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HomeMy WebLinkAboutPRHSPSC PKT 01-16-1996 0 • City of Federal WA P A tI�S A . 1 T REGRE ---. COUN CIL 011 1'�EE :;....:: 'Tu+�day January 16 199 qt Mall;: 8 00 a m ,Admen stratic : feren :R oom AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMITTEE BUSINESS A. Elevator Costs Adelaide Park Final Acceptance Action Schroder B. Klahanee Action Schroder C. Fisher's Pond Open Space Action Schroder D. Visitation Retreat & Cultural Center Action Schroder Landscape Maintenance Bids 4. NEXT MEETING - February 12, 1 996 5. ADJOURNMENT Staff: Committee Members: Jack Dovey, Chair Jennifer Schroder, Director Hope Elder David Wilbrecht, Deputy Director Mary Gates Sue Floyd, Administrative Assistant 661 -4041 il32ii32iixe:i�...;i: >ir.......: b:..., r:r :. • •,, . ,,• • • • • . City of Federal Way Parks and Recreation Council Committee Date: January 9, 1996 From: Jenny Schroder, Director Parks, Recreation and Cultural Services Subject: Adelaide Park/Acceptance and Retainage Release Background: The Adelaide Park improvements, including installation of a playground, tennis court, pathway and other landscape improvements, is complete, and it is now appropriate to release retainage, which is being held by the City. Council previously approved the construction contract for $215,157. Prior to release of retainage on any public works project, the City Council must accept the work as complete to meet the State Department of Revenue and Department of Labor and Industries requirements. A contract dispute exists between the City and the contractor, Paul Brothers, Inc., including the appropriate credit for deletion of one tennis court from the project. The City Attorney is negotiating with Paul Brothers on a final resolution, and the City Council will approve any such settlement agreement at a subsequent time. Committee Recommendation: Approve final acceptance of the contract for the Adelaide Park project. APPROVAL OF COMMITTEE REPORT: thee Gk-le. Committ . • Jack Dovey Committee Member: -P 4_ Om. Co i tee Memb r . y • • CITY OF FEDERAL WAY Department of Community Development Services Human Services Division DATE: January 9, 1996 FROM: Kate Johnston, CDBG Coordinator SUBJECT: Transfer of CDBG FundslKlahanee Elevator Project Background The Klahanee Lake Community /Senior Center Elevator Project, which was funded by 1994 and 1995 CDBG funds, has had numerous issues come up during construction, including the discovery of an unmarked sewer line and changing code interpretations by the State Elevator inspectors and the Fire District inspectors. Originally, the Klahanee Elevator project was funded at $91,385.00. Of this amount, $80,330.00 was set aside for construction contracts, and $11,055.00 reserved for design services. Due to •lw —the changing code interpretations, the costs of construction exceeded the amount set aside for CtiatiaSe +� construction contracts by $4,624.17. In order to cover these cost overruns, funds need to be transferred from another CDBG account. There are funds still remaining in the 1995 CDBG Planning and Administration account which can be used to cover the cost overruns. I sent a letter to Joyce Stahn, the CDBG Coordinator for the King County Housing and Community Development Program requesting a budget revision for the Klahanee Elevator project. This letter is attached for your information. Joyce responded that City Council approval of the revision was required before King County could approve the budget revision. Since construction on this project has been completed, it is important that we process this budget revision as quickly as possible so that the contractor can be paid. In order for this request to be processed at the January 16, 1996 City Council meeting, it was decided to put the matter through the Parks and Recreation Committee. Committee Recommendation It is the staff recommendation that a transfer of $4,624.17 from the 1995 CDBG Planning and Administration account to the 1994/1995 Klahanee Elevator Project be approved so that the Klahanee Elevator Project can be closed out as early in 1996 as possible. APPROVAL OF COMMITTEE REPORT . • vey Committee Mem bgr: Mary Gates O 1- mmittee Membe !Hope Elder r • CITY OF = • (206) 661 -4000 V� 11 33530 1ST WAY SOUTH FEDERAL WAY, WA 98003 -6210 December 15, 1995 Joyce Stahn CDBG/YSFG Coordinator King County Housing and Community Development Program 506 Second Avenue, Suite 812 Seattle, WA 98104 RE: Budget Revision Request Dear Ms. Stahn: I am writing in response to your letter of October 20, 1995, to request a budget revision for the following project: C94376/C95376 Federal Way Community /Senior Center Elevator This project has had numerous issues come up during construction, including the discovery of an unmarked sewer line, the requirement by the Fire District inspector to include a large number of sprinklers within the elevator shaft, and a design decision regarding the elevator front wall that was later overruled by the State elevator inspectors. Here is a list of the modifications to the original construction contract: Modification #1 Repair of sewer line $1,896.10 Modification #2 Elevator front wall change $2,301.74 Modification #3 New Davis Bacon Wage decision $ 347.46 Modification #4 Additional sprinkler heads $1,647.13 Modification #5 Addition of solar bronze tint glass $ 424.14 Modification #6 Additional sprinkler valves $ 638.60 TOTAL $7,255.17 The amount budgeted for construction under the 1995 CDBG contract was $80,330.00. Baltic Design, Inc., the low bidder on the project, had a contract for $77,699.00. This left $2,631.00 in the construction contract amount to cover any changes. Modification total $7,255.17 Remaining in construction - $2,631.00 Funds needed to be added $4,624.17 As you can see, the funds still needed for this project amounts to $4,624.17. Most of the changes (Modifications 1, 2, 3, 4 and 6) were beyond the control of the City of Federal Way. • • Budget Revision request to Joyce Stahn December 15, 1995 Page 2 Modifications 4 and 6 were a result of fire district inspectors interpretation of codes that were not mentioned during plan review, and modification 2 was a change to the thickness of the elevator front wall that directly conflicts with the Uniform Building Code (UBC). We were informed later that the State Elevator code supercedes the UBC in this matter. We would like to use the leftover Planning and Administration funds (Project #C95375) from 1995, if possible, to cover this extra amount. Please call me at 661 -4153 if you have any questions or concems, or if you need more detailed information on any of the information listed above. Sincerely, O e de4h144/5 r k____ Kate Jo nston CDBG Coordinator cc: Jon Jainga, Parks Development Planner CDBG Admin file Elevator file REVISION.LET • • City of Federal Way Parks and Recreation Council Committee Date: January 9, 1996 From: Jenny Schroder, Director Parks, Recreation and Cultural Services Subject: Fisher's Pond Open Space Cost Summary Background: At the January 2,1996 meeting, the City Council requested additional information regarding the costs to repair the house at Fisher's Pond. Staff has inspected the house and developed the following repair information for your review. Immediate repairs needed to preserve the facility: Roof repair $ 100 Exterior building repairs 200 Water pump repair 250 $ 550 Additional repairs necessary to occupy the facility: Repair to ceiling $ 400 Repair plumbing 100 Window replacement 600 $1,100 The Parks Maintenance budget would fund these repairs. Council's options to consider regarding the Fisher's Pond residence include either demolishing the site, keeping the site boarded up or occupying the site with a caretaker. At their December 18 meeting, the Parks and Recreation Council Committee recommended to not demolish the building. On January 2, full Council also voiced support to keep the facility for future programming. The residence is currently boarded up and we have had several instances of vandalism. Vandalism has included broken windows, theft of rhododendrons and evidence of beer parties in the garage, green house and other areas in the park. A caretaker would require the City to proceed with approximately $1,100 of repairs in order to make the building habitable. Utilities would be the responsibility of the caretaker, as would maintenance of the grounds. The caretaker concept would decrease the City's exposure to risk that an abandoned residence can present, and provide the City with additional improvement to the grounds without increasing the cost for maintenance. Committee Ovtions: Option #1: To direct the City Manager to execute an agreement for a caretaker at the Fisher's Pond house. Option #2: Leave the site boarded up until such time funding is available to program. Option #3: Demolish the Fisher's Pond house. (over) • 1 • APPROVAL OF COMMH'TEE REPORT: Committee Chair: Jack Dovey Committee Member: Phil Watkins Committee Member: Michael Park • • F J City of Federal Way Parks and Recreation Council Committee Date: January 9, 1996 From: Jenny Schroder, Director Parks, Recreation and Cultural Services Subject: Visitation Retreat & Cultural Center Landscape Maintenance Bid Award Background: Park Operations recently completed an RFQ process for landscape maintenance services. Bid packets were sent to 12 companies from the small works roster, of which five responded. Meyers Master Lawn Care won the bid on three sites, which combined exceed $20,000, requiring Council approval. Bid Summary: SITE COMPANY • Mt. Fuji Meyers FMC Center Camber Force Corp. 13th Ave. SW $2,700.00 $1,115.81 $1,571.04 $2,272.70 $2,142.36 Visitation Retreat Ctr. 21,420.00 19,727.07 20,715.96 no bid 26,703.76 VRC Rose Maint. (Opt.) 1,298.40 1,428.24 no bid no bid 649.20 TOTAL $25,418.40 $22,271.12 Incomplete Incomplete $29,495.32 Committee Recommendation: To authorize the City Manager to award the bid for landscaping services to Meyers Master Lawn Care in the amount of $22,271.12. - APPROVAL OF COMMITTEE REPORT: Commit Jack Dovey Committee Member: Phil Watkins / AR" Committee Member: - - - '77'7a-cAt. >44344, • PARKS AND RECREATION COMMISSION 1996 PRIORITIZED WORK PLAN January 4, 1996 1, City-wide survey 2. Celebration Park 3. Develop sports fields 4. Develop neighborhood parks 5. Develop open space 6. Develop trail system 7. Define process for land banking and funds banking for purchases 8. Recreation programs 9. Operations and maintenance 10. Partnerships 11. Long -range facility planning 12. Visitation Retreat and Cultural Center 13. Public safety 14. Establish joint commission networking opportunity