LUTC PKT 09-09-2013City of Federal Way
City Council
Land Use /Transportation Committee
September 9, 2013 City Hall
5.30 p.m. Council Chambers
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
— S 312th St to S 308th St)— 30% Design
Status Report
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, October 7, 2013 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
Committee Members City Staff
Bob Celski, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Jeanne Burbidge, Member Shawna Upton, Administrative Assistant 11
Diana Noble - Gulliford, Member 253- 835 -2703
Action
Council Date
Topic
Title/ Description
Presenter
Page
or Info
Time
A.
Approval of Minutes: August 5, 2013
Upton
3
Action
N/A
5 min
B.
2013 -2015 DOE Capacity Grant
Appleton
7
Action
September 17, 2013
5 min
Consent
C.
SCATBd Agreement
Perez
9
Action
September 17, 2013
5 min
Consent
D.
Historic US 99 Route Markers
Perez
11
Action
September 17, 2013
5 min
Consent
E.
Interlocal Agreement with Lakehaven
Mullen
13
Action
September 17, 2013
5 min
Utility District for the Design and
Consent
Construction of S 320th St 20th Ave S
Intersection Improvement Water Quality
Vault Project
F.
S 320th St at 20th Ave S Intersection
Mullen
23
Action
September 17, 2013
5 min
Improvements Water Quality Vault Project
Consent
— 100% Design Status Report and
Authorization to Bid
G.
Federal Way High and Sacajawea Middle
Mullen
25
Action
September 17, 2013
5 min
School Pedestrian Connection (10' Ave S
Consent
— S 312th St to S 308th St)— 30% Design
Status Report
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, October 7, 2013 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
Committee Members City Staff
Bob Celski, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Jeanne Burbidge, Member Shawna Upton, Administrative Assistant 11
Diana Noble - Gulliford, Member 253- 835 -2703
This page left blank intentionally.
City of Federal Way
City Council
Land Use /Transportation Committee
August 5, 2013 City Hall
j5:30 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Diana Noble - Gulliford and
Jeanne Burbidge.
Staff in Attendance: Director of Parks, Public Works and Emergency Management Cary Roe, Deputy Public Works Director
Marwan Salloum, City Traffic Engineer Rick Perez, Senior Traffic Engineer Erik Preston, Senior Transportation Planning
Engineer Sarady Long, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Tina Piety.
1. CALL TO ORDER
Committee Chair Celski called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT (3 minutes)
There was no public comment received.
3. COMMITTEE BUSINESS
Topic Title/ Description
Forward to
Council
A. Approval of Minutes: July 1, 2013 N/A
Committee approved the July 1, 2013, LUTC minutes as presented.
Moved: Burbidge Seconded: Noble- Gulliford Passed: Unanimously, 3 -0
B. Enterprise '13 Neighborhood Traffic Safety Project September 3, 2013
Consent
Senior Traffic Engineer Preston provided an overview of the request for speed humps along
8'h Ave SW between SW 356"' Street and SW 361st Street. Committee Member
Noble - Gulliford asked how the installation criteria percentage is determined. Mr. Preston
indicated it was determined by the number of returned ballots, not the total number of
ballots sent out.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Noble- Gulliford Passed: Unanimously, 3 -0
C. Silver Lake '13 Neighborhood Traffic Safety Project September 3, 2013
Consent
Senior Traffic Engineer Preston provided an overview of the request for installation of a
traffic circle and two speed tables on 12"' Ave SW between SW Campus Drive and SW 341st
Street. Chair Celski asked if the purpose of the traffic circle is to stop racing and Mr. Preston
confirmed that it is.
Committee forwarded Option #1 as presented.
Moved: Noble - Gulliford Seconded: Burbidge Passed: Unanimously, 3 -0
Committee Members city staff
Bob Celski, Chair F3ry M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Jeanne Burbidge, Member Shawna Upton, Administrative Assistant 11
Diana Noble- Gulliford, Member 253,835 -2703
D. Safety Improvements Projects — Authorization to Award August 6, 2013
Consent
Senior Transportation Planning Engineer Long presented information regarding Safety
Improvement Projects. Mr. Long also provided information regarding the projects
estimated expenditures and available funding.
Committee forwarded Option #1 as presented.
Moved: Noble - Gulliford Seconded: Burbidge Passed: Unanimously, 3 -0
E. Transportation Demand Management Implementation Agreement with WSDOT September 3, 2013
Consent
Senior Transportation Planning Engineer Long presented information on the Commute Trip
Reduction (CTR) Program and explained Washington State Department of Transportation
( WSDOT) will provide technical assistance funding to the City for developing and
implementing the CTR program. Committee Member Noble - Gulliford asked if it is a
state -wide mandate, if it matters that staff are full -time or part-time and how staff
determines the effectiveness of the program. Mr. Long stated it is a state -wide mandate,
staff must be full -time and through survey feedback staff determines the effectiveness.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Noble - Gulliford Passed: Unanimously, 3 -0
F. Lakota Middle School — 13th Avenue SW Sidewalk Connection Grant Acceptance September 3, 2013
Consent
City Traffic Engineer Perez provided a summary of the current status of the grant
applications submitted under the 2012 WSDOT Safe Routes to School Program and
Pedestrian Bicycle Safety Program. A grant for Lakota Middle School Sidewalk
improvements for 16'h Ave SW from SW 304th Street to SW 306th Street is newly awarded.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Noble - Gulliford Passed: Unanimously, 3 -0
G. School Zone Enhancements Status Update August 6, 2013
Business
City Traffic Engineer Perez provided updates on the School Zone Enhancement Projects for
the 2013 -2014 school year. Sacajawea Middle School improvements include installing
oversize signs, variable speed limit signs and new school zone flashers on SR509. Director
of Parks, Public Works and Emergency Management Roe stated the City recently received
confirmation from WSDOT that they will support reducing the speed limit on SR509 from
40mph to 35mph. Committee Member Burbidge would like to know more about the
accident history at that location, specifically the types of accidents that occur there.
Committee forwarded Option #1 as presented.
Moved: Noble - Gulliford Seconded: Burbidge Passed: Unanimously, 3 -0
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, September 9, 2013 at 5:30 p.m. in City Hall Council Chambers.
Committee Members City staff
Bob Celski, Chair ofary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Jeanne Burbidge, Member Shawna Upton, Administrative Assistant II
Diana Noble - Gulliford, Member 153- 835 -1703
6. ADJOURN
The meeting adjourned at 6:15 PM.
Attest:
COMMITTEE APPROVAL:
Bob Celski, Chair Jeanne Burbidge, Member
Shawna Upton, Administrative Assistant II
Diana Noble - Gulliford, Member
Committee Members City staff
Bob Celski, Chair Gary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Jeanne Burbidge, Member Shawn Upton, Administrative Assistant II
Diana Noble- Gulliford, Member 253 -835 -2703
This page left blank intentionally.
SUBJECT: 2013 -2015 Department of Ecology Capacity Grant
POLICY QUESTION: Should Council authorize the Mayor to accept the 2013 -2015 Capacity Grant from the
Department of Ecology upon award and to return to Council for approval of the stormwater retrofit project to be
submitted for the planning and design portion of the grant funding.?
COMMITTEE: LUTC MEETING DATE: Sept 9, 2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: William Appleton, P. E., Surface Water Manager DEPT: Public Works
Attachments: Memorandum to Council dated Sept 9, 2013
Options Considered:
1. Authorize the Mayor to accept the 2013 -2015 Capacity Grant from the Department of Ecology upon
award and to return to Council for approval of the stormwater retrofit project to be submitted for the
planning and design portion of the grant funding.
2. Do not authorize the Mayor to accept the 2013 -2015 Capacity Grant from the Department of Ecology,
and provide staff direction.
MAYOR'S RECOMMENDATION: Mayor recommends approval of Option 1.
MAYOR APPROVAL: rt DIRECTOR APPROVAL:
Comnii Council Initial
COMMITTEE RECOMMENDATION: N/A
Bob Celski, Chair Jeanne Burbidge, Member. Diana Noble - Gulliford, Member
PROPOSED COUNCIL MOTION: "I move to authorize the Mayor to accept the 2013 -2015 Capacity Grant from
the Department of Ecology upon award and to return to Council for approval of the stormwater retrofit project
to be submitted for the planning and design portion of the grant funding. "
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE,
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 02/06/2006 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: Sept 9, 2013
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor
Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
FROM: William Appleton, P.E., Surface Water Manager '00---
SUBJECT: Department of Ecology 2013 -2015 Capacity Grant
BACKGROUND:
In August of 2013, the Department of Ecology announced the availability of Capacity Grant funding in an
amount up to $50,000.00 for each Phase I and II jurisdiction as well as up to $120,000 for planning and
design of stormwater flow control and /or treatment facilities. The $50,000 in Capacity Grant funding is
to be used to carry out the requirements of the NPDES permit through training, equipment purchases,
education and outreach, inspection/monitoring and program development. To receive funds for planning
and engineering, jurisdictions must commit to a schedule of deliverables that culminates with the
generation of 90% project design plans no later than August 1, 2014. Specifically, recipients of this
funding opportunity agree to the following legislative provision conditions:
• Pre - construction projects must provide high water quality or ecological benefit and
address stormwater pollution from existing development.
• The award may be used for planning and design of one or more retrofit projects; at least
one project planned with these funds must implement low impact development
techniques.
• Pre - construction activities are intended to prepare the project for application to the
competitive stormwater grant program in September 2014.
A notice of grant acceptance intent was required to be sent to DOE no later than August 30, 2013. Staff,
have submitted the "Grant Acceptance Intent Notice" (GAIN) indicating an intent to accept both the
capacity funding of $50,000 as well as the design funding in an amount up to $120,000. There is no
match required for these grant funds.
Staff is requesting authorization to accept the DOE 2413 -2015 capacity grant funding upon award, and to
return to council for approval of the stormwater retrofit project to be submitted for the planning and
design portion of the grant funding.
cc: Project File
Day File
0
SUBJECT: SCATBD AGREEMENT ,
POLICY QUESTION: Should the Council approve the agreement for participating in the South County Area
Transportation Board?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 9, 2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: Rick Perez, P.E., City Traffic EpRineer _ _ DEP T: Pu blic _Works
Attachments:
1. Land Use and Transportation Memorandum dated : September 9, 2013
2. 2013 -2015 Agreement for the South County Area Transportation Board
Options Considered:
1. Approve the agreement
2. Do not approve the agreement and provide direction to staff
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 17, 2013 Council
Consent Agenda for approval.
MAYOR APPROVAL: 11 -L�t1 DIRECTOR APPROVAL: y*W �'
omml ee Council Committee
COMMITTEE RECOMMENDATION: Committee recommends forwarding Option 1 to the September 17, 2013
Council Consent Agenda for approval.
Bob Celski, Chair Jeanne Burbidge, Member Diana Noble - Gulliford, Member
PROPOSED COUNCIL MOTION: "I move approval of the 2013 -2015 Agreement for the South County Area
Transportation Board. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
9
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 9, 2013
TO: Land Use / Transportation Committee
VIA: Skip Priest, Mayor
FROM: Cary M. Roe, P.E., Director of Parks, Public Works, and Emergency Management
Rick Perez, P.E., City Traffic Engineer rq
SUBJECT: SCATBd Agreement Renewal
BACKGROUND:
The South County Area Transportation Board (SCATBd) is a group representing agencies in and around
the South King County subarea with responsibilities for all modes of transportation within the area. It
serves as a forum to promote cooperation within the subarea and a lobbying force with county, regional,
and state agencies on transportation issues and policies. King County and Sound Transit have specifically
identified subareas in its transit policies, and SCATBd represents our subarea in those venues.
The attached agreement is an update of past agreements. This year's agreement includes improved
consistency between subarea groups on participation and voting rights. Conflicting provisions between
subarea groups have been removed from the agreement for consistency and are now addressed in each
subarea group's bylaws.
cc: Project File
Day File
10
SUBJECT: HISTORIC US 99 ROUTE MARKERS
POLICY QUESTION: Should the Council approve installation of historic route markers on SR 99?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 9, 2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: Rick Perez, P.E., City Traffic Engineer DEPT: Public Works
Attachments:
1. Land Use and Transportation Memorandum dated : September 9, 2013
Options Considered:
1. Approve the proposal.
2. Do not approve the proposal and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 17, 2013 Council
Consent Agenda for approval.
MAYOR APPROVAL: 117WIP DIRECTOR APPROVAL: 67�_
omm ee Council Committee
COMMITTEE RECOMMENDATION: Committee recommends forwarding Option 1 to the September 17, 2013
Council Consent Agenda for approval.
Bob Celski, Chair Jeanne Burbidge, Member Diana Noble - Gulliford, Member
PROPOSED COUNCIL MOTION: "I move approval of the acceptance and installation and maintenance of
historic US 99 route markers. "
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED /DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
11
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 9, 2013
TO: Land Use / Transportation Committee
VIA: Skip Priest, Mayor
FROM: Cary M. Roe, P.E., Director of Parks, Public Works, and Emergency Management%'K
Rick Perez, P.E., City Traffic Engineer
SUBJECT: Historic US 99 Route Markers
BACKGROUND:
A private citizen that collects road signs has approached the City about posting historic route markers for
US 99 within the City. Some agencies have begun doing this, particularly on US 66 between Los
Angeles and Chicago. But some cities in California have done this for US 99. An example is shown
below.
This citizen has offered to donate four signs for use on SR 99 throughout the City. These are similar to
the example shown, except for replacing "California" with "Washington".
This would be consistent with the historical street name signs that were originally funded in 2008 and
have been implemented further with our normal sign replacement program and capital projects. Staff
proposes to install these on SR 99 in each direction downstream of the intersections of S 320"' Street and
S 348 "' Street. The City would be responsible for installation and maintenance.
cc: Project File
Day File
12
COUNCIL MEETING DATE: September 17, 2013 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Interlocal Agreement with Lakehaven Utility District for Design and Construction of the S 320th Street at
20th Avenue S Intersection Improvements Water Quality Vault Project
POLICY QUESTION: Should the Council authorize the City Manager to execute the Interlocal Agreement between
the City of Federal Way and Lakehaven Utility District. for the S 320th Street at 20th Avenue S Intersection
Improvements Water Quality Vault Project?
COMMITTEE: Land Use and Transportation Committee
CATEGORY:
® Consent
MEETING DATE: September 9, 2013
❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine Mullen, P.E., Street Systems Pro'ec� t En inee DEPT: Public Works
Attachments:
1. Land Use and Transportation Committee memorandum dated September 9, 2013.
2. Interlocal Agreement with Lakehaven Utility District.
Options Considered:
1. Authorize staff to execute the Interlocal Agreement between the City of Federal Way and Lakehaven
Utility District for the S 320th Street at 20th Avenue S Intersection Improvements Water Quality Vault
Project.
2. Do not authorize the staff to execute the Interlocal Agreement and provide direction to staff.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the September 17, 2013 City
Council Consent Agenda for approval.
MAYOR APPROVAL: Z1W DIRECTOR APPROVAL:
Committee Council committee
COMMITTEE RECOMMENDATION: Committee recommends forwarding Option 1 to the September 17, 2013
Council Consent Agenda for approval.
Bob Celski, Chair Jeanne Burbidge, Member Diana Noble - Gulliford,
Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to execute' the Interlocal Agreement between the
City of Federal Way and Lakehaven Utility District for the S 320th Street at 20th Avenue S Intersection
Improvements Water Quality Fault Project. "
(BELOW TO BE COMPLETED BY CITYCLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 13 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 9, 2013
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Christine Mullen, P.E., Street Systems Project Enginee�
SUBJECT: Interlocal Agreement with Lakehaven Utility District for the Design and Construction of the
S3206' Street at 20th Avenue S Intersection Improvement Water Quality Vault Project
BACKGROUND:
Lakehaven Utility District requested the City enter into an interlocal agreement for the design and construction of
water main replacement and adjustment of water and sanitary sewer facilities as part of the 5320th Street at 20th
Avenue S Intersection Improvement Water Quality Vault Project in an effort to reduce both cost and extended
public disruption of the area. A copy of the proposed agreement is attached to this memo.
The estimated cost of the interlocal agreement is approximately $63,000.00 and includes the cost for bidding
document incorporation, construction, construction management and project administration. Actual construction
costs incurred will be used to calculate the final cost of Lakehaven Utility District's reimbursement to the City.
14
K: \LUTC\2013 \09 -09 -13 S 320th at 20th - WD Design and Construction ILA.doc
After recording, return to:
Federal Way City Attorney's Office
33325 8`h Avenue South
Federal Way, WA 98063 -9718
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF FEDERAL WAY
AND LAKEHAVEN UTILITY DISTRICT
FOR THE
S 320TH STREET AT 20TH AVENUE SOUTH WATER QUALITY VAULT PROJECT
THIS AGREEMENT is made and entered into this day of , 2013, by and
between the City of Federal Way (hereinafter "City ") and Lakehaven Utility District (hereinafter "District "),
collectively referred to herein as the "Parties ".
WHEREAS, the City proposes to proceed with the S 320th Street at 20t` Ave S. Water Quality Vault
Project (hereinafter "Project "); and
WHEREAS, the District provides water and sewer service in the general area of the Project in
accordance with applicable Washington State and City of Federal Way laws, regulations and franchises; and
WHEREAS, in connection with the roadway improvementsbeing undertaken by the City, the District
will be required to relocate certain water and sanitary sewer facilities such as water main, fire hydrants, valves,
water meters, etc.; resolve any waterline /utilityconflicts; and adjust sewer manholes, within the Project area;
and
WHEREAS, Chapter 39.34 (InterlocalCooperation Act) permits local governmental units to make the
most efficient use of their powers by enabling them to cooperate with other entities to provide services in a
manner best serving the needs and development of their local communities; and
WHEREAS, the District can achieve cost savings and other benefits in the public's interest by
contracting with the City to perform certain services for the District, including letting a public works
construction contract for the installationof the water improvements in connection with the Project (hereinafter
"District Work "), and providing construction management services in support thereof, as described in Exhibit
A, attached hereto and incorporated herein by this reference;
NOW, THEREFORE, it is hereby covenanted and agreed by and between the Parties hereto as
follows:
I. DESIGN.
The District agrees that the City's design contractor, BergerABAK shall perform design and
Page 1
15
work for the Project as described in Exhibit A . The District shall reimburse the City for the design work,
reproducible construction drawings, special contract provisions, and other necessary documents, which shall
sufficiently detail requirements for the District Work to become a part of the plans and specifications for the
Project.
II. BIDDING AND CONSTRUCTION.
A. It is the intention of the City and the Districtthat the District plans and specifications
shall be incorporated into the Contract Bid Documents for the Project in such manner as to allow, to the extent
possible, identification of cost allocations between the Parties.
B. Following opening of construction bids on the Project, the District shall be furnished
with the bid responses submitted for the District Work for the District's approval. Within twenty days of
receiving the bid prices, the District shall notify the City in writing that the District either approves orrejects
their portion of the bid award. Bid award shall be made to the lowest responsible bidder for the total Project
subject to applicable laws and regulations. The City shall not proceed with the District Work until the City has
received approval from the District for its portion of the bid award; provided, however: if no bids are received
which, in the estimation of the District, are acceptable to the District for the District Work, the District shall so
immediatelynotify the City. The District Work shall be deleted from the project contract and, in this event; the
City shall proceed with its portion of the Project. This Interlocal Agreement shall terminate effective the date
of the District's notice to he City of the District's rejection of all bids.
III. CONTRACT ADMINISTRATION.
A. The City shall provide the necessary administrative, construction observation, and
clerical services necessary for the execution of the Project. In providing such services, the City Public Works
Director and/or his or her designee may exercise all the powers and perform all the duties vested bylaw in him
or her. The District grants to the City Public Works Director and/or his or her designee authority to act on
behalf of the District sufficient to carry out the provisions of this Agreement.
B. The District shall notify the City, in writing, of any changes it wishes to make in the
plans and specifications which affect the District Work, which changes shall be made, if feaible. The City
shall notify the District, in writing, of any changes required of the District Work and shall obtain the District's
approval of such changes. The District'sapproval shall not be unreasonably withheld. The District shall be
responsible for all costs incurred, directly or indirectly, as a result of these or any other changes required or
requested by the District.
IV. PAYMENT.
A. The District shall reimburse the City for all costs incurred by the City in performing
the District Work, which costs shall include but are not limited to the District Work performed by the Project
contractor(s), all District requested changes, and the District's cost ofthe City services described in Paragraph
III (a) herein, and as described in Exhibit B.
B. All payments shall be due from the District to the City within thirty (30) days after
approval by the District's Board of Commissioners of said sums billed to the District. Amounts unpaid after
said due date shall accrue interest at a rate of one (1) percenper month.
Page 2
16
V. INDEMNIFICATION AND HOLD HARMLESS
A. The City agrees to indemnify and hold the District, its elected officials, officers,
employees and agents harmless from any and all claims, demands, losses, actions and liabilities (including
costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their
respective agents, licensees, or representatives, arising or resulting from, or connected with, this Agreement to
the extent caused by the negligent acts, errors or omissions of the City, its agents or employees, or by the City's
breach of this Agreement.
B. The District agrees to indemnify and hold the City, its elected officials, officers,
employees and agents harmless from any and all claims, demands, losses, actions and liabilities (including
costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their
respective agents, licensees, or representatives, arising or resulting from, or connected with, this Agreement to
the extent caused by the negligent acts, errors or omissions of the District, its agents or employees, or by
District's breach of this Agreement.
The provisions of this paragraph shall survive the expiration or termination of this Agreement with
respect to any event occurring prior to such expiration or termination.
VI. DURATION.
This agreement shall become effective immediately upon execution by both parties. This
Agreement shall continue in force until either (1) the District rejects all bids or (2) the City Council accepts the
completion of the project, whichever is earlier.
VII. OTHER PROVISIONS.
A. The City shall retain ownership and usual maintenance responsibility for the roadway,
storm drainage system, sidewalks, landscaping, traffic signalsand all other appurtenances related thereto.
B. Upon completion of the construction and City's acceptance of the Project as fully
constructed according to plans, specifications and change orders, the City shall provide a final invoice to the
District for any final payment due. The District's payment of this final invoice shall, in effect, transfer
ownership of these water and sewer mains and appurtenances to the District and the District shall thereafter be
responsible for maintenance of such facilities.
C. This Agreement contains the entire written agreement of the Parties and supersedes all
prior discussion. This Agreement may be amended only in writing, signed by both Parties.
D. This Agreement shall be in full force and effect from the date of signature by all
Parties to the date the City completesthe Final Inspection upon completion of the Project and may be extended
for additional periods of time upon mutual written agreement of the City and District. Adherence to deadline
dates is essential to tie performance of this Interlocal Agreement.
E. Any provision of this Agreement, which is declared invalid, void or illegal shall in no
way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force
Page 3
17
and effect.
IN CONSIDERATION of the mutual benefit accruing herein, the Parties hereto agree that the work, as
set forth herein, will be performed by the City under the terms of this Agreement.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals the day and year
first above written.
CITY OF FEDERAL WAY
Skip Priest, Mayor
33325 8th Avenue South
Federal Way, WA 98003 -6325
(253) 835 -2410
APPROVED AS TO FORM:
Patricia A. Richardson, City Attorney
ATTEST:
Carol McNeilly, CMC, City Clerk
LAKEHAVEN UTILITY DISTRICT
John Bowman, General Manager
31627 1st Avenue South
PO Box 4249
Federal Way, WA 98063 -4249
(253) 946 -5401
APPROVED AS TO FORM:
General Counsel, Steven H. Pritchett
k:\streets \projects \S320th Street at 20th Ave S Water quality Vault\lakehavenULAdoc
Page 4
18
EXHIBIT "A"
WATER MAIN REPLACEMENT
S 320TH STREET AT 20TH AVENUE SOUTH WATER QUALITY VAULT PROJECT
Page 5
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EXHIBIT "B"
S 320TH STREET AT 20TH AVENUE SOUTH WATER QUALITY VAULT PROJECT
ESTIMATED DESIGN, CONSTRUCTION, PROJECT ADMINISTRATION, AND CONSTRUCTION
MANAGEMENT COSTS FOR INCLUDING LAKEHAVEN UTILITY DISTRICT UTILITY
REPLACEMENT AND ADJUSTMENTS
ESTIMATED DESIGN COST
Estimated design costs for Lakehaven utility replacementsVergerABAM) $ 5,400.00
ESTIMATED CONSTRUCTION COSTS
Construction Costs $40,000.00
Subtotal Construction $40,000.00
Sales Tax @ 9.5% of Construction Cost 3,800.00
Subtotal Construction Including Sales Tax $43,800.00
Construction Contingency (10% of Construction cost.) $ 4,380.00
Construction Management (15% of Construction cost.) $ 6,570.00
ESTIMATED TOTAL CONSTRUCTION COST $54,750.00
ESTIMATED PROJECT COST ( Design & Construction) $60,150.00
Project Administration (5% of project cost) $ 3,007.50
TOTAL ESTIMATED COST $63,157.50
Note: Actual costs incurred will be used to calculateftnal cost of Lakehaven Utility District's utility
relocation portion for reimbursement to the City.
Page 7
21
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22
COUNCIL MEETING DATE: September 17,2013 ITEM #:
. . .. . ........... . . .. .......... ---- . . .. . .... . ....................... .. -- ............... . .. . ... . .......... . ...... . . . ................... . . . ..... . .......... . . . ..... . ........ . ... . ...... . .......... . ....... . ......... . .. ............ ........ . .... . .............
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: S320th Street at 20th Avenue S Intersection Improvements Water Quality Vault Project —100% Design
Status Report and Authorization to Bid
POLICY QUESTION: Should the Council authorize staff to bid the S 320th Street at 20th Avenue S Intersection
Improvements Water Quality Vault Project and return to the LUTC and Council for bid award, further reports and
authorization?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 9, 2013
CATEGORY:
0 Consent F-1 Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine Mullen, P. E., Street Systems Project Engineq- DEPT* Public Works
Attachments: Memorandum to the Land Use and Transportation Committee dated September 9, 2013.
Options Considered:
1. Authorize staff to bid the S 320th Street at 20th Avenue S Intersection Improvements Water Quality
Vault Project and return to the LUTC and Council for bid award, further reports and authorization.
2. Do not authorize staff to bid this project and provide direction to staff.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option I to the September 17, 2013 City Council
Consent Agenda for approval.
MAYOR APPROVAL: DIRECTOR APPROVAL:
-
Committee Council 'Tommiffee
COMMITTEE RECOMMENDATION: Forward Option 1 to the September 17, 2013 City Council Consent Agenda for
approval.
Bob Celski, Chair Jeanne Burbidge, Member Diana Noble-Gulliford, Member
PROPOSED COUNCIL MOTION. "I move to authorize staff to bid the S 320th Street at 20th Avenue S Intersection
Improvements Water Quality Vault Project and return to the LUTC and Council for bid award, further reports and
authorization.
(BELOW To BE COMPLETED BY CITYCLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BELL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
23
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 9, 2013
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor
FROM: V Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Christine Mullen, P.E., Street Systems Project Engineer
SUBJECT: S 320' Street at 20'h Avenue S Intersection Improvements Water Quality Vault Project —
100% Design Status Report and Authorization to Bid
BACKGROUND:
The intent of this project is to construct the required storm water quality vault that was scheduled to be
constructed as part of the Downtown Sewer Critical Capacity Project that was funded by an appropriation of
grant funds from the State of Washington in 2012 and Lakehaven Utility District (LUD) was planning to
construct starting with Phase I on 20`h Ave South in 2014. LUD encountered some delay in acquiring the
needed operating right (Easement) within phase "I " Sewer alignments and elected to start construction on
phase "II ".
Since this element of the S 320th Street at 20th Avenue S Intersection Improvements project cannot be
constructed as part of the Downtown Sewer Critical Capacity Project, then this project element has to be bid
and constructed as its own project.
PROJECT ESTIMATED EXPENDITURES:
Design $ 30,000
ROW Acquisition 0.00
2014 Construction Cost 500,000
10% Construction Contingency 50,000
Construction Management 50,000
TOTAL PROJECT COSTS $ 630,000
AVAILABLE FUNDING:
Budgeted City Funds for S320th at 20' Project 567,000
Lakehaven Utility District 63,000
TOTAL AVAILABLE BUDGET $ 630,000
FUNDING BALANCE $ 0
This project is within available budget and staff anticipates bidding the project in February of 2014 and
awarding it in April 2014. Construction will commence in early May 2014 with an estimated substantial
completion end of July, 2014.
24
COUNCIL MEETING DATE: September 17, 2013 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Federal Way High and Sacajawea Middle School Pedestrian Connection (14th Ave South — S312th
Street to S308th Street) — 30% Design Status Report
POLICY QUESTION: Should the Council authorize staff to proceed with design of the Lakota Middle School Safe
Routes to School Project and return to the LUTC and Council at the 85% design completion for further reports and
authorization?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 9, 2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine Mullen, P.E., Street Systems Project Engmeer EPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated September 9, 2013.
Options Considered: _
1. Authorize staff to proceed with the design of the Federal Way High and Sacajawea Middle School
Pedestrian Connection (14th Ave South — S312th Street to S308th Street) Project and return to the LUTC
and Council at the 85% design completion stage for further reports and authorization.
2. Do not authorize staff to proceed with finalizing the present design of this project and provide direction to
staff.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the September 17, 2013 City
Council Consent Agenda for approval.
MAYOR APPROVAL: DIRECTOR APPROVAL:
Commi Council —Committee
COMMITTEE RECOMMENDATION: Forward Option 1 to the September 17, 2013 City Council Consent Agenda
for approval.
Bob Celski, Chair Jeanne Burbidge, Member Diana Noble - Gulliford, Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with the design of the Federal Way High
and Sacajawea Middle School Pedestrian Connection (14th Ave South — S312th Street to S308th Street) Project
and return to the LUTC and Council at the 85% design completion stage for further reports and authorization. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IsT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
25
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 9, 2013
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor w,�
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management e4o `
Christine Mullen, P.E., Street Systems Project Engineer
SUBJECT: Federal Way High and Sacajawea Middle School Pedestrian Connection (14th Ave South —
S312th Street to S308th Street) — 30% Design Status Report
BACKGROUND:
This Project will install sidewalks where they do not currently exist on 10 Avenue S between S 312 ' Street and
S 308th Street as well as on the south side of S 308th Street from 10 Avenue S to Pacific Highway S. The
project will also construct a mini- roundabout at the intersection of 14th Avenue S & S 308th Street providing for
traffic calming including a pedestrian actuated Rectangular Rapid Flashing Beacon (RRFB) crosswalk system
on the east leg. Illumination will be installed on S 3080' Street between 14th Avenue S and Pacific Highway S.
The following provides a brief synopsis of the progress on this project to date. Currently, the project design is
approximately 30% complete, which includes the following completed tasks:
• The Topographical Surveys
• Utility Coordination
• Project Design to 30%
Ongoing Tasks Include:
• Preliminary Contract Specifications
• Project Design to 85%
• NEPA/SEPA Documentation and Submittals
PROJECT ESTIMATED EXPENDITURES:
Design $90,000
2014 Construction Cost 614,000
10% Construction Contingency 61,000
Construction Management (City Staff) 0
TOTAL PROJECT COSTS $765,000
AVAILABLE FUNDING:
Budgeted City Funds 0.00
Safe Route to School Grant $765,00
TOTAL AVAILABLE BUDGET $765,000
As we proceed with the project design, the total project costs will be refined and presented to the Committee and
Council at the 85% design completion status report for further action. This project is scheduled for construction
in Summer of 2014.
26