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Home My WebLink AboutPRHSPSC MINS 04-27-1998 City of Federal war,, ; 411 PARK;S:AND COUNCIL COMMITTE Monday, April. 27, 1998 City Hall 12:00 p.m. Administration Conference Room SUMMARY In attendance: Council Committee chair Jack Dovey; committee member Linda Kochmar; Committee member Jeanne Burbidge; Staff: Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David Wilbrecht, Deputy Director; Londi Lindell, City Attorney; Valerie Petrie, Assistant City Attorney; Greg Moore, Director of Community Development Services; Jon Jainga, Park Planning and Development Manager; Vicki Norris, Park Maintenance Supervisor; Steve Ikerd, Property Services Manager; Derek Matheson, Staff Assistant to the City Manager; Patricia Talton, Community Development Block Grant Coordinator; Sue Floyd, Administrative Assistant Chair Dovey called the meeting to order at 12:00 p.m. PUBLIC COMMENT Bob Dahl, 3612 SW 325th Street Mr. Dahl requested a follow -up response from the City on his letter dated April 3. He also requested that the City respond to Mary LeProwse's letter from February regarding speed humps. Mr. Dovey responded to Mr. Dahl that he will receive a response from the Public Works Department. Mr. Dahl also noted an article in the Federal Way Mirror regarding speed humps and the reasons the cities of Au Kent and Renton oppose them. He would like to see curbs installed on the approach side of the speed humps so that people won't drive on the sidewalks to avoid the humps. COMMISSION COMMENTS None APPROVAL OF APRIL 13, 1998. SUMMARY JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO APPROVE THE APRIL 13,1998 SUMMARY AS WRITTEN. MOTION PASSED. BUSINESS ITEMS ADDED AGENDA ITEM LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO ADD "MEMORANDUM OF UNDERSTANDING WITH RAINIER AUDUBON /CELEBRATION PARK" TO THE AGENDA. MOTION PASSED. ACCEPTANCE OF COMMUNITY DEVELOPMENT BLOCK GRANT PASS THROUGH In 1999, the City will receive $558,234 in CDBG funding and must accept or decline the allocation by May 15, 1998. This figure is an estimate and is subject to change bu the US Department of Housing and Urban Development. The 1999 estimated allocation is a decrease from the 1998 actual allocation of $610,408. Ms. Talton explained that the City will request an additional $40,000 in Planning and Administration funds for the following activities: 1) conduct a Housing Conditions Survey. This implementation action is identified in the City's Comprehensive Plan as a housing affordability policy. 2) Project REACH (Regional Efforts to Achieve Community Housing), a new affordable housing cooperative • in South King County. King County has stated that the City has a good chance to receive some of the additional funding requested, but not the full $40,000. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE ACCEPTANCE OF 1999 CDBG PASS THROUGH STATUS, ESTIMATED ALLOCATION, AND REQUEST ADDITIONAL PLANNING AND ADMINISTRATION FUNDS AS OUTLINED ABOVE. MOTION PASSED. Parks, Recreation, Human Services & Public Safety Council Committee Page Two April 27, 1998 Summary • PROJECT ACCEPTANCE/CELEBRATION PARK REMEDIATION Mr. Wilbrecht reported that the Council authorized the City Manager to enter into an agreement with Cecon Corporation to provide environmental cleanup services at Celebration Park. The project is complete, at a total cost of $165,925.60, which is $776.57 below the approved contract budget of $166,702.17. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO RECOMMEND APPROVAL TO FULL COUNCIL PROJECT ACCEPTANCE OF THE CECON CORPORATION CELEBRATION PARK REMEDIATION CONTRACT AS COMPLETE AND RELEASE ALL FUNDS ON DEPOSIT WITH THE FINANCE DEPARTMENT AS 5% RETAINAGE ON THIS PROJECT. MOTION PASSED. MEMORANDUM OF UNDERSTANDING/RAINIER AUDUBON SOCIETY The Rainier Audubon Society ( "RAS ") has agreed to assist with the fund raising efforts for Celebration Park. The Memorandum of Understanding was distributed, which lists the responsibilities of the City and the RAS. Language was added to the MOU stating that 5% of the funds raised by the RAS will be held back in a separate account to be used to offset expenses incurred by the RAS as a result of the fund raising activities. At the expiration of the MOU or earlier termination by either party, any remaining funds will be placed in the City's fund raising account and used for park development. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO RECOMMEND APPROVAL OF THE MEMORANDUM OF UNDERSTANDING FOR THE CELEBRATION PARK FUND RAISING CAMPAIGN BETWEEN THE CITY AND THE RAINIER AUDUBON SOCIETY. MOTION PASSED. PARK MAINTENANCE MANAGEMENT PLAN Vicki Norris and Derek Matheson have been working on a maintenance management plan since last spring. Part of that plan included an inventory of all park sites (facilities, trails, open spaces) and preparation of a yearly calendar by activities with all tasks identified. With the reduction in staff in 1997 and one maintenance employee being on extended leave, seasonal employees were hired to assist with the work load. Additionally, the parks are no longer being locked at dusk, which saves in overtime pay to staff and has given the police access to the park at all times. There has been a decrease in vandalism since the parks have been open. Ms. Norris distributed the analysis to date and Mr. Matheson explained each of the charts. The plan showed a total of 40,609.5 hours required to manage the existing park system. Next month, staff will show how existing resources are distributed within the plan and which maintenance activities are not being addressed due to lack of resources. HISTORICAL SOCIETY UPDATE Ms. Schroder gave a brief report on the Historical Society and their use of the Fisher's Pond residence. In January, Marty Lyon, Landscape Architect, was hired to prepare the pre - application with the Community Development Department. On February 4, staff received a summary of the pre- application meeting regarding the requirements to change the property to a park and interpretive center. Some of the requirements include conducting a survey of the site, site improvements to 320th Street, if additional improvements are done to the house then improvements may also have to be done on 7th Avenue S.W., the condition of the roof is poor and needs extensive repair (at a cost of approximately $32,000). In addition, the house would need a new foundation, a second restroom would be required, and the greenhouse structure would have to be removed. After looking at the potential costs and meeting with the Historical Society, Ms. Schroder suggested possibly demolishing the house and consider allocating funds toward a pre- fabricated building. Ms. Kochmar suggested the possibility of the Historical Society utilizing the mobile facility at French Lake Park. Her understanding was that Lakehaven no longer wanted the mobile, although the HVAC system is at the end of its capacity and the roof is failing, according to Ms. Lindell. Ms. Schroder will update the City Manager on this issue next week. A written report will be presented in May. NEXT MEETING May 11, 1998 ADJOURNMENT • The meeting adjourned at 12:43 p.m.