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HomeMy WebLinkAboutAG 18-054 - Universal Refrigeration Company RETURN TO: MICHELLE L.DAHL EXT: 6773 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: FEDERAL WAY POLICE DEPT,EVIDENCE UNIT 2. ORIGINATING STAFF PERSON: MI„C„HE„LLE DAHL EXT: 6773 3. DATE REQ.BN' 10/01./2022 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT A MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION u CONTRACT AMENDMENT(AG4):18-054 ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: Universal Refrigeration-Evidence Walk-in Freezer Preventative Maintenance 6. NAME OF CONTRACTOR: Universal Refrigeration ADDRESS: 4102 B PLACE NW,AUBURN,WA 98071 T 3-93s-ssol TELEPHONE 2_ E-MAIL AARON@UNIVERSALREFRIG.COM �F'AX:253-735-3432 MANAGER o CONTRA T SIGNATURE NAME: > WILLIAMS Tl"l'I,T» 7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES A COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES A PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: UPON EXECUTION COMPLETION DATE: 12/31/2024 9. TOTAL COMPENSATION$600„0.:.00....................................., . (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES A NO IF YES,MAXIMUM DOLLAR AMOUNT: IS SALES TAX OWED ®YES ONO IF YES, I'AB1 R 13"r'':❑CON 1'RAt TOR,D CIS Y RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED ............_. ii PROJECT MANAGER MLD-08/02/22 ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) it LAW JE 8/25/22 11. COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: I COUNCIL APPROVAL DATE: ` 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE RE-',C''D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS it CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) NI'l'lAL/DME lC H) ❑ LAW DEPARTMENT ( ) �❑ CITY CLERK MAYOR OR DIRECTOR '� ❑ ASSIGNED AG# AG' COMMENTS 2/2017 CITY OF CITY HALL 33325 8th Avenue South Federal Way Federal Way,WA 98003-6325 w (253) 8 5•-7000 www. 1yoft ra1¢ y.cam AMENDMENT NO.5 TO PREVENTATIVE MAINTENANCE FOR EVIDENCE WALK-IN FREEZER PREVENTATIVE MAINTENANCE This Amendment("Amendment No. 5")is made between the City of Federal Way, a Washington municipal corporation("City"), and Universal Refrigeration,Inc, a Washington corporation("Contractor"). The City and Contractor(together"Parties"), for valuable consideration and by mutual consent of the Parties,agree to amend the original Agreement for Evidence Walk-in Preventative Maintenance("Agreement")dated effective July 15, 2022,as amended by Amendment No 1, 2,3,and 4 as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services,but in any event no later than December 31,2024 ("Amended Term"). 2. AMENDED CO PENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment,as delineated in Exhibit B-4,attached hereto and incorporated by this reference.The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s)for the Amended Term.Except as otherwise provided in an attached Exhibit,the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement,together with any prior amendments thereto,after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment.The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 3/2017 CITY Of CITY HALL 33325 Sth Avenue South P Federal Way Federal Way,WA 98003-6325 (253)835-70DO www-edyoffederahwy com IN WITNESS,the Parties execute this Agreement below,effective the last date written below. CITY OF FEDERAL WAY: ATTEST: By: Jim Ferrell', a. or Stkoaikie Courtney, CMC, Clerk DATE, APPROVED AS TO FORM: J.Ryan,Call City Atibmey Universal Re,,)�igz\L ration,Inc: By: Printed Name;, Title: Date: STATE OF WASHINGTON I " )ss. COUNTY OF,,,,, On thi- person4y appeared before to me known to be the 2-A.L.,lbat executed the foregoing instrument,a,lid acknowledged of the said instrument to be the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned,and on oath stated that he/she was authorized to execute said instrument and that the sea,Iaffij?� if any, is the corporate seal of said corporation. GIVEN my hand and off 'L "..clay of 4— 20 Notary's signature jk� Notary's printed name .......... OC N r,41. Notary Public iii,apd for the '.^ate of Washington. 05T 0; ,w • ;r T tA C)I A Fj y i�OkOW My commission exp res_ AMENDMENT -2 - 3/2017 CITY OF CITY HALL 33325 8th Avenue South Federal Way, Federal Way.WA 98003-5325 (253)835-7000 www.d(WffodoreMW,com EXHIBIT B-4 ADDITIONAL COMPENSATION 1. Total Compensation for this contract will not be increased with this amendment. 2. Method of Compensation: Preventative Maintenance $220.50Biannually 0 2 Full Refrigeration Maintenances o Covers cleaning supplies during maintenance visits. Does not cover labor for repairs or replacement parts 0 Covers One(1)Walk-In Freezer 3. Labor Coverage After Inspections:Preventative Maintenance for Refrigeration does not include any labor in between maintenance inspections. Any required service in between maintenance inspections will be billed to the City at$210.00(prevailing wage)per hour. There will be no overtime rates charged under Preventative Maintenance for Refrigeration. Washington state sales tax will be added if applicable. 4.Parts Coverage:Preventative Maintenance for Refrigeration does not include any parts that may be required. The City will first_approve parts before repair is commenced. Parts will then be billed to the City. AMENDMENT -3 - 3/2017 RETURN TO: JOHNNY HERNANEZ EXT: 6790 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: EVIDENCE UNIT,POLICE DEPARTMENT 2. ORIGINATING STAFF PERSON:_JOHNNY HERNANDEZ EXT: _6790 3. DATE REQ.BY:_04-1-20 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT `<MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) 011 1)1"J:'1NC ❑ RESOLUTION r _'0NTR ACT AMENDMENT(AG#): 1%'o5� ❑ INTERLOCAL 11 f HR 5. PROJECT NAME: EVIDENCE WALK-IN FREEZER PREVENTATIVE MAINTENANCE 6. NAME OF CONTRACTOR:_UNIVERSAL REFRIGERATION COMPANY ADDRESS:_4102"B"PLACE NW,AUBURN,WA 98071 TELEPHONE 253-939-5501 E-MAIL:_AARON@UNIVERSALREFIG.COM �FAX:_253-735-3432 SIGNATURE NAME: AARON WILLIAMS TITLE CONTRACT MANAGER 7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: UPON EXECUTION COMPLETION DATE: 12/31/2022 9. TOTAL COMPENSATION$_6,000.00_NO CHANGE_ (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED *ROJECT MANAGER JH/02-24-20 IRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) LAW L1 <-- ' 'hi) 11. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE Sl NED ❑ LAW DEPARTMENTla& Li o_ ❑ SIGNATORY(MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# AG -C354. `SIGNED COPY RETURNED to DATE SENT: JOHNNY HERNANDEZ COMMENTS: InMQ CITY HALL CITY 4F 333325 8th Avenue South Federal Way Federal Way,WA 98003-8325 (253) 835-7000 k ucii � iweiyWM AMENDMENT NO. 4 TO PREVENTATIVE MAINTENANCE FOR EVIDENCE WALK-IN FREEZER PREVENTATIVE MAINTENANCE This Amendment ("Amendment No. 4) is made between the City of Federal Way, a Washington municipal corporation("City"),and Universal Refrigeration Company,a Washington corporation(Contractor).The City and Contractor(together"Parties'),for valuable consideration and by mutual consent of the Parties,agree to amend the original Agreement for Evidence Walk-In Freezer Preventative Maintenance("Agreement")dated effective April 1, 2020 as amended by Amendment No. 1, 2 and 3 as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 ofthe Agreement and any prior amendments thereto,shall be amended and shall continue until the completion of the Services,but in any event no later than December 31, 2022 ("Amended Term"). 2. AMENDED COM P EI"ti S A T IOTti. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment,as delineated in Exhibit B-4,attached hereto and incorporated by this reference.The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s)for the Amended Term. Except as otherwise provided in an attached Exhibit,the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement,together with any prior amendments thereto,after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment.The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this mendme nt,which is binding on the parties of this contract. [Signature page follows] EXHIBIT B-4 AMENDMENT - 1 - Rev. 3/2017 CITY OF CITY HALL FederFed e ra l a 33325 8th Avenue South al Federal Way,WA 98003-6325 (253)8355-7000 ADDITIONAL COMPENSATION 1. Total Compensation for this contract will not be increased with this Amendment. 2. Method of Compensation: Preventative Maintenance $210.00/Biannually 0 2 Full Refrigeration Maintenances • Covers cleaning supplies during maintenance visits.Does not cover labor for repairs or replacement parts • Covers One(1)Walk-In Freezer 3. Labor Coverage After Inspections: Preventative Maintenance for Refrigeration does not include any labor in between maintenance inspections. Any required service in between maintenance inspections will be billed to the City at$160.00(prevailing wage)per hours. There will be no overtime rates charged under Preventative Maintenance for Refrigeration. Washington state sales tax will be added if applicable. 4.Parts Coverage: Preventative Maintenance for Refrigeration does not include any parts that may be required. The City will first approve parts before repair is commenced. Parts will then be billed to the City. AMENDMENT -2 - Rev. 3/2017 CITY OF CITY HALL ,4! Federal 33325 6th Avenue 03 Fedeta'I Way.WA 888 003-6325 (253)835-7000 w ww_ci4vfsderak W.com IN WITNESS,the Parties execute this Agreement below, effective the last date written below, CITY OF FEDERAL WAY: ATTEST, B J-4 �/� Y� Andy J.Hwang, Chief of Police 49Aabie Courtney,CM , "`ty Clerk DATE: _ 3/�3°,IZ° APPROVED AS TO FORM: v� J. Ryan Call, City A torney UNIVERSAL REFRIGERATION COMPANY: By: Printed Na Title: DATE: 3��7 � STATE OF WASHINGTON ) ) ss, COUNTY OF k -yo,, ) On this day personally appeared before me ,���y1�C� to me known to be the of 13r� a �t 1� : - z;µ;=, L ,:. - w that executed the foregoing instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned,and on oath stated that he/she was authorized to execute said instrument and that the seal affixed,if any, is the corporate seal of said corporation. GIVEN my hand and official seal this- —daN oi',' ", i.r. �;i-, J , 2� Notary's signature Notary's printed name � ,� ' - QaG Notary Public in arid for the Statof Washington. Q ''• My commission ex x es 't_� �4 N(71AR1 ''u'�N• -- PUBLIC — �rJf9r}r' n#52 ••yti`r !�� `' •• fit` AMENDMENT -3 - Rev. 3/2017 RETURN TO: JOHNNY HERNANEZ EXT: 6790 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: EVIDENCE UNIT,POLICE DEPARTMENT 2. ORIGINATING STAFF PERSON:JOHNNY HERNANDEZ EXT: _6790 3. DATE REQ.BY:_12-31-19 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT AINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ UMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ONTRACT AMENDMENT(AG#):,® ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: EVIDENCE WALK-IN FREEZER PREVENTATIVE MAINTENANCE 6. NAME OF CONTRACTOR:_UNIVERSAL REFRIGERATION COMPANY ADDRESS:_4102"B"PLACE NW,AUBURN,WA 98071—TELEPHONE_253-939-5501 E-MAIL: AARON@UNIVERSALREFIG.COM FAX:_253-735-3432 SIGNATURE NAME: AARON WILLIAMS TITLE—CONTRACT MANAGER 7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE:_UPON EXECUTION COMPLETION DATE:_2019 0_71 iT 9. TOTAL COMPENSATION$_6,000.00 (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: 10. IaOC Il!�I VNI;'C:ONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED , I°ftt 1.!I C! MANAGER JH/10-03-19 a❑ RISK MANAGEMENT (IF APPLICABLE) XLAW 11. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDORICONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE SIGNED AW DEPARTMENT )01 aIIn ❑ SIGNATORY(MAYOR OR DIRECTOR) CITY CLERK {� ASSIGNED AG# AG -G SIGNED COPY RTETURNED t DATE SENT: COMMENTS: ZQ�h� � tnmu CITY OF CIN HALL Fe d e ra l Way ■a 33325 MAven9 SouM ■ids;Y■ Federal Way,WA 980038003 -6325 OA�� (253)835-7000 www.cirvofod.arahasy.corn AMENDMENT NO.3 TO PREVENTATIVE MAINTENANCE FOR EVIDENCE WALK-IN FREEZER PREVENTATIVE MAINTENANCE This Amendment ("Amendment No. 3) is made between the City of Federal Way, a Washington municipal corporation("City"),and Universal Refrigeration Company,a Washington corporation(Contractor).The City and Contractor(together"Parries"),for valuable consideration and by mutual consent of the Parties,agree to amend the original Agreement for Evidence Walk-In Freezer Preventative Maintenance("Agreement")dated effective March 6,2020 as amended by Amendment No. 1 and 2 as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 ofthe Agreement and any prior amendments thereto,shall be amended and shall continue until the completion of the Services,but in any event no later than March 6, 2020("Amended Term"). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment,as delineated in Exhibit B-3,attached hereto and incorporated by this reference.The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s)for the Amended Term. Except as otherwise provided in an attached Exhibit,the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement,together with any prior amendments thereto, after the previous expiration date and prior to the effective date, of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment.The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - Rev. 3/2017 CITY OF CITY HALL Federal ` Feder 8th Avenue South ■y�ir� Federal Way,WA 98003-6325 r.� (253) 835-7000 tiiwwcdf vff darelwrry_mm EXIT 1BIT B-3 ADDITIONAL COMPENSATION 1. Total Compensation for this contract will not be increased with this Amendment. 2. Method of Compensation: Preventative Maintenance $199.55/Biannually(5%increase) e 2 Full Refrigeration Maintenances a Covers cleaning supplies during maintenance visits. Does not cover labor for repairs or replacement parts ® Covers One(1)Walk-In Freezer 3. Labor Coverage After Inspections: Preventative Maintenance for Refrigeration does not include any labor in between maintenance inspections. Any required service in between maintenance inspections will be billed to the City at$160.00 (prevailing wage)per hours. There will be no overtime rates charged under Preventative Maintenance for Refrigeration. Washington state sales tax will be added if applicable. 4. Parts Coverage: Preventative Maintenance for Refrigeration does not include any parts that may be required. The City will first approve parts before repair is commenced. Parts will then be billed to the City. AMENDMENT -2 - Rev. 312017 �� CITY 4f CITY HALL �G 33325 Avenue South 4W 8th Fedy Federal Way.WA 98003-6325 .] (253)835-7000 www_alyvta&der&&W_CM IN WITNESS,the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: By: / '!�' A It Andy J. Hwang, Chief of Police epHanie Courtney, CMC, i Clerk DATE: /6ia/Y _ APPROVED AS TO FORM: (5,,�)C-. J. Ryan Call, City Attorney UKRS) L;PE -RlGER.ATJQN COMPANY: By: Printed Name: Title: ,_•-(� DATE: � r � r STATE OF WASHINGTON ) ss. COUNTY OF �� 1 On this. stay personally appeared, before me `; I�,t�.� � to me known to be the of N SLR - that executed the foregoing instrument,and acknowledged the said instrument to be the free and voIuntary act and deed of said corporation,for the uses and purposes therein mentioned,and on oath stated that he/she was authorized to execute said instrument and that the seal affixed,if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of I ' Notary's signature `n- :-- Notary's printed name t Bch O• x•41--p- Notary Public in and for the State of Washington. Nc,tary Public My commission expires State of Washington KATHLEEN O WHITE Commission Expires 09-01-20 AMENDMENT - 3 - Rev. 3/2017 I I RETURN TO: JOHNNY HERNANEZ EXT: 6790 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM I. ORIGINATING DEPT./DIV: EVIDENCE UNIT,POLICE DEPARTMENT 2. ORIGINATING STAFF PERSON:JOHNNY HERNANDEZ EXT: 6790 3. DATE REQ.BY: 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENTIAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/C'IBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION )14ONTRACT AMENDMENT(AG#): ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: EVIDENCE WALK-IN FREEZER PREVENTATIVE MAINTENANCE 6. NAME OF CONTRACTOR: UNIVERSAL REFRIGERATION COMPANY ADDRESS:_4102"B"PLACE NW,AUBURN,WA 98071 TELEPHONE 253-939-5501 E-MAIL: AARON@UNIVERSALREFIG.COM FAX: 253-735-3432 SIGNATURE NAME: AARON WILLIAMS TITLE CONTRACT MANAGER 7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: UPON EXECUTION COMPLETION DATE: 12/31/2019 9. TOTAL COMPENSATION$_,000.00 pQ Gle w (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-A ACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW INITIAL/DAT IEWED INITIAL/DATE APPROVED ROJECT MANAGER _JH/03-06-19 DIRECTOR '"'7 /`//7 ❑ RISK MANAGEMENT (IF APPLICABLE) ` LAW G &/ 4111 11. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE SIGNED LAW DEPARTMENT 3 114114 ❑ SIGNATORY(MAYOR OR DIRECTOR) ❑ CITY CLERK 4) Nit IA ❑ ASSIGNED AG# AG# t$--Qfjy ❑ SIGNED COPY RETURNED 13 DATE SENT: 3,31 � -19 944 COMMENTS: 10018 11116, CITY OF CITY HALL 33325 Federal W Feder 8th Avenue South Federal Way,WA 98003-6325 (253)$35-7000 otypfibricralwaycorn AMENDMENT NO. 2 TO PREVENTATIVE MAINTENI:.NCE FOR EVIDENCE WALK-IN FREEZER PREVENTATIVE MAINTENANCE This Amendment ("Amendment No. 2") is made between the City of Federal Way, a Washington municipal corporation("City"),and Universal Refrigeration Company,a Washing pn corporation("Contractor").The City and Contractor(together"Parties"),for valuable consideration and by mutu.d consent of the Parties,agree to amend the original Agreement for Evidence Walk-In Freezer Preventative Maintenance("Agreement")dated effective March 6, 2019, as amended by Amendment No. 1 as follows: 1. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the C'ty shall pay the Contractor and the rate or method of payment,as delineated in Exhibit B-2,attached hereto and incorporated by this reference.The Contractor agrees that any hourly or flat rate charged by it fbr its services contracted for herein shall remain locked at the negotiated rate(s)for the Amended Term.Except as otherwise provided in an attached Exhibit,the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment,shall remain in'all force and effect.Any and all acts done by either Party consistent with the authority of the Agreement,together with any prior amendments thereto,after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment.The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 3/2017 004 CITY OF CITY HALL Federal Wa 33325 8th Avenue South Federal Way,WA 98003-6325 (253)835-7000 www cit))ffetderaha }corn IN WITNESS, the Parties execute this Agreement below,effective the last date written below. CITY OF FEDERAL WAY: Arf EST: By: 141/77 i4 Andy J. Hwang,Chief of Police S gZarrtney, CM ity Clerk 3/26/ 9 DATE: APPROVED AS TO FORM: J. Ryan Call, City Attorney li' °l TION COMPANY:: k A By: _ Printed Name: (8%,. Title: - Date: ,„„,A,(7,„\\ STATE OF WASHINGTON ) ) ss. COUNTY OF , .; ) { On thisc"lay personally apper •ed before me to me known to be the of .,= _<°'` , -!1-1A ; that executed the foregoing instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned,and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this 11 day of R ,20/ Notary's signature Notary's printed name _._ 04 ;1E4, Notary Public in and for the State of Washington. Notary Public My commission expires `(r( 2U__ State of Washington KATHLEEN 0 WHITE COrmisslon Expires 09-01-20 AMENDMENT - 2 - 3/2017 4.6, CITY OF CITY HALL ,.j �" 33325 8th Avenue South e 7 e■ a l Way Federal VVay,WA 88003-6325 M (253)835-7000 www ci,'yt cderafwkycorn EXHIBIT B-2 ADDITIONAL COMPENSATION 1. Total Compensation for this contract will not be increased with this Amendment. 2.Method of Compensation: Preventative Maintenance $190.05/Biannually (5%increase, • 2 Full Refrigeration Maintenances • Covers cleaning supplies during maintenance visits. Does not cover labor for repairs or replacement part. • Covers One(1) Walk-In Freezer 3. Labor Coverage After Inspections: Preventative Maintenance for Refrigeration does not include any labor in between maintenance inspections. Any required service in between maintenance inspections will be billed to the City at$160.00(prevailing wage)per hour. There will be no overtime rates charged under Preventative Maintenance for Refrigeration. Washington state sales tax will be added if applicable. 4.Parts Coverage:Preventative Maintenance for Refrigeration does not include any parts that may be required.The City will first approve parts before repair is commenced. Parts will then be billed to the City. AMENDMENT - 3 - 3/2017 I I RETURN To: pellint4 „Fitivr440\ekt..252cr: Lcipi0 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT./DIV: ref: P0\1 U 1 , — -- , ORIGINATING STAFF PERSON:slPhiln‘, t 1:.,,P ,.... ),EXT: it 1010 3. DATE REQ.BY: TYPE OF DOCUMENT(CHECK ONE): O CONTRACTOR SELECTION DOCUMENT(E.G.,RHI,REP,REQ) U PUBLIC WORKS CONTRACT U SMALL OR LIMITED PUBLIC WORKS CONTRACT U PROFESSIONAL,SERVICE AGREEMENT "Y.-MAINTENANCE AGREEMENT n GOODS AND SERVICE AGREEMENT 0 HUMAN SERVICES/CDBG O REAL ESTATE DOCUMENT U SECURITY DOCUMEN] (E.G.BOND RELATED DOCUMENTS) O ORDINANCE 0 RESOLUTION *ONTRACT AMENDMENT(AG#): 1)5144 0 INTERLOCAL U OTHER PROJECT NAME: e000v,..„ 1.1L :,_ i .. Ai, „ vutiottrAivq.„ ; mt - ice, . NAME OF CONTRACTOR: VIAAKIA I i ‘ /4,_. ( 9 - _ ADDRESS:,VILAWLS3Itek, ',.-,,,,,,A ' ' . 6,rtin I TELEPHONE, E-MAIL:, ' FAX SIGN AT UREN A M E. tr-ItorOvs. k,LSO, A iieUltS1... TITE:E. .CO 1 . EXHIBITS AND ATTACHMENTS:D SCOPE,WORK OR SERVICES El con,11,1:NSKI ION L3 INSURANCE REQUIR EMEN csicERTmcATE :I At 0111ER REFERENCE!)[XI II BITS Ll PROOF or AUG!MEI Y'M SIGN El REQUIRED LICENSES . PRIOR CONTRACTIAMENDMEN I'S TERM: COMMENCEMENT DATE: COMPLETION DATE: la13ti WEq TOTAL COMPENSATION$*-4''' 'UDO.00 -- (p4p00, OD (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON IIOURLY LABOR CHARGE-/MACH SCIIEDOLES OF EMPLOYEES vTLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:0 YES LI NO IF YES,MAXIMUM DOLLAR AMOUNT: $ is SALES TAX OWED E YF s El NO IF YES,$ PAID BY:0 CONTRACTOR a CITY RETAINAGE: RETAINAGE AMOUNT: EL RETAINAGI. AGREEMENT(SEE CONTRACT) OR 0 RETAINAGE BOND PROVIDE O PURCHASING: PLEASE CHARGE TO: , 0. DOCUMENT/CONTRACT REVIEW UNITI , ,,/0 TE R.:VIEWE INITIAL/DATE APPROVED, )ROJECT MANAGER _ 'RECTOR :!„7-71_44 „ 0 ISK MANAGEMENT OF APPLICABLE) _ .,i4 • , ' t* /49 _ , *AW JtgC_-----7X411-8---- I, COUNCILAPPROVAL OF APPLICABLE) Sc IEDULED COMM17 TEE DArE: COMMITTEE AppROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: """-- 2.1ONTRACT SIGNATURE ROUTING SIENT TO VENDORICONTRACTOR DATE SENT: DATE RECD: ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE< LICENSES, EXHIBITS CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (InvIto,le dot s.uppoi stali it'nc--essury and IM live ID se(nonticat ion mott than a month m tdramif coi.incol approval i mxticd,) INITIAL/DATE sIGNFD qt.AW DEPARTMENT E'iy$SIGNATORY(MAYOR OR I IRE(FOR) k ILLA-Lia _ Si(A_SySIGNED AGit A ' r ik -IGNED COPY RETURNED DA -,SENT: ..., 1W4.5-CC)-S-Vidll rtCsi ..e,o, (cm OMMENTS: - _ innot CITY OF CITY HALL Federal Way 33325 8th Avenue South Federal Way.VVA 98003-6325 (253)835-7000 wwwcetyertf,dar.)/vvol rom AMENDMENT NO. 1 TO PREVENTATIVE MAINTENA:WE FOR EVIDENCE WALK-IN FREEZER PREVENTATIVE MAINTENANCE This Amendment ("Amendment No. I") is made between the City of Federal Way, a Washington municipal corporation("City"),and Universal Refrigeration Company,a Washingtoi corporation("Contractor.").The City and Contractor(together'Parties"),for valuable consideration and by mutua:consent of the Parties,agree to amend the original Agreement for Evidence Walk-1n Freezer Preventative Maintenance(-Agreement")dated effective April 6, 2018.as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section I dthe Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services,but in any event no later than December 31.2019 ("Amended Term-). 2. AMENDED COMPENSATION. The amount of compensation. as referenced by Section 4 of the Agreement. shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment,as delineated in Exhibit B-1,attached hereto and incorporated by this reference.The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s)for the Amended Term. Except as otherwise provided in an attached Exhibit,the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful iurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment.shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement,together with any prior amendments thereto,afier the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments.a.3 it existed prior to this Amendment.The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty ofperjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 3/2017 41‘... CITY OF CITY HALL Federal Way 33325 8th Avenue South Federal Way,WA 98003-6325 (253)835-7000 cityoffederalway corn IN WITNESS, the Parties execute this Agreement below, effective the '1st date written below. CITY OF FEDERAL WAY: ATTEST: By: Ste Andy Hwang,Police Chief ie ourtney, C IC, City Clerk DATE: cy3/4 APPROVED AS 4, FORM: Eccfc. /4LIP Per J. Ryan Call, City Attorney UNIVERSAL FRIGERATION COMPANY: By: .41/4Printed Name: Title: N_ Date: ) ! STATE OF WASHINGTON ) ) ss. COUNTY OF k`-\1%;-- .)( ) On this day personally appeared before me C to me known to be the of 0 1--,aNz..1-;,-,\- that executed the foregoing instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this„-:-/- , Notary's signature /) 7 \s G411/1/ r, ..t.•.. Notary's printed name Cg* e„ -fr .0 - Notary Public in aiao for th)eiState of Washington. 0. I I NOT . .ARY My commission exo res : PUBLIC 2 o WASNA\v-os‘ AMENDMENT -2 - 3/2017 41146, CITY OF CITY HALL Federal Way 33325 8th Avenue South Federal VVay,WA 98003-6325 (253)835-7000 www k:ilyuffederaiway corn EXHIBIT B-1 ADDITIONAL COMPENSATION 1. Total Compensation:In return for the Services,the City shall pay the Contractor an additional amount not to exceed Three Thousand and NO/100 Dollars ($3,000.00). The total am. ant payable to Contractor pursuant to the original Agreement,all previous Amendments,and this Amendment shall be an amount not to exceed Six Thousand and NO/100 Dollars ($6,000.00). 2. Method of Compensation: Rates: Preventative Maintenance $181.00/Biannually • 2 Full Refrigeration Maintenances. • Covers cleaning supplies during maintenance visits.Does not cover labor for repairs or replacement parts. • Covers 1 walk in freezer. 3. Labor Coverage After Inspections: Preventative Maintenance lbr Refrigeration does not include any labor in between maintenance inspections. Any required service in between maintenance inspections will be billed to the City at$132.97 per hour.There will be no overtime rates charged under Preventative Maintenance for Refrigeration. Washington state sales tax will be added if applicable. 4. Parts Coverage:Preventative Maintenance for Refrigeration does not include any parts that may be required. The City will first approve parts before repair is commenced. Parts will then be billed to the City. AMENDMENT - - 3/2017 1 1 RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT./DIV: 1e-0(R/fig &AI PttL 'Cprb ORIGINATING STAFF PERSON: (J 0 k V ..4 �' Q,I(y1G 2 EXT: TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT O GOODS AND SERVICE AGREEMENT O REAL ESTATE DOCUMENT O ORDINANCE ❑ CONTRACT AMENDMENT (AG#): ❑ OTHER 3. DATE REQ. BY: 3(Is-I(5 O SMALL OR LIMITED PUBLIC WORKS CONTRACT VIA INTENANCE AGREEMENT O HUMAN SERVICES / CDBG O SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) O RESOLUTION O INTERLOCAL PROJECT NAME: eviaLvq& WMA- \v, eve 22e,+r ?reit/ n i/t- ev,un NAME OF CONTRACTOR: a\\ V' ` t 2e s ', /Atter ;AA IA 4 ADDRESS: 4� t AMMO. ;� �� AO- TELEPHONE -' ' -SSD • E-MAIL: 1010Wayl i i,tv11�� WIl � /f�4ni►S TITLE AX: ���?� - t1.3-2.-- EXHIBITS AND ATTACHMENTS: SCOPE, WORK OR SERVICES COMPENSATION INSURANCE REQUIREMENTS/CERTIFICATE 0 ALL OTHER REFERENCED EXHIBITS 0 PROOF OF AUTHORITY TO SIGN 0 REQUIRED LICENSES 0 PRIOR CONTRACT/AMENDMENTS SIGNATURE NAME: TERM: COMMENCEMENT DATE: COMPLETION DATE: 121 ?j (( led TOTAL COMPENSATION $ 3000. 0 0 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: 0 YES 0 NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED 0 YES 0 NO IF YES, $ RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR 0 RETAINAGE BOND PROVIDE )(PURCHASING: PLEASE CHARGE TO: 00 1 DO — ()�� 5.I -e/ - (-Ito PAID BY: 0 CONTRACTOR 0 CITY 0. DOCUMENT/CONTRACT REVIEW PROJECT MANAGER DIRECTOR 0 RISK MANAGEMENT (IF APPLICABLE) %LAW 1. COUNCIL APPROVAL (IFAPPLICABLE) INITIAL / DATE REVIEWED 33.7-15 2t'-' 11'6 INITIAL / DATE APPROVED SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: 2. CONTRACT SIGNATURE ROUTING 'SENTTO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: 'ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL / DATE SIGNVD LAW DEPARTMENT VL- LI Ito 1 0 SIGNATORY (MAYOR OR DIRECTOR) •A CITY CLERK `/`•J!'a') 1.1 Nb S I'"? 1 j. ASSIGNED AG# AG# -05-1 SIGNED COPY RETURNED ',OMMENTS: DATE SENT: 011.2 / $ '.-i- CITY OF FederalWay CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www utyoffederi lwdy corn MAINTENANCE AGREEMENT FOR EVIDENCE WALK-IN REFRIGERATOR This Maintenance Agreement ("Agreement") is trade between the City of Federal Way, a Washington municipal corporation ("City''), and Universal Refrigeration, Inc., a Washington Corporation (``Contractor"). The City and Contractor (together "Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: UNIVERSAL REFRIGERATION, INC.: Aaron Williams 4102 B Place NW Auburn, WA 98071 (253) 939-5501 (telephone) (253) 735-3432 (facsimile) Aaron s niversalrefri r.com CITY OF F.E..')ERAL WAY: Johnny Hernandez 33325 8th Ave. S. Federal Way, WA 98003-6325 (253) 835-6790 (telephone) (253) 835-6890 (facsimile) Johnn .Hernandez a'cit offederalwa .corn The Parties agree as follows: 1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the date of mutual execution, and shall continue until the completion of the Work, but in any event no later than December 31, 2018 ("Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor. 2. WORK. 2.1 Work. The Contractor shall provide goods, materials or services and otherwise perform the work more specifically described in Exhibit `'A," attached hereto and incorporated by thi-: reference ("Work"), performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the 'irection of the Mayor or his or her designee. 2.2 Warranties. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Work and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. The Contractor warrants it will provide services in a manner consistent with the accepted practices for other similar services within the Puget Sound region in effect at the time those services are performed. The Contractor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and Contractor's representations to City. The Contractor shall, at its sole cost and expense, correct all Work performed which the City deems to have defects in workmanship and material discovered within one (1) year after the City's final acceptance of the Work. This Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A RCW. In the event any part of the goods are repaired, only original replacement parts shall be used—rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for one (1) year from the date such correction is completed and accepted by the City. The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Contractor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Contractor shall pay all costs incurred by 'he City in order to accomplish the correction. 2.3 Time, Documentation, and Inspection. Work shall begin immediately upon the effective date of this Agreement. Work shall be subject, at all times, to observation and inspection by and with approval of the City, but the making (or failure or MAINTENANCE AGREEMENT - 1 - 3/2017 CIT 414-, Federal Way CITY HALL 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 www cityt>flHtderaksay core delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Work in accordance with this Contract, notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its discovery. 2.4 Clean Up. At any time ordered by the City and immediately aft ,r completion of the Work, the Contractor shall,. at its own expense, clean up and remove all refuse and unused materials of any kind resulting from the Work. In the event the Contractor fails to perform the necessary clean up, the City may, but in no event is it obligated to, perform the necessary clean up and the costs thereof shall be immediately paid by the Contractor to the City and/or the City may deduct its costs from any remaining payments due to the Contractor. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12 and may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Work, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit ``B," attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit "B," the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher or invoice in the form specified by the City, including a description of what Work have been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Work. Payment shall be made on a monthly basis by the City only after the Work has been performed and within thirty (30) days after receipt and approval by the appropriate City representative of the vouches or invoice. If the Work does not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement. 4.3 Defective or Unauthorized Work. If any goods, materials, or services provided under this Agreement are either defective, unauthorized, or otherwise do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement and the City reserves the right to withhold payment from the Contractor until the goods, materials, or services are acceptable to the City. If Contractor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Contractor. 4.4 Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 4.5 Final Payment: Waiver of Claims. Contractor's acceptance offhal payment shall constitute a waiver of any and all claims, except those previously and properly made and identified by Conn ictor as unsettled at the time request for final payment is made. MAINTENANCE AGREEMENT - 2 - 3/2017 cnv Feofderal ay INDEMNIFICATION. CITY HALL 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 wwwcityofteckwilway conn 5.1 Contractor Indemnification. The Contractor agrees to release indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents. licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. Contractor shall ensure that each sub -contractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 industrial Insurance Act Waiver. It is, specifically and expres:'y understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. 5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees,; agents, representatives, and sub- contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5:4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6,1. Minimum Limits, The Contractor agrees to carry as a rninunutn, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liabilit), arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than S1,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; c. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 6.2. No Limit of Liability. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance as MAINTENANCE AGREEMENT 3 - 3/2017 EIIY Of Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 ttaiw cityoffedorn!tvw coin respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 6.3. Additional Insured, Verification. The City shall be named as additional insured on ail commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit '`C" and incorporated by this reference. At City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate termination. The Contractor will fully cooperate with the City m identifying and assembling records in case of any public disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Contractor while performing the Work shall belong to the City upon delivery. The Contractor shall delivery all needed or contracted for work project upon demand. All records submitted by the City to the Contractor will be safeguarded by the Contractor. Contractor shall make such data, documents, and files available to the City upon the City's request. At the expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of alt funds paid pursuant to this. Agreement. These records shall be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR / EMPLOYEE CONDITIONS. 10.1 Independence. The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social security, income, or other tax which may arise as an incident of employment, except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. 10.2 Safety. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors at the work site and in the performance of the contract work and shall utilize all protection necessary for that purpose. Contractor shall comply with all applicable provisions of fed -al, state and municipal safety and health laws and codes, including without limitation, all OSIIATW ISI -IA requirements, Safety and Health Standards for Construction Work (Chapter 296-155 WAC), General Safety and Health Standards (Chapter 296-24 WAC), and. General Occupational Health Standards (Chapter 296-62 WAC). Contractor shall erect and properly maintain, at all times, all necessary guards, barricades, signals and other safeguards at all unsafe places at or near the site for the protection of its employees and the public, safe passageways at all road crossings, crosswalks, street intersections, post danger signs warning against known or unusual hazards and do all other things necessary to prevent accident or loss of any kind. Contractor shall protect from damage all water, sewer, MAINTENANCE AGREEMENT - 4 - 3/2017 CITY OF Feder al Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253)835-7000 www 0mlferrenilwayCOI n gas, steam or other pipes or conduits, and all hydrants and all other property that is likely to become displaced or damaged by the performance of the Work. The Contractor shall, at its own expense, secure a td maintain a safe storage place for its materials and equipment and is solely responsible for the same 10.3 Risk of Work. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any toss of or damage to materials, tools, or other articles used or held for use in connection with the work. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. Even though Contractor is an independent contractor, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion 10.4 Prevailing Wages. 10.4.1 Wages of Employees. This Agreement is subject to the minimum wage requirements of Chapter 39.12 of the Revised Code of Washington, as now existing or hereafter amended or supplemented. In the payment of hourly wages and fringe benefits to be paid to any of Contractor's laborers, workers and/or mechanics, Contractor shall not pay less than the "prevailing rate of wage" for an hour's work in the same ti :&de or occupation in the locality within the State of Washington where such labor is performed, as determined by the Industrial Statistician of the Department of Labor and Industries of the State of Washington, which current "prevailing rates of wage" are attached hereto as Exhibit"D" and incorporated herein by this reference. Prevailing wages paid pursuant to this Agreement shall be the prevailing wage rates that are in effect on the date when the bids, proposals, or quotes were required to be submitted to the City; 10.4.2 Agreements Exceeding One Year. Pursuant to WAC 296-127-023, or hereafter amended, the City agrees to pay any increase in the current prevailing wages if and when this Co_itract is extended provided that the term of the Contract exceeds one year. The City further agrees to pay the current prevailing wages at the time of additional yearly extensions, and the Contractor agrees to pay its employees the increased prevailing wage. 10.43 .Exemptions to Prevailing Wage. The prevailing wage requirements of Chapter 39.12 RCW, and as required in this Agreement do not apply to: Sole owners and their spouses; any partner who owns at least 30% of a partnership; the President, Vice President and Treasurer of a corporation if each one owns at least 30% of the corporation. 10.4.4 Reporting Requirements. Contractor shall comply with all reporting requirements of the. Department of Labor and Industries of the State of Washington. Upon the execution of this Agreement, Contractor shall complete and file a Statement of Intent to Pay Prevailing Wages with the Department of Labor and Industries. Upon completion of the Work, Contractor shall complete and file an Affidavit of Wages Paid with the Department of Labor and Industries. Contractor shall deliver copies of both the Statement of intent to Pay Prevailing Wages and the Affidavit of Wages Paid, certified by the Department of Labor and Industries, to the City. 10.4.5 Disputes. In the event any dispute arises as to what are the prevailing rates of wages for work of a similar nature and such dispute cannot be resolved by the City and the Contractor, the matter shall be referred for arbitration to the Director of the Department of Labor and Industries of the State of Washington and the decision therein shall be final and conclusive and binding on all parties involved in the dispute. 11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Tenn for other parties; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating the Contractor's performance, MAINTENANCE. AGREEMENT 5 3/2017 Cil Y Of CITY HALL Federal Feder 8th Avenue South Way V Federal th 98C?(i3-6325 (253) 835-7004 vrnc:rtyoffederahvayconi 12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age (except rninimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, butt not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned Li this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should , :iy language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. Ifthe non - assigning party gives its consenttoany assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Pasties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in, accordance with all applicable federal, state, local, and city lawsincluding, without limitation, all City codes. ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted. or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement; Time is of the essence of this Agreement and each and all °fits provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement, Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing, Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this .Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. Ifthe Parties are unable to settle MAINTENANCE AGREEMENT - 6 - 3/2017 CITY bF 41414*,..„ Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www citynffederalway con) any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King Camay Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. if the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court, in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement tnay be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to forth a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows MAINTENANCE AGREEMENT 7 3/2017 CITY OF CITY HALL 33325 8th Avenue South Federal Way Federal Way, WA 98003-6325 (253) 835-7000 WWW (ityoffederatway corn IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: By: Andy 3. Hwang, Chief of Police DATE: 08 STATE OF WASHINGTON ) ) ss. COUNTY OF APPROVED AS TO FORM: 3. Ryan Cad, City Attorney On this personally appeared before me --M•zs' , to me known to be the of S- that executed the foregoing *.vSk instrument, and acknowledged the said instrument to be the tree and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. \o, GIVEN my hand and official seal this - I day of , 20 IV' Notary's signature () Notary Public State of Washington KATHLEEN 0 WHITE Commission Expires 09-01-20 Notary's printed name teck,,.. Notary Public in and for the S ate of Washington. My commission expires tir MAINTENANCE AGREEMENT 8 3/2017 cfts or Fade's ay CITY HALL 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 www otyolledierOIW ycorn; EXHIBIT "A" SERVICES Preventative Maintenance for Refrigeration 1. The Contractor shall do or provide the following: Preventative Maintenance for Refrigeration includes two annual maintenance inspections per year. During each inspection we will perform the following, if applicable: A) Condenser coils will be cleaned and fins straightened as necessary. Dirty coils raise refrigerant pressure higher than needed, increasing electrical costs and shortening equipment life. Evaporator coils will be inspected and cleaned. Even a small amount of dirt on a coil decreases efficiency and increases operating costs. Dirty evaporator coils are a major cause of compressor failure. Refrigerant charge will be checked. A low or high refrigerant charge easily can go unnoticed increasing operating costs. An improper charge can cause evaporator coil icing or compressor shutdown. D) Motors and bearing will be lubricated. Improperly lubricated rotating equipment eventually wil" fail. Controls, safety protection devices, and wiring will be inspected and tested. Controls and safety devices that do not function properly can increase operation and repair costs. Fan blades and fan motors will be cleaned. Dirty fan blades and motors decrease air flow and short(1 compressor life: Dirty fan motors operate at temperatures higher than design and eventually will fail. Tighten all electrical connections and check for proper voltage and amp draw. Loose electrical connections cause motors and compressors to draw a higher amperage, which increases operating costs and eventually will lead to failure. H) Compressors will be cleaned of all dirt and oil. An air-cooled compressor covered in dirt and oil operates at temperatures higher than design, which increases operating cost and will eventually lead to failure. Oil pump pressures will be checked. Improper oil pressure decreases lubrication to vital moving components inside compressor and eventually will lead to failure. MAINTENANCE AGREEMENT 9 - 3/2017 CITY Cf Federal Way CITY HALL 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 www cityoffederahuay=con) Defrost heater and defrost system will be checked. An incomplete defrost cycle will not clear the evaporator coil and causes a decrease in efficiency and an increase in operating cost. A defrost time clock with the incorrect time of day will cause the system to initiate a defrost during a heaving usage period. Thermostats will be checked and calibrated, Thermostats out of calibration will not maintain desired temperatures inside walk in boxes, possibly causing product loss. Condensate drain system will be checked and cleaned. A plugged condensate drain system, especially in a freezer application, can cause evaporator coil ice up and eventually lead to loss of product or compressor failure. Additional Terms and Conditions Any alterations, additions, adjustments or repairs made by others, unless authorized or agreed upon by the Contractor, will be cause to terminate our obligation under this agreement. 2. Repairs necessitated by fire, floods, acts of God, abuse or the improper use of equipment listed will be the sole responsibility of the owner and are not covered by this agreement. 3. This agreement does not cover any work or changes, which might at some nature date, be required by government regulations, codes or insurance cornpany needs or r ,quirements. 4. This agreement includes all control wiring between indoor and outdoor units and the thermostat, and power wiring and controls within the units. NOT included are external power wiring, circuit breakers and disconnects supplying electrical service for the units. 5. While this agreement covers all functional components of the air conditioning/refrigeration system, it does not cover ductwork, structural supports, or other sheet metal components, which may deteriorate due to corrosion or rust. 6. NEITHER PARTY to this agreement shall hold the other responsible for any indirect or consequential damages of a commercial nature such as, but not limited to, loss of revenue or loss of use of any equipment or facilities. 7. Payment for this agreement will be net upon receipt of invoice or agreed upon terms. The Contractor offering this agreement reserves the right to discontinue services any time payments have not been made as agreed. MAINTENANCE AGREEMENT - 10 - 3/2017 CITY O1 *AFete a ay EXHIBIT "B" COMPENSATION CITY HALL 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 sn»v. cth offederafway conn 1. Total Compensation: In return for the Services, the City shall pay the Contractor a total amount not to exceed Three Thousand and NO/100 Dollars ($3,000.00). 2. Method of Compensation: Rates: Preventative Maintenance $181.00/Biannually • 2 Full Refrigeration Maintenances. • Covers cleaning supplies during tnaintenanee visits. Does not cover labor for repairs or replacement parts. • Covers 1 walk in freezer 3. Labor Coverage After Inspections: Preventative Maintenance foo Refrigeration does not include any labor in between maintenance inspections. Any required service in between maintenance inspections will be billed to the City at $132.97 per hour. There will be no overtime rates charged under Preventative Maintenance for Refrigeration. Washington state sales tax will be added if applicable. 4. Parts Coverage: Preventative Maintenance for Refrigeration does not include any parts that may be required. The City will first approve parts before repair is commenced. Parts will then be billed to the City. MA TENANCE AGREEMENT - 1 1 - 3/2017 A�co�RIJ CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) 4/10/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER PLC Insurance, LLC 4211 Alderwood Mall Blvd, #210 Lynnwood WA 98036INSURERA:The CONTACT Rebecca Wilson NAME: pWWN.CNNo Ext): (425) 712-3664 FAX No): (425)712-3786 E-MAIL ADDRIESS:rebecca@plcins.com IA'URER(S) AFFORDING COVERAGE NAIC # Ohio Casualty Ins Co 24074 INSURED Universal Refrigeration, Inc. PO Box 614 Auburn WA 98071-0614 INSURER B American Fire & Cas CO 24066 INSURER C: 4/1/2019 INSURER D : $ 1,000,000 INSURER E : $ 1,000,000 INSURER F : COVERAGES CERTIFICATE NUMBER:18/19 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTRINSD TYPE OF INSURANCE ADDL SUBR WVD POLICY NUMBER POLICY EFF MI (MDD/YYYY) POLICY EXP IMMIDD/YYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY X BK053333383 4/1/2018 4/1/2019 EACH OCCURRENCE $ 1,000,000 DAMAGE TO PREMISES (EaENTED occurrence) $ 1,000,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 15,000 PERSONAL &ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GE 'L AGGREGATE POLICY OTHER X LIMIT APPLIES jECa PER: LOC PRODUCTS - COMP/OP AGG $ 2,000,000 Employee Benefits $ 1,000,000 B AUTOMOBILE X X LIABILITY ANY AUTO ALLOWNED HIRED AUTOS X SCHEDULEDAUTOS AUTOS NON -OWNED AUTOS BAA53333383 4/1/2018 4/1/2019 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY(Peraccident) $ PROPERTY DAMAGE (Per accident) $ Medical payments $ 5,000 A X UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE US053333383 4/1/2018 4/1/2019 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 $ DED X RETENTION$ 10,000 A WAR14384 4PlaMKIXOW MIXEMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE (/EXCLUDED7 M ndatryln NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A BK053333383 4/1/2018 4/1/2019 PER X I STATUTE 1 I ERH E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Federal Way is Additional Insured per form CG8810 0413 and CG8583 0413 attached. **CANCELS AND REPLACES CERTIFICATE ISSUED 4/6/18** CERTIFICATE HOLDER CANCELLATION City of Federal Way 33325 8th Ave S Federal Way, WA 98003 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Mike Rucker/SHANNB -.f-di►so.,..d.� ACORD 25 (2014/01) INS025 I2mann © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY CG 88 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEA:"E READ IT CAREFULLY. COMMERCIAL GENERAL LIABILITY EXTENSION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART INDEX SUBJECT PAGE NON -OWNED AIRCRAFT 2 NON -OWNED WATERCRAFT 2 PROPERTY DAMAGE LIABILITY — ELEVATORS 2 EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) 2 MEDICAL PAYMENTS EXTENSION 3 EXTENSION OF SUPPLEMENTARY PAYMENTS — COVERAGES A AND B 3 ADDITIONAL INSUREDS — BY CONTRACT, AGREEMENT OR PERMIT 3 PRIMARY AND NON-CONTRIBUTORY — ADDITIONAL INSURED EXTENSION 5 ADDITIONAL INSUREDS — EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" 6 WHO IS AN INSURED — INCIDENTAL MEDICAL ERRORS/MALPRACTICE AND WHO IS AN INSURED — 6 FELLOW EMPLOYEE EXTENSION — MANAGEMENT EMPLOYEES NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES 7 FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES 7 KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT 7 LIBERALIZATION CLAUSE 7 BODILY INJURY REDEFINED 7 EXTENDED PROPERTY DAMAGE 8 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US — 8 WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU CG 88 10 04 13 © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 8 With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement. A. NON -OWNED AIRCRAFT Under Paragraph 2. Exclusions of Section I — Coverage A - Bodily Injury And Property Damage Liability, exclusion g. Aircraft, Auto Or Watercraft does not apply to an aircraft provided: 1. It is not owned by any insured; 2. It is hired, chartered or loaned with a trained paid crew; 3. The pilot in command holds a currently effective certificate, issued by the duly constituted authority of the United States of America or Canada, designating her or him a commercial or airline pilot; and 4. It is not being used to carry persons or property for a charge. However, the insurance afforded by this provision does not apply if there is available to the insured other valid and collectible insurance, whether primary, excess (other than insurance vritten to apply specifically in excess of this policy), contingent or on any other basis, that would also apply to the loss covered under this provision. B. NON -OWNED WATERCRAFT Under Paragraph 2. Exclusions of Section I — Coverage A — Bodily Injury And Property Damage Liability, Subparagraph (2) of exclusion g. Aircraft, Auto Or Watercraft is replaced by the following: This exclusion does not apply to: (2) A watercraft you do not own that is: (a) Less than 52 feet long; and (b) Not being used to carry persons or property for a charge. C. PROPERTY DAMAGE LIABILITY — ELEVATORS 1. Under Paragraph 2. Exclusions of Section I — Coverage A — Bodily Injury And Property Damage Liability, Subparagraphs (3), (4) and (6) of exclusion j. Damage To Property do not apply if such "property damage" results from the use of elevators. For the purpose of this provision, elevators do not include vehicle lifts. Vehicle lifts are lifts or hoists used in automobile service or repair operations. 2. The following is added to Section IV — Commercial General Liability Conditions, Condition 4. Other Insurance, Paragraph b. Excess Insurance: The insurance afforded by this provision of this endorsement is excess over any property insurance, whether primary, excess, contingent or on any other basis. D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant' Property Damage) If Damage To Premises Rented To You is not otherwise excluded from this Coverage Part: 1. Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury and Property Damage Liability: a. The fourth from the last paragraph of exclusion j. Damage To Property is replaced by the following: Paragraphs (1), (3) and (4) of this exclusion do not adply to "property damage" (other than damage by fire, lightning, explosion, smoke, or leakage from an automatic fire protection system) to: CG 88 10 04 13 (i) Premises rented to you for a period of 7 or fewer consecutive days; or (ii) Contents that you rent or lease as part of a premises rental or lease agreement for a period of more than 7 days. Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" to contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section III — Limits of Insurance. © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 2 of 8 b. The last paragraph of subsection 2. Exclusions is replaced by the following: Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to Damage To Premises Rented To You as described in Section III — Limits Of Insurance. 2. Paragraph 6. under Section III — Limits Of Insurance is rep'aced by the following: 6. Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "property damage" to: a. Any one premise: (1) While rented to you; or (2) While rented to you or temporarily occupied by you with permission of the owner for damage by fire, lightning, explosi un, smoke or leakage from automatic protection systems; or b. Contents that you rent or lease as part of a premises rental or lease agreement. 3. As regards coverage provided by this provision D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) - Paragraph 9.a. of Definitions is replaced with the following: 9.a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with the permission of the owner, or for damage to contents of such premises that are included in your premises rental or lease agreement, is not an "insured contract". E. MEDICAL PAYMENTS EXTENSION If Coverage C Medical Payments is not otherwise excluded, the Medical Payments provided by this policy are amended as follows: Under Paragraph 1. Insuring Agreement of Section 1— Col wage C — Medical Payments, Subparagraph (b) of Paragraph a. is replaced by the following: (b) The expenses are incurred and reported within three years of the date of the accident; and F. EXTENSION OF SUPPLEMENTARY PAYMENTS — COVERAGES A AND B 1. Under Supplementary Payments — Coverages A and B, Paragraph 1.b. is replaced by the following: b. Up to $3,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. 2. Paragraph 1.d. is replaced by the following: d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work. ADDITIONAL INSUREDS - BY CONTRACT, AGREEMENT OR PERMIT 1. Paragraph 2. under Section II — Who Is An Insured is amended to include as an insured any person or organization whom you have agreed to add as an additional insured in a written contract, written agreement or permit. Such person or organization is an additional insured but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused in whole or in part by: a. Your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance of your on going operations for the additional insured that are the subject of the written contract or written agreement provided that the "bodily injury" or "property damage" occurs, or the "personal and advertising injury" is committed, subsequent to the signing of such written contract or written agreement; or CG 88 10 04 13 © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 3 of 8 b. Premises or facilities rented by you or used by you; or c. The maintenance, operation or use by you of equipment rented or leased to you by such person or organization; or d. Operations performed by you or on your behalf for w''+ich the state or political subdivision has issued a permit subject to the following additional provisions: (1) This insurance does not apply to "bodily injury", "property damage", or "personal and advertising injury" arising out of the operations performed for the state or political subdivision; (2) This insurance does not apply to "bodily injury" or "property damage" included within the "completed operations hazard". (3) Insurance applies to premises you own, rent, or control but only with respect to the following hazards: a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners, or decorations and similar exposures; or (b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance, or use of any elevators covered by this insurance. However: 1. The insurance afforded to such additional insured only applie ; to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. With respect to Paragraph 1.a. above, a person's or organization's status as an additional insured under this endorsement ends when: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. With respect to Paragraph 1.b. above, a person's or organization's status as an additional insured under this endorsement ends when their written contract or written agreement with you for such premises or facilities ends. With respects to Paragraph 1.c. above, this insurance does not apply to any "occurrence" which takes place after the equipment rental or lease agreement has expired or you have returned such equipment to the lessor. The insurance provided by this endorsement applies only if the writte•1 contract or written agreement is signed prior to the "bodily injury" or "property damage". We have no duty to defend an additional insured under this endorsement until we receive written notice of a "suit" by the additional insured as required in Paragraph b. of Condition 2. Duties In the Event Of Occurrence, Offense, Claim Or Suit under Section IV — Commercial General Liability Conditions. CG 88 10 04 13 © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 4 of 8 2. With respect to the insurance provided by this endorsement, the following are added to Paragraph 2. Exclusions under Section 1 - Coverage A - Bodily Injury And Property Damage Liability: This insurance does not apply to: a. "Bodily injury" or "property damage" arising from the sole negligence of the additional insured. b. "Bodily injury" or "property damage" that occurs prior to you commencing operations at the location where such "bodily injury" or "property damage" occurs. c. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: (1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of, or the failure to render, any professional architectural, engineering or surveying services. d. "Bodily injury" or "property damage" occurring after: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. e. Any person or organization specifically designated as an additional insured for ongoing operations by a separate ADDITIONAL INSURED — OWNERS, LESSEES OR CONTRACTORS endorsement issued by us and made a part of this policy. 3. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: a. Required by the contract or agreement; or b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of .nsurance shown in the Declarations. H. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED E).TENSION This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. Condition 4. Other Insurance of SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS is amended as follows: a. The following is added to Paragraph a. Primary Insurance: If an additional insured's policy has an Other Insurance provision making its policy excess, and you have agreed in a written contract or written agreement to provide the additional insured coverage on a primary and noncontributory basis, this policy shall be primary and we will not seek contribution from the additional insured's policy for damages we cover. CG 88 10 04 13 © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 5 of 8 b. The following is added to Paragraph b. Excess Insurance: When a written contract or written agreement, other than a premises lease, facilities rental contract or agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political subdivision between you and an additional insured does not require this insurance to be primary or primary and non-contributory, this in ,urance is excess over any other insurance for which the additional insured is designated as a Named Insured. Regardless of the written agreement between you and an additional insured, this insurance is excess over any other insurance whether primary, excess, contingent or on any other basis for which the additional insured has been added as an additional insured on other policies. I. ADDITIONAL INSUREDS - EXTENDED PROTECTION OF YOUR "'_IMITS OF INSURANCE" This provision applies to any person or organization who qualifies as in additional insured under any form or endorsement under this policy. 1. The following is added to Condition 2. Duties In The Event Of Occurrence, Offense, Claim or Suit: An additional insured under this endorsement will as soon as practicable: a. Give written notice of an "occurrence" or an offense that may result in a claim or "suit" under this insurance to us; b. Tender the defense and indemnity of any claim or ''suit" to all insurers whom also have insurance available to the additional insured; and c. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part. d. We have no duty to defend or indemnify an additions ' insured under this endorsement until we receive written notice of a "suit" by the additional insured. 2. The limits of insurance applicable to the additional insured are those specified in a written contract or written agreement or the limits of insurance as stated in the Declarations of this policy and defined in Section III — Limits of Insurance of this policy, whichever are less. These limits are inclusive of and not in addition to the limits of insurance available under this policy. J. WHO IS AN INSURED - INCIDENTAL MEDICAL ERRORS / MALPI ACTICE WHO IS AN INSURED - FELLOW EMPLOYEE EXTENSION - MANAGEMENT EMPLOYEES Paragraph 2.a.(1) of Section II - Who Is An Insured is replaced with the following: (1) "Bodily injury" or "personal and advertising injury": (a) To you, to your partners or members (if you are a partnership or joint venture), to your members (if you are a limited liability company), to a co -"employee" while in the course of his or her employment or performing duties related to the conduct of your business, or to your other "volunteer workers" while performing duties related to the conduct of your business; (b) To the spouse, child, parent, brother or sister of that co -"employee" or "volunteer worker" as a consequence of Paragraph (1) (a) above; (c) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraphs (1) (a) or (b) above; or (d) Arising out of his or her providing or failing to provide professional health care services. However, if you are not in the business of providing professional health care services or providing professional health care personnel to others, or if coverage for providing professional health care services is not otherwise excluded by separate endorsement, this provision (Paragraph (d)) does not apply. CG 88 10 04 13 © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, inc., with its permission. Page 6 of 8 Paragraphs (a) and (b) above do not apply to "bodily injury" or "perscnal and advertising injury" caused by an "employee" who is acting in a supervisory capacity for you. Supervisory capacity as used herein means the "employee's" job responsibilities assigned by you, includes the direct supervision of other "employees" of yours. However, none of these "employees" are insureds for "bodily injury" or "personal and advertising injury" arising out of their willful conduct, which is defined as the purposeful or willful intent to cause "bodily injury" or "personal and advertising injury", or caused in whole or in part by their intoxication by liquor or controlled substances. The coverage provided by provision J. is excess over any other valid and collectable insurance available to your "employee". K. NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES Paragraph 3. of Section 11 - Who Is An Insured is replaced by the following: 3. Any organization you newly acquire or form and over which you maintain ownership or majority interest, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the expiration of the policy period in which the entity was acquired or formed by you; b. Coverage A does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization; and c. Coverage B does not apply to "personal and advertk ng injury" arising out of an offense committed before you acquired or formed the organization. d. Records and descriptions of operations must be maintained by the first Named Insured. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations or qualifies as an insured under this provision. L. FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES Under Section IV — Commercial General Liability Conditions, the following is added to Condition 6. Representations: Your failure to disclose all hazards or prior "occurrences" existing as of the inception date of the policy shall not prejudice the coverage afforded by this policy provided such failure to disclose all hazards or prior "occurrences" is not intentional. M. KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Under Section IV — Commercial General Liability Conditions, the following is added to Condition 2. Duties In The Event of Occurrence, Offense, Claim Or Suit: Knowledge of an "occurrence", offense, claim or `suit" by an agent, servant or "employee" of any insured shall not in itself constitute knowledge of the insured unless an insured listed under Paragraph 1. of Section II — Who Is An Insured or a person who has been designated by them to receive reports of "occurrences", offenses, claims or "suits" shall have received such notice from the agent, servant or "employee". N. LIBERALIZATION CLAUSE If we revise this Commercial General Liability Extension Endorsement to provide more coverage without additional premium charge, your policy will automatically provide the coverage as of the day the revision is effective in your state. O. BODILY INJURY REDEFINED Under Section V — Definitions, Definition 3. is replaced by the following: 3. "Bodily Injury" means physical injury, sickness or disease sustained by a person. This includes mental anguish, mental injury, shock, fright or death that results from such physical injury, sickness or disease. CG 88 10 04 13 © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 7 of 8 P. EXTENDED PROPERTY DAMAGE Exclusion a. of COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY is replaced by the following: a. Expected Or Intended Injury "Bodily injury' or "property damage" expected or inte,ided from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. Q. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US — WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU Under Section IV — Commercial General Liability Conditions, the following is added to Condition 8. Transfer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we may have against a person or organization because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products -completed operations hazard" provided: 1. You and that person or organization have agreed in writing in a contract or agreement that you waive such rights against that person or organization; and 2. The injury or damage occurs subsequent to the execution of the written contract or written agreement. CG 88 10 04 13 © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 8 of 8 COMMERCIAL GENERAL LIABILITY CG 85 83 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED CONTRACTORS - PRODUCTS/COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Paragraph 2. under Section II - Who Is An Insured is amended to include as an insured any person or organization whom you have agreed to add as an additional insured in a written contract or written agreement. Such person or organization is an additional insured but only with respect to liability for "bodily injury" or "property damage": 1. Caused by "your work" performed for that additional insured that is the subject of the written contract or written agreement; and 2. Included in the "products -completed operations hazard". However: a) The insurance afforded to such additional insured only applies to the extent permitted by law; and b) If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured The insurance provided by this endorsement applies only if the written contract or written agreement is signed prior to the "bodily injury" or "property damage". We have no duty to defend an additional insured under this endorsement until we receive written notice of a "suit" by the additional insured as required in Paragraph b. of Condition 2. Duties In The Event Of Occurrence, Offense, Claim Or Suit under Section IV - Commercial General Liability Conditions. B. With respect to the insurance provided by this endorsement, the following are added to Paragraph 2. Exclusions under Section I - Coverage A - Bodily Injury And Property Damage Liability: This insurance does not apply to: 1. "Bodily injury" or "property damage" that occurs prior ti you commencing operations at the location where such "bodily injury" or "property damage" occurs. 2. "Bodily injury" or "property damage" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services including: a. The preparing, approving or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawing and specifications; and b. Supervisory, inspection, architectural or engineering activities. CG 85 83 04 13 © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission . Page 1 of 2 C. With respect to the insurance afforded by this endorsement, exclusion I. Damage To Your Work of Paragraph 2. Exclusions under Section 1 - Coverage A - Bodily I^jury And Property Damage Liability is replaced by the following: I. Damage To Your Work "Property damage" to "your work" arising out of it or any part of it and included in the "products - completed operations hazard". D. With respect to the insurance afforded to these additional insureds, the following is added to Section H - Limits of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declaration. whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declaratio ns. E. With respect to the insurance afforded by this endorsement, Section IV - Commercial General Liability Conditions is amended as follows: 1. The following is added to Paragraph 2. Duties In The Event Of Occurrence, Offense, Claims Or Suit: An additional insured under this endorsement will as soon as practicable: a. Give written notice of an "occurrence" or an offense that may result in a claim or "suit" under this insurance to us; b. Tender the defense and indemnity of any claim or "suit" to all insurers whom also have insurance available to the additional insured; and c. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part. d. We have no duty to defend or indemnify an additional insured under this endorsement until we receive written notice of a "suit" by the additional insure J. 2. Paragraph 4. of Section IV - Commercial General Liability Conditions is amended as follows: a. The following is added to Paragraph a. Primary Insurance: If an additional insured's policy has an Other Insurance provision making its policy excess, and you have agreed in a written contract or written agreement to provide the additional insured coverage on a primary and noncontributory basis, this policy shall be primary and we will not seek contribution from the additional insured's policy for damages we cover. b. The following is added to Paragraph b. Excess Insurance: When a written contract or written agreement, other than a premises lease, facilities rental contract or agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political subdivision between you and an additional insured does not require this insurance to be primary or primary and non-contributory, this insurance is excess over any other insurance for which the additional insured is designated as a Named Insured. CG 85 83 04 13 Regardless of the written agreement between you and an additional insured, this insur- ance is excess over any other insurance whether primary, excess, contingent or on any other basis for which the additional insured has been added as an additional insured on other policies. @ 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc. with its permission . Page 2 of 2