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Home My WebLink AboutLUTC MINS 06-04-2007G:\LUTC\LUTC Agendas and Summaries 2007\06-04-07 LUTC Minutes.doc City of Federal Way City Council Land Use/Transportation Committee June 4, 2007 City Hall 5:30 pm City Council Chambers MEETING MINUTES In attendance: Committee Chair Jack Dovey, Committee Member Linda Kochmar and Committee Member Dean McColgan; Council Member Jeanne Burbidge, Mayor Michael Park, Deputy Public Works Director Ken Miller; Deputy City Attorney Aaron Walls, Street Systems Manager/Deputy Public Works Director Marwan Salloum, Senior Planner Margaret Clark, Community Development Services Director Kathy McClung, City Clerk Laura Hathaway, Assistant City Manager/CFO Iwen Wang, Assistant City Manager/Emergency Manager Cary Roe, Surface Water Manager Paul Bucich, Associate Planner Andy Bergsagel, and Administrative Assistant II Darlene LeMaster 1. CALL TO ORDER Committee Chair Dovey called the meeting to order at 5:30 p.m. 2. APPROVAL OF MINUTES The May 21, 2007, LUTC meeting minutes were approved. Moved: Kochmar Seconded: McColgan Passed: Unanimously 3. PUBLIC COMMENT There was no public comment. 4. BUSINESS ITEMS A. Hearing Examiner – Award of Contract Laura Hathaway provided the background information on this item. There was no public comment. Committee Chair Dovey inquired how long the length of the new contract would be, how long was the last hearing examiner contract and could we bring a new hearing examiner in on a trial basis? Ms. Hathaway said the contract would have a two-year tem. At present, a contract is in draft form pending a pricing proposal (either fixed rate or hourly) evaluation. Staff is waiting to negotiate a final cost plan with Mr. Olbrechts from Ogden, Murphy, Wallace. Until now, the City has held an agreement with Steven Causseax for hearing examiners services since 1994. The contract will also contain a termination clause that allows the City to terminate the agreement for any reason with a 60 verbal or written notice. Committee Member McColgan asked if staff was recommending approval and executing of a contract or was staff recommending the selection of a hearing examiner and approving entering into negotiations for a contract? Committee Member Kochmar asked if this contract would be in place prior to Council consideration. Ms. Hathaway explained that this agenda item will go before Council tomorrow evening, June 5, 2007. At this time, the Committee will be approving the selection of and the recommendation to enter into contract negotiations with Mr. Olbrechts of Ogden, Murphy, Wallace. Moved: McColgan Seconded: Dovey Passed: Unanimously Committee APPROVED entering into negotiations for a contract for Hearing Examiner services with Phil Olbrechts on to the June 5, 2007, City Council Consent Agenda for approval. Staff will return to LUTC with a recommendation to approve and execute a contract for Hearing Examiner Services with Phil Olbrechts once a contract has been negotiated. Land Use/Transportation Committee Page 2 June 4, 2007 G:\LUTC\LUTC Agendas and Summaries 2007\06-04-07 LUTC Minutes.doc B. South 308th Street Stormwater Facility Modifications Project – Bid Award Paul Bucich provided the background information on this item. There was no public comment. There was no discussion. Moved: McColgan Seconded: Kochmar Passed: Unanimously Committee PASSED Option 1 to the June 19, 2007, City Council Consent Agenda for approval. C. Supplemental Funding for the Joe’s Creek Salmon Habitat Restoration Project Paul Bucich provided the background information on this item. There was no public comment. There was no discussion. Moved: Kochmar Seconded: McColgan Passed: Unanimously Committee PASSED Option 1 to the June 19, 2007, City Council Consent Agenda for approval. D. Amendment to the Interlocal Cooperation Agreement with King County for Conservation Futures Levy Funding Paul Bucich provided the background information on this item. There was no public comment. There was no discussion. Moved: McColgan Seconded: Kochmar Passed: Unanimously Committee PASSED Option 1 to the June 19, 2007, City Council Consent Agenda for approval. E. 2006 Comprehensive Plan Amendments – Chapters 1, 4, 6, and 7, and Site Specific Rezone Requests Margaret Clark provided the background information on this item. Ms. Clark also distributed supplemental material to the agenda packet, “Amendments to Chapter Two – Land Use” and also some information on parking ratios utilized by various cities for medical/dental offices. This responds to issues raised at the last LUTC meeting. Committee Chair Dovey revisited the change to parking requirements for medical and dental offices and asked how many offices this revision may effect. Ms. Clark responded that the exact number of non-conforming existing medical and dental offices is not known; however, if approved, the CE zone would nearly double the amount of land and any new medical/dental offices would need to meet the new requirement. Committee Member McColgan addressed the sign code for retailers, wanting to make sure that our sign code is fair to all retailers. Ms. Clark replied that the proposed change would ensure that conforming signs would not be made nonconforming and the change would allow one additional property to be eligible for a high-profile sign. She also commented that WalMart has a high-profile sign. Committee Member McColgan also asked for the ratio of regular parking stalls to compact stalls. Ms. Clark responded that 25 percent of the total parking stalls can be compact. Ms. Clark presented the site specific requests. The following residents were present for Public Comment on this topic regarding site specific requests to the Comprehensive Plan Amendments: Barbara Napier – Request #6, Lifeway Church, 923 Shaw Road, Puyallup. Ms. Napier commented that she concurs with staff’s recommendation in regards to this request. Vilma Taylor, 30432 Military Road South, Request #5-Taylor. Ms. Taylor is in favor of the Comprehensive Plan Amendments in regards to this request. Annette Ramsour, Federal Way. Ms Ramsour owns land near the Trimble property. She opposes the Trimble Request-#2 and comments that she does not understand why Council is still considering this request when surrounding neighbors are in opposition. Carol Reaney, 31605 54th Avenue SW, Federal Way, Request #2-Trimble. Comments in opposition to the request. Ms. Reaney feels that if the Trimble land is rezoned, trees will be cut down, resulting in more noise. Currently, trees are muffling noise from traffic, Dash Point State Park, etc. Ms. Reaney is also concerned that potentially more homes could result in more traffic or increased speed of traffic. In addition, she asked if this change would affect the property tax of the existing homes. Land Use/Transportation Committee Page 3 June 4, 2007 G:\LUTC\LUTC Agendas and Summaries 2007\06-04-07 LUTC Minutes.doc Terry Trimble, 5445 SW 316th Place, Federal Way. Request #2-Trimble. Mr. Trimble only wants to add two homes that his grown children will occupy. He does not want to change the atmosphere of the neighborhood. He does not feel that these two additional residences will impact traffic. Committee Member Kochmar asked with the proposed amendments, could more than two homes be added. Ms. Clark answered, yes, three homes could be added; however, Mr. Trimble is only planning to add two. Mr. Trimble’s property taxes may be affected, but not other existing homes. Committee Member Kochmar asked if traffic and noise level would be impacted. Ms. Clark commented that a traffic analysis would be done and the roads may have to be improved, but there would be no significant impact to traffic or noise from the addition of two to three more homes. Mr. Roe concurred. Committee Chair Dovey asked if there was a way to take just the Trimble property and zone it so that only two more houses may be built. Ms. Clark replied that the city’s zoning is such that the only way to restrict the property to just two more houses would require special conditions. Mr. Roe replied that it might be doable to place such a condition on the property, but the legal department would have to research the issue to be sure. Committee Chair Dovey expressed concern that changing the parking requirement for medical and dental offices would increase the cost of any development and asked if the applicant for the Gramor request is aware of the proposed change. Ms. Clark replied that they are aware of the proposed change and designed their conceptual plan based on the proposed parking requirement. The Committee requested the applicant to respond to this concern. John Graham, applicant for the Gramor Request #3. The proposed parking requirement for medical and dental offices is fine because they need that amount of parking. He wants to be sure that parking for his development be adequate and the proposal should do that. Ms. Clark continued with the staff presentation. Committee Chair Dovey asked what would the process for anyone proposing a development to find out if that development is near a wellhead, since Lakehaven Utility District does not want to include maps of the wellheads for security reasons. Ms. Clark responded that city maps show the wellhead protection areas (but not the location of the well) for those proposing developments. Moved: Kochmar Seconded: McColgan Passed: Unanimously Committee PASSED Option 1 – adopt the Planning Commission recommended amendments as shown in Exhibits A, B, C, and D to the Draft Adoption Ordinance to the June 19, 2007, City Council Consent Agenda with the staff recommendation for site specific request #6, Lifeway Church. 5. FUTURE MEETING The next regular meeting is June 18, 2007. 6. ADJOURN The meeting adjourned at 6:40 p.m.