HomeMy WebLinkAboutAG 15-041 - LAKEHAVEN UTILITY DISTRICT RETURN TO: � EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT/DIV: PUBLIC WORKS/STREETS
2. ORIGINATING STAFF PERSON:JOHN MULKEY EXT:2722 3. DATE REQ.BY:ASAP
4. - TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL
❑ OTHER INTERLOCAL AGREEMENT -LAKEHAVEN UTILITY DISTRICT
5. PROJECT NAME:PACIFIC HIGHWAY S HOV LANES PHASE V(S340TH STREET TO S 359T"STREET)
6. NAME OF CONTRACTOR:LAKEHAVEN UTILITY DISTRICT
ADDRESS:PO Box 4249 FEDERAL WAY,WA 98063-4249 TELEPHONE:425-941-1516
E MAIL: FAX:
SIGNATURE NAME:JOHN BOWMAN TITLE: GENERAL MANAGER
7. EXHIBITS AND ATTACHMENTS:**SCOPE,WORK OR SERVICES p COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
CFW LICENSE# BL,EXP. UBI# ,EXP.
8. TERM: COMMENCEMENT DATE:UPON EXECUTION COMPLETION DATE:UPON COMPLETION
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9. TOTAL COMPENSATION:$t57 500701T(TO CITY) (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED: ❑YES ❑NO IF YES,$ PAID BY: ❑CONTRACTOR ❑CITY
❑ PURCHASING: PLEASE CHARGE TO:
10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
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❑ RISK MANAGEMENT (IF APPLICABLE)
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11. COUNCIL APPROVAL(IF APPLICABLE Ye) COMMITTEE APPROVAL DATE: 1i131/y COUNCIL APPROVAL DATE:I(/(c/17
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: i (2't4 DATE REC'D: I 33/1 S
❑ ATTACH: SIGNATURE AUTHORITY,INSURANCE CERTIFICATE,LICENSES,EXHIBITS
INITIAL/DATE SIGNED
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ASSIGNED AG# AG# Palm
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'ETURN ONE ORIGINAL
COMMENTS:
EXECUTE 2 "ORIGINALS
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*?` 4 wit 31627 1st Ave South• P.O. Box 4249• Federal Way,Washington 98063-4249
;fin Federal Way:253-941-1516•Tacoma: 253-927-2922
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1111 DIST www.lakehaven.org
January 20, 2015
John Mulkey, PE
Interim Street Systems Manager
City of Federal Way Public Works Department
33325 8th Ave. S.
Federal Way, WA. 98003
SUBJ: Pacific Highway South HOV Lanes, Ph. V
(S. 340th St. to S. 359th St.)
nterlocal Agreement
De r Mr ulkey:
Two original copies of the subject Interlocal Agreement have been executed by Lakehaven and are
enclosed for further processing in accordance with the instructions in the January 2, 2015 transmittal.
Thank you for your efforts in coordinating preparation and execution of the agreement.
Sincerely,
26
Wesley L. Hill, PE
Project Engineer
Tel. 253/ 946-5440
ENCL: Two (2) copies - Interlocal Agreement Between the City of Federal Way and Lakehaven Utility
District for the Pacific Highway South HOV Lanes Phase V Project (South 340th Street to South
359th Street)
Leonard D.Englund Charles I.Gibson Timothy A.McClain Donald L.P.Miller Ronald E.Nowicki
Commissioner Commissioner Commissioner Commissioner Commissioner
City of Federal Way
33325 8th Avenue S
Federal Way, WA 98003
Attn: John Mulkey
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF FEDERAL WAY
AND LAKEHAVEN UTILITY DISTRICT
FOR THE
PACIFIC HIGHWAY SOUTH HOV LANES PHASE V PROJECT
(SOUTH 340TH STREET TO SOUTH 359TH STREET)
THIS AGREEMENT is made and entered into this 2.1•' day of"City") ,2015, by
and between the City of Federal Way(hereinafter City )and Lakehaven Utility l strict(hereinafter
"District"), collectively referred to herein as the "Parties".
WHEREAS,the City proposes to proceed with the Pacific Highway South HOV Lanes Phase
V Project (South 340th Street to South 359th Street) (hereinafter"Project"); and
WHEREAS,the District provides water and sewer service in the general area of the Project
in accordance with applicable Washington State and City of Federal Way laws, regulations and
franchises; and
WHEREAS, in connection with the roadway improvements being undertaken by the City,the
District will be required to relocate certain water and sanitary sewer facilities such as fire hydrants,
valves,water meters, etc.; resolve any waterline/utility conflicts; and adjust sewer manholes,within
the Project area; and
WHEREAS, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local governmental
units to make the most efficient use of their powers by enabling them to cooperate with other entities
to provide services in a manner best serving the needs and development of their local communities;
and
WHEREAS, the District can achieve cost savings and other benefits in the public's interest
by contracting with the City to perform certain services for the District,including letting a public works
construction contract for the installation of the water improvements in connection with the Project
(hereinafter"District Work"), and providing construction management services in support thereof,as
described in Exhibit A, attached hereto and incorporated herein by this reference;
Pacific Highway South HOV Lanes Phase V Page 1 November 2014
NOW,THEREFORE, it is hereby covenanted and agreed by and between the Parties hereto
as follows:
PREDESIGN/DESIGN.
The District agrees that the City's design contractor, KPG, Inc., shall perform
predesign/design work for the Project. The District shall reimburse the City for the predesign report,
reproducible construction drawings, special contract provisions, and other necessary documents,
which shall sufficiently detail requirements for the District Work to become a part of the plans and
specifications for the Project.
II. BIDDING AND CONSTRUCTION.
A. It is the intention of the City and the District that the District plans and
specifications shall be incorporated into the Contract Bid Documents for the Project in such manner
as to allow, to the extent possible, identification of cost allocations between the Parties.
B. Following opening of construction bids on the Project, the District shall be
furnished with the bid responses submitted for the District Work for the District's approval. Within
twenty days of receiving the bid prices, the District shall notify the City in writing that the District
either approves or rejects their portion of the bid award. Bid award shall be made to the lowest
responsible bidder for the total Project subject to applicable laws and regulations. The City shall not
proceed with the District Work until the City has received approval from the District for its portion of
the bid award; provided, however: if no bids are received which, in the estimation of the District,are
acceptable to the District for the District Work,the District shall so immediately notify the City. The
District Work shall be deleted from the project contract and, in this event;the City shall proceed with
its portion of the Project. This Interlocal Agreement shall terminate effective the date of the District's
notice to the City of the District's rejection of all bids.
III. CONTRACT ADMINISTRATION.
A. The City shall provide the necessary administrative,construction observation,
and clerical services necessary for the execution of the Project. In providing such services,the City
Public Works Director and/or his or her designee may exercise all the powers and perform all the
duties vested by law in him or her. The District grants to the City Public Works Director and/or his or
her designee authority to act on behalf of the District sufficient to carry out the provisions of this
Agreement.
B. The District shall notify the City, writing, any changes it wishes to make in
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the plans and specifications which affect the District Work,which changes shall be made, if feasible.
The City shall notify the District, in writing, of any changes required of the District Work and shall
obtain the District's approval of such changes. The District's approval shall not be unreasonably
withheld. The District shall be responsible for all costs incurred, directly or indirectly, as a result of
these or any other changes required or requested by the District.
Pacific Highway South HOV Lanes Phase V Page 2 November 2014
IV. PAYMENT.
A. The District shall reimburse the City for all costs incurred by the City in
performing the District Work, which costs shall include but are not limited to the District Work
performed by the Project contractor(s), all District requested changes, and the District's cost of the
City services described in Paragraph III (a) herein, and as described in Exhibit B.
B. All payments shall be due from the District to the City within thirty(30)days
after approval by the District's General Manager or his/her designee of said sums billed to the
District. Amounts unpaid after said due date shall accrue interest at a rate of one (1) percent per
month.
V. INDEMNIFICATION AND HOLD HARMLESS.
A. The City agrees to indemnify and hold the District, its elected officials,officers,
employees and agents harmless from any and all claims, demands, losses, actions and liabilities
(including costs and all attorney fees) to or by any and all persons or entities, including, without
limitation, their respective agents, licensees, or representatives, arising or resulting from, or
connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of
the City, its agents or employees, or by the City's breach of this Agreement.
B. The District agrees to indemnify and hold the City, its elected officials,officers,
employees and agents harmless from any and all claims, demands, losses, actions and liabilities
(including costs and all attorney fees) to or by any and all persons or entities, including, without
limitation, their respective agents, licensees, or representatives, arising or resulting from, or
connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of
the District, its agents or employees, or by District's breach of this Agreement.
The provisions of this paragraph shall survive the expiration or termination of this Agreement
with respect to any event occurring prior to such expiration or termination.
VI. DURATION.
This agreement shall become effective immediately upon execution by both parties.
This Agreement shall continue in force until either (1) the District rejects all bids or (2) the City
Council accepts the completion of the project, whichever is earlier.
VII. OTHER PROVISIONS.
A. The City shall retain ownership and usual maintenance responsibility for the
roadway,storm drainage system,sidewalks,landscaping,traffic signals and all other appurtenances
related thereto.
B. Upon completion of the construction and City's acceptance of the Project as
fully constructed according to plans, specifications and change orders,the City shall provide a final
invoice to the District for any final payment due. The District's payment of this final invoice shall, in
effect,transfer ownership of these water and sewer mains and appurtenances to the District and the
District shall thereafter be responsible for maintenance of such facilities.
Pacific Highway South HOV Lanes Phase V Page 3 November 2014
C. This Agreement contains the entire written agreement of the Parties and
supersedes all prior discussion. This Agreement may be amended only in writing, signed by both
Parties.
D. This Agreement shall be in full force and effect from the date of signature by
all Parties to the date the City completes the Final Inspection upon completion of the Project and
may be extended for additional periods of time upon mutual written agreement of the City and
District. Adherence to deadline dates is essential to the performance of this Interlocal Agreement.
E. Any provision of this Agreement,which is declared invalid,void or illegal shall
in no way affect, impair, or invalidate any other provision hereof and such other provisions shall
remain in full force and effect.
IN CONSIDERATION of the mutual benefit accruing herein,the Parties hereto agree that the
work, as set forth herein, will be performed by the City under the terms of this Agreement.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals the day
and year first above written.
CITY OF FEDERAL WAY LA N UTILITY DISTRICT
IF
i 7a is
Fe ell,Mayor John t.wman, eneral Manager
33325 8th Avenue South 31627 st Avenue South
PO Box 4249
Federal Way,WA 98063-9718 Federal Way,WA 98063-4249
(253) 835-2401 (253) 941-1516
APPROVED AS TO FORM: APP OVED AS TO FORM`
11)(%J . ;4
for Amy Jo Pearsall, City Attorney Gene l Counsel, Steven Pritchett
ATTEST:
41 a e Courtney, CMC, City C
Pacific Highway South HOV Lanes Phase V Page 4 November 2014
EXHIBIT A - INTERLOCAL AGREEMENT
EXHIBIT A
City of Federal Way
Pacific Highway South HOV Lanes Phase V
S 340th Street to S 359th Street
Scope of Work
KPG
October 27, 2014
(For Lakehaven Utility District via Interlocal Agency Agreement)
Work to be completed under this amendment involves development and evaluation of
options; supplemental survey, design, preparation and review of plans, specifications,
engineer's estimate, and bid documents; and preparation of easement legal
descriptions and exhibit(s) for the Pacific Highway South (PHS) HOV Lanes Phase V-
S 340th Street to S 359th Street project. Plans will be prepared in accordance with
Lakehaven Utility District (Lakehaven) design standards as summarized and itemized in
the Lakehaven's plan review checklist. Contemplated improvements included under
this scope, subject to review by the City and Lakehaven, include the following:
Water
a. Remove and dispose approximately 2,700-LF of 8-inch Asbestos Cement (AC)
main, and replacement with 8-inch Ductile Iron (DI) main (STA 26+60 to 52+50 east
side PHS). Relocation will be in accordance with the criteria outlined below in
paragraph "n,"at a minimum. Consultant will evaluate with Lakehaven the feasibility
of not installing a water main on the east side of PHS from S 351st Street to S 352nd
Street includin g requirements flow uirements for affected properties.
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b. Install approximately 630 LF of 8-inch DI water main along the east side of PHS
from the existing terminus near S 356th Street extending south to S 359th Street
(STA 17+65 to 23+95). The extension will be in accordance with the criteria
outlined below in paragraph "n," at a minimum.
c. Remove existing pressure reducing valve (PRV)vault on the east side of PHS near
S 352nd Street and install new PRV on the west side of PHS. The new PRV will
utilize an existing 8-inch DI crossing of PHS and approximately 400 LF of new 8-
inch DI along the west side of PHS between S 351st Street and an existing cased
crossing of PHS to the south (STA 38+00 to 42+00). PRV location on the west side
and decommissioning and removal sequence of the existing PRV will be determined
through collaboration between the Consultant and Lakehaven. Consultant will
Pacific Highway South HOV Lanes Phase V Page 5 November 2014
EXHIBIT A - INTERLOCAL AGREEMENT
provide easement legal description and exhibit if necessary to support the selected
PRV location.
d. Potential 130 LF extension to north from existing cased undercrossing at 35200
PHS to the planned S 352nd Street intersection with lateral to the east for future
extension in S 352nd Street.
e. Potential removal and disposal of approximately 100 LF 10-inch AC in steel casing
at S 344th Street, and replacement with 12-inch DI, and potentially including
replacement of 14x10 tee and 10-inch gate valve with a 14x12 tee and/or 12-inch
gate valves on each side of undercrossing.
f. Install two (2) 16-inch and one (1) 8-inch gate valve at the new tee on the west side
of PHS at S 351st Street.
g. Install a new 12-inch DI crossing of PHS north of S 348th Street at a location
determined by the District. The Consultant will prepare plans and specifications for
a cased undercrossing if determined necessary by the City and/or Lakehaven.
Depending on the location and geometric constraints, design may provide for
replacement of existing 14 x 8 tee on the west side of PHS with a 14 x 12 cross, the
addition of a 14-inch gate valve, and 12-inch gate valves at the connections to the
existing water mains on each side of PHS.
h. Relocation of fire hydrants in an estimated 25 locations affected by construction of
the roadway improvements (new fire hydrant assemblies, exclusive of hydrants
which are to be reused), and addition of fire hydrants along the project corridor as
determined by Lakehaven in consultation with South King Fire and Rescue(SKFR).
At a minimum, relocations of the fire hydrants need to be reviewed and potentially
revised to meet clearance, access, and SKFR requirements.
i. Relocation and/or modification of water service connections and meters in an
estimated 35 locations affected by construction of the roadway improvements within
the project limits.
j. Plans will also provide provisions for removal of 4-inch and 6-inch lateral stubs and
replacement with 8-inch lateral stubs to re-connect laterals affected by water main
replacement.
k. Identification of water valve adjustments to finished grade throughout the project
limits.
Pacific Highway South HOV Lanes Phase V Page 6 November 2014
EXHIBIT A - INTERLOCAL AGREEMENT
I. Adjustment, relocation, extension, and/or replacement of water mains and valves as
confirmed necessary in conjunction with replacement and/or relocation of the mains
identified above, or to accommodate roadway and drainage system improvements.
Standard minimum cover depth may be revised to four (4) feet to better
accommodate laterals and other utility improvements with additional cover or casing
as determined by the City and/or Lakehaven at intersections.
m. Provisions for temporary water service in project specifications.
n. The location of new or replacement water mains will consider, at a minimum, the AC
water main locations and utility separations achieved with the City's Phase 1 PHS
HOV Lanes project immediately to the north of the current project, the location of
existing and the use of DI pipe for the current project, standard valve dimensions,
requirements for maintaining and reconnecting existing services, Lakehaven's ability
to accommodate requests for new or modified service connections relative to the
City's pavement repair / mitigation requirements, Lakehaven's utility separation
standards, the preference for maintaining a straight alignment between valves, and
the ability to accommodate minor vertical and horizontal deflections. Consultant is
advised that the City and Lakehaven may consider mitigating conditions for
separations less than published minimum standards. Relocations, if determined
necessary due to unavoidable obstructions or constraints, or inability to
accommodate a non-standard separation, should be based on the following
potential considerations and options, in order of preference:
Main is accessible without disrupting roadway pavement.
ii. Place under sidewalk, with back of sidewalk location preferred.
iii. Use vertical or horizontal deflections to limit relocation requirements.
Maximum main depth (cover)of five (5)-feet, except at discrete locations on
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a case-by-case basis.
iv. Six (6) feet from curb face.
v. Avoidance of wall foundations or influence zones.
vi. Avoidance of wall undercrossings or tiebacks/goeogrid reinforcement zone.
vii. Alignment adjustments between valves will be avoided, and limited to the
extent practical. Restrained joints will be used in lieu of thrust blocks or
Pacific Highway South HOV Lanes Phase V Page 7 November 2014
EXHIBIT A - INTERLOCAL AGREEMENT
restraints for time savings and reduction of impacts from or to proximate
utilities.
viii. The Consultant will provide a preliminary alignment plan for relocated
sections of main for review, comment, and approval by Lakehaven Utility
District. The approved alignment plan will be used as the basis for final
facility design.
o. The Consultant shall identify the location for removal and disposal of existing
abandoned water main within the right of way corridor. Locations will be based
solely on as-built information provided by Lakehaven. No field verification is
anticipated. Anticipated removals occur at the following locations:
Approximately 3,320 LF of out of service 6-inch steel water main between S
348th Street and the north project limits as well as the east west crossing of
PHS at S 348th Street (Ref CRD W1579, 1578, 0302, and 1610).
ii. Approximately 100 LF of 4 to 6-inch AC at lateral connections, exclusive of
removal of fire hydrant assemblies and laterals associated with relocated fire
hydrant assemblies.
iii. Approximately 300 LF of 4 to 6-inch wood water main south of S 348th Street
(Ref CRD 1598).
Sewer
a. Identification of nature and extent of sewer manhole adjustments to finished grade
throughout the project limits.
b. Correction of plans as noted above, and to reflect previous review comments.
c. No conflict analysis is anticipated for side sewers unless data is provided by
Lakehaven. Lacking this data, it is anticipated that side sewer modifications will be
made on a case by case basis during construction.
Task 17.1 — Project Management
Work under this task includes time to execute this amendment, prepare associated
invoicing and progress reports, plan and schedule the work, plan for and execute
QA/QC, and coordinate with the City and Lakehaven. This task assumes the design
phase, including reviews by LUD, will last 10 months.
Pacific Highway South HOV Lanes Phase V Page 8 November 2014
EXHIBIT A- INTERLOCAL AGREEMENT
Task 17.2 — Record Research and Preliminary Alignment Plan
The CONSULTANT shall review existing utility records and prepare a preliminary
alignment scroll plan for review and comment by Lakehaven. The approved alignment
will become the basis of design for the final design tasks below.
Task 17.3 —Waterline Plan and Profile Sheets
The CONSULTANT will prepare up to sixteen (16) water facility plan and profile sheets,
consistent with the project limits, to show the relocations, installations and adjustments
required. Plan and profile sheets will conform to the plan preparation requirements set
forth in Lakehaven's Plan Review Checklist. Plans scale and match lines will conform
to the City's plan sheets.
The plan view will include existing base mapping, existing utilities, proposed curb and
gutter and proposed drainage facilities, and other available utility information, including
locations of luminaires, landscaping and irrigation improvements, retaining walls with
associated foundation/structural earth reinforcement. In addition, horizontal alignment
information, existing and relocated hydrant and valve locations and types, locations of
existing and relocated service connections including water meters and fire service lines,
and all demolition and abandonment callouts will be shown on the plan sheets.
Minimum clearance requirements will be called out at critical locations adjacent other
utilities, including storm drainage facilities. The full-sized scale shall be 1" = 20'.
The profile view will be at 1"=20' horizontal scale and 1"=5' vertical scale. Each sheet
will show the existing and proposed ground; and pipe elevation (top or bottom of pipe
for water main, and invert elevations for sanitary sewer) information for the existing and
proposed water mains at critical locations, specifically at utility crossings, including
storm drainage facilities, and existing sanitary sewer mains. Minimum clearances will
be identified with callouts at utility crossings, or in a separate crossing table. Existing
waterline information will be based on pothole and measure down data determined in
Task 17.5. Existing and proposed utility crossings will be shown as ellipses in the
profiles.
Temporary water service plan and criteria to minimize shutdowns will be prepared in
collaboration with Lakehaven. Plans will include a sequencing plan and/or narrative for
water main construction, including PRV valve decommissioning, removal, installation,
and commissioning, and temporary water mains and service connections consistent
with the proposed sequence plan and narrative. A table of service connections will be
provided on the plan sheets. Service and meter sizes will be provided by Lakehaven.
Pacific Highway South HOV Lanes Phase V Page 9 November 2014
EXHIBIT A - INTERLOCAL AGREEMENT
All work associated with the water system facilities will be shown on these `stand-alone'
plans and profile sheets. Any references to the water system facilities on the City's
roadway plans will be edited to reference these documents.
Task 17.4 —Water Line Detail Sheets
The CONSULTANT will prepare one detail sheet for details not covered in WSDOT's
Standard Plans or in Lakehaven's Water System and Sewer System Standards.
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Pertinent details from these "Standard Plans" sources will be included as an appendix
in the contract specifications.
Task 17.5 —Field Investigation and Legal Descriptions
The finished grade elevations of the sewer manholes within the project limits will be
adjusted. The Consultant shall perform a survey to determine the manhole as-
constructed information, including manhole interior diameter, cone section (base
diameter, height), cone orientation, ladders, and number and sizes of adjustment rings.
Invert elevation at center of structure and the size and orientation of connecting pipes
will be surveyed. Manhole information will be collected based on surface observation
without entry into the structures.
Surface elevation of water valves will be surveyed and measure downs performed from
the surface to the top of valve operating nut will be surveyed by the Consultant to assist
with determining existing depth. Dimensions from top of operating nut to invert of
existing pipe will be based on a standard manufacturer valve table unless other
information is provided by Lakehaven. Potholing, if required, will be performed by
Lakehaven with locations surveyed by the Consultant and incorporated into the project
base map information.
The Consultant shall prepare a legal description and exhibit for Lakehaven's use in
securing an easement for the selected PRV location if necessary.
Task 17.6 — Sewer Manhole Adjustments
Based on the information collected in Task 16.4, the Consultant will describe the work
included to bring each sewer manhole to grade (which may include removal and/or
replacement of cone sections, extensions, and/or risers. This information will be shown
on the roadway plans and quantified in the appropriate bid schedule.
Pacific Highway South HOV Lanes Phase V Page 10 November 2014
EXHIBIT A - INTERLOCAL AGREEMENT
Task 17.7 — Specifications
The CONSULTANT will prepare special provisions for construction of the water system
facilities and sewer manhole adjustments per Lakehaven Standards and as required to
meet federal funding requirements. Special provisions shall supplement WSDOT's
2014 Standard Specifications. The water system facilities and sewer manhole
adjustment bid items will be included as a separate bid schedule.
Task 17.8 — Opinion of Cost
The CONSULTANT will prepare a 85%, 100% and final opinion of cost for the work
described. The breakdown of items shown in the opinion of cost shall be of sufficient
detail for inclusion in the project bid documents. Adjustment of Lakehaven facilities
located within easements converted to City Right of Way will be itemized on Schedule A
and associated costs will be the City's responsibility.
Management Reserve
Lakehaven may require additional services of the Consultant in order to advance the
project through bid document preparation and construction. The scope of these
services will be determined based on the unanticipated project needs or other
considerations at the sole discretion of Lakehaven. This work may include additional
design, right of way, construction services as well other items which were not
anticipated with the development of this scope of work.
These services will be authorized by Lakehaven under management reserve. At the
time these services are required, the Consultant shall provide a detailed scope of work
and an estimate of costs. The Consultant shall not proceed with the work until the City
has authorized the work and issued a notice to proceed.
SCHEDULE:
1. The City's roadway design is approaching the 85% design level. The
CONSULTANT will commence work on the water line design immediately upon
receipt of a notice to proceed from the City of Federal Way (note that this requires
that Lakehaven Utility District provide a notice to proceed to the City through the
Interlocal Agency Agreement). The 85% PS&E will be delivered to the City and
Lakehaven twelve weeks after the CONSULTANT receives this notice to proceed.
Pacific Highway South HOV Lanes Phase V Page 11 November 2014
EXHIBIT A- INTERLOCAL AGREEMENT
2. The City and Lakehaven will review the 85% PS&E and return comments back to
the CONSULTANT no more than 3 weeks after submittal.
3. The Consultant will incorporate comments and prepare 100% Plans concurrent with
the 100% Roadway Project submittal.
4. The City and Lakehaven will review the 100% PS&E and return comments back to
the CONSULTANT no more than 3 weeks after submittal. Comments received after
this date may not be incorporated into the Final Contract Documents without a
contract modification.
5. Final PS&E submittal will be prepared approximately 3 weeks after comments are
received from the City and the District.
DELIVERABLES:
The CONSULTANT will assemble and provide the following items to the City:
1. The Consultant shall prepare a preliminary alignment scroll plan and meet with the
District to confirm the scope for final design. Modifications noted by the District will
be addressed in the 85% submittal.
2. The CONSULTANT will submit at 85% and 100% stage of completion, two copies
each of the half-sized plans, full-sized plan sheets, and special provisions for review
and comment.
3. Two (2) sets of full-sized bond prints of"Final"water and sewer plans (Lakehaven
schedule only).
4. Two (2)sets of half-sized bond prints of"Final"Water and Sewer Plans(Lakehaven
schedule only).
5. Two (2) sets of camera-ready hard copy special provisions which cover the water-
related elements of the project only.
6. One (1) computer disk for the plans of the water line elements of the project in
AutoCAD format.
7. One (1)computer disk for the water line special provisions in Microsoft Word format.
Pacific Highway South HOV Lanes Phase V Page 12 November 2014
EXHIBIT A- INTERLOCAL AGREEMENT
ASSUMPTIONS:
1. Utility record drawings are not included in this scope and fee because construction
services are not included in this contract.
2. Existing asbestos-cement (AC) water main to be removed shall be included as a
separate bid item and appropriate hazardous waste specifications will apply.
3. Lakehaven shall provide the Consultant, in a timely manner, Lakehaven's standard
documents for public works contracts, including standard plans. Unless otherwise
specified, these standard documents shall be suitable for inserting into the bid
documents without revision.
4. Lakehaven shall obtain all necessary approvals and/or new/revised utility service,
and pay all fees connected therewith.
5. Lakehaven's representative with respect to services to be rendered under the
Agreement shall be as designated by Lakehaven's Engineering Manager.
6. Lakehaven shall coordinate with the City of Federal Way to receive the required
number of sets of final Contract Documents.
7. Lakehaven shall pay all permit fees necessary to complete the work described in
this scope of work.
8. No conflict analysis has been completed or is anticipated for side sewers unless
data is provided by Lakehaven. Lacking this data, it is anticipated that side sewer
modifications will be made on a case by case basis during construction.
9. In providing opinions of cost, financial analyses, economic feasibility projections,
and schedules for the project, the CONSULTANT has no control over cost or price
of labor and materials; unknown or latent conditions of existing equipment or
structures that may affect operation or maintenance costs; competitive bidding
procedures and market conditions; time or quality performance by operating
personnel or third parties; and other economic and operational factors that may
materially affect the ultimate project cost or schedule. Therefore the CONSULTANT
makes no warranty that Lakehaven's actual project costs, financial aspects,
economic feasibility, or schedules will not vary from the Consultant's opinions,
analyses, projects, or estimates.
Pacific Highway South HOV Lanes Phase V Page 13 November 2014
Exhibit B
City of Federal Way
Estimated Costs
Pacific Highway South HOV Lanes Phase V
South 340th Street to South 359th Street
ESTIMATED PRE-DESIGN, DESIGN, CONSTRUCTION, PROJECT ADMINISTRATION AND
CONSTRUCTION MANAGEMENT COSTS FOR INCLUDING LAKEHAVEN UTILITY DISTRICT
UTILITY RELOCATION AND ADJUSTMENTS
ESTIMATED PRE-DESIGN COST
Estimated pre-design costs for Lakehaven utility relocations $0.00
ESTIMATED DESIGN COST
Estimated design costs for Lakehaven utility relocations (KPG, Inc.) $220,000
ESTIMATED CONSTRUCTION COSTS
Subtotal Construction TBD
Sales Tax @ 9.5% of Construction Cost TBD
Subtotal Construction Including Sales Tax TBD
Construction Contingency(10% of Construction cost) TBD
Construction Management (15% of Construction cost) TBD
ESTIMATED TOTAL CONSTRUCTION COST TBD
ESTIMATED PROJECT COST i g Design de n n & Construction) 220
( e s g ) 000$ ,
Project Administration (5% of project cost) $ 11,000
TOTAL ESTIMATED COST $231,000
Note: The Agreement will be amended to include amounts to be determined ("TBD),
including estimated construction, and project administration costs when the estimates have
been prepared. Costs presented are estimates only. Actual costs incurred will be used to
calculate final cost of Lakehaven Utility District's utility relocation portion for reimbursement
to the City.
K:\STREETS\PROJECTS\SR99 Phase V\Lakehaven\ILA\ILA Agrement.doc
Pacific Highway South HOV Lanes Phase V Page 14 November 2014
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