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Home My WebLink AboutCouncil MIN 05-20-2008 Regular FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall May 20, 2008- 7:00 PM MINUTES (www.cityoffederalway.com) 1. CALL MEETING TO ORDER Mayor Dovey called the regular meeting to order at 7:02 PM. Councilmembers ' Burbidge, Duclos, Ferrell, Kochmar, Park and Deputy Mayor Faison present. 2. PLEDGE OF ALLEGIANCE Cub Scout Pack 366 led the flag salute. 3. PRESENTATIONS City Manager Emerging Issues Introduction of New Employees: City Manager Neal Beets introduced the new Court Administrator Rae Iwamoto and new Court Services Supervisor Cindy Roque. City Manager Beets also reviewed his proposal for Festival Management and asked for direction from the City Council. He stated that currently the City sponsors and assists with four community festivals which lack consistent, sustained coordination. He proposes consolidating all civic festivals that receive City assistance under one, large non-profit board of directors. Council directed this item be moved to the Parks/Recreation/Human Services/Public Safety Committee for more information/discussion. 4. CITIZEN COMMENT Joan Tabrum - spoke in support of the Performing Arts Center. Barbara Reid - spoke in support of the Performing Arts Center. Joann Piquette - spoke in support of the Performing Arts Center. Brian Davenport - spoke in support of the Performing Arts Center. Jim Kelly - spoke in support of the Performing Arts Center. Phil Wamba - spoke in support of the Performing Arts Center. Federal Way City Council Regular Meeting Minutes May 20, 2008 - Page 2 Mary Gates - spoke in support of the Performing Arts Center. Kathv Franklin - spoke in support of the Performing Arts Center. John Wilde - thanked the City Council for the invitation to have Cub Scout Pack 366 lead the flag salute. He also thanked the Police Department for visiting Pack 366 with their K-9 Unit. Bob Hitchcock - echoed the City Manager's proposal for Festival Management and stated that Festival Days has not been cancelled; it has just been postponed this year. 5. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: Approval of the May 6,2008 Regular and Special Meetings b. Contract for FWCC Electronic Message Board Monument Sign c. Saghalie Park Soccer Field - Artificial Turf-Accept work by Atlas Tracks, Inc. d. West Hylebos Wetlands Trail Improvements - Accept work by Epic Construction e. 2008 Human Services Commission Work Plan f. Joint Interlocal Agreement regarding CDBG Program g. Ratification of 1 sl Amendment to Valley Communication Center Governing InterlocalAgreement h. Veterans' Education and Training Program 1. Agreement between CFW and Puget Sound Educational Services District regarding funding for reinvesting in youth. J. Sterling Woods Final Plat Approval k. Neighborhood Traffic Safety Program Criteria Revisions l. Emergency Generator Supply Contract - Bid Award MOTION: Deputy Mayor Faison moved approval of the Consent Agenda as presented. Councilmember Park second. The motion carried 7-0. 6. CITY COUNCIL BUSINESS a. City Commission Appointments: 1. Diversity Commission Councilmember Burbidge moved the appointments of Ron Walker, Chris Brown and Gregory Baruso to full terms on the Diversity Commission expiring May 31, 2011. Councilmember Kochmar second. The motion carried 7-0. Federal Way City Council Regular Meeting Minutes May 20, 2008 - Page 3 11. Parks and Recreation Commission MOTION: Councilmember Burbidge moved the appointments of Chris Hash and Fred Konkell to full terms on the Parks and Recreation Commission expiring April 30,2011. Councilmember Duclos second. The motion carried 7-0. 111. Human Services Commission MOTION: Councilmember Burbidge moved the appointment of Carol Moe to a full term on the Human Services Commission and the appointment of Joseph Choe as an alternate. Both terms expire January 31, 2011. Councilmember Kochmar second. The motion carried 7-0. b. Selection of A WC Voting Delegates for June Conference MOTION: Mayor Dovey moved the appointment of himself and Councilmembers Kochmar and Burbidge as voting delegates for the Association of Washington Cities (AWe) Business Meeting. Councilmember Kochmar second. The motion carried 7-0. c. Citizen Survey This item was previously discussed at the Study Session held prior to the regular meeting. MOTION: Deputy Mayor Faison moved to proceed with the full citizen survey. Councilmember Duclos second. The motion carried 7-0. d. PerfurmingArtsCenrer City Manager Beets stated the Council held a Study Session on May 6, 2008 to discuss the Performing Arts Center and the possible locations which include Truman High School and Paldo World Plaza. The City has received a $500,000 grant from the State Legislature to cover design, engineering and pre-construction ofa facility. He introduced Mr. Park, owner of Pal do World Plaza and Architect Spencer Alpert who presented conceptual drawings of a mixed use development that would include a performing arts center, convention center, hotel and residential/retail development. Mr. Beets went on to say the City needs to respond to the State Legislature if we plan on moving forward on the projects as the $500,000 needs to be committed by June 30, 2009. City Manager Beets stated direction from Council is needed as soon as possible regarding which site is the preferable site. He further stated that if the Truman High School site is selected, they will want use rights which have not been defined. He also noted the $500,000 grant is on a reimbursement basis; and suggested the Council vote on a Memorandum of Understanding (MOV) and direct staff to proceed with getting a deed for the land when the preferred site has been established. Federal Way City Council Regular Meeting Minutes May 20, 2008 - Page 4 Councilmember Burbidge thanked Mr. Park and Mr. Alpert for the conceptual drawings; and stated it helps the Council and citizens envision what can be developed. MOTION: Councilmember Duclos moved the following: Staff is hereby authorized and directed to proceed with the following next steps in the development of a Federal Way Performing Arts Center: a. Accept and enter into a contract with the State Department of Community Trade and Economic Development (DCTED) to utilize $500,000 in state funds (reimbursement basis) appropriated by the 2008Legislature for preconstruction activities the state funds related to a Federal Way Performing Arts Center ("the PAC"). b. Utilize $400,000 of the state funds towards a service contract for architectural and engineering services. Select the architectural and engineering services via an RFP process but not to proceed with specific design until the Development Agreement identified in paragraph 4 is reached; c. Utilize $100,000 of the state funds toward a contract for a PAC project manager who would be tasked with coordinating the efforts of the PAC architects and engineers and performing a series of other project duties as scoped by the City with input from a citizens committee; d. Work with the owners of the Paldo World Plaza and/or other prominent City Center sites to achieve first a Memorandum of Understanding (MOU) and ultimately a development agreement specifying how the PAC will be integrated within a private mixed use project. City staff will strive to execute an agreement that either makes land available for the PAC at no purchase cost to the City or that provides the City with long term use rights of the land. City Council authorizes the City Manager to execute a Memorandum of Understanding (MOU) that achieves the following objectives: o Permits City staff and contractors to enter the site(s) to conduct due diligence; o Provides the PAC will be developed on the site as either as a stand-alone facility or as part of a mixed-use development and if part of a mixed-use development will be developed in a phase that coincides with the City s timing for construction of the PAC; o Execution of an MOU will lead to good faith negotiations towards a development agreement by September 2008 for development of the PAC on the site as a stand-alone facility or part of a mixed-use development; and o Successor parties to the MOU will continue to be held to the MOU s obligations and responsibilities. e. Work with the 30th District state legislative delegation the Governor's office and other necessary legislative and caucus staff and interested stakeholders to obtain at least $10 million in state funding for the PAC. Federal Way City Council Regular Meeting Minutes May 20, 2008 - Page 5 f. Assist private citizens and non profit organizations in a capital fund raising effort focusing on PAC naming rights, construction grants, and the creation of an endowment fund from which interest earnings would be dedicated to covering PAC operating costs. g. Enter into a Memorandum of Understanding (MOU) with Federal Way Coalition of Performing Arts to apply by the May 23,2008 deadline for a Building for the Arts grant for the PAC and apply for other grants and awards that could potentially assist with financing the cost of construction or operation of the PAC. h. Report back to the Council at least on a quarterly basis about significant progress or impediments relating to the funding or construction of a PAC. Councilmember Kochmar second. The motion carried 7-0. 7. CITY COUNCIL REPORTS Councilmember Ferrell had no report this evening. Councilmember Kochmar announced a Town Hall Meeting with Congressman Adam Smith on May 28th at 7:00 pm which will be held at the Federal Way Community Center. Councilmember Duclos reported she was excited to announce the Multi-Service Center has recently received a grant for a at-risk youth job training program which will be based out of the Federal Way facility and will help many youth in our area with training and job opprotunities. She further reported on her attendance at regional committees. Councilmember Burbidge stated the next Parks, Recreation/Human Services/Public Safety Committee meeting is scheduled for June 10, 2008 at 5 :30 PM; and reported on her attendance at various regional committees. She also reported that both the youth and adult programs for Advancing Leadership are accepting applications, she encouraged anyone interested to contact herself directly or go to the web site for more information. Councilmember Park stated the next FinancelEconomic Development/Regional Affairs Committee meeting is scheduled for May 27,2008 at 5:30 PM and he will attend a King County Flood Control District meeting on May 28th. Deputy Mayor Faison reported he recently attended an A WC Resolutions Committee Meeting where they identified legislative priorities for the next legislative session. He also reportedon upcoming regional meetings. . Mayor Dovey stated there will be a joint Council meeting with the City of Auburn on May 22, 2008 at the Federal Way Community Center beginning at 6:00pm and noted he will be attending the Suburban Cities meeting held on Wednesday on the topic of emergency management. 8. CITY MANAGER REPORT City Manager Beets had no report this evening and reminded Council there would be no Federal Way City Council Regular Meeting Minutes May 20, 2008 - Page 6 Executive Session tonight. 9. ADJOURNMENT Mayor Dovey adjourned the regular meeting at 8:29 PM. ATTEST: Approved by Council on: