HomeMy WebLinkAboutAG 24-184 - WASHINGTON STATE CRIMINAL JUSTICE TRAINING (CJTC) COMMISSIONRETURN TO: Deanna Patterson EXT: 6701 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Police Department 2. ORIGINATING STAFF PERSON: Commander Thaddeus Hodge EXT: 6764 3. DATE REQ. BY: ASAP 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL N OTHER Grant Application 5. PROJECT NAME: Washington State Criminal Justice Training (CJTC) Commissioned Officer Wellness Grant 6. NAME OF CONTRACTOR: Washington State Criminal Justice Training (CJTC) Commission ADDRESS: 19010 1st Avenue South Burien, Washington TELEPHONE 206.535.7300 E-MAIL: susan.rogel@cjtc.wa.gov FAX; SIGNATURE NAME: Monica Alexander TITLE Executive Director 7. EXHIBITS AND ATTACHMENTS: A SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: July 1, 2024 COMPLETION DATE: June 30, 2025 9. TOTAL COMPENSATION $ 17,500.00 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES A NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED i0YES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL /DATE APPROVED ❑ PROJECT MANAGER * DIRECTOR A. Hwang 5/20/2024 A. Hwang 6/13/2024 ❑ RISK MANAGEMENT (IF APPLICABLE) * LAW JRC 6/18/2024 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: 6/25/24 COUNCIL APPROVAL DATE: 7/2124 12. CONTRACT SIGNATURE ROUTING A SENT TO VENDOR/CONTRACTOR DATE SENT: 6/12/24 DATE REC'D: 6/27/24 ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL / DATE SIGNED ❑ LAW DEPARTMENT * SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# AG# COMMENTS: 2/2017 DocuSign Envelope ID: 0847CDD2-2027-440C-BEF1-D44CB04015C5 WSCJTC Contract No. Washington State IA25-021 Criminal Justice Training Commission Program Index 529 This Contract is between the State of Washington, Washington State Criminal Justice Training Commission and the Contractor identified below and is governed by Department of Enterprise Services Procurement Policies. Contractor Name: Contractor Address: City of Federal Way Police Department 33325 81h Ave. S., Suite 101, Federal Way, WA 98003 Contact: Thaddeus Hodge Contact Telephone: Contact E-Mail 253-835-6764 Thaddeuis.hodcle@cityoffederalway.com Statewide Vendor Number: (SWV): Click here to apply or provide number below: 0015957-00 WSCJTC Contact Information Manager of this contract or project. Name and Title. E-mail Address Susan.Rouel(&citc,wa.gov Susan Rogel, Grant Manager Telephone 206-939-8437 Contract Start Date Contract End Date Contract Maximum Amount July 1, 2024 June 30, 2025 $17,500 Subcontracting Authorized? Y/N Travel Expenses Authorized? Y/N Y Y FOR THE WSCJTC: FOR THE CONTRACTOR: Susan Rogel S'""`, IZgd 6/12/2024 City of Federal Way Police Department Manager Date Contractor Business Name Brian Elliott f jhm' f ib{f 6/12/2024 Department Manager Date Date Monica Alexander Al.Obt -t& L;t , j,,Jkr 6/13/2024 6/27/2024 Executive Director Date Contractor signature Holly White NL� U - 6/27/2024 aI^' (�W°u"�� (gory aF p6UY, WSCJTC Contract Specialist Date Print Name & Title Andy Hwang, Chief of Police Andy. hwang@cityoffedera Iway.com DocuSign Envelope ID: 0847CDD2-2027-440C-BEF1-D44CB04015C5 Statement of Work. This contract was won competitively, and contract incorporates by reference the Statement of Work WSCJTC published in the Request for Proposal, which the Contractor's proposal specifically agreed to perform. This grant is for the purpose of establishing officer wellness programs, to include, building resilience, injury prevention, peer support, physical fitness, proper nutrition, stress management, suicide prevention, physical health, mental health supports/services and any other program that focuses on officer wellbeing. OUTCOME REPORTING AND BILLING TIMELINES 1. Outcome Report 2. Invoice (A-19 and backup documentation —submitted in one PDF document all together) DUE DATES: 1. October 15, 2024 (July, August, & September) 2. January 15, 2025 (October, November, & December) 3. April 15, 2025 (January, February, & March) 4. July 10, 2025, FINAL submission (April, May, & June) REQUIRED OUTCOMES FOR REPORT: (See allocation amounts on last page) 1. Dexafit — document number of officers who participate. 2. Reverse Hyperextension Machine — Document when received and document use. 3. Complete officer survey of usefulness of all services and suggestions for future officer wellness services. Report outcomes in final report. Exclusive Agreement. This contract, with its attachments and documents incorporated by reference, contains all of the terms and conditions the parties agreed to. No other contract terms or conditions shall be deemed to exist or bind the parties. The parties signing above confirm they have read and understand this entire Contract and have the authority to enter this Contract. WSCJTC and the Contractor may amend the contract by mutual written agreement. Payment. WSCJTC shall pay the Contractor for performance of the Statement of Work, in response to invoices specifying hours worked or work completed but shall not pay in advance. Payments are made by Electronic Funds Transfer using the bank routing information the Contractor provides. Nondiscrimination. a. Nondiscrimination Requirement. During the term of this Contract, Contractor, including any subcontractor, shall not discriminate on the bases enumerated at RCW_49.60.530(3). In addition, Contractor, including any subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations with which Contractor, or subcontractor, has a collective bargaining or other agreement. b. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that Contractor, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3). Defauit. Notwithstanding any provision to the contrary, WSCJTC may suspend Contractor, including any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension will remain in place until WSCJTC receives notification that Contractor, including any subcontractor, is cooperating with the investigating state agency. In the event Contractor, or subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), WSCJTC may terminate this Contract in whole or in part, and Contractor, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. Contractor or subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing conditions consistent with any court -ordered injunctive relief or settlement agreement. d. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination, Contractor, subcontractor, or both, shall be liable for contract damages as authorized by law including, but not limited to, any cost difference between the original contract DocuSign Envelope ID: 0847CDD2-2027-440C-BEF1-D44CB04015C5 and the replacement or cover contract and all administrative costs directly related to the replacement contract, which damages are distinct from any penalties imposed under Chapter 49.60, RCW. WSCJTC shall have the right to deduct from any monies due to Contractor or subcontractor, or that thereafter become due, an amount for damages Contractor or subcontractor will owe WSCJTC for default under this provision. Industrial Insurance Coverage. WSCJTC will report the Contractor to the Department of Labor and Industries (L&I) as a "non -employee covered worker" and will pay L&I insurance premiums. Any injuries the Contractor suffers in the course of performing this contract are covered by L&I. The Contractor and his/her physician should claim accordingly. If this contract authorizes subcontracting, the Contractor provides L&I coverage for any subcontract workers; WSCJTC and the State assume no liability for them. Termination. No guarantee of work is made or implied as a result of this Contract: merely signing this contract does not guarantee the Contractor any specific amount of payment. WSCJTC may terminate this Contract by providing written notice to the Contractor. Termination shall be effective on the date specified in the termination notice. WSCJTC shall be liable for only authorized services provided on or before the date of termination. Assignment. The Contractor may not assign this Contract, or its rights or obligations to a third party. Confidentiality. The Contractor shall not disclose any information WSCJTC designates confidential. This contract and the Contractor's proposal, if any, become the property of the WSCJTC, subject to the Public Records Act RCW 42.56. Disputes. If a dispute arises under this contract, it shall be resolved by a Dispute Board. The WSCJTC Executive Director and the Contractor shall each appoint a member to the Board. The Executive Director of the WSCJTC and the Contractor shall jointly appoint a third member to the Dispute Board. The Board shall evaluate the dispute and resolve it. The Board's determination shall be final and binding to all parties to this Contract. Indemnity. Contractor agrees to hold harmless WSCJTC for any claim arising out of performance or failure to perform the contract, without regard to actual or alleged negligence by State employees. Governing Law. This Contract shall be governed by the laws of Washington. The jurisdiction for any action hereunder shall be the Superior Court for the State of Washington. The venue of any action hereunder shall be in the Superior Court for Thurston County, State of Washington. Rights in Data. Material created from this Contract shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by WSCJTC, including but not limited to reports, documents, videos, curricular material, exams or recordings. Such materials are subject to RCW 42.56, the Public Records Act; WSCJTC may disclose such documents in accordance with the PRA. Severability. If any provision of this Contract or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Contract which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Contract, and to this end the provisions of this Contract are declared to be severable. Waiver. A failure by the WSCJTC to exercise its rights under this contract shall not preclude WSCJTC from subsequent exercise of such rights and shall not constitute a waiver of any rights under this contract unless stated to be such in writing and signed by an authorized representative of WSCJTC and attached to the original contract. Total Allocation $17,500 Dexa Fit for approx. 46 Officers $16,277 j Reverse Hv erextension Machine $1,223