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Home My WebLink AboutLUTC MINS 03-02-2009 G:\LUTC\LUTC Agendas and Summaries 2009\03-02-09-Minutes.doc City of Federal Way City Council Land Use/Transportation Committee March 2, 2009 City Hall 5:30 PM City Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Kochmar and Committee Members Ferrell and Duclos. Staff Members in Attendance: Assistant City Manager Cary Roe, Director of Community Development Services Greg Fewins, Public Works Director Marwan Salloum, City Manager Neal Beets, Deputy Public Works Director Ken Miller, Assistant City Attorney Peter Beckwith, Surface Water Manager Will Appleton, Senior Planner Margaret Clark, Contract Senior Planner Jim Harris, Contract Senior Planner Lori Michaelson, Street Systems Project Engineer Brian Roberts, ESA & NPDES Coordinator Don Robinett, SWM Engineer Jeff Wolf, and Administrative Assistant II Darlene LeMaster. 1. CALL TO ORDER Committee Chair Kochmar called the meeting to order at 5:35 PM. 2. APPROVAL OF MINUTES The February 23, 2009 LUTC meeting minutes were approved. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0 3. PUBLIC COMMENT No public comment was received. A letter from Robert N. Parnell, P.E., of R.N. Parnell Company was entered into record, supporting ‘time extensions of preliminary short plat subdivision approval from the current two year period to either four or five years to complete short plat conditions for recording.” Mr. Parnell’s request refers to the Disney Short Plat. 4. BUSINESS ITEMS Forward Topic Title/Description to Council A. Easter Lake Flood Control Improvements & West Branch Joes Creek Culvert Replacement Project – 100% Design Review and Request for Authorization to Bid Will Appleton presented information on this item. There was no public comment. It was noted that staff will have confirmation on grant status for approximately 6 weeks. Should the City receive grant funds for this project, any surplus funding would be returned to the respective SWM unallocated CIP accounts. Committee forwarded Option #1 as presented. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0 3/17/2009 Consent B. Interlocal Agreement with Federal Way Public School District for S 308th St Memorial Stadium Driveway Improvements (to be constructed under Easter Lake Flood Control Improvements Project) – Request Authorization to Execute Agreement Will Appleton presented information on this item. There was no public comment or discussion. Committee forwarded Option #1 as presented. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0 3/17/2009 Consent Land Use/Transportation Committee Page 2 March 2, 2009 G:\LUTC\LUTC Agendas and Summaries 2009\03-02-09-Minutes.doc C. S 348th Street HOV Lanes – Project Acceptance Marwan Salloum presented information on this item. There was no public comment. It was noted that this project was completed roughly $221K under budget, including the contingency. Committee forwarded Option #1 as presented. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0 3/17/2009 Consent D. NPDES 2009 Annual Report and SWMP Will Appleton presented information on this item. There was no public comment. There was a brief conversation on Illicit Discharge Detection and Elimination (IDDE). Mr. Appleton noted that reports of IDDE occur more often with industry and businesses rather than residential and have not involved hazardous waste. The goal is to keep contaminants out of the system before they enter the system. Committee forwarded Option #1 as presented. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0 3/17/2009 Consent E. RV’s in Residential Zones Code Amendments Contract Senior Planner Jim Harris presented information on this item. There was no public comment. Committee Member Duclos commented on an applicant being able to request and be granted a twelve month extension. Is there potential for an applicant to sit and do nothing, leaving his/her residence unsafe to occupy, believing that they may be granted a twelve month extension? Committee Member Ferrell added that he would like language also added that reflects the extension being granted based on a good faith effort on the part of the homeowner to restore his/her home to livable condition. Mr. Harris responded to both committee members that yes, there is language for a twelve month extension in the code amendment and staff is open to additional language being added to reflect whether or not a good faith effort is being made to complete reconstruction for a primary residence. Committee forwarded Option #2 as modified to require the applicant to also document that they are making good faith efforts to complete construction of their primary residence. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0 3/17/2009 Ordinance First Reading F. Construction Hours Code Amendments Contract Senior Planner Lori Michaelson presented information on this item. There were two comments in favor of this code amendment: Laura Escude, WSDOT – Ms. Escude is supporting the code amendment and commends staff for initiating these amendments to the code. Chair Kochmar asked how many evenings the WSDOT project at S 272nd St/I-5 offramps will take. Ms. Escude said the number of nights will be minimal; once the project calendar is finalized, WSDOT will know specific dates. Brian Roberts, P.E., Street Systems Project Engineer – Mr. Roberts spoke in behalf of Public Works in favor of the proposed code amendment. Sunday evening construction is desired from a few standpoints: Traffic volume is typically the lightest on late Sunday evening, early Monday morning. With traffic volume reduced, crews can be more productive with fewer interruptions while working. More productivity is more efficient which equals cost effectiveness. Work done on a Sunday is seen by labor agreements as the first day of the week, therefore a cost savings on worker compensation. Regardless, there is a very good chance to reduce project costs by being able to honor requests for Sunday evening construction hours on a case by case basis. Committee forwarded Option #1 as presented. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0 3/17/2009 Ordinance First Reading Land Use/Transportation Committee Page 3 March 2, 2009 G:\LUTC\LUTC Agendas and Summaries 2009\03-02-09-Minutes.doc G. 2009 Planning Commission and Long Range Work Program Margaret Clark presented information on this item. There was no public comment. Committee Member Duclos asked for clarification on the proposed shift in FTE for current vs. long range planning. Ms. Clark responded that the designated staff person is currently 0.5 FTE Current Planning and 0.5 FTE Long Range Planning. Based on the proposed 2009 Planning Commission and long range work program, staff proposes changing this staff person to be 1.0 FTE Long Range Planning. Committee moved to forward the staff recommendation and in addition, earmark $77K in Community Development carry forward money for planning consultant services. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0 3/17/2009 Consent 5. FUTURE MEETING The next regular LUTC meeting will be Monday, March 16, 2009 at 5:30 PM in City Council Chambers. 6. ADJOURN The meeting adjourned at 6:45 PM. Attest: Darlene LeMaster, Administrative Assistant II COMMITTEE APPROVAL: Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member