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Home My WebLink AboutLUTC MINS 11-17-2008G:\LUTC\LUTC Agendas and Summaries 2008\11-17-08 Minutes.doc City of Federal Way City Council Land Use/Transportation Committee November 17, 2008 City Hall 5:30 PM City Council Chambers MEETING MINUTES In attendance: Committee Member Dini Duclos, Committee Member Jim Ferrell, Councilmember Jeanne Burbidge, Assistant City Manager/C.O.O. Cary Roe, Assistant City Attorney Peter Beckwith, Acting Deputy Public Works Director Marwan Salloum, Deputy Public Works Director Ken Miller, Surface Water Manager Will Appleton, Street Systems Project Engineer Brian Roberts, Deputy City Attorney Aaron Walls and Administrative Assistant II Darlene LeMaster. 1. CALL TO ORDER Committee Member Ferrell called the meeting to order at 5:31 PM. Committee Chair Kochmar was excused. 2. APPROVAL OF MINUTES The November 3, 2008 LUTC meeting minutes were approved. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 2-0 3. PUBLIC COMMENT No public comment was received: 4. BUSINESS ITEMS A. Grant Funding for Transportation Improvement Projects Brian Robetts provided background information on the item. There was no discussion. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 2-0 Committee forwarded Option 1 to the December 2, 2008 City Council Consent Agenda for approval. B. 2009 Street Sweeping Services Contract – Bid Award Marwan Salloum provided background information on this item. There was no discussion. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 2-0 Committee forwarded Option 1 to the December 2, 2008 City Council Consent Agenda for approval. C. Easter Lake Flood Control Improvement Project and West Branch Joes Creek Culvert Replacement Project – Hoyt Road SW Vic. (Small CIP) – 50% Design Approval Will Appleton provided background information on this item. Committee Member Ferrell asked how staff knows that the culvert at the West Branch of Joes Creek is in eminent danger of failing and how many points along the culvert are compromised. Mr. Appleton explained that the top of the culvert is corrugated pipe that has separated and is beginning to collapse downward in one location, making a blockage eminent. This particular location is approximately 15 feet below grade and repairs to this particular culvert are not within the scope of the Surface Water Maintenance Crew. The effects of this culvert failing in a heavy rain or storm event would impact the surrounding neighborhood. If staff waits until the time the culvert fails, it is highly likely that with the depth of the culvert combined with the anticipated rise in water level, that the culvert will not be accessible or repairable in a timely fashion. As such, further damage would result as the water level increased. Replacing the culvert now would be proactive in preventing a system failure and combining this project with the Easter Lake project may yield a lower cost to the City. Committee Member Ferrell also inquired on the Easter Lake Improvement Project and wondered how often flooding occurs. Mr. Appleton stated that flooding occurs on an annual basis. Flooding is most commonly observed covering sections of parking lots at a convalescent home, a condo association and apartment Land Use/Transportation Committee Page 2 November 17, 2008 G:\LUTC\LUTC Agendas and Summaries 2008\11-17-08 Minutes.doc complex along S 308th St. A section of roadway along S 308th St dips low enough the surface water will cover the roadway during heavy rain/storm events in this vicinity. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 2-0 Committee forwarded Option 1 to the December 2, 2008 City Council Consent Agenda for approval. D. Resolution Directing a Final Reorganization of the Federal Way City Code E. Ordinance Correcting Various Technical Errors in the Federal Way City Code F. Ordinance Addressing Nuisance in the Federal Way City Code G. Ordinance Addressing Land Use Processes in the Federal Way City Code H. Ordinance Addressing Civil Enforcement in the Federal Way City Code I. Ordinance Addressing amendments Relating to the Definitions in the Federal Way City Code Aaron Walls requested to address Items D- I together and provided background information on all items. Committee Member Duclos asked if Planning Commission had reviewed these items and did they recommend approval of the ordinances? Mr. Walls stated that yes, Planning Commission has approved the few sustentative changes to the City Code. These items are being presented at FEDRAC and LUTC depending on their nature. Mr. Walls also noted that the bulk of the City Code changes have been to remove redundant sections, correct grammatical or typographical error. A new numbering system was developed to make the City Code more user friendly and understandable Committee Member Duclos also inquired on the Ordinance addressing nuisance issues in the Federal Way City Code, wondering how nuisance issues will now be handled (ie. unfit building). Mr. Walls said that unfit buildings will be addressed under special provisions. Committee Member Duclos asked for some examples of other nuisance issues. Mr. Walls replied that excessive garbage around the exterior of a home that attracts rodents or creates a dangerous environment, pests, or toxic materials left out and accessible to others are examples of nuisances. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 2-0 Committee forwarded Option 1 of Item D to the January 6, 2009 City Council Resolution Agenda for approval. Committee forwarded Option 1 of Items E, F, G, H and I to the December 2, 2008 City Council Ordinance Agenda for First Reading. 5. FUTURE MEETING The next regularly scheduled LUTC meeting will be December 1, 2008 at 5:30 PM. 6. ADJOURN The meeting adjourned at 5:53 PM.