HomeMy WebLinkAboutAG 17-041RETURN TO: W M. u,.. '\ EXT: -2 j/c
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1.
ORIGINATING DEPT/DIV: PUBLIC WORKS / SWR
2. ORIGINATING STAFF PERSON: ROB VAN ORSOW EXT: 2770
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT
❑ REAL ESTATE DOCUMENT
❑ ORDINANCE
❑ CONTRACT AMENDMENT (AG #):
❑ OTHER
3. DATE REQ. BY:
o SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ MAINTENANCE AGREEMENT
❑ HUMAN SERVICES / CDBG
❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
g❑
Ij,ESOLUTION
NTERLOCAL
5. PROJECT NAME: 2017 -2018 WRR GRANT AGREEMENT
6. NAME OF CONTRACTOR: KING COUNTY SOLID WASTE DIVISION
ADDRESS: 201 S. JACKSON ST. SUITE 701, SEATTLE, WA TELEPHONE: 206- 477 -4624
E -MAIL: FAX:
SIGNATURE NAME: PAT MCLAUGHLIN TITLE: DIRECTOR
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS
CFW LICENSE # BL, EXP. 12/31/ UBI # , EXP. / /
8. TERM: COMMENCEMENT DATE: 1/1/2017
COMPLETION DATE: 12/31/2018
9. TOTAL COMPENSATION: $_CITY RECEIVES: $114,862 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED: ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
❑ PURCHASING: PLEASE ClGE To: ' °
40. G=' Oe7
CD v0
10. DOCUMENT / CONTRACT REVIEW
DIVISION MANAGER
DEPUTY DIRECTOR
DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
40 LAW DEPT
337 vQ of,-3
INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
1 / q(, 7
11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING ,
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: —1111 11 DATE RECD:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
INITIAL / DATE SIGNED
❑ LAW DEPT
❑ CHIEF OF STAFF
SIGNATORY (MAYOR OR DIRECTOR)
CITY CLERK lT
ASSIGNED AG #
SIGNED COPY RETURNED
0- 12.ETURN QNE ORIG NAI
COMMENTS:
EXECUTE " 2 ORIGINALS CITY SIGNS FIRST.
DATE SENT: O'J - I(' 17
PROVIDE CERTIFICATE OF INSURANCE OR A WRITTEN ACKNOWLEDGEMENT OF SELF - INSURANCE AS SPECIFIED IN SECTION VII OF THE AGREEMENT
PRIOR SIMILAR 201 5 -2016 AGREEMENT ATTACHED. PW DIRECTOR SALLOUM SIGNED THE PRIOR AGREEMENT.
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CONTRACT # 5902768
INTERAGENCY AGREEMENT FOR 2017 and 2018
Between
KING COUNTY and the CITY OF FEDERAL WAY
This two -year Interagency Agreement "Agreement" is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Federal Way, a municipal
corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively.
Collectively, the County and City will be referred to as "Party" or "Parties."
PREAMBLE
King County and the City of Federal Way adopted the 2001 King County Comprehensive Solid Waste
Management Plan, which includes waste reduction and recycling goals. In order to help meet these
goals, the King County Solid Waste Division has established a waste reduction and recycling grant
program for the cities that operate under the King County Comprehensive Solid Waste Management
Plan. This program provides funding to further the development and /or enhancement of local waste
reduction and recycling projects and for broader resource conservation projects that integrate with waste
reduction and recycling programs and services. This grant program does not fund household hazardous
waste collection activities. Program eligibility and grant administration terms are discussed in the Grant
Guidelines, attached to this Agreement as Exhibit B. Grant funding for this program is subject to the
budget approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant
funds to fulfill the terms and conditions set forth in the scope of work, which is attached hereto as Exhibit
A and incorporated herein by reference. The County expects that any information and /or experience
gained through the grant program by the City will be shared with the County and other King County
cities.
I. PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City of Federal Way by the County for waste reduction and recycling programs and/or services as
outlined in the scope of work and budget attached as Exhibit A.
II. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The City
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2017 and 2018 shall not exceed $114,862.
2. This Agreement provides for distribution of 2017 and 2018 grant funds to the City. However,
grant funds are not available until January 1, 2017.
3. During this two -year grant program, the City will submit a minimum of two, but no more than
eight (8), progress reports to the County in a form approved by the County. Reports must be
signed by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with both a Budget Summary Report Form, which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form,
which is attached hereto as Exhibit E and incorporated herein by reference, unless the City
has a spreadsheet similar to the Expense Summary form already in use, in which case the
City is free to use that spreadsheet instead of the Expense Summary Form. The City will
submit the form or similar spreadsheet and not submit backup documentation for grant
expenses. If backup documentation is submitted, SWD will not retain it. The city shall
maintain this documentation in its records.
If the City chooses to submit up to the maximum of eight (8) progress reports and requests for
reimbursement during the two -year grant program, they shall be due to the County on the last day
of the month following the end of each quarter -April 30, July 30, October 31, January 31- except
for the final progress report and request for reimbursement, which shall be due by March 31,
2019.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two -year grant program, they shall be due to the County by January 31,
2018 and March 31, 2019.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5th working day of January
2018 and January 2019, the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
4. The City shall submit a final report to the County which summarizes the work completed under
the grant program and evaluates the effectiveness of the projects for which grant funds were
utilized, according to the evaluation methods specified in the scope of work. The final report is
due within six (6) months of completion of the project(s) outlined in the scope of work, but no
later than June 30, 2019.
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5. If the City accepts funding through this grant program for the provision of waste reduction and
recycling programs and projects for other incorporated areas of King County, the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
6. The City shall be responsible for following all applicable Federal, State and local laws,
ordinances, rules and regulations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures, and the
County neither incurs nor assumes any responsibility for the City's bid, award, or contracting
process.
7. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex, religion,
nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code, Chapter 12.16.
8. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state and
local laws, ordinances, executive orders and regulations that prohibit such discrimination. These
laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
9. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled /recyclable products wherever practical.
10. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6) years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County
and/or by federal or state officials as so authorized by law.
11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2021.
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12. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County's name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" and /or "text provided courtesy of King County Solid
Waste Division."
13. The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced, provided that the County credits the
City for the materials.
14. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty (30) days prior to the
event. If there is any change in the date or the location of an event, the City will notify the
County a minimum of thirty (30) days prior to the event. If the event brochure is required for
admission to the City's event, the City is exempt from having to provide the brochure to King
County.
15. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to all residences listed in the agreed upon areas listed in Attachment A. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
16. This project shall be administered by Rob Van Orsow, Solid Waste and Recycling Coordinator,
City of Federal Way, or designee.
B. The County:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by the city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of $10,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year, that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
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2. The City of Federal Way's budgeted grant funds for 2017 -2018 are $114,862.
3. Within forty -five (45) days of receiving a request for reimbursement from the City, the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made, this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation
of expenditures and /or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
4. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Federal Way" and/or "text provided courtesy of the City of Federal Way."
5. The County retains the right to share the written material(s) produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
6. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project
Manager, King County Solid Waste Division, or designee.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2017 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2017, and shall terminate on
June 30, 2019. The City shall not incur any new charges after December 31, 2018. However, if
execution by either Party does not occur until after January 1, 2017, this Agreement allows for
disbursement of grant funds to the City for County- approved programs initiated between January 1, 2017
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section ILA of the Agreement.
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IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (30) days' advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section III, upon thirty (30) days' advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and /or
failure to provide grant related reports /invoices /statements as specified in Section II.A.3. and Section
II.A.4.
C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and (2) the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations, terms, and conditions set forth in this
Agreement are breached by the other Party.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and /or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims ")
brought against the County arising out of or incident to the City's execution of, performance, of or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or
otherwise results in unfair trade practice.
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VII. INSURANCE
A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate
limit, a $2,000,000 aggregate shall apply. Any deductible or self - insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self - insured
for any of the above insurance requirements, a written acknowledgement of self - insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement /certification of
current membership is attached to this Agreement as Exhibit C.
VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
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XI. NOTICE
Any notice required or permitted under this Agreement shall be d sufficiently given or served if sent to
the King County Solid Waste Division and the City at the addresses provided below:
If to the City:
Lucy Auster, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
201 South Jackson Street, Suite 701
Seattle, WA 98104 -3855
Rob Van Orsow, Solid Waste and Recycling Coordinator, or a provided designee
City of Federal Way
33325 8th Avenue South
Federal Way, WA 98003
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
Ci
(Title)
Marwan Salloum, P.E.
Public Works Director
Kin _ Co /PA BY r %/�__
Pat D. Mc au • in, Dir: ctor
Solid Waste Division
For Dow Constantine, King County Executive
Date \ r? 0,- Date
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Exhibit A
King County Solid Waste Division
Waste Reduction & Recycling Grant Application for:
CITY OF
k1/4*..+ Federal Way
Scope of Work - Task Descriptions and Budget for 2017 -2018
APPLICANT INFORMATION
Applicant Name: City of Federal Way
Address: 33325 8th Ave South
Federal Way, WA 98003
Federal Tax Identification Number: 91- 1462550
Contact Person: Rob Van Orsow
Title: Solid Waste & Recycling Coordinator
Phone: (253) 835 -2770
FAX: (253) 835 -2709
E -Mail: rob .vanorsow @CityofFederalWay.com
<<< »>
The 2017 -2018 WR/R Grant Funding Allocation to the City of Federal Way totals $114,860. Scope of
work descriptions follow for Tasks 1 through 3. These three tasks are intended to repeat each year, but
specific task expenditures will vary year -to -year. The Grant Budget Table provides WR/R funding
details per application guidelines.
Task 1: Recycling Collection Events and Services
Budget: $30,000
Funding for Recycling Events will combine WR/R, CPG and LHWMP grant sources. WR/R grant
funding will offset any gaps due to CPG and LWHMP limits regarding handling certain material types,
as well as event operations /support considered ineligible for funding by non -WRJR grants.
Recycling Events provide an opportunity for residents to recycle bulky items and large quantities of
materials not normally collected through curbside recycling service. The City has many roles in these
events including event planning, promotion, recruiting and paying vendors /processing fees, event set up
and overall site management, and providing support such as greeters, materials screening, and traffic
control.
Schedule:
Projected Event Dates: A total of four 6 -hour events, to be held on a Saturday in April 2017 & 2018 and
September 2017 & 2018
Event Hours: 9 a.m. to 3 p.m.
Event Location: Wild Waves Theme Park - main parking lot
2017 -18 WR/R Grant Application — City of Federal Way
Performance and Impact Objectives:
Successfully plan and stage four community- accessible Recycling Collection Events, targeting
collection and recycling of the following materials:
1) Branches and Stumps
2) Clean Scrap Lumber
3) Scrap metal & appliances
4) Styrofoam & Rigid Plastics
5) Batteries
6) Household Goods
7) Tires
8) Electronics
9) Mattresses
10) Other appropriate materials
Events will be promoted using:
1) Promotional flyer and/or vouchers through direct mail
2) Notices in City /community publications & calendars
3) Distributing flyers at public facilities
4) Publicizing through the King County Solid Waste Division & WA DOE
The events will be managed by City staff, with qualified individuals filling greeter, educational, and
traffic control positions. Service providers with requisite safe collection and recycling practices will be
selected to collect and process specific material types, ensuring these items are reused and/or recycled.
Evaluation:
The City will provide the following information for project evaluation:
A) Participant counts
B) The volume of each material collected
C) Event or service cost by budget category
D) Event summaries and comments
E) Comparing data from prior events
Task 2: WR/R Education & Outreach, Technical Support, Materials, Containers
and Incentives
Budget: $74,860
Schedule: January. 2017 — December 2018
Performance and Impact Objectives:
The City will focus on providing a variety of outreach, printed materials, recycling/composting
containers and incentives to appropriate waste generator groups with an overarching goal of maximizing
materials diversion. In combination, these efforts will support recycling and compostables options, as
well as decreasing the amount of non - targeted items (contaminants) that enter collection and processing
systems.
The WR/R grant funds will support implementing or expanding waste reduction and recycling activities
in a variety of ways, including:
• Technical assistance and on -site outreach,
• Canvassing specific waste generator groups to promote WR/R options,
• Reuse and repair initiatives such as repair cafes and area tool libraries,
2
2017 -18 WR/R Grant Application — City of Federal Way
• Creating, producing and distributing appropriate promotional materials,
• Provision of recycling - related signage, equipment and containers, and
• Limited scale or seasonal collection options, such as used cooking oil and Christmas tree
recycling services.
Each year, approximately 90,000 brochures will be developed, printed, and mailed in conjunction with
this Task. WR/R funding will also help leverage and augment contract - required outreach by the City's
contracted hauler.
WR/R grant funds will support projects outlined below:
Single- family Recycling: Production and distribution of educational WR/R materials to single - family
residents, providing an array of waste reduction, recycling and composting information. This will
include promoting resident enrollment in curbside solid waste services, shifting from self - hauling
without recycling access, to scheduled curbside services including yard waste /compostables as well as
recycling services.
Multi- Family Recycling: Support recycling services at multi - family residences, including: recycling
signage and container labels, recycling tote bags for resident use, promotional newsletters and flyers
distributed directly to residents, and translations as needed. Outreach may include door -to -door
education, as well as focused support to promote recycling services on properties that offer "valet" (front
door -step) garbage /recycling collection service.
Business and School Recycling: Assist area schools and businesses to implement or expand WR/R
efforts, including provision of interior recycling containers, signage and training as needed. A business-
focused newsletter will also be produced and distributed, as well as an annual mailer sent to businesses
to highlight embedded recycling services.
Waste Reduction Projects: Support and/or host Repair Cafes, where skilled "fixers" repair items
ranging from clothing to small electronics, thereby extending the useful life of everyday items and
supporting waste reduction. For several years, the City has provided technical support to help lay the
groundwork for the South King Tool Library (SKTL). Tool Libraries promote waste reduction through
eliminating duplicate efforts to acquire and store seldom -used tools. SKTL recently contracted with a
non - profit agency for administrative support, through which and KCSWD plans to channel additional
grant funding to support site design and construction.
If appropriate, the City may procure assistance from consultants or interns to support these efforts. The
City plans to use a graphic design, printing and postal fulfillment services. The task will also support
City staff participation in regional symposia on WR/R topics in conjunction with local associations such
as NAHMMA and WSRA, including related travel and training costs (mileage, per diem, lodging,
registration, etc.)
Evaluation Component:
Evaluation of this task will be based the number of residents, complexes, institutions, or businesses
which are assisted, including quantifiable results in waste reduction or recycling. Evaluation will also
include the quantity promotional materials, brochures, signage and recycling/composting containers
produced and delivered. Recycling diversion rates by service sector and individual customer as reported
by the hauler will also be tracked and incorporated into task evaluation.
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2017 -18 WR/R Grant Application — City of Federal Way
Task 3. Recycling Collection in Public Places
Budget: $10,000
Schedule: January 2017 — December 2018
Performance and Impact Objectives:
This task will focus on two objectives:
1. Procurement, installation and maintenance of recycled- content litter /recycling container units in
key locations to help beautify public areas and provide convenient opportunities for recycling and
disposal of discards.
2. Acquiring and distributing temporary recycling containers for public events.
Project Description:
This project entails purchasing and installing attractive, durable recycled- content container systems
specially designed for collection of commingled recyclables deposited separately from litter. Over
several grant cycles, these containers have been installed in public areas throughout the City, where
they are serviced regularly, with deposited materials recycled or disposed of accordingly. This Task
will focus on upkeep and maintenance of the existing container systems, specifically replacement of
units that have been damaged or worn out to the point that they are no longer functional.
This task will also focus on improving recycling collection services at City facilities, including
training staff to manage recyclable materials collected via public area recycling containers. Task
funding will cover the costs and distribution of temporary /portable recycling containers designed for
use at public events, helping to ensure that the City complies with regulations mandating event
recycling access.
Evaluation Component:
This project will be evaluated based on the number of new containers /stations installed and the
resulting estimated amount of recyclable materials collected. The City will also report on usage and
estimated recycling diversion resulting from temporary /portable recycling containers.
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2017-18 WR/R Grant Application —City of Federal Way
WRR Grant Budget Table
2017
2018
Task Title
Recycling Collection Events
Staff Costs
8,250
8,250
Administration and Supplies
2,750
2,750
Consultant and Contract
Services
2,000
2,000
Printing and Distribution Costs
2,000
2,000
Task Total
15,000
15,000
WRR Outreach
Staff Costs
20,000
20,000
Administration and Supplies
5,000
5,000
Consultant and Contract
Services
3,000
3,000
Printing and Distribution Costs
9,430
9,430
Task Total
37,430
37,430
Public Area Collection
Staff Costs
1,000
1,000
Administration and Supplies
500
500
Consultant and Contract
Services
-
Container Costs
3,500
3,500
Task Total
5,000
5,000
Grand Total:
57,430
57,430
\PW\SWR \WRR \WRR 17 -18 \WRR Scope 17- 18.doc
5
$114,860
2017 -2018 Grant Guidelines
Program Eligibility:
Exhibit 13
Grant funds may be used for a variety of Waste Reduction & Recycling (WR/R)- related programs,
including residential and commercial waste reduction and recycling education programs, business
assistance programs, and special recycling events. Cities may also use their funds on broader resource
conservation programs, as long as they are part of an overall WR/R program. Cities may choose to use
their funding on one program or a combination of programs. For WR/R program ideas, please refer to
the lists below.
Please note these lists are not exhaustive, but merely intended to provide some guidance on what
is /isn't eligible. Cities may also refer to the currently adopted King County Comprehensive Solid
Waste Management Plan for direction in program development. If you are unsure if your
proposed program is eligible for funding, please contact Lucy Auster at 206 - 477 -5268 or
lucy.auster(a,kinecounty.Eov.
Eligible for funding:
• School WR/R education/implementation programs
• Kitchen food waste composting programs
• Reusable bag promotions
• Yard waste subscription promotions
• Outreach at community events
• Promoting new and existing WR/R programs through media, mail, and social networking
• Business recognition programs
• Recycling Collection Events (RCEs), including collection of tires and mattresses
• Household battery collection and recycling (no lead -acid batteries)
• Business and residential WR/R education and communications
• Product stewardship initiatives - could be education programs or working with other
agencies /organizations/businesses to implement programs
• City recycling programs and facilities
• Videos promoting WR/R programs
The following are eligible for funding on a case -by -case basis, as long as part of an overall WR/R
program. However, the County would not provide reimbursement if, for example, all of a city's
grant dollars were used to sell/give away rain barrels or distribute compact fluorescent light
bulbs.
• Water conservation - i.e. rain barrels
• Energy conservation
• Water quality: integrated pest management; catch basin filters
• Demonstration gardens; interpretive signage; recycled- content park furnishings
2017 -2018 WR/R Grant
The following are not eligible for funding:
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Collection of any household hazardous waste items including, but not limited to:
> Treated wood
> Paint
> Lead acid batteries
> Oil, gasoline, and antifreeze
> Fluorescent lights
• Household Hazardous Waste (HHW) education programs
Cities should pursue funding for HHW collection or education programs through the King County
Local Hazardous Waste Management Program (LHWMP) or the Washington State Department of
Ecology Coordinated Prevention Grant (CPG) Program.
Grant Administration:
Requests for Reimbursement:
Cities may choose to submit one request for reimbursement per year during the funding cycle, due no
later than March 20, 2018 and March 19, 2019. However, cities may submit requests for
reimbursement as frequently as quarterly. The Budget Summary Report Form (Attachment A) must be
used when submitting requests for reimbursement.
By the 5th working day of January 2017 and January 2018, cities must notify the Solid Waste
Division (SWD) of their total expenditures for work that has been completed to -date, but for
which requests for reimbursement have not yet been submitted.
Progress and Final Reports:
Progress reports describing program activities, accomplishments, and evaluation results need to
accompany each request for reimbursement. A final report describing the outcome of grant - funded
activities is due with the final request for reimbursement. If, however, the city does not have the
results of its program evaluation by the end of the grant cycle, the final narrative report may be
submitted no later than six months after the end of the grant cycle (June 30, 2019). (Note: The final
request for reimbursement would still need to be submitted by March 19, 2019.) All progress and final
reports need to be signed by a city official. Signed reports may be scanned and emailed.
Amendments:
Formal amendments to grant Interagency Agreements (IAAs) are not necessary unless the city wishes
to make significant changes to its scope of work and/or budget. In general, a significant change would
be one in which the city wishes to add or delete a task from their scope of work. A minor change, such
as moving dollars between tasks, would only require written notification, which may be submitted via
e -mail. However, the city should contact SWD when considering changes to their scopes and budgets
to determine if a formal amendment is needed.
2
EXHIBIT C
ACGR /J
r..+"- fl CERTIFICATE OF LIABILITY INSURANCE
DATE(MMIDDIYYYY)
1/9/2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. if SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in Ileu of such endorsement(s).
PRODUCER
Leavitt Group Northwest
2121 70th Ave West, #B
University Place WA 98466
CONTACT Cathy Fleck
PWW (253) 565 -3500 FAX Nok
(253) 565 -7209
XiMiwcathy- fleck @leavitt.com
INSURERS) AFFORDING COVERAGE
NAIC X
INsuRERA Argonaut Insurance Company
INSURERS :Philadelphia Insurance Company
19801
C18058
INSURED
City of Federal Way
33325 8th Ave S
Tonia Proctor ARM
Federal Way WA 98003 -6325
mums CNational Casualty Company
2902013 -02
11991
19038
INSURERD:Travelers Casualty & Surety Company
INSURER E:
$ 10,000,000
INSURERF:
I CLAIMS -MADE
COVERAGES
CERTIFICATE NUMBER :CL171912041
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,
CERTIFICATE MAY BE ISSUED OR MAY
EXCLUSIONS AND CONDITIONS OF SUCH
OF INSURANCE
PERTAIN,
POLICIES.
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LISTED BELOW HAVE BEEN
TERM OR CONDITION OF ANY
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LIMITS SHOWN MAY HAVE BEEN
POLICY NUMBER
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REDUCED BY
( DC YYYY)
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OR OTHER
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NAMED ABOVE FOR THE POLICY PERIOD
DOCUMENT WITH RESPECT TO WHICH THIS
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TYPE OF INSURANCE
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COMMERCIAL GENERAL
LIABILITY
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12/31/2016
12/31/2017
EACH OCCURRENCE
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PREMISES (rag
$
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$ Excluded
PERSONAL 8ADV INJURY
$ 10,000,000
GENLAGGREGATE
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LIMIT APPLIES PER:
POLICY I I JSEL [ I LOC
OTHER:
GENERAL AGGREGATE
$ 10,000,000
PRODUCTS . COMP/OP AGG
$ 10,000,000
Public Officials EBO
$ 10,000,000
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ANY AUTO
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1/1/2017
1/1/2018
COMBINED SINGLE LIMIT
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$ 10,000,000
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$
PROPERTY DAMAGE
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$
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UMBRELLA LIAB X
EXCESS LIAB
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CLAIMS -MADE
XC00000689
12/31/2016
12/31/2017
EACH OCCURRENCE
$ 10, 000, 000
AGGREGATE
$
DED 1 1 RETENTION $
$
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER /EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory In NH)
*yes, describe under
DESCRIPTION OF OPERATIONS
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2902013 -02
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12/31/2017
STr1T�1JE ER
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E.L DISEASE - POLICY LIMIT $ 1,000,000
D
Crime Coverage /Cyber
105862866
1/1/2017
1/1/2018
Crime 1,000,000
Cyber. 1,000,000
DESCRIPTION OF OPERATIONS 1 LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required)
RE: Operations of the Named Insured
CERTIFICATE HOLDER
CANCELLATION
Proof Of Insurance
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
D DeLorenzo /CAFLEC
ACORD 25 (2014101)
INS025 (7014011
@ 1988-2014 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Exhibit D
BUDGET SUMMARY REPORT FORM
2017 -2018 Waste Reduction & Recycling Grant Program
City: Date:
Address: Phone:
Invoice #:
Report Period:
Preparer's Name: Contract #:
Total amount requested this period:
Total amount previously invoiced:
Original interlocal amount:
Total amount charged to date:
Amount remaining for completion of interlocal:
$ -
$ -
Task
#
Scope of Work
Description
(Task/title)
Budget
Current
Quarter
Costs
Amount
Previously
Invoiced
Remaining
Balance
1
$ -
2
$ -
3
$ -
4
$ -
5
$ -
6
$ -
7
$ -
TOTALS
$ -
$ -
$ -
$ -
For King County Use
Contract # 0
720122 Exp.Account 54150 Task 22.000
Project 1126942 Org
Purchase Order # Requisition # Receipt
Supplier # Supplier Pay Site Invoice # Payment Type
Total charges this period are approved
Project Manager:
for payment: $
Date
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Fred Wunorud
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