $17,496.00 (City of Federal Way to assume this responsibility as of March 1, 1990) Maintenance Costs (State to perform $19,935.00 with reimbursement from City of Federal Way) C. CHANNELIZATION Maintenance Costs (State to perform $14,505.00 with reimbursement from City of Federal Way) D. ROADWAY MAINTENANCE $931672.00 E. PERMITS, FRANCHISES, AND ACCESS APPROACHES $5,000.00 CITY YEARLY DIRECT COSTS (POWER) $37,896.00 CITY YEARLY INDIRECT COSTS $1611372.05 (State to Perform) TOTAL YEARLY ESTIMATE $2541268.05 SIGNAL SYSTEMS SR-99 -So. 356th, 16th Ave. So., So. 336th, So. 324th, So. 320th, So. 316th, So. 312th, So. 308th, So. 304th, Dash Point Road, and So. 288th St. SR--509 - So. 312th St. So. 320th St. (GM-1232) 8th Ave. South, 11th Ave. So., 20th Ave. So., 23rd Ave. So., and 15th Ave. So. JHH/nlv jhl-97b Transfer of Services to City of_Federal Way SR 99 SAD LOCATION TYPE HAVE FILE ACCT. NO. 985 So. 253rd N 8245-6484 1989 So. 308th Illum. N 8253-8148 1993 So. 320th Illum. N 8254-5920 1994 So. 320th Signal y 8260-4392 1995 So. 342nd Illum. N 8245-5089 2010 So. 288th Signal & 211um. y 8247-3749 2194 So. 304th Signal y 8500-2471 2476 So. 312th Signal y 8260-4297 2491 So. 324th Signal N 8259-2165 2680 So. 336th Signal y 8245-5120 2782 So. 356th Signal & Illum. y 8246 -1796 2869 So. 366th Flashers y 8246-1835 2961 So. 308th Illum. y 8500-2472 3511 So. 316th Signal y unknown LEASED LUMINARIES 2352 S0. 356TH Lums. 8257-6214 3460 S0. 312TH Lums. unknown 3528 S0. 316TH Lums. unknown SR161. LEASED LUMINARIES 3559 So. 352nd Lums. SR 509 2438 S.W. 312th Signal & Illum. y 8234-8189 2439 21st Av. S.W. Illum. N 8257-6229 2463 21st Av. S.W. Illum. N 8257-6213 3049 llth Pl. S.W. X-walk flashers y 8401-6386 LEASED LUMINARIES 2765 30th Ave. S.W. Lums. y 8257-6222 3170 4 Av. 21 Av.S.W. Lums. y 8601-1268 3448 47th Av. S.W. Lums. y unknown 0 0 Washington State Department of Transportation District 1 15325 S.E. 301h Place Bellej,ge. Wasn ngton 98007 Allen Locke Interim City 31132 - 28th Federal Way, Manager Ave. So. WA 98003 Dear Mr. Locke: Duane Berentson Secretary of Transportation January 22, 1990 City of Federal Way C.S. 1701 SR-99 Incorporation Action Maintenance and Operation Of State Route 99 Within Corporate Limits "Letter of Understanding" The City of Federal Way will officially become incorporated on February 28, 1990. City officials and State representatives (WSDOT) have been meeting to determine resolution of responsibilities for SR-99, SR-161, and SR-509 to assure this transportation facilities will continue to serve the public. It is further understood the City will require an interim period of time for staffing of personnel, acquisition of equipment, and arrangement for material suppliers. It has been mutually agreed by the City and the State that the State will continue to perform the required maintenance and operation functions on these state highways between the northerly and southerly corporate limits of Federal Way. Division of the responsibilities of costs to the State and the City are outlined in Exhibit "A" -- Estimate of Cost as a result of our discussions. The City and State mutually agree this "Letter of Understanding" is an interim document to handle costs of maintenance and operation of SR-99, SR-161, and SR-509, which will officially begin on March 1, 1990. It is further agreed the two agencies will faithfully without prejudice process and execute a maintenance and operation agreement which will super -cede this "Letter of Understanding" upon full execution of said agreement. The State has set up JA Account (No. 3255) to accumulate charges for labor, equipment, and materials and will bill the City monthly as expended up to, but not to exceed $ 70,000 without written approval from the City to increase said expenditures. It is further mutually agreed the "window" of this interim time for the State to assist the City in the maintenance and operation of SR-99 may extend for five (5) years. However, the City can and B. ILLUMINATION SYSTEM ITEM COST PER SIGNAL NUMBER TOTAL YEARLY PER YEAR SIGNALS COSTS * 1. Annual Electrical $108/Yr. 109 $11,772.00 Power Charges 2. Annual Relamping $51/Yr. 109 $ 5,559.00 3. Service Cabinet $244/Yr. 4 $ 976.00 Preventive Maintenance SUBTOTAL ROUTINE MAINTENANCE $18,307.00 4. On -Call Maintenance (Emergency) Manpower 40 Hr./Yr X $62/Hr. _ $ 2,480.00 Materials -- $ 920.00 5. Reinstallation $2,500/Yr. 4 Ea./Yr. $10,000.00 Costs Subtotal Emergency $13,400.00 * 6. Leased Luminaires $650/Yr. 53 $ 5,724.00 (PSP&L Poles) Costs Subtotal Lease $ 5,724.00 TOTAL MAINTENANCE COSTS $37,431.00 Less Power Costs -17,496.00 TOTAL MAINTENANCE COSTS TO STATE To be reimbursed by City of Federal Way $19,935.00 C. CHANNELIZATION 1. Striping - SR-99 $1500/Mile 6.77 Miles $ 795.00 (7 Lane Section) 2. Striping - SR-161 $1,104/Mile 0.72 Miles $10,155.00 (5 Lane Section) 3. Striping - SR-509 $552/Mile 6.44 Miles $ 3,555.00 (2 Lane Section) Roadway Striped Once Per Year TOTAL COSTS TO STATE $14,505.00 To be reimbursed by City of Federal Way 0 D. MAINTENANCE - Roadway, Drainage, and Right -of -Way A Using 5 Year Experience Factor SR-99 1. Cost to maintain all of SR--99 Vic. $105,688/Year So. 154th Street to Pierce County Line 2. Cost for SR-99 within corporate limits $ 59,988/Year of Federal Way 3. State Responsibility within corporate $ 8,698/Year limits of Federal Way (1100 and 1800 charges) 4. City Responsibility within corporate $ 51,290/Year limits (59,988 -- 8,698) 5. Percentage of Cost to City of total charges for SR-99 (Vic. So. 154th to Pierce County Line) $51,290/$105,688 X 100 = 48.5% The percentage 4will be applied to monthly charges to SR-99 to determine City's cost. SR-161 1. Cost to maintain all of SR-161 Vic. SR--18 to Pierce County Line 2. Cost for SR--99 within corporate limits of Federal Way 3. State Responsibility within corporate limits of Federal Way (1100 and 1800 charges) 4. City Responsibility within corporate limits (15,864 - 850) 5. Percentage of Cost to City of total charges for SR-161 (Vic. to Pierce County Line) $5,014/$19,946 X 100 - 30% (29.4%) $ 191946/Year $ 5,864/Year $ 850/Year $ 5,014/Year The percentage 30% will be applied to monthly charges to SR-161 to determine City's cost. • SR-509 1. Cost to maintain all of SR-509 Vic. $134,477/Year So. 272nd Street to Pierce County Line 2. Cost for SR-99 within corporate limits $ 43,705/Year of Federal Way 3. State Responsibility within corporate $ 6,337/Year limits of Federal Way (1100 and 1800 charges) 4. City Responsibility within corporate $ 37,368/Year limits (43,705 - 6,337) 5. Percentage of Cost to City of total charges for SR-509 (Vic. So. 272th to Pierce County Line) $37,368/$134,477 X 100 - 28% (27.7%) The percentage 28% will be applied to monthly charges to SR-509 to determine City' s cost. E. PERMIT, FRANCHISE, AND ACCESS APPROACHES Reimbursible Costs Not To Exceed $5,000 Per Year Charges to City of Federal Way to be actual costs expended for processing of documents. JHH/nlv jhl-97a 0 0 RECAP A. TRAFFIC SIGNAL Electrical Power Costs $201400.00 (City of Federal Way to assume this responsibility as of March 1, 1990) Maintenance Costs (State to perform $33,260.05 with reimbursement from City of Federal Way B. ILLUMINATION SYSTEM Electrical Power Costs $17,496.00 (City of Federal Way to assume this responsibility as of March 1, 1990) Maintenance Costs (State to perform $19,935.00 with reimbursement from City of Federal Way) C. CHANNELIZATION Maintenance Costs (State to perform $14,505.00 with reimbursement from City of Federal Way) D. ROADWAY MAINTENANCE $93,672.00 E. PERMITS, FRANCHISES, AND ACCESS APPROACHES $5,000.00 CITY YEARLY DIRECT COSTS (POWER) $37,896.00 CITY YEARLY INDIRECT COSTS $161,372.05 (State to Perform) TOTAL YEARLY ESTIMATE $254,268.05 SIGNAL SYSTEMS SR-99 --So. 356th, 16th Ave. So., So. 336th, So. 324th, So. 320th, So. 316th, So. 312th, So. 308th, So. 304th, Dash Point Road, and So. 288th St. SR-509 - So. 312th St. So. 320th St. (GM-1232) 8th Ave. South, 11th Ave. So., 20th Ave. So., 23rd Ave. So., and 15th Ave. So. JHH/nlv jh1--97b 0 0-h (�,- 4?6- 7 Aft. Washington State Department of Transportation District 1 15325 S.E. 30th Place Bellevue, Washington 98007 January 22, 1990 Allen Locke Interim City Manager 31132 - 28th Ave. So. Federal Way, WA 98003 Duane Berentson Secretary of Transportation City of Federal Way C.S. 1701 SR-99 Incorporation Action Maintenance and operation Of State Route 99 Within Corporate Limits "Letter of Understanding" Dear Mr. Locke: The City of Federal Way will officially become incorporated on February 28, 1990. City officials and State representatives (WSDOT) have been meeting to determine resolution of responsibilities for SR-99, SR-161, and SR-509 to assure this transportation facilities will continue to serve the public. It is further understood the City will require an interim period of time for staffing of personnel, acquisition of equipment, and arrangement for material suppliers. It has been mutually agreed by the City and the State that the State will continue to perform the required maintenance and operation functions on these state highways between the northerly and southerly corporate limits of Federal Way. Division of the responsibilities of costs to the State and the City are outlined in Exhibit "A" - Estimate of Cost as a result of our discussions. The City and State mutually agree this "Letter of Understanding" is an interim document to handle costs of maintenance and operation of SR-99, SR-161, and SR-509, which will officially begin on March 1, 1990. It is further agreed the two agencies will faithfully without prejudice process and execute a maintenance and operation agreement which will super --cede this "Letter of Understanding" upon full execution of said agreement. The State has set up JA Account (No. 3255) to accumulate charges for labor, equipment, and materials and will bill the City monthly as expended up to, but not to exceed $ 70,000 without written approval from the City to increase said expenditures. It is further mutually agreed the "window" of this interim time for the State to assist the City in the maintenance and operation of SR-99 may extend for five (5) years. However, the City can and ORIGINAL • •, Allen Locke City of Federal Way January 22, 1990 Page 2 shall assume their responsibilities using their own staff and forces anytime during the five (5) year "window". Exhibit "A" Estimate of Cost by this reference is made a part of this "Letter of Understanding" and shall become a part of the above noted agreement as clarification of costs to be borne between the State and the City. The City of Federal Way, by countersigning in the space provided below, acknowledges and agrees to the terms and conditions of this "Letter of Understanding" as outlined above. We are transmitting the original and one (1) copy of this document. Please countersign and return the original to our office for our file. Thank you for your cooperation CIT OF FEDIEPJkeWAY ATTEST JHH/nlv jh1-98 Attach. cc: J. Olson/J. Kessack Miguel Gavino/N. Posey Jerry Buttrey, Acct'g. Gerry Smith MS 114 Hank Peters MS 105 Bill Anderson MS 47 Jim Lutz MS 113 in this matter. MS 44 MS 120 MS 127 Very truly yours A, DON HOFFMAN .E. District S_ a Aid Engineer