HomeMy WebLinkAboutPRHSPS MINS 06-17-1995 �xlD!.. REC' IiEATQfiQI1T
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SUMMARY
In attendance: Council Committee members Jack Dovey, Mary Gates, Hope Elder; Councilmember Ron Gintz
Staff members Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David
Wilbrecht, Deputy Director; Bonnie Lindstrom, Assistant City Attorney; Marie Mosley, Deputy
Management Services Director; John Caufield, Senior Financial Analyst; Kurt Reuter, Recreation
Manager; Sue Floyd, Administrative Assistant; Matt Ca esar , Intern
Guests: Parks and Recreation Commission members Dean McColgan, Karl Grosch, Dave Kaplan,
Jerry Bollen, Bobby Roach; Arts Commission members Betty Huff, Joann Piquette, Jeanne
Burbidge, Donna Roe, Bob Ratcliff, Joy Melgard, Pat Curran; Joan Tabrum
Chair Dovey called the meeting to order at 8:00 a.m.
Dovey noted for the record that Mary Gates would be late.
PUBLIC COMMENT
None
BUSINESS ITEMS
WEDGEWOOD RETENTION POND
Intern Matt Caesar briefed the Council Committee on the history of the retention pond /neighborhood park issue,
which began in 1990. Alderbrook and Wedgewood retention pond sites were the chosen sites to be monitored for
water retention through the winter of 1995/96. The Weedgewood site remained dry during those months. Several
public hearings were held with the neighbors, and Option 1A, as displayed, was the recommended choice. The cost
for Option 1A is approximately $44,714. HOPE ELDER MOVED, JACK DOVEY SECONDE A MOTION
TO RECOMMEND OPTION lA AND FORWARD TO THE CITY COUNCIL. MOTION PASSED.
LAKOTA PARK MASTER PLAN
This item was postponed until the July meeting.
KLAHANEE LAKE COMMUNITY /SENIOR CENTER ELEVATOR
The elevator installation project is complete and under budget at $84,954.16. The final completion date was May
28. HOPE ELDER MOVED, JACK DOVEY SECONDED A MOTION TO ACCEPT THE CDBG
ELEVATOR PROJECT AS COMPLETE. MOTION PASSED.
KING COUNTY FUTURE FUNDING INITIATIVE
The Metropolitan King County Council will take action authorizing the bond issue in July, to go before the voters
in September. Federal Way would receive approxim $6,014,810 if the $215 million initiative passes, an an
estimated $162,179 from the maintenance levy.
• PARKS AND RECREATION COMMISSION WORK PLAN REPORTS
Revenue Recovery Rate: Dean McColgan, Chair of the Parks and Recreation Commission, explained that the first
step in making a recommendation of fee recovery was to meet with each of the three Recreation Managers for a
Parks and Recreation Council Committee Page Two
June 17, 1996 Summary
briefing of their budgets and discuss revenue enhancement ideas. The committee felt that the special population, •
senior service and teen programs return a minimal amount of revenue; however, elimination of these programs
would not be conducive to providing a balanced program for all citizens. The committee was not prepared to
eliminate the Steel Lake Park lifeguard program either, due to the public safety issue. The biggest difference was
the comparison between the three recreation divisions: the community center has maintenance and operations
included in its budget, whereas it is not included in the other two divisions. The Arts Commission was also a
concern. It is under the purview of the Parks, Recreation and Cultural Services Department; however, the
committee felt uncomfortable making budget decisions for another commission as the Parks and Recreation
Commission has no say on what they spend their money on. Finally, reduction of budget items will have a direct
effect on levels of service. The question is, what is the level of service the City Council wants to offer? McColgan
gave an overview of the committee's proposed changes to each budget (see attachment). Jerry Bo lien noted for the
record that he does not concur with the proposed 15 % administration reduction. Dovey would like to use the
information presented as a working document and present it to the Council budget committee, then forward to the
full Council for direction on June 28, with comments from staff on the possible effects of the proposed reductions.
Ron Gintz requested that the Arts Commission budget be separated from the Parks and Recreation Commission and
dealt with at the Finance Council Committee level. HOPE ELDER MOVED, JACK DOVEY SECONDED A
MOTION TO FORWARD THE INFORMATION TO THE BUDGET COMMITTEE OF THE CITY
COUNCIL FOR JUNE 28. MOTION PASSED.
Partnership Committee: Kaplan reported that the committee felt partnership efforts should be focused on two areas;
youth and citizen involvement. Revenue recovery may be more likely to meet its goals with partnerships, according
to Kaplan. Gates stated that "partnership" needs to be defined : are we looking for dollars or volunteer hours, or
does a volunteer hour constitute a recovery rate? Kaplan responded that the April 4 committee summary defines
"partnership. " The summary will be distributed to the Council prior to June 28. Dovey confirmed that the direction
is to focus on youth and citizen involvement.
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Survey Committee: Grosch explained that the last survey was done in 1990, and recommended simplifying it.
Discussion ensued on the mailing process. Previous suggestions included mailing it to the registered voters only,
mail to 30,000 households (approximate cost of $10,000), mail to a random list of households (30,000 - 40,000), mail
to registered voters and make the survey available at other sites, such as the libraries, City Hall, fire stations, etc.),
or include in the quarterly recreation brochure. It was determined that the survey should not be mailed to the
registered voters only because it can't be determined how many of the voters actually use the park system, and the
children shouldn't be penalized because their parents don't vote; all citizens pay taxes and should have a chance to
fill out a survey. Grosch explained that other City departments do not seem to be interested in participating in the
survey. At this time, there is no funding to pay for the mailing. This item will be discussed at the June 28 budget
meeting.
NEXT MEETING
Monday, July 15, 1996
ADJOURNMENT
The meeting adjourned at 9:15 a.m.
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