HomeMy WebLinkAboutPRHSPSC PKT 10-13-1997 r . •
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AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM
3 COMMITTEE BUSINESS
A. Skyhawks Sports Academy Contract Action Reuter
B. National Maintenance Contractors Amendment Action Ikerd
C. Historical Society Action Schroder
D. Fire Station Roof Bid Award Action Ikerd
E. Scholarships/Fee Reduction Guidelines Information Faber
F. Wireless Telecommunication Facility at Proposal Schroder
Sacajawea Park
G. Celebration Park Fund Raising Committee Information Wilbrecht
Memorandum of Understanding
H. BPA Trail Phase II Dedication Information Wilbrecht
4. NEXT MEETING - November 17, 1997
5. ADJOURNMENT
Committee Members: Staff
Jack Dovey, Chair Jennifer Schroder, Director
Hope Elder David Wilbrecht, Deputy Director
Mary Gates Sue Floyd, Admin. Assistant
661 -4041
• Item 3A
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: October 9, 1997
From: Kurt Reuter, Recreation and Specialized Services Manager
Subject: Skyhawks Sports Academy Contract
Background:
The City of Federal Way has contracted with Skyhawks Sports Academy for youth sports camps for
the past six years. Camps are offered in baseball, soccer, basketball, roller hockey and mini -hawk (a
for 47 year olds). This contract states that Skyhawks Sports Academy skills camp o y ) kY P Y shall retain
P
° 10% gross receipts. retain 10 /o of o
f s receipts and the City of Federal Way p
90 /0 0 os St' ts. The PRCS
gr' p tY Y
Department has typically contracted for 8 -10 camps per summer. The enrollment for this year was
o to Skyhawks
20 /o higher than in past years, hence the larger amount that is owed ky hawks
Sports Academy. Academ . PRCS staff is satisfied with the quality of the services received and wish to
continue our association with them.
Committee Recommendation:
To authorize staff to prepare and executed the agreement with Skyhawks Sports Academy.
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• 110 Item 3B
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: October 6, 1997
From: Steve Ikerd, Property Services Manager
Subject: National Maintenance Contractors Amendment
Background:
In June of 1996, the City advertised a request for quotes for janitorial services. National Maintenance
Contractors was the lowest, responsive bid.
The City entered into a Maintenance/Labor Agreement for janitorial services with National
Maintenance Contractors on July 1, 1996 for a one year term with the option to extend for additional
periods of time upon the mutual written agreement of the City and the contractor. National
Maintenance Contractors provides janitorial services for City Hall and Klahanee Lake
Community /Senior Center.
Staff recommends extending the City's contract with National Maintenance Contractors for one year.
Total compensation for services is $23,700.
Committee Recommendation:
To authorize the City Manager to enter into an amendment for one year with National Maintenance
Contractors in the amount of $23,700.
.::::::::::::................................................................................. ...............................
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G: \CLERK\CMTE.REC 3/11/96
• • Item 3C
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: October 8, 1997
From: Jennifer Schroder, Director
Parks, Recreation and Cult ral Services
Subject: Historical Society
Background:
Due to the Civic Theatre development at Dumas Bay Centre, there will no longer be facility space
to support the Historical Society's needs for storing records, research and filing. Staff recommended
the Historical Society consider the Fisher's Pond residence as a potential location to support their
operation.
On September 20, members of the Historical Society's Board inspected the residence and grounds.
The Historical Society, and they are interested in utilizing the facility.
The long -term plans for the residence at Fisher's Pond will be to serve as an interpretive center for
the park. The Historical Society could eventually provide this service as well as provide interpretive
displays of Federal Way's history.
At the September 15 Council Committee meeting, there was discussion centered on security of the
facility should the Historical Society be given a lease. The existing caretaker is interested and willing
to work with the Historical Society to continue as a caretaker of the facility.
Staff Recommendation
To negotiate a lease agreement with the Historical Society to manage the Fisher's Pond residence for
the purpose of providing a parks interpretive center and Historical Society services.
Committee Recommendation Options:
1. To direct staff to negotiate a lease agreement with the Historical Society to manage the
Fisher's Pond residence.
2. To not lease the Fisher's Pond residence to the Historical Society.
Jh itoraLSociet O J eI�al W aj U/ L ai NN „� C,,,,,,,, .w
u w w� ! 4w /hw-p d Way. �� X 17. , 1 / 9
poet ico /3ox 8182, . Jshral Way. W,�t. 98003
•
•
RECEIVED
President SEP 2 b 1997
Donald Miller
PARKS & RECREATION
-September 23, 1997
Vice- President
Edwin Opstad
Secretary
Marie Kaschko
Treasurer Jennifer Schroder, Director
Arnold Rolfsrud Parks and Recreation Department
City of Federal Way
Directors at Large 33530 1st Way South
LyndaJe111dns Federal Way, WA 98003
Harold Kaschko
William Winchtll Dear Jennifer;
'Past President You will receive very soon an official letter from the
DietrickJones Society stating that the Board of Directors has approved the
Fisher property as a location for the Society's Head -
Advisory Board quarters. In fact the group seemed quite enthusiastic about
Patricia Cosgrove it, voting unanimously in favor. I might mention that Jean
BarbaraFeld Burbige is a member of the Board.
Mary Gates
Ingrir Gire
Robert Green As I told you in our phone conversation, Charles Payton who
Robert F. Mast is Community Museum Advisor for the Cultural Resources
MurrayMorgan Division of the King County Parks and Cultural Resources
GeorgePinyuh Department attended the Board Meeting and was very
AnthonyTebeau supportive of the proposal. He offered whatever help he can
Tom VanderArk provide, particularly in the form of legal and financial
Pete von Reichbauer requirements .
In order to expedite the process, it will probably help if
you could send me a copy of any response to the official
letter at the address below.
Thank you,
Dietrick C. Jones
3106 S, 337th St.
Auburn, WA 98001
(253) 661 0228
•
J
J/ i6iL L S ,ciei o 3e aC p
Wa
(:�lav�iu a Wasileflen newPrvAd °caw 17, 1988 �
Poet O/{ic. eox 8/82, .Juterat Way. W-.4. 98003
•
•
RECEIVED
• S E P 2 1997
President PARKS & RECREATION
Donald Miller
-September 23, 1997
Vice-President
Edwin Opstad
•
Secretary
Marie Kaschko
Treasurer
ArnoldRolfsnid Jennifer Schroder, Director
Parks and Recreation Department
Directors at Large . . City of Federal Way
LyndalaAdns 33530 1st Way South
HaroidKaschko Federal Way, WA 98003
William WinChltl
Dear Jennifer Schroder;
• Pbist President
DietrickJones We wish to advise you that at a Historical Society Board of
Directors meeting last Saturday, September 20th and a
Advisory Board following tour of the Fisher property voted to proceed with
Patricia Cosgrove whatever actions are necessary to acquire that property to
Barbara Meld be used as a Society Headquarters.
Mary Gates
IngridGintz We would appreciate hearing from the City whatever terms and
RolmdF n conditions it would propose. With our lease of the space at
Robert F. Mast the Dumas Bay Centre about to expire on October 15, 1997, we
Murray Morgan
GeorgePinyuh are most anxious to negotiate a mutually acceptable
AnthonyTebeau agreement as soon as possible.
Tom Vander Ark
Pete von Reichbauer an • for your long- standing support,
son Mi 11
•
• • Item 3D
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: October 9, 1997
From: Jennifer Schroder, Director ' �
Parks, Recreation and Cultu Services
Subject: Fire Station Roof Bid Award
Background:
Council approved, part of the 1997 budget, $40 000 for roof repair at the Steel Lake Park
pP as
p g � p
Operations building (the old fire station). Bids were announced on October 1 and closed on October
9, 1997. The bid results are as follows:
Wayne's Roofing $42,300.00
Wright Roofing $34,620.00
Meyer Bros. Roofing $29,073.31
Staff recommends approval of the lowest responsible bidder, Meyer Bros. Roofing, in the amount of
$29,073.31.
Committee Recommendation:
Motion to approve the bid award to Meyer Bros. Roofing for $29,073.31 for the Steel Lake Park
Operations building roof project.
APPROVAL OF COMMITTEE REPORT:
Committee Chair Committee Member Committee Member
1 • Item 3E
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COM1VIITTEE
Date: October 8, 1997
From: Jennifer Schroder, Director
Parks, Recreation and Cultural Services
Subject: Scholarships and Fee Reduction
Background:
At the September 15 Parks and Recreation Council Committee meeting, the committee reviewed the
proposed guidelines for the fee reduction and scholarship program that is offered through the Parks,
Recreation and Cultural Services Department. After review, Council Committee requested that the
guidelines be changed to make the program available to Federal Way residents only. Previously, the
guidelines had used the Federal Way School District boundaries for determining eligibility.
Committee Recommendation:
Motion to approve revised guidelines and forward to full Council.
•
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................
F FEDERAL WAY •
C ITY O
FEE REDUCTION AND SCHOLARSHIP PROGRAM
1997 -1998 Guidelines
1. The City of Federal Way recognizes that individuals and families may need financial assistance
to participate in Recreation and Cultural Services Programs.
2. The idelines for the fee reduction and scholarship program are in effect September 1997 through
� PP gr P
September 1998.
3. To be eligible for either a fee reduction or scholarship individuals must reside in the city limits. Please
bring verification of address, such as a bill, with your address at the time of application.
4. All applications must be completed in person at the Recreation and Cultural Services office. All
information will be kept confidential.
5. The information you provide may be checked at any time. You may be asked to send information to
prove your household is eligible to receive fee reductions and scholarships.
6. Individuals may submit an application any quarter beginning the first week of registration.
7. The guidelines for the 25% Fee Reduction Program are as follows:
• Programs that are $10.00 and up are eligible for fee reductions.
• Individuals over 17 may apply l Y for one fee reduction per quarter.
Individuals under 17 may apply for two fee reductions per quarter.
• The City reserves the right to exclude programs from fee reductions .
Please check with the Recreation and Cultural Services office for a current
listing of programs eligible for fee reduction.
• The balance of the program fee is due at the time of registration.
8. The Guidelines for the Scholarship Program are as follows:
• Individuals who qualify at Level II (50 %) or at Level III (75 %) are eligible for one scholarship per
quarter.
• Funding for the Scholarship Program is provided by the City of Federal Way Arts Commission.
Classes eligible for scholarships are crafts & visual arts; dance; music.
• Please check with the Recreation and Cultural Services office for a current listing of programs
eligible for scholarship.
• The balance of the program fee is due at the time of registration.
9. The applicant must qualify •
der the Household Income Eligibility !idelines taken from the Federal
PP q fY
Way School District Free/Reduced Lunch Guidelines.
1997/98 HOUSEHOLD INCOME ELIGIBILITY GUIDELINES PER YEAR
pp b Y
.... .....:' ...:..:........::....... .:::.>.... ........:::: }::........::.::$ 5.5 ... .......:. ..: ;' : i:i:: +: �...... .......: »::::::: ?.... ,•.3 0,.�7,3:':::'.:::;::::::::Y :. ..::::::::::i.
;; ff Q3 ff
ADDITIONAL +4,736 +3,994 +3,328
MEMBER ADD
10. If the household's total GROSS INCOME is the SAME OR LESS THAN THE AMOUNTS given on the
Household Income Eligibility Guidelines chart, then any member of the household is eligible for a 25%
fee reduction for programs that qualify under the Fee Reduction guidelines (stated above).
11. APPROVAL OF A FEE REDUCTION OR A SCHOLARSHIP DOES NOT AUTOMATICALLY
REGISTER THE PERSON INTO THE PROGRAM REGISTRATION. The Department's Re Registration
�
Form for the current uarter must be completed.
q p
K : \COMMON.SLFSCHOLARSH.HIP\propoeed
• • Item 3F
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COAUVIITTEE
Date: • October 8, 1997
f f ` ✓
From: Jennifer Schroder, Director
Parks, Recreation and Cult ral Services
Subject: Wireless Telecommunication Facility at Sacajawea Park
B ckground:
Nextel Communications is requesting approval to install a cellular antenna facility at Sacajawea Park.
The proposal is to mount two antennas on top of an existing ballfield light pole. The ground
equipment would be located in a vacant concession building on site.
The proposal to utilize the park's existing field light pole and vacant concession building would not
change the park's current use.
Committee Recommendation Options:
1. Motion to direct stiff to begin negotiation for a lease agreement with Nextel Communications
for a telecommunications facility at Sacajawea Park.
2. Motion to disapprove a telecommunications facility at Sacajawea Park.
G: \CLERK\CMTE.REC 3/11/96
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• i Item 3G
Memorandum of Understanding
o n�
Celebration Park Fund Raising Campaign W
1997 1998
City of Federal Way and Celebration Park Funding Committee
THIS MEMORANDUM OF UNDERSTANDING ( "MOU"), dated effective this 17th day of
September, 1997, defines the respective responsibilities of the City of Federal Way ( "City") and the
Celebration Park Funding Committee ( "CPFC ") in connection with the 1997 Celebration Park Fund
Raising Campaign ("Campaign").
Recitals:
A. The Federal Way City Council approved funding for the construction of Celebration
Park on April 8, 1997. A part of the approved funding package included a community
fund raising component totaling Three Hundred and Fifty Thousand Dollars and
no /100 ($350,000.00). Funds collected from the Campaign will be used to construct
the park, restrooms/concessions building, lighting, trails, and batting and soccer fields.
B. The CPFC will act as the fund raising organization for the Campaign. The Campaign
will open in September of 1997 and run through December 31, 1998; and
C. The CPFC will serve as the managers of the Campaign. The City will provide staff,
funding and office resources as outlined in this MOU; and
D. The CPFC will establish partnerships with approved 501C3 organizations to support
the fund raising efforts including writing grants, soliciting funds and providing
accountability for fund management. These groups include the Rainier Audubon
Society and the Federal Way Youth Soccer Association and others as approved.
NOW, THEREFORE, the parties agree as follows:
L City Responsibilities. The City agrees as follows:
1. The City shall provide staff support for developing the Campaign and staff
support for the following promotions:
• Technical support to create a gift catalog
• Self - mailer that outlines participation levels
• A presentation piece to be used for corporate donations
• Recognition of donors in the gala piece for the opening event
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• •
2. The City shall provide One Thousand Dollars and no /100 ($1,000.00) for
printing costs associated with the development of the Campaign, which may
include expenses identified in Paragraph 1 herein.
3. The City shall pay for one set of mailing labels from the " "
mailing list.
4. When available, the City shall provide booth space at any City sponsored
event for the Committee to promote the Campaign.
5. The City shall provide the use of canopies, tables and chairs at any City -
sponsored event.
6. The City shall allow the CPFC to name the following locations at Celebration
Park as a part of the Campaign, for the minimum contribution set forth in
Exhibit "A ":
• The name of the
• The name of the
• The name of the
• The name of the
• The name of the
• The name of the
• Recognition for the purchase of the lighting
• Recognition for the purchase of the
• Recognition for the purchase of the
• Recognition for the purchase of the
• Recognition for the installation of the soccer field lights.
7. The City shall incorporate tiles on the park plaza areas. The purchase of the
materials for the plaza will be associated with the project construction budget.
The design and engraving costs will be paid for by the City, and the City shall
approve the design. The City will schedule and pay for the installation of the
donor tiles.
8. The City shall arrange for and pay the costs associated with engraving and
installation of the brass donor plaques to be attached to appropriate donations,
such as benches, bleachers, or flag poles upon completion of the Campaign.
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• •
9. The City shall provide a mural or large plaque with contributors' names for
display in the central plaza at the completion of the Campaign. Costs
associated with the purchase and engraving of the plaque or mural will be paid
for by the City.
10. The City shall pay for the engraving and installation of the exterior paver
walkway tiles described in Exhibit "A ".
11. The City shall make office space available, including phones, computers and
copiers, to the CPFC at
II. CPFC Responsibilities. The CPFC shall:
1. Develop the donor Campaign to raise $350,000, or more, as outlined in
Exhibit "B ".
2. Manage the Campaign, its committees and volunteers.
3. Deposit all funds collected from the Campaign in a bank approved by the City
until the completion date on December 31, 1998.
4. Upon completion of the Campaign, deliver funds collected from the Campaign
to the City for use as follows:
• Three Hundred Fifty Thousand Dollars and no /100 ($350,000.00) for
constructing the park, restrooms/concession building, lighting, trails,
and batting and soccer fields, wetland enhancement mitigation; and
• Any funds in excess of Three Hundred Fifty Thousand Dollars and
no /100 ($350,000.00) shall be used to continue development of the
park..
5. Develop the written information for all Campaign promotional materials, and
provide drafts of all promotional materials utilized in the Campaign to City
staff for review and approval prior to distribution to the public.
6. Provide Campaign donor financial and demographic records on a monthly
basis to the City;
7. The CPFC agrees to indemnify and hold the City, its elected officials, officers,
employees, agents, and volunteers harmless from any and all claims, demands,
losses, actions and liabilities (including costs and all attorney fees) to or by
any and all persons or entities, including, without limitation, their respective
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•
agents, licensees, or representatives, arising from, resulting from, or
connected with this MOU to the extent caused by the acts, errors or omissions
of the CPFC, its partners, officers, shareholders, agents, employees, invitees,
or volunteers, or by CPFC's breach of this MOU. CPFC waives any immunity
that may be granted to it under the Washington State Industrial Insurance Act,
Title 51 RCW. CPFC's indemnification shall not be limited in any way by any
limitation of the amount of damages, compensation or benefits payable to or
by any third party under workers' compensation acts, disability benefit acts or
any other benefits acts or programs.
This MOU contains the obligations of both parties for the Celebration Park Fund Raising Campaign
and may not be changed or modified except by written agreement by both parties.
CITY OF FEDERAL WAY CELEBRATION PARK
FUNDING COMMITTEE
By: By:
Kenneth E. Nyberg Dini Duclos, Co -Chair
City Manager
By:
Barbara Reid, Co -Chair
APPROVED AS TO FORM:
Londi K. Lindell, City Attorney
ATTEST:
N. Christine Green, CMC, City Clerk
KADOCUMENI\FWCPAMOU
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Item 3F
•
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: October 8, 1997 •
From: Jennifer Schroder, Director;
Parks, Recreation and Cul Services
Subject: Wireless Telecommunication Facility at Sacajawea Park
Background:
Nextel Communications is requesting approval to install a cellular antenna facility at SIacajawea Park.
The proposal is to mount two antennas on top of an existing ballfield light pole. The ground
equipment would be located in a vacant concession building on site.
The proposal to utilize the park's existing field light pole and vacant concession building would not
change the park's current use.
Committee Recommendation Options:
1. Motion to direct staff to begin negotiation for a lease agreement with Nextel Communications
for a telecommunications facility at Sacajawea Park.
2. Motion to disapprove a telecommunications facility at Sacajawea Park.
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