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Home My WebLink AboutPRHSPS MINS 02-12-1995 ...................... . 411 SUMMARY In attendance: Council Committee members Jack Dovey, Mary Gates, Hope Elder Staff members Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David Wilbrecht, Deputy Director; Jim McNamara, Deputy City Attorney; Kurt Reuter, Recreation and Leisure Services Manager; Barbara Simpson, Park Landscape Architect; Jon Jainga, Park Development Planner; John Hutton, Athletics Coordinator; John Caufield, Senior Financial Analyst; Sue Floyd, Administrative Assistant Guests: Bob Kellogg, Parks and Recreation Commission; Mary Ehlis, Family Fest; Jim Cron, Family Fest; Kitty Milne, Burien City Council Member; John Howell, Cedar River Associates Chair Dovey called the meeting to order at 8:00 a.m. • PUBLIC COMMENT Bob Kellogg: Noted to the Committee that Lakehaven Utility District is putting in a 4,800 square foot pad to place bio- solids with compost to sell commercially, which could affect French Lake Park. Mary Ehlis: Announced that Family Fest is scheduled for July 6 and 7, immediately following the Fourth of July Festival (Red, White and Blues). Last year, the festival was located on the Annex -side due to renovations to the beachfront area. Family Fest would again like to use the south side, and envisions using the entire park as the festival grows. Included in the festival this year will be the Boy Scouts "Scout -a- Rama," carnival, go- carts, rollerblade/hockey tournament, and parade amongst other events. Jim Cron: Pleased with the lay -out of last year's Family Fest on the south side. Mr. Cron said he was not aware of the poor drainage on the ballfield, but will take definite steps to limit activities on the field. There were 50-60 vehicles on the field, in the rain, which was an error. BUSINESS ITEMS KING COUNTY FUTURE PARKS AND OPEN SPACE INITIATIVE An announcement was made that King County is considering a bond issue in the fall of 1996 for active recreation . resources, open space, farm/forest land and fish habitat preservation. As a result of public hearings held in 1994 on parks and open space needs, the King County Council requested the Citizens Oversight Committee (COC) formulate the new Parks and Open Space Funding Initiative. The COC defined three subcommittees: Funding Options and Stewardships, Active Recreation and Neighborhood Parks, and Natural Areas /Salmon Conservation. — Jennifer Schroder and Jack Dovey have been serving on the Active Recreation and Neighborhood Parks Committee. Background information was given by Kitty Milne, Burien City Councilmember, and John Howell of Cedar River Associates, and information on the initiative was distributed. • Parks and Recreation Council Committee Page Two February 12, 1996 • Mr. Howell explained that the County citizens strongly support active recreation. Citizens were polled as to the initiative amounts of $125 million, $200 million and $350 million. The initiative is based upon population per capita versus property valuation. The Council Committee was concerned that the citizens of Federal Way would not support such an initiative when they would not support a tax to fund a park in their own community (Celebration Park). King County is expected to decide whether to move forward with a fall 1996 bond issue in March. STEEL LAKE PARK PHASE II FINAL ACCEPTANCE The contract with Kassel Construction for the beachfront renovation project is complete, and staff requested acceptance of the project so that the final payment and retainage can be released. The project came in under budget. HOPE ELDER MOVED, MARY GATES SECONDED A MOTION TO RECOMMEND FINAL ACCEPTANCE OF STEEL LAKE PARK PHASE H. MOTION PASSED. SKYHAWKS SPORTS ACADEMY CONTRACT The City has contracted with Skyhawks Sports Academy since 1992 to provide week -long sports camps for youth. The City retains ten percent of the gross receipts. If there is a high participation level, the contract may be more than $20,000, which requires Council approval. HOPE ELDER MOVED, MARY GATES SECONDED A MOTION TO ACCEPT THE SKYHAWKS SPORTS ACADEMY CONTRACT. MOTION PASSED. CONSERVATION FUTURES FUNDING APPLICATION Schroder reported that there is an opportunity to apply for Conservation Futures Funding for acquisition of open space. In the past, CFF covered 100% of the funding; this year a City match is required. Currently, there are no identified open space properties available in Federal Way for under $200,000. The City can use the $57,000 remaining from the 1989 King County bond program and 1993 CFF monies as a match to this program. Gates • suggested limited the search of available properties to surplus land (i.e., School District). The application deadline is March 15. HOPE ELDER MOVED, MARY GATES SECONDED A MOTION TO INVESTIGATE FURTHER AVAILABLE PROPERTIES FOR CONSERVATION FUTURES FUNDING, AND NOT TO LIMIT THE AMOUNT TO $57,000. MOTION PASSED. KING COUNTY CULTURAL EDUCATION GRANT Faber reported that a partnership grant was available through King County for sustaining programs, and staff was going to work with the Federal Way School District for a joint summer arts camp program for youth in August, to be held at the Visitation Retreat and Cultural Center. However, King County has notified staff that the application would not be considered because the program is not part of the regular school curriculum. 1996 FAMILY FEST Faber gave a brief synopsis of the services provided by the City to Family Fest: The Arts Commission provides $4,000 in funding for cultural experiences, which includes the stage entertainment. The City provides in -kind services such as staff who facilitate and work with the committee, staff (Park Maintenance) who put in many hours preparing the site, picking up of litter, clean-up after the event, use of the City's canopies, waiving of all fees for use of the park, waiving of any revenue collected by Family Fest, and risk management. It was noted that the Boy Scouts could help with litter pick-up during the event as part of their community service hours. Staff anticipated that the use of the south side of the park (Annex) was for one time only. Complaints have been received from ballfield users regarding the damage caused to the field during Family Fest. Dovey was not opposed to holding Family Fest on the south side of the park; however, he would like to see no parking on 28th Avenue South for safety reasons, and noted that Family Fest should be responsible for any damage to the field. According to Faber, Family Fest has no insurance; the City provides it. A fair amount of staff time went into repairing the damaged fields. • Parks and Recreation Council Committee • Page Three February 12, 1996 Gates would like to see vehicle control on the fields. Elder noted that if Family Fest is to pay for the damage on the fields, other user groups (i.e., Kiwanis Salmon Bake) should have to; it should be written into their contract. Staff will prepare a formal presentation which will include City - provided resources and associated costs for the March 18 Council Committee meeting. SCHOOL FIELD UPDATE Wilbrecht distributed the 1996 CPAC project listing. All of the projects are carry-over from 1994 and 1995. MARY GATES MOVED, HOPE ELDER SECONDED A MOTION TO ACCEPT THE LIST AS PRESENTED. MOTION PASSED. NEXT MEETING Monday, March 18, 1996 ADJOURNMENT The meeting adjourned at 9:25 a.m. • • i • • •