The URL can be used to link to this page

Home My WebLink AboutLUTC PKT 04-05-2010City of Federal Way City Council Land Use/Transportation Committee April 5, 2010 5:30 p.m. City Hall Coun cil Chambers MEETING AGENDA (Electronic) 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Topic Title/Description A. Approval of Minutes: March 15, 2010 B. Grant Funding for Transportation Improvement Projects —"Safe Routes" to Schools, and Pedestrian and Bicycle Safety Program C. Setting Public Hearing Date for the Street Vacation of a Portion of 8"' Avenue SW D. 20"' Way S Street Lighting Project — Bid Award E. Marine Hills Emergency Pipe Repair — Project Acceptance 4. OTHER Presenter LeMaster Zukowski Action Page or Info 2 Action 4 Action Mulkey 7 Acfion Hannahs 15 Action Appleton 19 Action Council Date N/A 4/20/2010 Consent Time 5 min. 5 min. 4/20/2010 5 min. Consent 4/20/2010 5 min. Consent 4/20/2010 5 min. Consent 5. FUTURE MEETINGS/AGENDA ITEMS: The next regularly scheduled meeting will be Monday, April 19, 2010. 6. ADJOURN Committee Members �KY �ff Dini Duc/as, Chair Cary M. Rae, P.E., Dirertor ofParks, Public WonFs and Emergency Management Jim Ferre/% Member Dar/ene LeMaster, Adminisbat/ve Assistant II Jack Dnvey, Member 253-835-2701 G.• ILUTC�LUTCAgertdas and Summaries 20101 �5-10 LUTCAgenda.doc City of Federal Way City Council Land Use/Transportation Committee March 15, 2010 City Hall 5:30 PM City Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Dini Duclos and Committee Members Jim Ferrell and Jack Dovey present. Council Members in Attendance: Mayor Kochmar Staff Members in Attendance: Director of Parks, Public Works, and Emergency Management Cary Roe, Director of Community Development Services Greg Fewins, Planning Manager Isaac Conlen, Associate Planner David Lee, Deputy Public Works Director Marwan Salloum, Deputy Public Works Director Ken Miller, City Traffic Engineer Rick Perez, Senior Trai�c Engineer Jesse Hannahs, Street Systems Project Engineer Brian Roberts, Street Systems Project Engineer John Mulkey, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Tina Piety. 1. CALL TO ORDER Committee Chair Duclos called the meeting to order at 5:31 PM. 2. PUBLIC COMMENT There was no public comment: 3. BUSINESS ITEMS Forward Topic Title/Description to Council A. Approval of the March 1, 2010, LUTC Minutes Committee approved March 1, 2010, LUTC minutes as presented. Moved: Dovey Seconded: Ferrell Passed: Unanimously, 3-0 B. Preliminary Plat Approval for Norpoint Height Committee Member povey suggested the Committee approve items B, C and D. Mr. Lee asked if the staff report needed to be read into record for the purpose of building the record. Mr. Lee then gave a very brief summary of the staff report. Chair Duclos suggested that for future plat and preliminary plat presentations, the Committee requests only the staff report and the Hearing Examiner Report be included in the agenda packet. Director Fewins asked if all of the documentation is needed to be part of the packet in order to help build the record. Assistant City Attorney Beckwith stated that the material has previously been provided to the Hearing Examiner, therefore already being part of the record. Mr. Beckwith added that the backup information can be excluded from the packet as long as all of the e�chibits to the Hearing Examiner's decision are available, if needed. Committee approved Agenda items B(Option #1), C(Option #1), and D(Option #1) as presented. Moved: Dovey Seconded: Ferrell Passed: Unanimously, 3-0 N/A 4/6/2010 Consent 2 Land Use/Transportation Committee Page 2 March 15, 2010 C D. E. F. 4. OTHER None. South 356 at SR 99 Intersection Improvement Project — Project Acceptance SR 99 HOV Lanes Phase III (Dash Point Road to South 284` Street) Improvement Project — Project Acceptance and Retainage Release South 348`� Street at 1$` Avenue South Intersection Improvement Project — Bid Award John Mulkey presented information on this item. Committee Member povey requested that Bid Tabulation Summaries be printed in larger font so that it is easier to read. Mr. Mulkey also briefed the Committee on a bid protest from Tucci and Sons and how the protest was resolved. Director Roe reiterated that Tucci and Sons did file a bid protest, but that after case law and standard specification research, the protest was denied. Tucci had the opportunity to appeal the decision but did not do so. Chair Duclos asked if the City has had much experience with Construct Co. Mr. Mulkey explained that although this will be their first project for the City, numerous reference checks yielded positive feedback. Mr. Mulkey is confident Construct Co. can successfully complete this project. Committee forwarded Option #1 as presented. Moved: Dovey Seconded: Ferrell Citywide Pedestrian Improvement Program Jesse Hannahs presented information on this item. Mr. Hannahs stated that this study for a citywide pedestrian improvement program was Council driven. Committee Member povey wondered if now that the study has been completed and specific locarions have been identified for this program, what the Cities liabilities aze. Deputy Director Salloum responded that the Council has already appropriated funds for this program and has directed staff to implement this program within the funds available. Committee forwarded Option #1 as presented. Moved: Dovey Seconded: Ferrell Passed: Unanimously, 3-0 5. FUTURE MEETING The next regulaz LUTC meeting will be Monday, Apri15, 2010 at 530 PM in City Council Chambers. 6. ADJOURN The meeting adjourned at 5:50 PM. Attest: CObIlVIITTEE APPROVAL: Dini Duclos, Chair Tina Piety, Administrarive Assistant II Jim Ferrell, Member Passed: Unanimously, 3-0 4/6/2010 Consent 4/6/2010 Consent 4/6/10 Consent 4/6/10 Consent Jack Dovey, Member G:�I,iIfC1LUTC Agendas a�d Sumrt�aries 201013-15-10 Minutes.doc COUNCIL MEETING DATE: Apri120, 2010 CITY COUNCIL AGENDA BILL ITEM #: SUBTECT: Grant Funding for Transportation Improvement Projects POLICY QUESTION Should City Council authorize staff to submit grant applications for transportation improvement projects? CoMMi'rTEE: Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business STAFF REPORT BY: Mat ❑ Ordinance ❑ Resolution Senior Traffic MEETING DATE Apri15 2010 ❑ Public Hearing ❑ Other � DEP'r: Public Works Attachments: Memorandum to Land Use and Transportation Memo dated Apri15, 2010. Options Considered: 1. Authorize staff to submit grant funding applications under the Safe Routes to School Federal Funding 2011-2013 and Pedestrian and Bicycle Safety State Funding 2011-2013 Programs for the identified school, pedestrian and bicycle safety projects. 2. Do not submit grant funding applications under the Safe Routes to School Federal Funding 2011-2013 and Pedestrian and Bicycle Safety State Funding 2011-2013 Programs for these projects. STAFF RECOMMENDATION Staff recommends forwarding Option 1 to the Apri120, 2010 Consent Agenda for approvaL .� _ CITY MANAGER APPROVAL: COMNIITTEE RECOMMENDATION: Council DIRECTOR APPROVAL: G� F committee counc;l Dini Duclos, Chair � Jim Ferrell, Member Jack Dove�, Member PROPOSED COUNCIL MOTION "I move to authorize sta, f, j`'to submit grant funding applications under the Safe Routes to School Federal Funding 2011-2013 and Pedestrian and Bicycle Safety State Funding 2011-2013 Programs for the identified school, pedestrian and bicycle safety projects. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFlCE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1� reading ❑ TABLED/DEFERRED/NO ACTION Enactmeat reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/06/2006 RESOLUTION # CITY OF FEDERAL WAY CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: Apri15, 2010 Land Use and Transportation Committee Brian Wilson, City Manager/Police Chief Maryanne Zukowski, P.E., Senior Traffic Engineer.J�'� SUBJECT: Grant Funding for Transportation Improvement Projects BACKGROUND This memorandum provides Council with the current funding availability of new grant funding programs for transportation projects. Safe Routes to School Federal Funding 2011- 2013 The purpose of the Safe Routes to School program is to increase the number of children walking and biking to school safely. Eligible projects may include three elements: ■ Engineering Improvements ■ Education and Encouragement Activities ■ Enforcement Efforts City staff (Public Works and Police) and the Federal Way School District evaluated safety risks and proposes partnering projects for grant submittal. While match is not a requirement, preference is given to projects that provide match. Pedestrian and Bicycle Safety State Funding 2011- 2013 The purpose of Pedestrian and Bicycle Safety Grants is to address the nearly 400 statewide fatal and injury collisions involving pedestrians and bicycles each year. These safety focused projects may also support increased mobility and encourage more people to bicycle and walk. This call for projects was by invitation only for a specific location. City staff evaluated effective countermeasures for high pedestrian/vehicle collision areas submitted by WSDOT and proposes a project for submittal. Staff has evaluated all projects listed on the City's Six Year Transportation Improvements Plan (TIP) and requests from the City of Federal Way School District and concluded that the following projects will likely be competitive in the 2011 funding cycle. 5 K:�L,UTC�2010\04-OS-10 Grant Funding for Transportation Projects .doc Apri15, 2010 Land Use and Transportation Committee Grant Funding for Transportation Improvement Projects Page 2 Project Grant Estimated Total Project Cost In Kind Match * Possible Grant Funds Safe Routes to School Federal Fuadin� Grant Project Locations: ■ Sacajawea Middle and Federal Way High School Adds Solar Rectangular Rapid Flashing Beacons at the raised crosswalk at S 308�` St/14�' Ave S ■ Mark Twain Elementary School Adds Solar Rectangular Rapid Flashing Beacons at the crosswalk at Star Lake Road/25`� Drive S; and adds Solaz School Zone Flasher at 25�' Drive S ■ Lakota Middle School Adds Traffic Signal at SW 312�' St/14�' Ave SW Pedestrian and Bicvcle Safetv State Funding Grant Project Location: ■ 21' Ave SW at SW 336` Street; and 21' Ave SW at mid-block crossing near SW 338` Street Adds Rectangulaz Rapid Flashing Beacons, pedestrian scale lighting, and ADA cpmpliant ramps. $ 66,480 $ 102,000 $ 500,000 $240,460 $ 34,480 $ 44,000 $ 113,000 $ 42,460 $ 32,000 $ 5 5,000 $ 387,000 $ 198,000 * In kind match will be provided with in house staff (traffic, police and school district) for design, education, enforcement and encouragement. 6 COUNCIL MEETING DATE: Apri120, 2010 CITY COUNCIL AGENDA BILL ITEM #: SUS�CT: Setting Public Hearing Date for the Street Vacation of a Portion of 8` Avenue Southwest POLICY QUESTTON Should City Council approve a resolution to set a Public Hearing for the street vacation of a portion of the right of way within 8 Avenue Southwest on June 1, 2010? COMMITTEE Land Use/Transportation Committee CATEGORY: � Consent ❑ City Council Business ❑ Ordinance ❑ Resolution STAFF REPORT BY: Marwan i Public Works Director MEETING DATE Apri15 2010 ❑ Public Hearing ❑ Other EP'[': Public Works Attachment: Memorandum to Land Use and Transportation Committee dated April 5, 2010. Options Considered: 1. Approve the Resolution to set the date and time of a public hearing for the street vacation of a portion of the right of way within 8�' Avenue Southwest at the June 1, 2010 City Council meeting. 2. Set Public Hearing on an altemative date recommended by the committee. STAFF RECOMMENDATION Staff recommends Option 1 be forwarded to the Apri120, 2010 City Council Consent Agenda for approval. � � C1TY MANAGER APPROVAL: DIRECTOR APPROVAL: __ �� council committee C� COMMITTEE RECOMMENDATION Forward Option 1 to the April 20, 2010 Council Consent Agenda for approval. Dini Duclos, Committee Chair Jim Ferrell, Committee Member Jack Dovey, Committee Member PROPOSED COUNCIL MOTION "I move approval of the Resodution to set the date and time of a public hearing for the street vacation of a portion of the right of way within 8`" Avenue Southwest on June 1, 2010. " (BELOW TO BE COMPLETED BY CITY CLERRS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1� reading ❑ TABLED/DEFERRED/NO ACTiON Enactment readiog ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/O6/2006 RESOLUTION # CITY OF FEDERAL WAY CITY OF FEDERAL WAY MEMORANDUM DATE: Apri15, 2010 TO: Land Use and Transportation Committee VIA: Brian Wilson, City Manager/Police Chief FROM• Marwan Salloum, P.E., Street Systems Manager ' John Mulkey, P.E., Street Systems Project Engineer �2� SUBJECT: Setting Public Hearing Date for the Street Vacation of a Portdon of 8`�" Avenue Southwest BACKGROUND: Dan Lourie has petitioned the City to vacate a portion of 8`� Avenue Southwest to a point approximately 300 feet south of Southwest 296�' Street, adjacent to his property. See the accompanying Resolution with the following attachments: legal description (Exhibit "A"), map of the area to be vacated (Exhibit "B") and Vicinity Map (Exhibit "C") for the exact location. The area is a portion of 8�' Avenue SW in which the Right of Way is approximately 90 feet wide. The Comprehensive plan calls for a 60 foot right of way, which would remain after the proposed street vacation. The property abutting the area to be vacated is zoned Residential 15.0. The area is listed as single family, medium density in the Comprehensive Plan. The Petitioner is seeking the street vacation in order increase the lot size for a proposed short plat on the property. Attachment: Draft Resolution (inciudes Exhibits A, B, and C) cc: Project File Day File RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, regarding the vacation of a portion of 8 Avenue Southwest, setting a Public Hearing for the Street Vacation. WHEREAS, a proper petition has been filed requesting vacation of a portion of 8 Avenue Southwest, on the west side of 8�` Avenue Southwest from Southwest 296�' Street to a point approximately 300 feet south of Southwest 296�' Street, as described in E�ibit "A" (legal description) arid as depicted on Exhibit "B" and Exhibit "C" (Vicinity Map) attached hereto; and WHEREAS, the petition contains the signatures of the owners of at least two-thirds of the property abutting the portion of 8�' Avenue Southwest proposed to be vacated; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. A public hearing on the aforesaid vacation petition sha11 be held at the regulaz meeting of the Federal Way City Council at 7:00 p.m. on June 1, 2010, in the Council Chambers in the City Hall, 33325 8�" Ave. South, Federal Way, Washington. Said hearing date is not more than sixty (60) nor less than twenty (20) days after the date of the passage of this resolution. Section 2. The City Clerk shall give at least twenty (20) days notice of the hearing and cause the notice to be posted as provided by law. Section 3 . The Public Works Director shall obtain the necessary approval or rejection of, or other information from the City departments, affected agencies, and utilities, fire and police agencies, and shall transmit such information to the City Council so that the matter can be considered by the City Council at the public hearing on June 1, 2010. Resolution No.10- Page 1 of 6 Rev 1/10 � Section 4. Severabilitv. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the conection of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 6. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 7 . Effective Date This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 20_. CITY OF FEDERAL WAY MAYOR, LINDA KOCHMAR ATTEST: Resolution No.10- Page 2 of 6 Rev 1/10 10 CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No.10- Page 3 of 6 Rev 1/10 ii Exh � n 'A Th�t Ew�Gvn �f lhe Northeast quart,er of th� �outhwest quarter of Ser�tin� F,. Tawnship 21 No�th, Ran�e � East,'J�l.M., in Kirx� �ounty baing �d portion aF Lat 1 of KEny Gaunty Sl�urt Pla[ {Uuinher 783058, as reoorJed u��der King Courty Recarclioy Nu�nhpr �i50�I1tli�frB9, rr�orp p8rti�u!8rl�j de&C�ibeci 8s follows: Commencing at tl� �ceitil�t c�f sai�i Sec�iUn 8. Thenee alung thp nnnrh�-sai�th r�ntarlinp thwrpc�f. So�dh 01'S�'a3`YVest fi�.4B #ee# to tfie True Point of Beginning; Thsnce coi�tinuing along �air1 north-�outh �en{erline. So��th t}i "58'43" Vdest 271.52 f�E tn t�o aast�dy �rojection af th� �ault� �In� c�f y��d �t '�; Thence abang sa id easGerly pro�celion, MQr�i 89'28'24" UVest 30.01 iee�t h� �ne �outheast c,�rner af 3aid Lot 1: Thence cslang the east line of said Lat 1, North 01 °59'43" East 271.75 foet tn thp hFt�iun'ri� ;� c��ve to fie I�(t, cjan�ave sa��hti�resfierty, h�ving a radius af 25.00 feet; TI^�enoe atoaig saed curJp 39.T2 f�et through a central angle of J0� 02'00" #a a pcint an tl� nart� lino nf said Lot 1; Thence alo�iq s�aEd rarth line, South Q9"+32'17" East 3D.40'Fes#ta the beginning a our�eto thE r�ght, concavp snuthwesterly,liaviny a radius cf 2�S,a4 feel; Thenae along said curoe 39.?2 feetthrnugh a central angla nf 90'p2'Q�" Fnthe True Paint of Beginnin�. Cnntaining 5.913 square feet morc ar �ss. Resolution No.10- Page 4 of 6 Rev 1/10 12 EXHIBIT B ---- _ _ ,,. p.._._ . _ �. , � yrr � � i.,� � �� r� � `� � , : .� 4� � �� i = J � �4i' � � ui..�. �`�.. . � `� f� � tu ~`' �"'�, I �:FiJ 1=k (?F :-:-(� I.QP: •'.. , �i �.;: - 0�':f`1�I i(' 21 tiOF.TF. � I . N.t).3. —'�` �an � �TP•1:= 3!yJ ' �i / .nc(+ �"f'fi'. �:V� � �� ir. - � .i: :r iv ' � . J �i �' i ;`t � t � . � 1� } ', c. ? �? •`•''e i: - c> +'. � f . . 6•: '��t��:`._�f �� -.j:• � Ie?t�l��t � : f.'.i . 9�t.tA. ��J. �14 . M1.'P.T-I St?li t�l� ��CTGR �L��Ir 3E:TI�U t• � „ :.. • f,� •• — _.. r•�� ;_cJ.;6iL�.�LI: C-LR�L'.�I��_ �� t3 I: ::`.'tN.IF. ;:Y: I � V — �_ w�. ; }. r,.i�F� TAZ f , (�; :;',. •;�L I;nL'IU�= L_'�cGl � I: � r• > r '•'' ;Cy —+' y;;�;sl':��;� r' . L 5.1:.� .•, iG . v_. � �' ..._ . .�. � � c�.f:J' �L' ;1� tJJ':; :J�. � � � .. . � - _. - !r (ltilh I �.Fil - L �� _Iht E_:�FRJC �_ncf � ti._� I I h"�? 7i:']�="'�V ;�.:'.±. '�� '� t� ;:•'�1t�F �4'�� .�x' ... .�, - --- - .L C�C; � �! +�,��}. t �'`-"',� � � l �, a �`� � � �;��'� �F��.t�i'--�� ,. � _ _. ._ _ � _:.n. .}-� d��..��'�� n�.x•.,r. ar ��n. FxrrrZp�y; • S4F'JCYIRC • Lu74 PL6A �a+�htt; ;IIriU -�l� J��_t: 'wti - 1 '�C.C� Ge515�3 � Resolution No.10- ��llf ��4r1�►l� STN AV�ENUE S(?UTFf1r1��S7 �ffiCAT�(�ltf Aft��V ElCH�B1T Page S of 6 Rev 1/10 13 EXHIBIT C City of 8th Ave �ll1f V�cinity Map Fec�eral �11�a� Ri�ht of V1ray �aca�ian Resolution No.10- Page 6 of 6 Rev 1/10 14 This mip i:� -:ond�c f_ • US3 88 g QI'8VI11C: I I9�IE8911[51� 7 OIL�. � I ft5b � z: :L'1=86 I'he ::It3 of hE�"r'�I'.�L'� �'13k9S ItC .��O�li�lp :�R Ics iL-: :1:):1II:J.:'f. IS:� t\•:rMl' 1llf:}IIt%:G'::9J:1Y.1°HP COUNCIL MEETING DATE: Apri120, 2010 CITY OF FEDERAL WAY CITY COUNCIL ITEM #: AGENDA BILL SUS.�C'r: Street Lighting Project 20`" Way S: S 324 St to S 330 St - Bid Award POLICY QUESTION Should the Council award the 20�' Way S Street Lighting Project to the lowest responsive, responsible bidder? COMM�TTEE: Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business ❑ Ordinance ❑ Resolution STAFF REPORT BY Jesse Hannahs, P.E., Senior Traffic MEETING DATE Apri15, 2010 ❑ Public Hearing ❑ Other DEP'r: P ublic Works Attachments: Land Use and Transportation Committee memorandum dated Apri15�`, 2010. O�tions Considered:__.----.__._....._.....--.--.�_.._.._.�..._._.___.—___.__..�.--.--._..��.�__. 1. Award Schedules A& C of the 20 Way S Street Lighting Project to Marles Corp DBA�Amaya Electric, the lowest responsive, responsible bidder, in the amount of $105,702.00 and approve a 10% contingency of $10,570.00, for a total of $116,272.00, and authorize the City Manager to execute the contract. 2. Reject all bids for the 20 Way S Street Lighting Project and direct sta.ff to rebid the project and return to Committee for further action. 3. Do not award the 20 Way S Street Lighting Project to the lowest responsive, responsible bidder and provide direction to staff. STAFF RECOMMENDATION Staff recommends forwarding Option 1 to the Apri120, 2010 City Council Consent Agenda for approvaL CITY MANAGER APPROVAL: �� DIItECTOR APPROVAL: �' T = omm►ttee Council Committee Council COMMITTEE RECOMMENDATION: Place Option 1 on the April 20, 2010 City Council Consent Agenda for approvai. . Dini Duclos, Chair Jim Ferrell, Member Jack Dovey, Member PROPOSED COUNCIL MOTTON "I move to award Schedules A& C of the 20 Way S Street Lighting Project to Mardes Corp DBA Amaya Electric the lowest responsive, responsible bidder, in the amount of $105, 702.00 and approve a 10% contingency of $10,570.00, for a total of $116,272.00, and authorize the City Manager to execute the contract. " (BELOW TO BE COMPLETED BYCITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1� reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordrnances only) 1 rj ORDINANCE # REVISED - 02/06/2006 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: Apri15`�, 2010 Land Use and Transportation Committee Brian Wilson, City Manager/Police Chief Jesse Hannahs, P.E., Senior Traffic Engineer SUBJECT: Street Lighting Project 20`� Way S: S 324 St to S 330 St - Bid Award J�t.� BACKGROUND: Ten (10) bids were received and opened on March 3 l, 2010 for the 20�' Way S Street Lighting Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Marles Corp DBA Amaya Electric, with a total bid of $105,702.00. The low bid received was 29% below the engineer estimate. PROJECT EXPENDTTURES: The following is a breakdown of the estimated total project construction costs based on the low bid: PROJECT CONSTRUCTION COSTS: Planning and Design Schedule A: Lumination System Schedule C: LED Luminaire Fixtures Subtotal Schedule A + C 10% Construction Contingency Construction Management Total Project Costs AVAILABLE FUNDING: Total Grant Funding (CDBG-R) Budgeted City Funds TOTAL AVAILABLE BUDGET: PROJECT BUDGET BALANCE: In House $93,378 $12,234 $105,702 $10,570 $24,387 $140,569 $174,365 $0 $174,365 $33,795 cc: Project File k:Vutc�2010\03-01-10 2010 asphalt overlay project- bid award.doc 16 Street Lighting Project 20th Way S. City of Federal Way RFB 09-704 King County project # CR9304 BID TABULATION Bid Opening date 3131/10 Math error in Preference 1 Total Schedule A + C at�,o�8.2o at�e aca,al �i Total Bid = $128,999.20 Math error in Prefetence 2 Total Schedule A + B 510,064.20 above actual total Total Bid = 5116,001.02 17 Bid 5 em Electric of Taco Ta�ma, WA Price Total North Shore ElecVic Price 00 $123,820.00 $ YES YES YES YES YES YES City Eledric, Inc. R.W. Scott Construcction High Mountain ElecVic, T. Miller Construdion Ta�ma, WA Aubum, WA _ Kirkland, WA Aubum, WA Price Total Price Total _ Price Total Price Totai $143,816.00 $1 $131,360.00 $1 YES YES YES YES YES YES YES NO YES Bid item 8 Unit Price = 53,800 Quarrhty =12 Entered Total of $3,800 Should Be 543,200 Ertw oT 539,600 Total Preference 2 = $161,842 YES YES YES 18 COUNCIL MEETING DATE: Apri120, 2010 CITY COUNCIL AGENDA BILL ITEM #: SUBIECT: Marine Hills Eme S Drai R - Project Acceptance POLICY QUESTION Should the Council accept the Marine Hills Emergency Storm Drain Repair Project constructed by Michels Corp., as complete? COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business ❑ Ordinance ❑ Resolution MEETING DATE Apri15, 2010 ❑ Public Hearing ❑ Other STAFF REPORT BY: William Appleton, P.E., Surface Water Manager� DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated Apri15, 2010. Options Considered: 1. Authorize final acceptance of the Marine Hills Emergency Storm Drain Repair Project constructed by Michels Corp., in the amount of $27,688.56, as complete. 2. Do not authorize final acceptance of the completed Marine Hills Emergency Storm Drain Repair Project constructed by Michels Corp., as complete and provide direction to staff. STAF'F RECOMMENDATION Staff recommends forwarding Option 1 to the Apri120, 2010 City Council Consent Agenda for approval. � --�.— CITY MANAGER APPROVAL: COMMITTEE RECOMMENDATION: DIRECTOR APPROVAL: � ' � ` Council Committee Co� uncil Dini Duclos, Chair Jim Ferrell, Member Jack Dovey, Member PROPOSED COUNCIL MOTION "I move to accept the Marine Hills Emergency Storm Drain Repair Project constructed by Michels Corp., in the amount of $27, 688.56, as complete. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1� reading ❑ TABLED/DEFERRED/NO ACTION Enactment resding ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/06/2006 RESOLUTION # CITY OF FEDERAL WAY 19 CITY OF FEDERAL WAY MEMORANDUM DATE: Apri15, 2010 TO: Land Use and Transportation Committee VIA: Brian Wilson, City Manager/Police Chief FROM: William Appleton, P.E., Surface Water Manager /,� SUBJECT: Marine Hills Emergency Storm Drain Repair — Project Acceptance and Retainage Release BACKGROUND: Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. T'he above-referenced contract with Michels, Inc. is complete. The final construction contract amount is $27,688.56. This is within the budgeted amount of $28,000.00 approved by the City Council on November 3, 2009. cc: Project File Cenhal File K:�L,iTTC�2010\OMOS-10 Emergency Pipe Repair Project Acceptance.doc 20