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Home My WebLink AboutLUTC PKT 04-21-2008 . ORIGINAL City of Federal Way City Council Land U selTransportation Committee April 21, 2008 6:00 p.m. City Hall Council Chambers MEETING AGENDA I. CALL TO ORDER 2. APPROVAL OF MINUTES: April 7, 2008 3. PUBLIC COMMENT (3 minutes) 4. BUSINESS ITEMS A. City Limit Entrance Signs Action 5 min/Perez B. Lake Jeane/Lake Lorene Outlet Improvements Project Bid Award Action 5 minlBucich 5. FUTURE MEETINGS/AGENDA ITEMS 6. ADJOURN Committee Members Linda Kachmar, Chair Jim Ferrell Dini Duclos City Staff Cary M Roe, P.E., Assistant City Manager/Emergency Manager Darlene LeMaster, Administrative AssistantII 253-835-2701 G:ILUTCILUTC Agendas and Summaries 2008\4-21-08 LUTe Agenda.doc City of Federal Way City Council Land Use/Transportation Committee April 7, 2008 6:00 pm City Hall City Council Chambers MEETING MINUTES In attendance: Committee Chair Linda Kochmar, Council Member Jim Femell, Committee Member Dini Duclos, Council Member Jeanne Burbidge, Assistant City Manager/Chief Operations OfficerlEmergency Manager Cary Roe, Acting Deputy Public Works Director Marwan Salloum, City Staff Attorney Monica Buck, City Traffic Engineer Rick Perez, Director of Community Development Services Greg Fewins, City Building Official Lee Bailey and Administrative Assistant II Darlene LeMaster. l. CALL TO ORDER Committee Chair Kochmar called the meeting to order at 6:00 PM. 2. APPROVAL OF MINUTES The March 17,2008 LUTC meeting minutes were approved. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0 3. PUBLIC COMMENT There was one public comment: Nancy Combs - Federal Way resident. Ms. Combs wanted to let the committee know how frustrated she is that the process to get a four-way stop at the intersection of SW 3041h Street and 21st Avenue SW is taking so long as well as a variety of other issues, both past and present. ACM Roe responded that the petition for a four-way stop currently being processed at the subject intersection, has and will be handled in the same manner that all traffic calming petitions/requests are. In response to Ms. Combs allegation that Council changed residents' votes on a previous ballot for the same location, ACM Roe stated that ballots summarize the process right on them. After the residents vote, the ballot results are presented to the Land Use and Transportation Committee followed by the full Council. The ballots are advisory to the City Council. Council may decide whether to concur with the ballot results or not. 4. BUSINESS ITEMS A. Code Compliance Update Lee Bailey provided background information on this item. Quite a bit of discussion ensued regarding the sign code. Committee Member Duclos commented that it is difficult for most people to determine what is legal/illegal as far as sign placement goes. Committee Member Duclos suggested including a diagram in addition to the proposed letter would be helpful information. Committee Member Ferrell illustrated the point by looking at a couple of the slides showing illegally placed signs. There seems to be a lot of confusion as to where the City right of way begins and ends in reference to sign placement. ACM Roe commented that staff would like to work in a proactive manner by education the public, campaigns and agencies, and agrees with Committee MemberDuclos' suggestion to include a diagram with the informational letter. Staff would rather inform the public in a proactive manner, versus having to pick up signs and manage the signs that are in lockdown. Committee Member Ferrell concurred with Committee Member Duclos and asked about the process for retrieving signs that have been'picked up, Mr. Bailey said the current sign code states that signs are held for 14 days. Retrieval fees for the flfSt offense are $5 and $7 for subsequent offenses. Committee Member Ferrell suggested that at a future time, staff could re-evaluate the sign code, modifYing the cost and the process for retrieving signs. Mr. Bailey stated that the retrieval fee is part of the sign code and would require an amendment to the existing code. ACM Roe will follow up with the City Manager and bring the sign code G:\LUTaLUTC Agendas and Summaries 2008\4.7.08 Minutes.doc Land Useffransportation Committee Page 2 February 25, 2008 amendment to an upcoming LUTC meeting; the specific date is yet to be determined, Staffs focus will be on educating the public on proper sign placement in hopes of reducing the amount of signs that are picked up and sent to "sign jail". . Council Member Burbidge appreciates staffs efforts in tackling this issue and hopes for some flexibility in the signage code. Council Member Burbidge is also in support to finding a way to give a broad uniform example of how to determine the boundary of the public right of way that is also user friendly to the public. In regards to staffs request for direction, the Committee is in favor of the letter addressing abandoned shopping carts, Committee Chair Kochmar asked who is responsible for the carts and getting them back to the store owners. Mr. Bailey stated that the goal of the letter is to put the responsibility for retrieving abandoned shopping carts back onto the stores themselves. As well, there as services available to stores; for a fee, will retrieve shopping carts and bring them home. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0 Committee PASSED Option 1 to the April 15, 2008, City Council Consent Agenda for approval. B. Lee House Demolition - Bid Award Greg Fewins provided background information on this item. Committee Member Duclos asked if the amount of the bid is enough to cover the work involved with this project. Mr. Fewins responded that he is confident the job can be completed for the bid amoUllt. The bidder is responsible for completing the job for the amount of the bid. Committee Member Ferrell asked if the incident causing the home to be inhabitable was in 2004, how come it is 2008 before the City is doing something. Mr. Fewins explained that this project is an example of how the recent "Unfit Building" code amendments (Fall 2007) have benefited the City. The code amendments have enabled the City to proceed on properties such as the Le property, more efficiently. Committee Chair Kochmar requested the motion include the dollar amount of the bid. Ms. Buck added that this project is a recoverable cost based on a tax lien on the home. The Le home is in the foreclosure process. At the time the home goes to auction, these costs to the City for demolition will be recoverable. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0 Committee PASSED Option 1, as amended to include the amount of the bid in the motion, to the April 15, 2008, City Council Consent Agenda for approval. C. S 320th Schedule 74 Undergrounding Agreement with PSE and Reimbursement Contract with Ouadrant Corporation Marwan Salloum provided background information on this item. There was no discussion. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0 Committee PASSED Option 1 to the April 15, 2008, City Council Consent Agenda for approval. D. Metro Service Partnerships Rick Perez provided background information on this item, As a member of the countywide transportation committee, Council Member Burbidge noted that there is an inequity of transit service provided by King County Metro, somewhat to the east (Bellevue) but especially to South King County (Federal Way) in great need of a solution. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0 Committee PASSED Option 3 to the April 15, 2008, City Council Consent Agenda for approval. 5. FUTURE MEETING The next regularly scheduled LUTC meeting will be held April 21, 2008 at 6:00 PM. 6. ADJOURN The meeting adjourned at 7:07 PM. G:\LUTClLUTC Agendas and Summaries 2008\4.7-08 Minules.doc COUNCIL MEETING DATE: May 6, 2008 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY LIMIT ENTRANCE SIGNS POLICY QUESTION: Should the City replace existing entry signs? COMMITTEE: Land Use and Transportation Committee MEETING DATE: April 21, 2008 CATEGORY: ~ Consent D Ordinance D City Council Business D Resolution _~!~!! ~!'>>'Q~T BY-.:._l.3:.i.~~!'-~~~J..~:~:J._.g!!Y_I~~ft.l~J~!1.g~_!1._~~~.~_.._...._...... D Public Hearing D Other DEPT: Public Works Attachments: Land Use and Transportation Committee Memorandum dated April 21, 2008. Options Considered: 1. Select Sign 1. 2. Select Sign 2. 3. Select Sign 3. 4. Do not replace the existing entry signs. STAFF RECOMMENDATION: Staff makes no recommendation. CITY MANAGER APPROVAL: \\ti ~/ · om .~e DIRECTOR APPROVAL: C~ Council Council COMMITTEE RECOMMENDATION: Forward the Committee recommendation of Option _ to the May 6, 2008 City Council Consent Agenda. Jim Ferrell, Member Linda Kochmar, Chair Dini Duclos, Member PROPOSED COUNCIL MOTION: "] move to select Sign _ to replace existing City entry signs. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACfION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: April 21, 2008 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manag~hiefOperations Officer, Emergency Manage~ Rick Perez, P.E., City Traffic Engineer Hi City Limit Entrance Signs VIA: FROM: SUBJECT: BACKGROUND: City entry signs were initially installed in late 1996, consisting of a plain white on green sign reading, "Entering Federal Way". These were replaced in early 2000 with round signs, the design of which was developed by 1999's Advancing Leadership class. These were replaced in 2004 with the development of the new City logo. At the request of Deputy Mayor Faison, staff has investigated the replacement of the entry signs with a design resembling the banners used on decorative street lights in the City Center. Attached are three designs that have been developed. Replacement of the City entry signs would cost approximately $2,400 at all entry points to the City, as shown in the attached map. The expense could be accommodated in the Sign Maintenance operational budget. It would take roughly one month for the signs to be fabricated and installed. cc: Project File Day File March 17, 2008 Land Use and Transportation Committee Metro Service Partnerships Page 2 Sign 1 March 17, 2008 Land Use and Transportation Committee Metro Service Partnerships Page 3 Sign 2 Welcome to CITY OF Federal Way March 17, 2008 Land Use and Transportation Committee Metro Service Partnerships Page 4 Sign 3 \ ~ ~ \i-ctJ o L- Q) ~"C .- Q) Ol.L Q. ca c:i .S2>> c U) .2 ~-; ...u co W..J .. 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" ~~ .-'r~ ~:~L xr~q,'l, .' i 1='. ,-~ 0(A 1 '.j;,', _~ ~, ,'(i ~il - ],S6 [ {T" I \. L'~ COUNCIL MEETING DATE: May 6, 2008 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Lake JeanelLake Lorene Outlet Control Improvements Project - Bid Award POLICY QUESTION: Should the Council award the Lake Jeane/Lake Lorene Outlet Control Improvements Project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: April 21, 2008 CATEGORY: f.8J Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other .~!~FF ~!'Q~!._!JY:..~.'..1.~LA._~.~~_i.~~,J:~.:.~.:.?.~!:!.!f~~~_W~!.~~J~:!'..1.r.!.~g P'!.:J'.~E!l~.~.9.!.~~_.__ Attachments: Land Use and Transportation Committee memorandum dated April 21, 2008. Q'p!!Q!!~._Con~~~C;l.!:.~~_.__...........______.._.._..___.._..____._...........__._...______._.._____.........._...____..._._....___._....._..__...._._____._._. I. A ward the Lake Jeane/Lake Lorene Outlet Control Improvements Project to Road Construction Northwest, Inc., the lowest responsive, responsible bidder, in the amount of $596,979.11 and approve a 10% contingency of$59,697.91, for a total of $656,677.02, and authorize the City Manager to execute the contract. 2. Reject all bids for the Lake Jeane/Lake Lorene Outlet Control Improvements Project and direct staff to re-bid the project and return to the Committee for further action. 3. Do not award the Lake Jeane/Lake Lorene Outlet Control Improvements Project to the lowest responsive, responsible bidder and provide direction to staff. STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER ApPROVAL: \ \ k \~. ~ DIRECTOR ApPROVAL: ~ Committee Council Council COMMITTEE RECOMMENDATION: Place Option I on the May 6, 2008 Council Consent Agenda for approval. Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member PROPOSED COUNCIL MOTION: "I move to award the Lake Jeane/Lake Lorene Outlet Control Improvements Project to Road Construction Northwest, Inc. as the lowest responsive, responsible bidder, in the amount of $596,979.11 and approve a 10% contingency of $59,697.91, for a total of $656,677.02, and authorize the City Manager to execute the contract." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: April 21, 2008 Land Use and Transportation Committee (]/yJr'( Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manag'e-t Paul A. Bucich, P.E., Surface Water Manag~ Lake Jeane/Lake Lorene Outlet Control Improvements Project - Bid Award BACKGROUND: Council gave authorization to advertise this project on February 19, 2008. Five bids were received and opened on April 1, 2008. Due to an error in regards to the state sales tax, a bid from Construct Company, L.L.C. was determined to be non-responsive. The bidder requested to withdraw its bid and the City agreed with the request. The lowest responsive, responsible bidder is Road Construction Northwest, Inc., with a total bid amount of$596,979.11. This is approximately 2% higher than the engineer's estimate. Please see the attached Bid Tabulations for further details. ESTIMATED PROJECT EXPENDITURES: Design/Survey Year 2008 Construction 10% Construction Contingency 10% Construction Management Pavement impact mitigation Advertising and Production Costs TOTAL PROJECT COSTS $174,500 $596,979 $59,698 $59,698 4,500 2,020 $897,395 AVAILABLE FUNDING: TOTAL AVAILABLE BUDGET $945,000 cc: Project File K:\LUT02008\04-21-08 Lake Jeane Lake Lorene ProjeotBid Award.doc Unit Bid Tabulations Cost Estimate Project: RFBOB-103 Bid Item Description CITY OF FEDERAL WAY Contractor Name and bid comments: Lake Jeane 1 SURVEYING L.S. PRE-CONSTRUCTION L.S. l PHOTO PRE,CONSTRUCTION L.S. VtDEO POST ,CONSTRUCTION L.S. 4 PHOTO POST ,CONSTRUCTION L.S. VIDEO FORCE ACCOUNT FA CONTRACTOR L.S. MOBILIZATION AND DEMOSILlZA TION CLEARING AND L.S. s GRUBBING REMOVAL OF L.S. STRUCTURES AND 9 OBSTRUCTIONS 10 SAMPLING & TESTING L.S. t SHORING OR EXTRA S.F. 3.800 11 EXCA V A TION CLASS B STRUCTURE CY. 975 EXCA VA TION CL. B INCL. Il HAUL' TEMPORARY LAKE L.S. 13 BYPASS COMMERCIAL HMA' TON 23 14 S TESTING STORM SEWER L.S. 15 PIPE CLASS V REINF. CONe L.F. 204 STORM SEWER PIPE, 36 16 IN. DIAM. Bid ItemTabs With Ene ESI- RFB 08-103 ,xIs Page 1 Printed: 4/11/2008 Unit Bid Tabulations Cost Estimate CITY OF FEDERAL WAY Contractor Name and bid comments: PRECAST OUTLET LS. 1 $ 28,000.00 17 CONTROL STRUClURE 18 MANHOLE RETROfiT LS. STORM DRAIN MANHOLE EA. TYPE 1. 60 IN. DIAM. Bid Item Description 19 20 DEWATERING LS. 1 21 PLUGGING EXISTING PIPE EA. 4 fiLL EXISTING PIPE WITH c.y. 20 CONTROLLED DENSITY 22 FILL' PIPE ZONE FOUNDATION C.Y. 32 23 BACKFILL- 24 GRAVEL BORROW' TON 307 TEMPORARY WATER LS. 1 POLLUTION/EROSION 25 CONTROL 26 SITE RESTORA nON LS. 1 27 TOPSOIL TYPE A c.y. 151 CEMENT CONCRETE LF. 30 28 CURB Bid lIemTabs With EnQ Est- RF8 08-103 .xls Page 2 Printed: 411112008 Unit Bid Tabulations Cost Estimate CITY OF FEDERAl WAY Bid Item Description Contractor Name and bid comments: Lake Lorene 1 SURVEYING PRE,CONSTRUCTION PHOTO PRE,.CONSTRUCTION VIDEO POST -CONSTRUCTION 4 PHOTO POST,CONSTRUCTION VIDEO FORCE ACCOUNT CONTRACTOR MOBIUZA nON AND 7 DEMOBILIZATION PROJECT TEMPORARY TRAFFIC CONTROL CLEARING AND GRUBBING REMOVAL OF STRUCTURES AND 10 OBSTRUCTIONS REMOVAL AND DISPOSAL L.S. OF ASBESTOS CONCRETE 11 PIPE 12 SAMPLING & TESTING SHORING OR EXTRA 13 EXCAVATION CLASS B STRUCTURE EXCA VA TlON CL. B INCL. L.S. L.S. L.S. L.S. L.S. FA L.S. L.S. L.S, L.S. L.S. I S.F. 3.450 c.y, 810 14 15 COMMERCIAL HMA' TON 34 LCPE STORM SEWER PIPE, L.F. 447 16 36 IN. DlAM. TESTING STORM SEWER L.S. 17 PIPE Bid Item Tabs With Eno Est- RFB 08-103 .xls Page 3 Printed: 4/11/2008 Unit Bid Tabulations Cost Estimate CITY OF FEDERAL WAY Bid Item Description Contractor Name and bid comments: STORM DRAIN MANHOLE EA. 1 $ 6,500.00 TYPE 1.60 IN. DIAM. 18 STORM DRAIN CATCH L.S. BASIN TYPE 2, 96 IN. 19 DIAM. FLARED END SECTION. L.S. 36" DIAM. WITH TRASH 20 RACK 21 DEWATERING L.S. 1 22 ORA VEL BORROW' TON 156 PIPE WNE FOUNDATION C-Y. 55 23 BACKFILL' TEMPORARY WATER L.S. POLLUTIONIEROSION 24 CONTROL 25 SITE RESTORATION L.S. t $ 26 TOPSOIL TYPE A c.Y. 170 $ CEMENT CONCRETE S.F. 265 $ 27 SIDEWALK 28 SIDEWALK RAMP LS. t $ CEMENT CONCRETE L.F. 67 $ 29 CURB Bid ltemTabs With Ena Est. RFB 08-103 .xls Page 4 Printed: 4/11/2008