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HomeMy WebLinkAboutPRHSPSC PKT 09-15-1997 • • a. 1:W& : < <``: > : ':':< €I imii :> :< >: : :ss> : : : : : >:: : : ::s > :: PAID A .REE.`'REAQN CT ..:.::.: .. . ... ... ..:::.:: ::;::;::;: :::: i:;:;::;:::::::::::;::«: ::�:::<::::<:i:;::::::; ::::::: iii:::: i`:: :ii::;:::;::::;:::;:;:: :i�..' .... AM#, .,�'fAi. :: 8. fop �. t �Cgi • .. : . :; . ; ..:::.:.::: .... .::::::::...::........... . ..........: .......iii:: ...............:;:......;;;::...::; .......:;.........;:;;............:........i:...;:;...................i............... ............................... AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3 COMMITTEE BUSINESS 1 A. Mirror Lake Play Area Purchase Action Schroder B. Celebration Park Remediation Bid Action Wilbrecht C. Skate Park Recommendation Action Wilbrecht D. Historical Society Action Wilbrecht E. King County Agency Services Contract Information Schroder F. Celebration Park Status Report Information Schroder G. Scholarship Program Discussion Schroder H. Soroptimist Request Discussion Schroder I. Village Green & Wedgewood Tracts Discussion Schroder J. IAC Grant Status Information Schroder 4. NEXT MEETING - October 13, 1997 5. ADJOURNMENT Committee Members: Staff: Jack Dovey, Chair Jennifer Schroder, Director Hope Elder David Wilbrecht, Deputy Director Mary Gates Sue Floyd, Admin. Assistant 661 -4041 • • I'I . . CITY OF FEDERAL WAY Item 3A CITY COUNCIL PARKS AND RECREATION COMMITTEE Date: September 8, 1997 From: Jon Jainga, Park Planning and Development Manager Subject: Mirror Lake Neighborhood Play Structure Purchase Approval Background: Mirror Lake Neighborhood Park's play equipment removal and replacement is a budgeted project for 1997. The play equipment currently in place is a "Big Toy" product. The company provides a replacement credit to the owner when equipment is replaced with the same product. Staff has met with the play structure vendor representative to begin working on a proposal to upgrade the existing play structure that would meet the neighborhood's need for Mirror Lake Park. The vendor submitted four design proposals for the site. Staff met with the PTA in June to look at the four designs and to select the final design. The Mirror Lake play structure work party is scheduled for September 20 at 9:00 a.m. The new play structure will include the following items: Triple slide Steering wheel Arch climber Play mirror Mountain climb Welcome mat Playhouse roof Wheelchair ramp and platform Curly climber Access stairs Slide pole Playshell seats Clubhouse roof Three riding spring toys Credit: $644 Cost of play structure (includes credit) $22,697.00 Tax, 8.6% 1 951.94 Total cost: $24,648.94 ,Staff Summary: Staff has reviewed the play structure item and recommends the purchase of the new structure. Cost of structure is within funds available for playground improvement for Mirror Lake Park. Committee Recommendation: Move to approve the purchase of the new play structure for Mirror Lake Park in the amount of $24,648.94 and forward to full Council for approval. ::: :;; :::.:::: • e • • • • • Item 3B CITY OF FEDERAL WAY CITY COUNCIL PARKS AND RECREATION COMMITTEE Date: September 9, 1997 9 , 7 y From: David Wilbrecht, Deputy Director Parks, Recreation & Cultural Services Department Subject: Celebration Park Remediation Bid Award Background: The remediation work for Celebration Park was advertised on August 29 and September 3. Bids will close on Friday, September 12 at 3:00 p.m. Staff will bring to Council Committee the lowest responsive bid for approval on September 15. Council Committee's recommendation will be forwarded to full Council on September 16. • • • Item 3C CITY OF FEDERAL WAY CITY COUNCIL PARKS AND RECREATION CO1VI IITTEE Date: September 9, 1997 From: David Wilbrecht, Deputy Director r' Parks, Recreation & Cultural Services Department Subject: Skate Park Background: During the July 14, 1997 Parks Committee Meeting, the Committee members directed the Parks, Recreation & Cultural Services Department and Parks Commission to finalize the design and site location alternates for the skate park and report the findings and recommendations to the Parks Committee. The most recent ublic review took place August 23 -24 during the Family Fest event P P gu g at Steel Lake Park. During Family Fest, the Skate Park model was on display and Park Commissioners were available to answer questions and take comments from the public regarding the model and possible locations. The Park Commission reviewed the Skate Park subcommittee information during its September 4, 1997 meeting and passed two motions to forward to the Parks Committee for its September 15 meeting:(1) to request the Parks Committee seek funding to develop a master plan for the skate park and (2) recommend locating the skate park at the northeast corner of Steel Lake Annex; this is the intersection of South 312th Street and 28th Avenue South. The second motion was made after considering the attributes necessary for a successful skate park such as restrooms, parking, water quality and transportation needs and traffic concerns . The cost to develop a skate park master plan is estimated to be between $10,000 and $15,000. The project cost estimate, without a master plan study, is between $150,000 and $200,000. It may be higher or lower depending on the outcome of the design and site development conditions. Park Committee Options: 1. Request additional information from the Parks and Recreation Commission. 2. Approve the Parks and Recreation Commission's motion to fund the master plan and recommend funding of the master plan to the full City Council. 3. Approve the Parks and Recreation Commission's motion and selection of Steel Lake Park Annex as the future site for the skate park and recommend the location to the full City Council. • Parks and Recreation Council Committee Page Two September 9, 1997 4. Approve and recommend both options two and three to the full City Council. 5. Table the skate park to the future and remove the item from the Parks and Recreation Commission's work plan. Staff Recommendation: Staff recommends option four because it moves the project closer to completion and will provide the Council with firm estimates on the cost to construct the skate park. The Council has the option of selecting a new location if it chooses in the future. Committee Recommendation: To approve option number four and forward to full Council for approval. • CITY OF FEDERAL WAY Item 3D CITY COUNCIL PARKS AND RECREATION COMM TTEE Date: September 9, 1997 From: David Wilbrecht, Deputy Director Parks, Recreation & Cultural Servi es Department Subject: The Historical Society Background: The Historical Society approached the City requesting temporary space during the summer of 1995 and has been leasing space in Dumas Bay Center for about 22 months as approved by the City Council. The lease was originally for one year with the option to extend monthly. Upon review of the plans and construction schedule for the theatre at Dumas Bay Centre, it became apparent that the Historical Society would need to vacate the premise since the space they occupy will be utilized for the theatre project. Staff reviewed options to relocate the society within the Centre but could not find a space that would accommodate their needs and the needs of the Centre. We subsequently notified the Historical Society that they would need to move. The Historical Society has asked the City for space to replace the one they currently occupy. Staff has done an inventory of existing facilities and determined that the only property with the potential for a long term commitment is the house at Fisher Pond. All other facilities are being used for city use. The Fisher Pond building is a forty- year -old single family house. It is on the southwest corner of the property adjacent 320th Street and is currently occupied by a renter who does maintenance, security and minor improvements instead of rent. The building and property will need to be improved to house the Historical Society. These improvements could include adding parking and ADA accessibility, electrical upgrades, roof, walks, painting and structural improvements to the building. The Historical Society could apply for capital grants from King County to improve the facility for their needs. The City will need to apply for a land use change or variance to allow for the Historical Society use. Park Committee Options: 1. Request additional information from the Parks, Recreation & Cultural Services Department. 2. Approve the Parks, Recreation & Cultural Services Department study the feasibility of moving the Historical Society to the Fisher Pond house and report to the Parks Committee during the October meeting • • 3. Direct staff to notify the Historical Society that there is no space available within the City's inventory and to seek other space Staff Recommendation: Staff recommends option two. Committee Recommendation: To recommend option number COMMIT : R > � r:: >;: »:<::: > »; <<::: >: >:: >:<:<.:. > m�[n�tt�e?11?emb!� ....................... � ......... �#�e� ...... �mb! �...... ............................... CITY OF FEDERAL WAY Item 3E CITY COUNCIL PARKS AND RECREATION COMMITTEE Date: September 8, 1997 From: Jenny Schroder, Director of Parks, Recreation & Cultural Services Subject: King County Funding for Senior Services Background: The City has been notified that King County's annual support of the City's senior services will be reduced by $25,817 in 1999. The current contract with King County for senior services is $38,500. In 1999, funding for the Korean Elders Program will be the only funding provided by King County ($12,683). The funding for Klahanee Lake Community /Senior Center was initially allocated by Council member Paul Barden in 1993 as a way to assist in program start-up for seniors in Federal Way and the Korean Elders Program. Funding from King County will be held safe for a transition period ending December 31, 1998. In 1999, County funding for the center will be eliminated. Until further notice, funding for the Korean Elders Program will remain intact, as the County believes the Korean program provides services for a targeted population. Other incorporated cities including Des Moines, Burien and Shoreline will also have their County funding eliminated. The King County Aging Program Funding Policy directs County funding specifically for older adults in unincorporated areas and small cities. These provisions were waived in 1993 to provide start-up funding to the City of Federal Way. The primary reason the County is eliminating the funding for Federal Way is that they believe as an incorporated city builds its revenue base, and the County revenue decreases, the responsibility of funding services for a community should shift from the County to the City. What the impact is: • Out of the $38,550, Klahanee will lose $25,817 for general senior program funding. • The $12,733 for the Korean Elders Program has been held safe "until further notice." This includes $10,733 for hot ethnic lunches, a bilingual cook to coordinate ethnic meals and coordination of transportation and $2,000 for a bilingual information and assistance/outreach services social worker. The decision from the County to cut $25,817 in funding will have a major impact on the senior services budget. The funding helped to enhance the health and social well-being of our city's older persons by providing access to health and social services and opportunities for education, recreation, socialization and involvement with the local community. 1 Parks and Recreation Council Committee Page Two September 8, 1997 What will be cut: Nutrition program. We provide a cook for 20 hours a week at $8/hour for an annual expenses of $8,956.48. The nutrition program is contracted through Senior Services; we do not have the expense of food or supplies, but we are required to provide our own cook. Beyond eliminating the nutrition program, it is very difficult to find any other program to cut to make up the remaining $16,860.52 ($25,817 less $8,956.48). The center does not provide lavish parties or bestow extravagantly. We do pay for instructors for senior classes and provide an escort for trips. However, we make up the expense with the revenues for those programs. The center, at present, provides a core of quality programs and services, but at a smaller level and higher cost to the program constituents than our neighboring community senior centers. In 1996 we served approximately 1,000 seniors. I wanted to bring this information to your attention well in advance of next year's budget preparation for 1999. Senior Services Coordinator Doug McCormick will be present at your September 15 meeting to answer any additional questions you may have. RECEIVED King County Community Services Division MP 1 n '(97 Department of t Community and Human Services Key Tower PARKS & RECREATION 700 Fifth Avenue, Suite 3700 Seattle, WA 98104 -5037 (206) 296 -7683 (206) 296 -0156 FAX (206) 296 -5242 TFY/TDD July 2, 1997 Ms. Jennifer Schroder, Director City of Federal Way Parks and Recreation Department 33530 1' Way South Federal Way, WA 98003 Dear Ms. Schroder: Since 1993 the King County Aging Program has been providing funding for the Klahanee Lake Community /Senior Center to support senior programming for unincorporated residents in south county and the Korean Elderly Program. This funding was initially allocated by Councilmember Paul Barden as a way to assist in program start-up and to ensure continuation of services for the elderly who reside in unincorporated south King County. Although the Aging Program Funding Policy directs County funding specifically for older adults in unincorporated areas and small cities, these provisions were waived in order to provide funding to the City of Federal Way. The Aging Program Funding Policy ensures that critical services in unincorporated areas of King County and small cities have access to funding. The reduction in revenue to the County caused by annexations and incorporations limits the capability of the Aging Program to fund services in incorporated areas. This has forced us to review the application of the Aging Program Funding Policy to incorporated areas, such as the City of Federal Way. As an incorporated city builds its revenue base, and County revenue decreases, it is only logical that the responsibility of funding critical services for that community shifts from the County to the City. That way, services in your community are supported locally, while those services in smaller cities and unincorporated areas can continue to be supported as well. The Policy has been implemented with other incorporated cities including Des Moines, Burien, and Shoreline. Effective immediately, in accordance with the Aging Program Funding Policy, funding for the Klahanee Lake Community /Senior Center will be held safe for a transition period ending December 31, 1998. Subject to King County Council approval, our 1998 budget includes a proposal for the Center to receive 1998 funding at the same level you received in 1997. In 1999 County funding for the Center will be eliminated. Until further notice, funding for the Korean Elderly Nutrition Program will remain intact, as that program provides services for a targeted population. cD� Ms. Jennifer Schroder • July 2, 1997 Page 2 This decision has been a difficult one for me to make. I realize that this cut may have a major impact on your budget, but I hope that the transition period will allow you time to find other sources of revenue. Although in 1999 we will no longer be providing funding for your Center, we would be willing to provide whatever non - financial support we can to assist you in your transition from County funding. In the near future we plan to develop a process where programs can apply /compete for County funding to serve unincorporated residents. Until that time however, we must ensure that the provisions of the Aging Program Funding Policy are implemented. Please feel free to contact either me or Suzanne Simmons, Aging Program Coordinator at (206) 205 -6339, should you have any questions. Sincerely, I j 4sW Sadikifu Akina James Manager cc: Kurt Rueter, Recreation Manager, City of Federal Way Parks and Recreation Doug McCormick, Senior Services Coordinator, City of Federal Way Parks and Recreation Barbara Gletne, Director, Department of Community and Human Services ATTN: Suzanne Simmons, Coordinator, Aging Program fwcutltr. doc • CITY OF FEDERAL WAY Item 3G CITY COUNCIL PARKS AND RECREATION COMMITTEE Date: September 8, 1997 From: Jenny Schroder, Director of Parks, Recreation & Cultural Services Subject: Fee Reduction and Scholarship Program Background: In 1992, the Recreation Division implemented a fee reduction and scholarship program for families that qualify under the Household Income Eligibility Guidelines taken from the Federal Way School District's Free/Reduced Lunch Guidelines. This program has never been identified as an independent budgeted line item. Instead, the costs are absorbed in the overall expenses for Recreation and Cultural Services. The fee reduction and scholarship program is a benefit to participants that qualify. It is also a loss of revenue to the City. Therefore, due to Council's policy to maintain the Recreation and Cultural Services programs at 40% recovery, should a funding cap be identified ?. It is also timely to revisit the guidelines for qualifying and the fee reduction allowances. Staff will have available for your discussion on the 15th the number of participants that have qualified for this program for the last two years, related cost of the program and a recommendation for funding level. Your review of the attached draft guidelines is appreciated. It is our goal to have a final draft presented to your committee on October 13, 1997. • CITY OF FEDERAL WAY FEE REDUCTION AND SCHOLARSHIP PROGRAM 1997 -1998 Guidelines tR*15 13 161 1. The City of Federal Way recognizes that individuals and families may need financial assistance to participate in Recreation and Cultural Services Programs. 2. The guidelines for the fee reduction and scholarship program are in effect September 1997 through September 1998. 3. To be eligible for either a fee reduction or scholarship individuals must reside in the Federal Way School District boundaries. Please bring verification of address, such as a bill, with your address at the time of application. 4. All applications must be completed in person at the Recreation and Cultural Services office. All information will be kept confidential. 5. The information you provide may be checked at any time. You may be asked to send information to prove your household is eligible to receive fee reductions and scholarships. 6. Individuals may submit an application any quarter beginning the first week of registration. 7. The guidelines for the 25% Fee Reduction Program are as follows: • Programs that are $10.00 and up are eligible for fee reductions. • Individuals over 17 may apply for one fee reduction per quarter. Individuals under 17 may apply for two fee reductions per quarter. • The City reserves the right to exclude programs from fee reductions . Please check with the Recreation and Cultural Services office for a current listing of programs eligible for fee reduction. • The balance of the program fee is due at the time of registration. 8. The Guidelines for the Scholarship Program are as follows: • Individuals who qualify at Level II (50 %) or at Level III (75 %) are eligible for one scholarship per quarter. • Funding for the Scholarship Program is provided by the City of Federal Way Arts Commission. Classes eligible for scholarships are crafts & visual arts; dance; music. • Please check with the Recreation and Cultural Services office for a current listin g of programs eligible for scholarship. • The balance of the program fee is due at the time of registration. • 9. The applicant must qualify under the Household Income Eligibility Guidelines taken from the Federal Way School District Free/Reduced Lunch Guidelines. 1997/98 HOUSEHOLD INCOME ELIGIBILITY GUIDELINES PER YEAR ,�• ' S''': ?; ^£�•`.{.�,`.'' ' +`}.:x}•'+^•',{`Lti. • :tr '• .,.,,p� ✓ ", • '„,w :!' •'a �p •.: { /. +. {'•fit' }; y. , ,, ': ,:.:,•, < • ' :�: ::: •.. .. ;. •r .• ...�i, t•. • ..... • 'g � pSt444t. ............. ... .}�... j ....... � . ` ......... ...v1 ::: ::::::::::: ::: 1 8 556 $15 "7. $13 039 >' :.:.....::.:.:.:.:..... ... ........ 2 764 • g $46 972 ADDITIONAL +4,736 +3,994 +3,328 MEMBER ADD 10. If the household's total GROSS INCOME is the SAME OR LESS THAN THE AMOUNTS given on the Household Income Eligibility Guidelines chart, then any member of the household is eligible for a 25% fee reduction for programs that qualify under the Fee Reduction guidelines (stated above). 11. APPROVAL OF A FEE REDUCTION OR A SCHOLARSHIP DOES NOT AUTOMATICALLY REGISTER THE PERSON INTO THE PROGRAM REGISTRATION. The Department's Registration Form for the current quarter must be completed. K:\COMMON.SLMSCHOLARSH.HIP\proposed SCHOLARSH.HIP\proposed • • Item 311 CITY OF FEDERAL WAY CITY COUNCIL PARKS AND RECREATION COMMITTEE Date: September 8, 1997 From: Jenny Schroder, Director of Parks, Recreation & Cultural Services Subject: Soroptimist/Flag City Support Background: Attached is a letter from Kathy McCullough of Soroptimist International of Federal Way, requesting funding support of $2,500 towards the annual maintenance costs of the Flag City, USA display on Campus Drive. The flags are located on the right -of -way beginning at the front of the King County Aquatics Center and continuing west to approximately 10th Avenue. The organization did receive for this year $2,500 from the City's community grant program managed by Ed Swan, Neighborhood Specialist. Our department receives a request for this support annually. Given the fact that the maintenance costs for Flag City, USA have not been identified as an approved budgeted program, the Soroptimist International ability to maintain the flags and lights is at risk from year to year. I would appreciate Council Committee clarifying the City's role in Flag City, USA. Should the City identify a 50% participation to fund the annual maintenance costs for the Flag City, USA program? If yes, then should the program be identified as a cost associated with the City's right -of -way maintenance beautification or as an element of the Parks, Recreation and Cultural Services Department? For your discussion on this issue, I hope to assemble the history of the original installation. I believe the flags were installed prior to the City's incorporation. . . ( -,SOROPIIMISf • .1411; oro imist INTERNATIONAL OF FEDERAL WAY RNA10 P.O. Box 4353, FEDERAL WAY, WASHINGTON 98063 RECEIVED AUG 1 4 1997 PARKS & RECREATION August 10, 1997 Ms. Jennifer Schroder City of Federal Way 33530 1 Way South Federal Way, WA 98003 Dear Ms. Schroder, Thank you for your past support of Flag City, USA. The City's contribution last year was most appreciated. On behalf of Soroptimist International of Federal Way, I am again requesting of the City of Federal Way funding in the amount of 50% of the cost of maintaining Flag City, USA. Our annual maintenance cost is within a few dollars of $5,000.00. Soroptimist will continue to supply labor to maintain the project. We will also continue to organize the annual Flag Day Celebration. Thank you for your continued support of this wonderful and beautiful display of our Flags. Sincerely, Kathy J. McCullough President cc: Jack Dovey file Member of SOROPTIMIST INTERNATIONAL • • • Item 3I CITY OF FEDERAL WAY CITY COUNCIL PARKS AND RECREATION COMMITTEE Date: September 8, 1997 From: Jenny Schroder, Director of Parks, Recreatio oral Services Subject: Village Green and Wedgewood Tracts 9.y Background: I have received notice from King County's Property Division that they are holding in trust "tax title" property acquired in foreclosure for delinquent property taxes. These parcels are within the Federal Way city limits. The parcels are: 1. Tracts A & B - Village Green No. 1 2. Tax Lot 232, Section 7 - 21 - 4 and Tract B - Wedgewood West These parcels were dedicated open spaces as part of the plats development approved under King County's code. Is it Council's interest to see that these tracts continue as public open space tracts? 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'RY Y b R \ K 4' 1 4O.'1 - •V .-rs• 0 • k kd ^ ° � 11 9 1 - O n ss, )1 V • '. 0.°:......o" z ° °r ° " ' s 1 " i S t KC SP 282030— 8206249002 `ki r o ! s a' r y ti l r a � ao .. is ` Ot 9 IS 1�6a17''' . .. v 4° y a a I 0 I4 12 1.4c40 0 ; 0 .1.5ihS.p; La / 4 9 4 L.T < I �'� + � .�1 ,�9X@ / h h k L1.vo AV . p °,z-,....,„: • Q 0,06 ` n b s•• k b 5 a,� r4 ,..ii r 7 . �Z � \4���� 16 m4 _�I e+ 3 �' war I ` n' ' l T ? h f o .*' , !,#.41...,..- r.. � k r ,, -- �� k I 16 Q w. •p .� to h x ,4 1791. 000 Feet • • • • CITY OF 1\)\> (206) 001 -620 33530 1ST WAY SOUTH FEDERAL WAY, WA 98003 -62110 FOR I1VIlVI.EDIATE RELEASE Sept. 3, 1997 Contact: Jon Jainga, City of Federal Way Parks Recreation and Cultural Services Department 661 -4043 VOLUNTEERS INVITED TO BUILD `BIG TOY' AT MIRROR LAKE Volunteers will be needed Sept. 20 to construct a new `Big Toy' for Mirror Lake Park. The volunteer work party will run from 8 a.m. to 4 p.m. at the park, which is located at 915 South 315th St. across from Mirror Lake Elementary School. According to work party organizers, carpentry experience is not necessary. Please bring your own gloves, shovel and sack lunch. Construction of the playground equipment will be guided by the manufacturer, Pacific Playground Company. If you're unable to attend this work party, volunteers will also be needed Oct. 4 to finish ballfield construction at Mark Twain Elementary School. Volunteers will be needed to roll out turf and complete other field work. Mark Twain is located at 2450 S. Star Lake Rd. For more information on both of these opportunities, contact Jon Jainga, Parks Planner for the City of Federal Way, at 661 -4043. # ## NOTE TO EDITORS: These events could make excellent photo opportunities. Please contact Daven Rosener, at 661 -4097 or Jon Jainga at 661 -4043 if interested. • •