Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
HomeMy WebLinkAboutLUTC MINS 10-15-2007G:\LUTC\LUTC Agendas and Summaries 2007\10-15-07 LUTC Minutes.doc
City of Federal Way
City Council
Land Use/Transportation Committee
October 15, 2007 City Hall
5:30 pm City Council Chambers
MEETING MINUTES
In attendance: Acting Committee Chair Linda Kochmar, Committee Member Dean McColgan; Councilmember
Jeanne Burbidge, Assistant City Manager/Chief Operations Officer/Emergency Manager Cary Roe, Deputy Public
Works Director Ken Miller, Assistant City Attorney Monica Buck, Street Systems Project Engineer John Mulkey,
Acting Deputy Public Works Director Marwan Salloum, Surface Water Manager Paul Bucich and Administrative
Assistant II Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Dovey called the meeting to order at 5:31 p.m. Committee Chair Jack Dovey was excused.
2. APPROVAL OF MINUTES
The September 17, 2007 and the October 1, 2007 LUTC meeting minutes were approved.
Moved: McColgan Seconded: Kochmar Passed: Unanimously
3. PUBLIC COMMENT
There was no public comment.
4. BUSINESS ITEMS
A. 2008 Asphalt Overlay Program Preliminary Project List and Authorization to Bid
John Mulkey provided background information on the item. Committee Member McColgan asked why it
is important for the City to have an Asphalt Overlay Program. Mr. Mulkey responded that the Asphalt
Overlay Program is the maintenance portion of the City’s pavement management system (PMS) to manage
the city streets to the highest rate possible. It has historically been a goal of past City Councils to maintain
City streets at a certain level or score in the PMS. Pavement condition is very important from a safety and
transportation standpoint. Pavement management is the biggest part of the City’s street maintenance
budget. Committee Member McColgan expressed that the Asphalt Overlay Program has had many positive
impacts to the City. Our city has some of the best maintained and highest rated streets in our region.
Assistant City Manager Roe confirmed that the first Asphalt Overlay Program was formed in 1995 and
roads were overlaid in 1996. The City began this program as a result of acquiring roads in poor condition
from King County when the city incorporated. It was quickly realized that it would be much more cost
effective to maintain the roads and overlay them at a certain point of wear, rather than letting them get
worn enough to where they needed to be completely replaced. Committee Member Kochmar also noted the
estimated cost of the 2008 project is over the actual budget available. Mr. Mulkey explained that bidding
climate and/or contractor efficiency play a vital role in actual cost of the project. Staff would rather bid
more in a project in hopes of being able to overlay and repair the greatest amount of pavement as allowed
for in the budget.
Moved: McColgan Seconded:Kochmar Passed: Unanimously
Committee PASSED Option 1 to the November 6, 2007, City Council Consent Agenda for approval.
Land Use/Transportation Committee Page 2 July 2, 2007
G:\LUTC\LUTC Agendas and Summaries 2007\10-15-07 LUTC Minutes.doc
B. S 348th Street at 1st Avenue S Intersection Improvements Project – 85% Design Status Report
John Mulkey provided background information on the item. Council Member McColgan asked when the
City will hear about TIB funding. Mr. Mulkey responded that the City has not yet applied for TIB funding.
The City has to turn in an application for the project. Provided that an application is submitted, it will be
due in August 2008 and jurisdictions will be notified in November 2008. Construction costs for this project
are being estimated in 2009 construction dollars. Staff has estimated that in order to get to 100% design
status and receive grant monies; construction will not take place until 2009. The final engineers estimate
for construction costs will be reevaluated as design become finalized. Adjustments may have to be made to
the project if there is a major budget shortfall, however, staff anticipates grant funding for this project and
will come back to Council at the 100% design status to make any necessary project amendments or budget
adjustments. Committee Member McColgan asked if staff has a list of potential projects and then evaluates
which project has the best potential for success. Mr. Mulkey explained that staff takes the criteria that TIB
provides, evaluates each project based on the criteria, and then moves forward with those projects that will
do best in that system. Committee Member Kochmar asked what the level of service currently is at this
location. Mr. Mulkey responded that this location rates an “E” on its level of service. What is failing at
this location is the volume to capacity ratio (westbound S 348th St). Committee Member McColgan also
asked that if the projected cost of the project is below the available budget at 100% design, would staff seek
federal funding. ACM Roe responded that staff would not look for federal funding but would go to the
2009/2010 budget for funding.
Moved: McColgan Seconded:Kochmar Passed: Unanimously
Committee PASSED Option 1 to the November 6, 2007, City Council Consent Agenda for approval.
C. 2005-2006 Citywide Pavement Marking-Project Acceptance and Release of Retainage
Marwan Salloum provided background information on the item.
Moved: McColgan Seconded:Kochmar Passed: Unanimously
Committee PASSED Option 1 to the November 6, 2007, City Council Consent Agenda for approval.
D. Lake Jeane/Lake Lorene Outlet Improvements Project – 85% Design Status Report
Paul Bucich provided background information on the item. Committee Member Kochmar asked if flooding
problems initiated this project. Mr. Bucich responded that although not at present, this area has had a
history of flooding issues. The outlets from Lake Jeane are currently in very poor condition and need to be
replaced.
Moved: McColgan Seconded:Kochmar Passed: Unanimously
Committee PASSED Option 1 to the November 6, 2007, City Council Consent Agenda for approval.
5. FUTURE MEETING
The next regularly scheduled Land Use and Transportation Committee meeting will be Monday,
November 5, 2007 at 5:30 PM in City Council Chambers. Committee Member McColgan asked ACM Roe
about the topic of streamlining the project design status process, possibly eliminating the 50% design status
report. ACM Roe will look into the process and provide some recommendations back to the Committee.
6. ADJOURN
The meeting adjourned at 5:54PM.