HomeMy WebLinkAboutPRHSPS MINS 06-17-1995 �xlD!.. REC' IiEATQfiQI1T • SUMMARY In attendance: Council Committee members Jack Dovey, Mary Gates, Hope Elder; Councilmember Ron Gintz Staff members Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David Wilbrecht, Deputy Director; Bonnie Lindstrom, Assistant City Attorney; Marie Mosley, Deputy Management Services Director; John Caufield, Senior Financial Analyst; Kurt Reuter, Recreation Manager; Sue Floyd, Administrative Assistant; Matt Ca esar , Intern Guests: Parks and Recreation Commission members Dean McColgan, Karl Grosch, Dave Kaplan, Jerry Bollen, Bobby Roach; Arts Commission members Betty Huff, Joann Piquette, Jeanne Burbidge, Donna Roe, Bob Ratcliff, Joy Melgard, Pat Curran; Joan Tabrum Chair Dovey called the meeting to order at 8:00 a.m. Dovey noted for the record that Mary Gates would be late. PUBLIC COMMENT None BUSINESS ITEMS WEDGEWOOD RETENTION POND Intern Matt Caesar briefed the Council Committee on the history of the retention pond /neighborhood park issue, which began in 1990. Alderbrook and Wedgewood retention pond sites were the chosen sites to be monitored for water retention through the winter of 1995/96. The Weedgewood site remained dry during those months. Several public hearings were held with the neighbors, and Option 1A, as displayed, was the recommended choice. The cost for Option 1A is approximately $44,714. HOPE ELDER MOVED, JACK DOVEY SECONDE A MOTION TO RECOMMEND OPTION lA AND FORWARD TO THE CITY COUNCIL. MOTION PASSED. LAKOTA PARK MASTER PLAN This item was postponed until the July meeting. KLAHANEE LAKE COMMUNITY /SENIOR CENTER ELEVATOR The elevator installation project is complete and under budget at $84,954.16. The final completion date was May 28. HOPE ELDER MOVED, JACK DOVEY SECONDED A MOTION TO ACCEPT THE CDBG ELEVATOR PROJECT AS COMPLETE. MOTION PASSED. KING COUNTY FUTURE FUNDING INITIATIVE The Metropolitan King County Council will take action authorizing the bond issue in July, to go before the voters in September. Federal Way would receive approxim $6,014,810 if the $215 million initiative passes, an an estimated $162,179 from the maintenance levy. • PARKS AND RECREATION COMMISSION WORK PLAN REPORTS Revenue Recovery Rate: Dean McColgan, Chair of the Parks and Recreation Commission, explained that the first step in making a recommendation of fee recovery was to meet with each of the three Recreation Managers for a Parks and Recreation Council Committee Page Two June 17, 1996 Summary briefing of their budgets and discuss revenue enhancement ideas. The committee felt that the special population, • senior service and teen programs return a minimal amount of revenue; however, elimination of these programs would not be conducive to providing a balanced program for all citizens. The committee was not prepared to eliminate the Steel Lake Park lifeguard program either, due to the public safety issue. The biggest difference was the comparison between the three recreation divisions: the community center has maintenance and operations included in its budget, whereas it is not included in the other two divisions. The Arts Commission was also a concern. It is under the purview of the Parks, Recreation and Cultural Services Department; however, the committee felt uncomfortable making budget decisions for another commission as the Parks and Recreation Commission has no say on what they spend their money on. Finally, reduction of budget items will have a direct effect on levels of service. The question is, what is the level of service the City Council wants to offer? McColgan gave an overview of the committee's proposed changes to each budget (see attachment). Jerry Bo lien noted for the record that he does not concur with the proposed 15 % administration reduction. Dovey would like to use the information presented as a working document and present it to the Council budget committee, then forward to the full Council for direction on June 28, with comments from staff on the possible effects of the proposed reductions. Ron Gintz requested that the Arts Commission budget be separated from the Parks and Recreation Commission and dealt with at the Finance Council Committee level. HOPE ELDER MOVED, JACK DOVEY SECONDED A MOTION TO FORWARD THE INFORMATION TO THE BUDGET COMMITTEE OF THE CITY COUNCIL FOR JUNE 28. MOTION PASSED. Partnership Committee: Kaplan reported that the committee felt partnership efforts should be focused on two areas; youth and citizen involvement. Revenue recovery may be more likely to meet its goals with partnerships, according to Kaplan. Gates stated that "partnership" needs to be defined : are we looking for dollars or volunteer hours, or does a volunteer hour constitute a recovery rate? Kaplan responded that the April 4 committee summary defines "partnership. " The summary will be distributed to the Council prior to June 28. Dovey confirmed that the direction is to focus on youth and citizen involvement. • Survey Committee: Grosch explained that the last survey was done in 1990, and recommended simplifying it. Discussion ensued on the mailing process. Previous suggestions included mailing it to the registered voters only, mail to 30,000 households (approximate cost of $10,000), mail to a random list of households (30,000 - 40,000), mail to registered voters and make the survey available at other sites, such as the libraries, City Hall, fire stations, etc.), or include in the quarterly recreation brochure. It was determined that the survey should not be mailed to the registered voters only because it can't be determined how many of the voters actually use the park system, and the children shouldn't be penalized because their parents don't vote; all citizens pay taxes and should have a chance to fill out a survey. Grosch explained that other City departments do not seem to be interested in participating in the survey. At this time, there is no funding to pay for the mailing. This item will be discussed at the June 28 budget meeting. NEXT MEETING Monday, July 15, 1996 ADJOURNMENT The meeting adjourned at 9:15 a.m. •