No preview available
HomeMy WebLinkAboutAG 12-023 - ARC IMAGING RESOURCES CITY of CITY HALL South ,�,,, L Federal Way 333 8�'Avenue Federal Waayy,, WA 98003-63256325 253 835-7000 www.cityoffederalway.com Letter of Intent OCE TDS750 Plotter System Maintenance Contract December 14, 2022 ARC Imaging Resources Attn: William Dafe, Document Solutions Consultant 1750 4`h Avenue South Seattle, WA 98134 Email: x ill- dafe( e-arc.com Tel: (206) 622-6000 RE: Letter of Intent to terminate contract AG 12-023 Dear William: I submit this Letter of Intent to notify ARC Imaging Resources of the City of Federal Way's intent to terminate our current contract for the OCE TDS750 Plotter System Maintenance effective January 31, 2023. Thomas Fichtner will be the point of contact for the purposes of implementing the termination of the contract. Thank you for your attention regarding this matter. Sincerel , Thomas Fichtner IT Director City of Federal Way Phone: (253) 835-2547 Email: thomas.Fchtner@cityoffederalway.com 1/2018 I I RETURN TO: ERIK EARLE EXT: 2559 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING 2. ORIGINATING 4. TYPE ❑ CONTRACTOR ❑ PUBLIC ❑ PROFESSIONAL ❑ GOODS ❑ REAL ❑ ORDINANCE Ij CONTRACT ❑ OTHER 5. PROJECT 6. NAME ADDRESS: E-MAIL: SIGNATURE 7. EXHIBITS OTHER 8. TERM: 9. TOTAL (IF REIMBURSABLE IS SALES RETAINAGE: L PURCHASING: 10. DOCUMENT/CONTRACT 4ROJECT DIRECTOR ❑ RISK ¢SLAW 11. COUNCIL 12 eENRTACT ❑ ATTACH: 0 CREATE f 2'L IGNATORY CITY ❑ ASSIGNED 0 (I) COMMENTS: DEPT./DIV: IT STAFF PERSON: THOMAS FICHTNER EXT: 2547 3. DATE REQ. BY: ASAP OF DOCUMENT (CHECK ONE): SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) WORKS CONTRACT 0 SMALL OR LIMITED PUBLIC WORKS CONTRACT SERVICE AGREEMENT 0 MAINTENANCE AGREEMENT AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ESTATE DOCUMENT 0 SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) 0 RESOLUTION AMENDMENT(AG#): 12-023 0 INTERLOCAL NAME: OCE TDS750 PLOTTER SYSTEM MAINTENANCE CONTRACT OF CONTRACTOR: ARC IMAGING RESOURCES , 2730 OCCIDENTAL AVE SEATTLE WA 98134 TELEPHONE 1-800-955-3729 PATRICK.HILSABECK©E-ARC.COM FAX: 1-800-688-3729 NAME: PATRICK HILSABECK TITLE ACCOUNT MANAGER AND ATTACHMENTS: 0 SCOPE, WORK OR SERVICES I COMPENSATION I INSURANCE REQUIREMENTS/CERTIFICATE 0 ALL REFERENCED EXHIBITS IR PROOF OF AUTHORITY TO SIGN 0 REQUIRED LICENSES I PRIOR CONTRACT/AMENDMENTS COMMENCEMENT DATE: FEBRUARY 29TH, 2018 COMPLETION DATE: FEBRUARY 28TH, 2023 COMPENSATIONS 25,000 FOR THE TERM OF THIS AGREEMENT AMENDMENT (INCLUDE EXPENSES AND SALES TAX, IF ANY) CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ TAX OWED A YES ❑ NO IF YES_, $ PAID BY: 0 CONTRACTOR I CITY RETAINAGE AMOUNT: 0 RETAINAGE AGREEMENT (SEE CONTRACT) OR 0 RETAINAGE BOND PROVIDED PLEASE CHARGE TO: 502-11000-046-518-88-316 (30%) % 502-1100-046-518-88-480 (70%) REVIEW INITIAL/ DTE REVIEWED INITIAL / DATE APPROVED MANAGER �F / a/3//X �-i G'//ij/W MANAGEMENT (IF APPLICABLE) aeL 2/7GII:' APPROVAL (IF APPLICABLE) SCHEDULED COMMITTEE DATE: 3/2 7 /16 COMMITTEE APPROVAL DATE: 3/7? SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: SIGNATURE OUTING TO VENDOR/CONTRACTOR DATE SENT: X1/3 MDATE REC'D: ��-31i/AS SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL / DATE SI NE DEPARTMENT o!' ' air (MAYOR OR DIRECTOR) �,,.�jaQ�. CLERK AM*MO!elI AG# 'b _ ' �Y RETURNED liiSENT: 'j — 2 _I 5 11UKt- 1/2018 COUNCIL MEETING DATE: April 3, 2018 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUBJECT: AMENDMENT TO OCE TDS750 PLOTTER SYSTEM MAINTENANCE CONTRACT POLICY QUESTION: Should the City of Federal Way approve Amendment 1 to the existing Oce TDS750 Plotter System Maintenance Contract? COMMITTEE: FEDRAC MEETING DATE: Mar. 27, 2018 CATEGORY: ® Consent ❑ City Council Business I1 II Ordinance Resolution ❑ Public Hearing ❑ Other STAFF REPORT BY: Thomas Fichtner DEPT: Information Technology Attachments: Amendment 1 to Goods and Services Agreement; Original Agreement, AG# 12-023. Staff Report: Staff is seeking an Amendment to the existing Oce TDS750 Plotter System Maintenance Contact to extend the term for another 5 years (until February 28, 2023), and change in rate from $0.61 per square foot to $0.70 per square foot. The contract is currently held by Arc Imaging Resources, who initially sold the unit and has maintained it since new. They have provided excellent service, and are willing to extend for another 5 years. Options Considered: 1. Approve the Mayor's recommendation and forward to the Council Consent Agenda on April 3, 2018. 2. Deny approval of the Mayor's recommendation and provide staff with further direction. MAYOR'S RECOMMENDATI : Mayor recommends Option 1. MAYOR APPROVAL: Committee Initial/Dat u cii Initial/Date / DIRECTOR APPROVAL: Initial/Dai I' COMMITTEE RECOMMENDATION: I move to forward Option 1 for approval on the April 3, 2018 consent agenda. Committee Chair Commi ember Committee Member PROPOSED COUNCIL MOTION: "I move approval of Amendment 1 to the Oce TDS750 Plotter System Maintenance Contract, and authorize the Mayor to sign said agreement." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) 4UNAP ROACVEI'M� DENIED ❑ TABLED/DEFERRED/NO ACTION ❑ MOVED TO SECOND READING (ordinances only) REVISED— 11/2016 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # Vecleral Way CITY HALL 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 www cityoffederalway corn AMENDMENT NO. 1 TO GOODS AND SERVICES AGREEMENT FOR OCE TDS750 PRINTER SYSTEM (Oce TDS750 Wide Format Plotter & Oce TC4 Wide Format Color Scanner) This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal corporation ("City"), and American Reprographics Company (ARC) Imaging Resources, a California Corporation ("Contractor"). The City and Contractor (together "Parties"), for valuable consideration and by mutual consent of the Parties, agree to amend the original Agreement for Oce TDS750 Printer System ("Agreement") dated effective February 24, 2012, as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than February 28, 2023 ("Amended Term"). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit B-1, attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Amended Term. Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 3/2017 CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 www cityoffederalway corn IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ARC IMA ING RESOURCES: By: Printed ame: 300- 'RO9 Title: Date: PniS & - "11 ° 15 STATE OF WASHINGTON ) ) ss. COUNTY OF \.k\(\) ) On this day personally appeared me _ 7-C4'erot I man4 cW of ARC OCCCJG GIS instrument, and acknowledged the said instrument to be the free and volu for the uses and purposes therein mentioned, and on oath stated that instrument and that the seal affixed, if any, is the corporate seal of said corp before ATTEST: ourtney, C C, City Clerk APPROVED AS TO FORM: J. Ryan Call, City Attorney , to me known to be the jt) Ccsn.- that executed the foregoing ry act and deed of said corporation, he was authorized to execute said oration. GIVEN my hand and official seal this ,9day of /► 101-si CARLA CERVANTES NOTARY PUBLIC STATE OF WASHINGTON COMMISSION EXPIRES MARCH 9, 2021 AMENDMENT Notary's signature Notary's printed name Ctt-r(c&- OQr1N atn 4 -e -S Notary Public in and for the State of Washington. My commission expires fid/0e1 /) ,2018. - 2 - 3/2017 Ak•., Federal Way EXHIBIT B-1 ADDITIONAL COMPENSATION CITY HALL 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 www crryoffederalway corn 1. Total Compensation: In return for the Services, the City agrees to pay the Contractor an additional amount not to exceed Twenty -Five Thousand and NO/100 Dollars ($25,000.00). The total amount payable to the Contractor pursuant to the original agreement, all previous amendments, and this amendment shall be an amount not to exceed Fifty Thousand and NO/100 Dollars ($50,000.00). 2. Method of Compensation: In consideration of the Contractor performing the Services the City shall pay the Contractor a monthly fee of Ninety -Five and 0/100 Dollars ($95.00) billed in advance and a meter fee of 7/100 Cents ($0.07) per square foot for prints billed from the metered usage of the previous month. Applicable taxes will also apply and shall be paid by the City. AMENDMENT - 3 - 3/2017 ----1 ® A!Ro CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 03/01/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER MCGRIFF, SEIBELS & WILLIAMS, INC. P.O. Box 10265 Birmingham, AL 35202 CONTACT Bridgette Taul NAME: PHONE 800-476-2211 FAX (A/C, No, Ext): (A/C, No): E-MAIL btaul@mcgriff.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A :The Charter Oak Fire Insurance Company 25615 INSURED ARC Document Solutions, Inc. 2730 Occidental Ave S Seattle, WA 98134 INSURER B :Travelers Property Casualty Company of America 25674 INSURER C :The Travelers Indemnity Company 25658 INSURER D :The Travelers Indemnity Company of Connecticut 25682 INSURER E :The Travelers Indemnity Company of America 25666 INSURER F : ER:FDRDNSW4 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS '4 B X COMMERCIAL GENERAL LIABILITY X 6301J413821 02/26/2018 02/26/2019 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) $ 100,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L _ AGGREGATE POLICY OTHER: X LIMIT APPLIES MT-LOC2,000,000 PER: PRODUCTS-COMP/OPAGG $ $ MOO AUTOMOBILE X -Tr UABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY X SCHEDULED AUTOS NON -OWNED AUTOS ONLY 8101J348717 (AOS) BA1J562224(MA) BA1J56241A (HI) 02/26/2018 02/26/2019 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ $ '.. UMBRELLA LIAB_ EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ $ DED RETENTIONS B C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVEN OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N / A TC2JUB9528B926 (AOS)� TRKUB9528B975 (AZ, MA, WI) 02/26/2018 02/26/2019 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 $ $ $ $ $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Reprographic Services. City of Federal Way is Additional Insured under General Liability as required by written contract. Policy # TC2JUB9528B926 only provides employers liability for the State of Washington. NCELLATION City ral Way 333255 8th 8th Avenue South Federal Way, WA 98003-6325 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE d ACORD 25 (2016/03) Page 1 of 1 © 1988-2015 ACORD CORPORATION. All rights reserve. The ACORD name and logo are registered marks of ACORD RETURN TO: EXT:2547 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: IT 2. ORIGINATING STAFF PERSON: THOMAS FICHTN ExT: 2547 3. DA� �Q. BY: 03/01 /11 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT � SMALL OR LIMITED PUBLIC WORKS CONTRACT 0 PROFESSIONAL SER�ICE AGREEMENT ❑ MAINTENANCE AGREEMENT � GOODS AND SERVICE AGREEMENT � HUMAN SERVICES / CDBG � REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. aorm �r.a�n nocu�rs� ❑ ORDINANCE O RESOLUTION ❑ CONTRACTAMENDMENT(AG#): ❑ INTERLOCAL ❑ OTHER s. PRO�cTNaME: OCE TDS750 PLOTTER SYSTEM MAINTENANCE CONTRACT 6. N�oFCONTxacTOR: ARC {MAGING RESOURCES �DxESS: 7102 180TH AVE N.E E-�iL: ANGELA.LOCATI(a�E-ARC.COM SIGNATV� NAME: ANGELA LOCATI TELEPHONE F�: 1-800• T�TT,E ACCOUP 7. EXHIBITS AND ATTACHIvIENTS: � SCOPE WORK OR SERVICES 0 COMPENSATION L�J INSURANCE REQUIREMEN'fS/CER'fIFICATE � ALL OTHER REFERENCED EXHIBITS 0 PROOF OF AUTHORITY TO SIGN � REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS s. �x�: co�NCE�NTna�: Upon Mutual Acceptanc co�LETTOrrna�: February 28th, 2018 9. TOTALCOMPENSATION$5 annual maximum (with taxes) (��,�EEXPENSESANDSALESTAX,IEANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXI'ENSE: ��S ❑ No � YES MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED � YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR � CTfY � PURCHASING: PLEASE CHARGE TO: 502-1100-046-518-88-316(30%) & 502-1100-046-518-88-480 (70%) 10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE VI WE INITIAL / DATE APPROVED � PROJECT MANAGER ' �� � DIltECTOR �- N dA� � RISKMANAGEMENT (tF.e,PPL�C�1.E) ❑ LAW � -aa- �a- 11. COUNCIL APPROVAL (IF APPLICABLE� COMIvIITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING February 16 , 2012 DATE REC February 17 , 2012 0 SENT TO VENDOR/CONTRACTOR DATE SENT: � ATTACH: SIGNAT'URE AUT'HORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS INITTAL / DATE SIGNED �d LAW DEPARTMENT � - � SIGNATORY (1vtAYOR ox DIRECTOR) ?4 c�) R�CITY CLERK 2' f�ASSIGNED AG# AG# I�SIGNED COPY RETURNED DATE SENT: Z• • l COMIVIENTS: 11/9 ` CITY OF CITY HALL ..'�., Fe d e ra I 11Vay 33325 8th Avenue South Federai Way, WA 98003-6325 (253) 835-7000 ww►v atyaffederalw�y com GOODS AND SERVICES AGREEMENT F4R Oce TDS750 Printer System (Oc� TDS750 Wide Format Plotter & Oc� TC4 Wide Format Color Scanner� This Goods and Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and American Re�rog,raplucs Company �ARC) Imaging Resources, a California Corporation ("Contractor"). The City and Contractor (together "Parties") are loca.ted and do business at the below addresses wluch shall be valid for any notice required under tlus Agteement: ARC Imaging Resources: Angela Locati 7102 180�' Ave N.E Su�te A101 Redmond, V�A 98452 1 (800) 955-3729 (telephone) 1 (800) 688-3729 (facsimile) CiTY OF FEDERAL WA�: Thamas Fiehtner 33325 &�' Ave. S. Federal Way, WA 98003-6325 (253) $35-2547 (telephone) (253) 835-2509 (facsimile) ,com The Parties agt�ee as follows: 1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the date of mutual execution, and shall continue until the completion of the Work,. but in anX event no later than Febraar� 28`", 2018 ("Term"). This Agreement may be e�ended for additional periods of time upon the mutual written agreement of the City and the Contractor. 2. WORK. 2.1 Work. The Contractor shall provide goods, materials or services and otherwise perform the work more specifically described in E�chibit "A", attached hereto and incorporated by this reference ("Work"), performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. 2.2 Warranties. The Contractor warrants that it has the requisite tra.ining, skill, and experience necessary to provide the Work and is apprnpriately accredited and licensed by all applicable agencies and governmental entities, including but not limit� to obtaining a City of Federal Way business registration. The Contractor warrants it will provide services in a manner consistent with the accepted practices for other similar services within the Puget Sound region in effect at the time those services are performed. The Contra.ctor warrants goods are merchantable, are frt for the particular purpose for which they were obtained, and will perform in aecordance with their specifications and Contractor's representations to City. The Contractor shall, at its sole cost and expense, correct all Work performed which the City deems to have defects in workmanship and material discovered within one (1) year after the City's final acceptance of the Work. This Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A RCW. In the event any part of the goods are repaired, only original replacement parts sha11 be used; rebuilt or used parts are not acceptable. When defects are corrected, the warranty for that portion of the work shall extend for one (1) year from the date such carrection is completerl and accepted by the City. The Contractor sha11 begin to cornect any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Contractor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Contractor sha11 pay all costs incurred by the City in order to accomplish the correction. GOODS AND SERVICES AGREEMENT - 1- 4l2011 CITY OF , '�,,. Federal CITY HALL way 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 w�vw crtyoffedaralwAy com 23 Time, Documentation, and Ins�ection. Work shall begin immediately upon the effective date of this Agxeement. Work shall be sub1ect, at all tnnes, to observation and inspection by and with approval of the CitX, but the making (or failure or delay in making) such inspection or approval sha11 not relieve Contractor of responsibiliTy for performance of the Work in accordance with this Agreement,. notwithstanding, the City's knowledge of defective or non- complying performance, its substantiality or the ease of its discoverX. 2.4 Clean Uu. At any time ordered by the City and immediately after completion of the Work, the Contractor shall, at its own expense, clean up and remove all refuse and unused materials of any kind resulting from the Work. In the event the Contractor fails to perform the necessary clean up, the City may, but in no event is it obliga.tecl to, perform the necessary clean up and the costs thereof shall be immediately paid by the Contractor to the City and/or the City may deduct its costs from any remaining, payments due to the Contractor. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirly (30) days written notice at its address set forth on the signature block of this Agreement The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12 and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Work, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in E�chibit "B", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit "B", the Conh�cctor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreemen� 4.2 Method of Payment. On a monthly basis, the Contractor sha11 submit a voucher or invoice in the form specified by the City, includin� a description of what Work ha.ve been performed,. the name of the personnel performing. such Work, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Work. Payment shall be made on a monthly basis by the City only after the Work have been performed and within thirty (30) da.ys after receipt and approval by the appropriate City representative of the voucher or invoice. If the Work do not meet the rec�uirements of this Ag�eement, the Contractar will correct or modify the work to comply with the Agreement� The City may withhold payment for such work until the work meets the requirements of the Agreement 4.3 Defective or Unauthorized Work. If any goods, materials, or services provided under this Agreement are either defective, unauthorized, or otherwise do not meet the rec�uirements of this Agreement� the Contractor will corre�t or modify the work to comply with the Ageement �nd the City reserves the right to withhold payment from the Contractor until the goods, materials, or services are acceptable to the City. If Contractor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs,. including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Contractor. 4.4 Non-A�propriation of Funds. If suf�icient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Work or amounts incwred after the end of the current fiscal period, and this Agreement will termina.te upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 4.5 Final Payment; Waiver of Claims. Contractor's acceptance of final pa.yment shall constitute a waiver of any and all claims, except those previously and properly made and identified by Contractor as unsettled at the time request for final payment is ma,de. G()ODS AND SERVICES ACsREEMENT - 2- 4/2411 CITY OF � Federal 5. INDEMNIFICATION. CITY HALL ��� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 �wvw ciryoffederal�v�y com 5.1 Contractor Indemnification. The Contractor agrees to release indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers,. attorneys,. and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties earpenses,. attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the performance of this Agreement, except for th�t portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction de�teermine that this Ag�reement is sub1ect to RCW 4.24.115, then,. in the event of liability for damages arising. out of bodily in1ury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. Contractor shall ensure that each sub-contractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insw�ers,. attorneys, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any immunity that ma.y be granted to it under the Washington State industrial insurance act, Titte 51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damag.es, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. 5.3 Ci ,ty Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partneis, employees, agents, representatives, and sub- contractors harmless from any and all claims, demands, actaons, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to ar by any and all persons or entities, including without limitation, their respective agents, licensees, or represent�tives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agrcement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Contractor agrees to cazry insurance for liability which may arise from or in connection with tbe performance of the services or work by the Contractor, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as �ollaws: 6.1. Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury, bodily injury, death, properly damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurnence and $1,000,000 general agg�regate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; c. Automobile liability insurance covering all owned, non-owned, hired and leased vehicles with a minimum combined single limits in the minimum amounts re4uired to drive under Washington State law per �ccident for bodily in1ury, including personal injury or death, and property damage. GOODS AND SERVICES EIGREEMENT - 3- 4/2411 qTY OF .'�... Federal CITY HALL W �� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 wtvw ciryoffedert�lway com 6.2. No Limit of Liabilitv. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance as respect the City.. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not con�rihute with it. 6.3. Additional Insured Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement,. Contractor shall provide certificates of insurance for a11 commercial general liability policies attached hereto as E�ibit "C" and incorporated by this refenence. At City's re4uest, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "clauns made," Contractor shall be required to maintain tail coverage for a minimum period of three (31 Xears from the date this Agreement is actuallX terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the e�iration or termination of this Agreement 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Ag�reement sha11 be considered confidential subject to applicable laws. Breach of confidentiality by �e Contractor may be grounds for imrnediate termination. All records submitted by the City to the Contra�ctor will be safeguarded by the Contractor. The Contractar will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure rec�ues� 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, desigp specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Contractor while performing the Work sha11 belong to the City upon delivery. The Contractor shall m�1ce such data, documents, and files available to the City and shall deliver a11 needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement, a11 originals and copies of any such work product remaining in the possession of Contractor sha11 be delivered to the CitX. 9. BOOKS AND RECORDS. The Contractor a,grees to maintain books, records, and documents which sufficiently and properly reflect a11 direct and indirect costs related to the performance of the Work and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Ag�reemen� These records sha11 be sub�ect, at a1t reasonable times, to inspection, review or audit by the CitX, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement 10. INDEPENDENT CONTRACTOR 1 EMPIAYEE CONDITIONS. 10.1 Independence. The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Ag�eement. T'he City sha11 be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social se,curity, income, or other tax which may arise as an incident of employment, elccept as specifically provided in Section 4. Industrial or any ot�er insurance that is purchased for the benefit of the City, regardless of whether such may provide a se�ondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify the City and complete any �required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain ti�rough the Contractor's failure to do so. 10.2 S�. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontra.ctors at the work site and in the performance of the contract work and shall utilize all protection necessary for that purpose. Contractor shall comply with all applicable provisions of federal, state and municipal safety and health laws and codes, including without limitation, all OSHA/WISHA re4uirements, Safety and Health Standards for Construction Work (Chapter 296-155 WAC), Genera.l Safety and Health Standards (Cha�ter 296-24 GOODS AND SERVICES AGREEMENT - 4- 412011 CITY OF ,',�„�., Federal CITY HALL ��� 33325 8th Avenue South Federai Way, WA 98003-6325 (253) 835-7000 www ciryoffedert�l�vay com WAC), and General Occupational Health Standards (Chapter 296-62 WAC). Contractor shall erect and properly maintain, at all times,. all necessary guards,, barricades, signals and other safeguards at all unsafe places at or neaz the site for the protection of its employees and the public, safe passageways at all road crossings, crosswallcs, street intersections, post danger signs warning against known or unusual hazards and do all other things necessary to prevent accident or loss of any kind. Contractor shall protect from damage all water, sewer, gas, steam or other pipes or conduits, and all hydrants and a11 other property that is likely to become displaced or damaged by the performance of the Work. The Contractor shall, at its own expense, secure and maintain a safe storage place for its materials and equipment and is solely responsible �4F ��1C 5�1� 10.3 Risk of Work. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to ma.terials,, tools, or other articles used or held for use in connection with the work. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, sha11 not be deemed to convert this Agreement to an employmem cont�ct. Even though Contractor is an independent contractor, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion 11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating. the Contractor's performance. 12. EOUAL OPPORTIJNITY EMPLOYER In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or anx subcontract, there sha11 be no discrimination by Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marita.l status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hirin� and employment This rec}uirement shall apply to,. but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state,, or local law or regulation re�.rding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agrcement, together with any attached ExUibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whetfier oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreemen� the terms of this Agreement sha11 prevail. The respective captions of �e Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreemen� Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal sha11 in no way ai�ect or invalidate any other provision hereof and such other provisions shall remain in full force and effect Any act done by either PartX prior to the effective date of the Agreement that is consistent with the atrthority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having. been performed under the Agreement No provision of this Agreement, including tlus provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assig�ment and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in �rt, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent Subject to the foreg�ing, the GOODS AND SERVICES AGREEMENT - 5- 4l2011 `� �YOF r IWa .�,,,,, ede a y CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cifyoffeder�lwny. com rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity sha11 have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal,. state, local, and city laws including,, without limitation,, all City codes,, ordinances, resolutions,, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement max be rendered null and void, at the Citx's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (31 days after the date of mailing, Any remedies provid� for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. The failure of the CitX to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option confeired by this Agreement in one or more instances shall not be construed to be a waiver or relinqnishment of those covenants,, agreemerns or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall �ot waive such breach or default. Failure of the City to declare one breach or default dces not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and �urisdiction of the King County Superior Cowt, King CountX, Washington,. unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be fil�i in any other appropriate court in King. County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Parly brings any claim or lawsuit arising from this Agreement„ each Party sh�11 pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award pmvided by law; provided, however, however nothing in this paragaph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreemen� 13.5 Execution. Each individual executing this Agreement on behalf of the City and Contraator represents and warrants that such individual is duly authoriz.ed to execute and deliver this Agreemen� This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same documen� All such counterparts shall be constru� together and shall constitute one instrument,_ but in making proof hereof it shall only be necessaiy to produce one such counteip�rt. The signature and acknowledgment pages from such counterparts may be assembled tog�ther to form a single instivment comprised of a11 pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement sha11 be the "date of mutual execution" hereof. [Signature page followsj GOODS AND SERVICES AGREEI���T - 6- 4/2411 CITY OF �,,�..... Federal CITY HALL W �� 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 �vYVw cityoffederAhvay com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CI'�Y 4� �EDERAL W�-1Y �'�ST: . Skip Priest, or City C1erk, Carol McNeill CMC DATE: a 2�`� � � �� �C IIu�A�CII�C� : Printed Name: Title: �C`��-K..�J� j��,,� •�� .��.. DATE: �I � Z-- STATE OF WASHINGTON ) ) ss. COUNTY OF �'Cl APPROVED AS TO FORM: � �� City. Atto , Patricia A Richar n On this day personally appeared before me QGI C�' �� e%c..� , to me kaown to be the QYY'i� /�'� j" of C 7�a�i ��s ,s�_that executed the foregoing instrumen and ac owledged the said instrument o the free and voluntary act and deed of said corpora.tion, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal a,ffixed, if any, is the corQorate seal of said corporation. GIVEN my hand and official seal this � day of ��.� f�cc 4. 2(� ��''►�,�'��� 1N� NOta1y's sigtlatute �' �'" ����i��� Notary's pri.nted name G� f ,�' � � ,� �, Notary Public in and for the State of Washington. b '�p r � � ; � y � � � My commission ex�ires � / —cI — � a � ,.� � � y � ! '°� x Q -! e'������� � ' .��'� ,� � t '��` h �: '/!/r ���A��� �04DS t4ND SERVICES AGREEMEN`T - 7- 4/2411 CITY OF .�.... Federal CITY HALL W �� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 �vivw cityoffeder�l�vny com ��8�� cc�» S��,YICES The Contractor shall do or provide the following: o All parts, labor, and travel required to maintain the OCE TDS750 PRiNTER SYSTEM with serial numbers list�d neLLQw, at the service l+�cation listed below. o All service, toner, developer, bond paper� and &eigh� o Media and Toner that is supplied on-site is the property of the Contractor and will be picked up at the end of � ��� o Electrical damages or service conditions caused by power surges and outages are not covered under this agreement. o The City agrees not to alter this equipment, relocate this equipment from the service location listed below without approval from the Contractor, and use any supply item which in the judgment of the Conhactor may cause an increase in the cost of ma.int�nance to be performed under this agreemen� o Maximum response ti.me for a service call is one business daX o Service is provided during nornoal business hours of 8:00 AM to 5:00 PM Monday through Friday. o Unless this agreement renews an expiring agreement or it is going into effect at the expiration of new machine warranty the Contractor reserves the right to inspect the machine and determine that it is in gQOd operating, condition before the ag�reement can be accepted. SERVICE LOCATION: 33325 8�' Ave S Federal Way, WA, 98003 MODEL #: Oc� TDS750 Printer Sxstem P�i'FE� #: 7750047 � 2 SCAAiN�R #: 45101603'� SCA� TO U�B S'�ORAGE #: P'TAtCAP2002116QQ7FE9b40 coN�r�o��x #: � �vaob� ��s G(?ODS AND SERVICES AGREEMENT - 8- 4/2411 � CITY O� ,,�... Federal CITY HALL W �� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) $35-7000 ►vww. c�tyoffederahvay. com EXHIBIT "B" COMPENSATION 1. Total Compensation: In return for the Services, the City agrees to pay the Contractor an annual amount not to exceed Five Thousand and 0/100 Dollars ($5,000). 2. Method of Compensation: In consideration of the Contractor performing the Services the City shall pay the Contractor a monthly fee of Ninety Five and 0/100 Dollars ($95.00) billed in advance and a meter fee of Six and 1/10 Cents ($0.061) per square foot for prints billed monthly in arrears. Applicable taxes will also apply. 3. OCE TDS750 PRINTER SYSTEM Initial Meter Reading: 000,000,197 GOODS AND SERVICES AGREEMENT - 9- 4/2011 DATE (MMIDD/YYYY) CERTIFf O F LIABILITY INSURANCE „� THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPONTHE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFtRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTERTHE COVERAGE AFFORDED BYTHE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEENTHE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, ANDTHE CERTIFlCATE HOLDER. IMPORTANT: If the certiflcate hoider is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement s. PRODUCER CON � MCGRIFF SEIBELS 8 WILLIAMS, INC. ��� F PHONE , 500-476-2211 AIC No : P.O. Box 10265 Birmingham, AL 35202 e�n'�r o�cew• INSURED American Reprographics Company, LLC dba ARC lmaging Resources 616 Monterey Pass Road Monterey Park, CA 91754 Oak Fire of Amer�e INSURER COVERAGES CERTIFICATE NUMBER:xRExNBUM REVISION NUMBER: THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. �N7� TYPE OF INSURANCE POLICY NUMBER MMIDD E � MNUD P tNMR3 A GENERAL unBluTY P6607A704843COF11 10/27/2011 10/27/2012 �H OCCURRENCE S ������ X COMMERCIAL GENERAL LIABILJTY . � PREMIS S oa:urronc S �'�� CWM&MADE a OCCUR . , MED EXP (My ona person) S 5 •� X PeRSONA� 8 nW 1N,iuRV S 1,000,000 GENERALAGGREGATE 3 ������ GEML AGGREGATE LIMIT APPLJES PER � PRODUCTS - COMP/OP AGG E 2 ���� X POLICY PRO- . LOC s B AUTOMO&�Lweiuiv 105978X549 02/26/2011 02/2612012 �MB I�D� IN LELIMIT 1.�0.000 X� � BODILY INJURY (Per person) S � ED. ��ESUIED BObILYIWURY(Paraxident) S X HIRED AUTOS X�.� NED ��� � s a UMBRELLA LIAB ��R EACH OCCURRENCE S � a�g � CLAIMSMADE AGGREOATE S DED � RETENfIONS s B WORKERS CoMpEN8AT10N C2JU89528892611 10l2712011 10/27/2012 X� STA7U- OTFI- AND EMPLOYERS' LIABILITV �' ANYPROPRIETORIPARTNEWEXECUTIVE O N � A E.LEACHACCIDENT S �'�'�� OFFlCERIMEMBEREXCLUDED7 � � (MaMatory In NH� � E.L. DISEASE - EA EMPLOYEE S ��� Hyes, d�aibe wder 1,000.000 DESCRIPTION OF OPER4170NS belax E.L DISEASE- POLICY LIMIT S S S E E DESCRIP770N OF OPERATION3/ LOCATION9/ VEHICLES (Attach ACORD'101, Additlonal Rsmsrka ScheduN, If moro speee is requlrod) RE: Reprographic Services. City of Federal Way is additional insured under generel Iiability as required by written contrad. Policy # TC2JU69528892611 only provldes employers liability for the State of Washington. SHOULD ANY OFTHE ABOVE DESCRIBED POLiCIES BE CANCELLED BEFORE THE EXPIRAT�ON DATETHEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITHTHE POLICY PROVISION3. City of Federai Way 33325 Sth Avenue South Federal Way, WA 98003�325 AUTHORIZED REPRESENTATIVE *� � � ___ Page t ot � OO 1988-2010 ACORD CORPORATION. All rlghts rese . ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD Verify Workers' Comp Premium Status - Employer Liability Certificate Washington State Department of Labor and Industries ���, �'TAT� ��. � � � � � � � �� ��� ia�� ��� ,; Department of Labor and Industries Employer Liability Certificate Date: 02/21/2012 UBI #: 601 830 189 Page 1 of 1 Employer Liability Certificate Business Name: AMERICAN REPROGRAPHICS CO LLC Legal Business Name: AMERICAN REPROGRAPHICS COMPANY, L.L.C. Account #: 447,009-01 'Doing Business As' Name: AMERICAN REPROGRAPHICS CO LLC Estimated Workers Reported: N/A (See Description Below) Workers' Comp Premium Status: Entered Account is closed. Firm has other active accounts. Licensed Contractor? No Account Representative: T2 / MICHAEL MLTRPHY (360)902-4822 - Email: MIJRY235@lni.wa.gov What does "Estimated Workers Reported" mean? Estimated workers reported represents the number of full time position requiring at least 480 hours of work per calendar quarter. A single 480 hour position may be filled by one person, or several part time workers. Industrial Insurance Information Employers report and pay premiums each quarter based on hours of employee work already performed, and are liable for premiums found later to be due. Industrial insurance accounts have no policy periods, cancellation dates, limitations of coverage or waiver of subrogation (See RCW 51.12.050 and 51.16.190 . https://fortress.wa.gov/lni/crpsi/AcctInfoPrint.aspx?AccountId= &AccountManag... 2/21/2012 BUSINESS REGISTRATIOl`�T Lieense Number 20-11-103796-00-BL Non-Resident Business Registered: AMERICAN REPRaGRAPHICS CO LLC 7102 180TH AVE NE SuiteA101 REDMOND, WA 98052 Expires:l2/3 ] /2012 Cate�orv: 5940 - Retail Miscellaneous Conditions: This license is non-transferable. Please notify the City Clerk's office of any change in your business such as a new location or business name. ��. � F EDEqq� �,�� ;�o ' ,� , �. . ' : _ �: CORPORATE •,�,� : =U � SEAL — '�''��'�•,�' ��°. �.,�qSFliflCs `�. This certifies that the above entity has been issued the regisVation or license listed. City of Federal Way - Licensing FEDERAL WAY WA 98063-9718, , �� ����� � ti / City Clerk, City of Federal Way AMERICAN REPROGRAPHICS CO LLC DBA ARC IMAGING RESOURCES PO BOX 155 MONTERY PARK CA 91754 Colporations: Regisuation Detail mry:�/www.sos.wa.gor�corys�xxaicl, aetai�.asprz7un�acrosso�av[v�7nolz a:oz:os eMJ Erik Earle From: Sent: To: Cc: Subject: Erik, Doug Elffers <doug.elffers@e-arc.com> Wednesday, October 12, 2011 11:31 AM Erik Earle Maggie Bang; Angela Locati RE: ARC Imaging Resources Information I approve Angela Locati to have signature authority to sign off on the contract on behalf of ARC Imaging Resources. Regards Doug Elffers ARC Imaging Resources/Dieterich-Post � Divisional Vice President 616 Monterey Pass Road Monterey Park, CA 91754 direct 626289.5021 x34Q � fax 626.282.4569 email: doug.elffersCa�e-arc.com ww4v.dieterich-post.com / www.e-arc.com Dieterich-Post has adopted its parent company name. Dieterich-Post is now ARC. NOTICE: This e-mail and any attachment contain eonfidentiaf information that may be legaliy privileged. If you are not the intended recipient, you must nai review, retransmit, print, copy, use or disseminate it. Pfease immediately notify us by return e-mail and delete it. From: Maggie Bang Sent: Friday, October 07, 2011 2:36 PM To: Doug Elffers; Angela Locati Subject: RE: ARC Imaging Resources Information Send it to Eric. She doesnt need it. Maggie Bang ARC Imaging Resources / Dieterich-Post � Accounting Supervisor 616 Manterey Pass Road Monterey Park, CA 91754 direct 626.30fl.2484 � #ax 626.282.4569 email: maggie.banqCcDe-arc.com www.dieterich-post.com / www.e-arc.cam Dieterich-Pnst has adapted rts parent cor»pany name. Dieterich-Post is now ARC. NOTICE: This e-mail and any attachment contain confideniiaf infarmation ihet may be legally privileged. If you are not the intended recipient, you must not review, retransmk, pri�t, copy. use or disseminate ft. P(ease immediately notify us by return e-mail and dele#e it. From: Doug Elffers Sent: Friday, October 07, 2011 1:42 PM To: Maggie Bang; Angela Locati Subject: RE: ARC Imaging Resources Information Maggie, Do you have Amy's e-mail? �oug Elffers ARC Imaging Resaurces/Dieterich-Post � Divisional Vice President 616 Monterey Pass Road Monterey Park, CA 91754 direct 626.289.5021 x340 � fax 626.282.4569 email: doug.elffers[a�e-arc.com www.dieterich-post.com / wv�w.e-arc.com ' �ieferich-Post has adopted its parent company name. Dieferich-Post is now ARC. NOTICE: This e-mail and any attachment contain confidentiai information that may be IegalEy privileged. If you are not the intended recipient, yau must not review, retransmit, print, �py, use ar disseminate it. Ptease immediately notify us by return e-mail and delete it. From• Maggie Bang Sent: October 06, 2011 5:35 PM To: Doug Elffers; Angela Locati Subject: FW: ARC Imaging Resources Information I spoke to Amy in the legal department. She said that just an email from Doug stating that Angela is authorized to sign for the company would be just fine. Maggie Bang ARC Imaging Resources ! Dieferich-Post � Accounting Supervisor 616 Monterey Pass Road Nlanterey Park, CA 91754 direct 626.300.24$4 � fax 626.282.4569 emaii: maggie.bang aC�e-arc.com www.dieterich-pos#.cam / www.e-aracom Dieterich-Post has adopted iis parent campany name. Dieterictr-Post is now ARC. IVOTICf: This e-mail and any attachment contain co�'idential information that may be legally privileged. If you are not the intended recipient, you must not review, retransmft, print, copy, use or disserrrinate tt. Please immediately notify us by returrs e-mail and delete it. From: Erik Earle [Erik.Earle@cityoffederalway.com] Sent: Thursday, October 06, 2011 2:02 PM To: Maggie Bang Subject: RE: ARC Imaging Resources Information Hi Maggie, • Amy Jo Pearsall, from our legal department will contact you to help clarify what is needed for this. Erik Earle � �is anaiyst Desk: (253) 835-2559 ( Fax: (253) 835-2509 Web: www.cityoffederalwav.com