HomeMy WebLinkAboutAG 19-097 - Cabot Dow RETURN TO: ,lean Stanley EXT: 2532
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: Human Resources
2. ORIGINATING STAFF PERSON: Jean Stanley _EXT: 2532 3. DATE REQ.BY.12/10/2020
4. TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
A CONTRACT AMENDMENT(AG#):19-097 ❑ INTERLOCAL
❑ OTHER
5. PROJECT NAME: Classification/Compensation and Workload Analysis
6. NAME OF CONTRACTOR: Cabot Dow Associates,Inc.
ADDRESS: P.O.Box 1806,Bellevue,WA 98009 TELEPHONE 206-818-9184
E-MAIL:cabotdow@cabotdow.com FAX:
SIGNATURENAME: Cabot Dow TITLE President
7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: Execution of PSA COMPLETION DATE: March 31,2021
9. TOTAL COMPENSATION$No Change (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE:AYES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ®YES ONO IF YES,$ PAID BY:❑CONTRACTOR❑CITY
RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED
0 PURCHASING: PLEASE CHARGE TO: 001-1100-045-518-11-410
10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
O PROJECT MANAGER
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW MP 12/11/2020
11. COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING rzh q)Zd Z0
SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC D: I Z 17 zazo
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDERINOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE
(Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIALI DATE 5I NEB
• LA DEPARTMENT
GNATORY(MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG# AG# ^p
COMMENTS: r
lb r1f ant C-W
RC11[ Q[
2/2017
CITY OF CITY HALL
33325 l Avenue South
FederaFederal Way
l Way,WA 98003-6325
(253) 835-7000
www cifyoffederalway com
AMENDMENT NO. 3
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
CLASSIFICATION/COMPENSATION AND WORKLOAD ANALYSIS
This Amendment ("Amendment No. 3") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and Cabot Dow Associates, Inc. a Washington corporation ("Contractor"). The City and
Contractor(together"Parties"),for valuable consideration and by mutual consent of the Parties,agree to amend the
original Agreement for the Classification/Compensation and Workload Analysis("Agreement")dated effective June
10, 2019, as amended by Amendment No.1 and 2, as follows:
1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior
amendments thereto, shall be amended and shall continue until the completion of the Services,but in any event no
later than March 31, 2021 ("Amended Term").
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been
performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment.The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding
on the parties of this contract.
[Signature page follows]
AMENDMENT - 1 - Rev. 3/2017
CITY OF CITY HALL
�� Federal 33325 Avenue South
- y Federall Way,WA 98003-6325
(253) 835-7000
www.cityoffederalway.cony
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY: ATTEST:
B ar��
Jim ell ayor Sielphdnie Courtney, CM , dity Clerk
DATE: APPROVED AS TO FORM:
J. Ryan Call, City Attorney
CABOT DOW ASSOCIATES, INC.:
By:
Printed Name: Dv,.l
Title:
DATE: ���/��
STATE OF WASHINGTON )
ss.
COUNTY OF tj 6 )
On this day personally appeared before me CAISVT b0cli to me known to be the
f es i de Of C A r5 0 T I)p ink AS�00 A TES . 1 r c• that executed the foregoing
instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this 1 day of Z>ECE m 8C4Z- 20-W
r
Notary's signature
Notary's printed name y>,r�i
TAMIZA RAJAN Notary Public in and for the State of Washington.
Notary Public Yexpires- a4l 00) �
State of Washington M COmm1SSlOn 1 ��
Commission N 20105574
My Comm. Expires Apr 9, 2024
AMENDMENT -2 - Rev. 3/2017
RETURN TO: .lean Stanley EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
ORIGINATING DEPT./DIV: HR
ORIGINATING STAFF PERSON: Jean Stanley EXT: 953a 3. DATE REQ.BY.
TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
A CONTRACT AMENDMENT(AG#): I q,&q'7 ❑ INTERLOCAL
❑ OTHER
PROJECT NAME: Amendment#2 classification/compensation and workload analysis
NAME OF CONTRACTOR: Cabot Dow Associates,Inc.
ADDRESS: TELEPHONE
E-MAIL: FAX
SIGNATURE NAME: TITLE
EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
TERM: COMMENCEMENT DATE: execution COMPLETION DATE: December 31,2020
TOTAL COMPENSATION$ no change (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED 10YES ONO IF YES,$ PAID BY:❑CONTRACTOR❑CITY
RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDE
❑ PURCHASING: PLEASE CHARGE TO: "IA
0. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
❑ PROJECT MANAGER
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW jrc 5/29/2020
1. COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE:
2. CONTRACT SIGNATURE ROUTING j
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: Q S1:�B1 Z.yt'•0 DATE REC'D: Oho O4 ZDZO
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL/DATE SIGNED
XLAW DEPARTMENT
�NATORY(MAYOR OR DIRECTOR) I I[ V
❑ CITY CLERK (of 14
❑ ASSIGNED AG# A A ~d
;OMMENTS: '
,eR
rn -r
CITY OF CITY HALL
' y 33325 8th Avenue South
Federal Way,WA 98003-6325
(253) 835-7000
�vwrow cityoffederalway can
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
CLASSIFICATION/COMPENSATION AND WORKLOAD ANALYSIS
This Amendment ("Amendment No. 2") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and Cabot Dow Associates, Inc. a Washington corporation ("Contractor"). The City and
Contractor(together"Parties"),for valuable consideration and by mutual consent of the Parties,agree to amend the
original Agreement for the Classification/Compensation and Workload Analysis("Agreement")dated effective June
10, 2019, as amended by Amendment No. 1, as follows:
1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior
amendments thereto, shall be amended and shall continue until the completion of the Services,but in any event no
later than December 31, 2020 ("Amended Term").
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by
either Party consistent with the authority of the Agreement,together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been
performed under the Agreement, as modified by any prior amendments,as it existed prior to this Amendment.The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding
on the parties of this contract.
[Signature page follows]
AMENDMENT - 1 - Rev. 3/2017
clry D1= CITY HALL
AS Federal Way Feder 8th Avenue South
Federal Way,WA 98003-6325
(253) 835-7000
wi.vw crlyoffederalway.com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY: ATTEST:
By:
Jin r• 1, Mayor S pl nie Courtney, 4gty Clerk
v
DATE: APPROVED AS TO FORM:
J. Ryan Call, City Attorney
CABOT DOW ASSOCIATES, INC.:
By:
Printed Name: 44,4007-
Title:
4,4a0%Title:
DATE: Dl0-DSS—zoav
STATE OF WASHINGTON )
COUNTY OF /��iY ) ss.)
On thi day perso .ally appeared before m. C/ a�.r �dp
OF 16-OW to me known to be the
that executed the foregoing
instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this � day of le 20
r. otary's signature
ELAUDIA
ry Public '
otary s printed nam
Washington Notary PtibIIc in and for the State of Washington.
HAELA 10NESCU y gSIONIk 139807 My commission expiSSION EXPIRES
11,2023
AMENDMENT -2 - Rev. 3/2017
RETURN TO: \ ew _ � EXT: 6,153 91
CITY OF FEDERAL WW LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: f-1 u m l�GG2 J
2. ORIGINATING STAFF PERSON: -J Qao T EXT: 253rk 3. DATE REQ.BY: 02- -zL C0-
4. TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
CONTRACT AMENDMENT(AG#):19.bq ❑ INTERLOCAL
❑ OTHER _� {{ r
5. PROJECT NAME:r-/4 if,AR � J1S�Y7lYN J � Y ,max Zvi i9-ma sus
6. NAME OF CONTRACT R: &4-4 21k,0 Assoee r s %'�,e
ADDRESS: pe. 6L&L'rLL 1M Inco TELEPHONE zo(p g l i qjqq
E-MAIL: FAX-
SIGNATURE NAME: TITLE dl(t �f~
7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES Y,,�RIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: ?"v&Whm, 4 PA COMPLETION DATE:_ O&J.5t r-7Ll,�20
9. TOTAL COMPENSATION$ '�z 6Q zo (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ❑YES ❑N IF YES,$ PAID BY:El CONTRACTOR El CITY
RETAINAGE: RETAINAGE AMOUNT: 0 F-1RETAINAGEAGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED
XPURCHASING: PLEASE CHARGE TO:
10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
❑ PROJECT MANAGER
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW
11. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE:
SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING
°SENT TO VENDOR/CONTRACTOR DATE SENT: 992,1-a NZaZo DATE REC'D: O.3Lo4laoao
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
IN AL/DATE SIGNED
❑ LAW DEPARTMENT
W4S413TNATORY(MAYOR OR DIRECTOR)
CITY CLERKV\. -k n'
❑ ASSIGNED AG# AG
COMMENTS:
1/2020
CITY OF CITY MALL
41..Ll� , r Feder 8th Avenue South
Federal Way,WA 98003-6325
(253) 835-7000
www.cityoffedera fwey.com
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
CLASSIFICATION/COMPENSATION AND WORKLOAD ANALYSIS
This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and Cabot Dow Associates, Inc. a Washington corporation ("Contractor"). The City and
Contractor(together"Parties"),for valuable consideration and by mutual consent of the Parties,agree to amend the
original Agreement for the Classification/Compensation and Workload Analysis("Agreement")dated effective June
10, 2019 as follows:
1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior
amendments thereto, shall be amended and shall continue until the completion of the Services,but in any event no
later than June 30, 2020 ("Amended Term"),
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto,not modified by this Amendment, shall remain in full force and effect.Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been
performed under the Agreement,as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding
on the parties of this contract.
[Signature page follows]
AMENDMENT - 1 - Rev. 3/2017
CITY OF CITY HALL
'�►..�. 33325 8th Avenue South
Federal Way
Federal Way,WA 98003003
-632v
(253) 838-7000
www cRyottederalway.com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY: ATTEST:
By:
v �,
y �
Jim Fere ayWN' ter )h*, e ourtney, CltfC, City Clerk
DATE: �J t i APPROVED AS TO FORM:
c
J. Ryan Call, City ANQmey
CABOT DOW ASSOCIATES, INC.:
By: 46�L
-
Printed Name: 44&Za �`✓
Title: �S
DATE: _
STATE OF WASHINGTON )
) ss.
COUNTY OF )
On this day personally appeared before me C aA a 4 D 6, u) to me known to be the
Pr-e5idena- of _Cabo+ hew A55a wf-e5- that executed the foregoing
instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation..
GIVEN my hand and official seal this _ "t day of Gh^ . 202-0
,,����k�E111111
� I
'-g ; J�q�l�����f Notary's signature
ti� tj
0 + '
= +.:'��,, ��, Notary s printed name J
0 Re �S�A` � Na ary Public in and for the State of Washington.
My commission expires L/ -,;k f'- zc)
4 op
I j 111 ►rr'��'
AMENDMENT -2 - Rev. 3/2017
I I RETURN TO: ' lea EXT: 5
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
ORIGINATING DEPT./DIV: _ H u M M 2655 LoWe -5
ORIGINATING STAFF PERSON: lJ T 'i EXT: d• 3. 1). \ 1 i s P, E Q. BY:
TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
'PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL
❑ OTHER
PROJECT NAME
NAME OF CONTRACTOR:_ -5 .7
ADDRESS: 19 p /$0 1� ✓..� tdlq 9�Q 9 TELEPHONE
E-MAIL:a�eelC�Qe�.r...� FAX:
SIGNATURE NAME: �n J TITLE
EXHIBITS AND ATTACHMENTS:C SCOPE, WORK OR SERVICES COMPENSATION INSURANCE REQH II2Eh1�: ] 5 t 1 jnI [:I 11 E. El ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY
7TO�SIGN ❑ REQUIRED LICENSES ❑ PRIOIC C[» ] I, �� i 1141:1 1��tL:h:TS
TERM: COMMENCEMENT DATE: G7lf cu /70 -ti Q P,� /-� COMPLETION DATE:
f'E\5;11 I ON 5 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
C'I :I "i l 1:D 0N,' ] 101 1 RLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE [-.X11 NSE:❑YE5 XNO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: A( IA ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDE
XPURCHASfNG: PLEASE CHARGE TO: 1/- 4/D
DOCUMENT/CONTRACT REVIEW
❑ PROJECT MANAGER
❑ DIRECTOR
❑ RISKMANAGEMENT (IFAPPLICABLE)
❑ LAW
1. COUNCIL APPROVAL (IF APPLICABLE)
INITIAL/ DATE REV] L W E D INITIAL / DATE APPROVED
SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE:
SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE:
CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: 0610 sI) DATE REC'D: d%/r�
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL/ DATE SIGNED
M DEPARTMENT
SSIGNATORY (MAYOR OR DIRECTOR) lw*wrt
❑ CITY CLERK(
❑ ASSIGNED AG# AG#
❑ SIGNED COPY RETURNED DATE SENT:
,OMMENTS:
011d, a fu
10010
CITY of CITY HALL
33325 8th Avenue South
A�k
F r � / Federal Way, %NA 98003-6325
I (253) 835-7000
nnv crryofleclernh•siy com
PROFESSIONAL SERVICES AGREEMENT
FOR
CLASSIFICATION/COMPENSATION STUDY AND WORKLOAD ANALYSIS
This Professional Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and Cabot Dow Associates, Inc., a Washington corporation ("Contractor"). The City and Contractor
(together "Parties") are located and do business at the below addresses, which shall be valid for any notice required under
this Agreement:
CABOT DOW ASSOCIATES, INC.:
Cabot Dow
P.O. Box 1806
Bellevue, WA 98009
206-818-9184 (telephone)
cabotdow@cabotdow.com
The Parties agree as follows:
CITY OF FEDERAL WAY:
Jean Stanley, Human Resources Manager
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-2532 (telephone)
(253) 835-2509 (facsimile)
Jean. stanley ccbcityoffederalway.com
1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the
date of mutual execution, and shall continue until the completion of the Services specified in this Agreement, but in any
event no later than March 30, 2020 ("Term"). This Agreement may be extended for additional periods of time upon the
mutual written agreement of the Parties.
2. SERVICES. The Contractor shall perform the services more specifically described in Exhibit A ("Services"),
attached hereto and incorporated by this reference, in a manner consistent with the accepted professional practices for other
similar services within the Puget Sound region in effect at the time those services are performed, performed to the City's
satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee.
The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Services and is
appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to
obtaining a City of Federal Way business registration. Services shall begin immediately upon the effective date of this
Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or
delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services
in accordance with this Agreement, notwithstanding the City's knowledge of defective or non -complying performance, its
substantiality or the ease of its discovery.
3. TER.NMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other
party thirty (30) days' written notice at its address set forth above. The City may terminate this Agreement immediately if
the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12 of
this Agreement. Termination for such conduct may render the Contractor ineligible for City agreements in the future.
4. COMPENSATION.
4.1 Amount. In return for the Services, the City shall pay the Contractor a fixed fee of Fifty -Seven Thousand
and no/] 00 dollars ($57,000.00). The Contractor is responsible for paying any taxes imposed by any lawful jurisdiction as
a result of the performance of this Agreement.
4.2 NIethhod ol. Pnyntitnt. Fee is payable in six (6) equal installments of Nine Thousand Five Hundred and
no/100 dollars ($9,500.00) billed on a monthly basis; the first paid following the execution of the agreement. If the
Services do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with
the Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement.
PROFESSIONAL SERVICES AGREEMENT - 1 - Rev. 3/2017
CITY OF
A�k Federal
!I l W
CITY HALL
33325 Sth Avenue South
Federal 'delay, VVA 98003-6325
(253) 83'5-700+0
V rww. c4ll 1,,R, -,i,.- r.i haat' corn
4.3suf cI 111: funds are not appropriated or allocated for payment under this
Agreement for airy i'utule iIS� 1] I1a_icul, 1110 C Ir.v will not be obIii7aicd to ii)eiI,- lmiliciits for Services or amounts incurred
after the end of tfle currcnT lisc:il period, and thls Agreement will terminaty uporl the completion of all remaining Services
for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies.
5. INDEMI+ MCATION.
5.1 Cogg4ctor Indemnification. The Contractor agrees to release, indemnify, defend, and hold the City, its
elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all
claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments; awards, injuries,
damages, liabiliii.!s.losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by
any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives; arising
from, resulting from, or in connection with this Agreement or the acts, errors or omissions of the Contractor in performance
of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of com[)etent
jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the evcllt of liability for dama.�es ,.rising
out of bodily injury to persons or d;tm.i, to pnipc.rty caused by or resulting from th0 concurrent, of the
Cori il':l.lo ,1',1.1 rile c ilv. the Cuntrac'u"r s ljahilit:,, including the dut-., and cost (0 d0felld, hei"0L111Cier shall M' 0111�' tel i.lic
\ .'n'_'t Ilia C, lctor s 11,'('11!'Cllcc, Coil Ira,,tor shall ensure that each :111:1 -Cor iii':11 i+};- 411;111 ::i7:eC to dC.tC1-1d IIlyd IIldul11Ili ty
the City, its L•feci(e d ofi 1,: i;:ls, � 'n,_.-rs, employees, agents, representatives, in urea;, attorneys, ons! V0111irteers to the e:�tent
and on the sante terms yard conelitions as the Contractor pursuant to this pariagraph, The City's illspc,.iioii or acceptance of
any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification.
5.2 hr l+ i ri ,l hr .I r:+n: z r,:, \. aiver. It is spec _Iheal!y and expressly understood that the Contractor waives any
immunity that nrly be, ".='anted to it unci.,_ the Washin,rion `;t 1te industrial insurance act, Title 51 R( -'W, solely for the
purposes of this ii1 ic:I lniii.:ilriorl. Contractor's indemniliceitioir shall not be limited in any way by atvv llliiia im pIi the
amount of damages; or beilclit; payable to or by any third party under workers' compensation ;lets, li illilit}
benefit acts or any other benefits acts or programs. The Parties acknowledge that they have mutually negoi°sted this
waiver.
5.3 i :1,, II„l llrnilicutiotii. The City agrees to release, indemnify, defend and hold the Contractor, its officers,
directors, shareholders, partners, employees, agents, representatives, and sub -contractors harmless from any and all claims,
denlands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages,
liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all
per,,ons or entities, including without limitation, their respective agents, licensees, or representatives, arising from,
resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of
the City.
5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with
respect to any event occurring prior to such expiration or termination.
6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with
the performance of the services or work by the Contractor, their agents, representatives, employees, or subcontractors for
the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as
follows:
6.1. 1rii11inwil-t Linins. The Contractor agrees to carry as a minimum, the following insurance, in such forms
and with such carriers who have a rating that is satisfactory to the City:
a. Commercial general liability insurance covering liability arising from premises, operations,
independent contractors, products -completed operations, stopgap liability, personal injury, bodily injury, death, property
damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than
$1,000,000 for each occurrence and $2,000,000 general aggregate.
b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the
laws of the State of Washington.
PROFESSIONAL SERVICES AGREEMENT - 2 - Rev. 3/2017
c1ry 0 F
Federal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) S35-7000
tv _ r!pn(!e%ie-r�hvay corn
C. Professional liability insurance with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate for damages sustained by reason of or in the course of operation under this Agreement, whether occurring
by reason of acts, errors or omissions of the Contractor.
6.2, No Limit of Liability. Contractor's maintenance of insurance as required by this Agreement shall not be
construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance with
respect to the City. Any insurance; self-insurance, or insurance pool coverage maintained by the City shall be excess of the
Contractor's insurance and shall not contribute with Contractor's insurance.
6.3. Additional Insured,_herif106on. The City shall be named as additional insured on all commercial general
liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of
insurance for all commercial general liability policies attached hereto as Exhibit C and incorporated by this reference. At
the City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of
premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to
maintain tail coverage for a minimum period of three (3) years from the date this Agreement is terminated or upon project
completion and acceptance by the City.
6.4 Sulvk-al. The provisions of this Section shall survive the expiration or termination of this Agreement.
7. CONF[DCN'rIALITY. All information regarding the City obtained by Contractor in performance of this
Agreement shall be considered confidential and subject to applicable laws. Breach of confidentiality by the Contractor may
be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the
Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of
any public records request.
8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design
specifications, records, files, computer disks, magnetic media, or material that may be produced or modified by Contractor
while performing the Services shall belong to the City upon delivery. The Contractor shall make such data, documents, and
files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the
expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession
of Contractor shall be delivered to the City.
9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently
and properly reflect all direct and indirect costs related to the performance of the Services specified in this Agreement, and
maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of
all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or
audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to
monitor this Agreement.
10. YNDEPEND F.N'T C:O TRACTOR. The Parties intend that the Contractor shall be an independent contractor and
that the Contractor has the ability to control and direct the performance and details of its work, the City being interested
only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick
leave, vacation pay, or any other benefit of employment, nor to pay any social security or other tax that may arise as an
incident of this Agreement. Contractor shall take all necessary precautions and shall be responsible for the safety of its
c rr� lt:rycc ,:s?4rrt5, and subcontractors in the perfornwnr :e of the S, r:-6.:es specified in this A,,,�rec.mvni rrrd shall utilize al'
protc4lfC}r: n�wessary for that purpose. All work shall be done at Conira.cior' owfi ride. and Contractor shall be respuii�iNe
for nn� ](,,s ofor damage to materials, tools, or tlrc;r rrr;i.Icti 1,1s -.d rT I,cltl irr use u1 4c;ni3c Fi 7ii %pith the Scrvic.,s. The
Contractor- shall pay all income and other taxes due except as sp4cil-cally provided in Section 4 of this Y grcc hent.
Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a
secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment
contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify
the City and complete any required form if the Contractor retired under a State of Washington retirement system and
PROFESSIONAL SERVICES AGREEMENT -3 - Rev. 3/2017
A��CITY OF
Federal Way
CITY HALL
33325 oth Avenue South
Federal Way. WA 98003-6325
1253) 335-7000
ivu-�u i rf rnll�cf. �rnft ��.;y. can
agrees to indemnify any losses the City may sustain through the Contractor's failure to do so.
11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services
during the Term for other entities or persons; however, such performance of other services shall not conflict with or
interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in
favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with
any City officer or employee who was, is, or will be involved in the Contractor's selection, the negotiation, drafting,
signing, administration of this Agreement, or the evaluation of the Contractor's performance.
12. !"t ; l %i (_),'1=(_ ItiT1_ ..N 1 l ,, 1: M P 1.OYER. In all services, programs, activities, hiring, and employment made
possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor or its
subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any
person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin,
marital status, honorably discharged veteran or military status, sexual orientation including gender expression or identity,
or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide
occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the
following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter- 49.60
RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act
of 1973, 49 CFR Parts 21, 21.5, and 26, or any other applicable federal, state, or local law or regulation regarding non-
discrimination.
13. GENERAL PROVISIONS.
13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the
agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or
agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this
Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective
captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to
modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared
invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other
provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement
that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as
having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended,
waived, or modified except by written agreement signed by duly authorized representatives of the Parties.
13.2 ,1. siunniont and Licnc Iic_iories. Neither the Contractor nor the City shall have the right to transfer or assign,
in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If
the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and
effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and
obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and
assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person
or entity shall have any right of action or interest in this Agreement based on any provision set forth herein.
13.3 Complianoe yvith Laws. The Contractor shall comply with and perform the Services in accordance with all
applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions,
regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation
of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this
Agreement, this Agreement may be rendered null and void, at the City's option.
13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which
performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the
Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the
PROFESSIONAL SERVICES AGREEMENT - 4 - Rev. 3/2017
ciry OF
FederalWay
CITY HALL
33325 8th Avenue SoLfth
Federal Way, WA 98003-6325
(253) 835-7000
twwu r_ii ycflederohl-ay cam
addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the
notice or may be deposited in the United States snail, postage prepaid, to the address set forth above. Any notice so posted
in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for
under the terns of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies
available to the City at law, in equity, or by statute. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or
more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the
same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately
upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as
a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and
interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference
or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing
suit under the venue, rules, and jurisdiction of the King County Superior Court, King County, Washington, unless the
parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a
suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal
jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an
inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its
legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals,
in addition to any other recovery or award provided by law; however, nothing in this paragraph shall be construed to limit
the Parties' rights to indemnification under Section 5 of this Agreement.
13.5 Each individual executing this Agreement on behalf of the City and Contractor represents and
warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in
any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had
signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in
making proof hereof, it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages
from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement
and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have
executed a counterpart of this Agreement shall be the "date of mutual execution" hereof.
[Signature page follows]
PROFESSIONAL SERVICES AGREEMENT - 5 - Rev. 3/2017
�ftkCITY OF
deral Wal,
CITY HALL
33325 8th Avenue South
Federal Way, 1NA 98003-6325
(253) 035-7000
..0 C','O'i� ,I171"UlbVa3j!COI!1
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY:
Jim F
DATE:
-----------
CABOT DOW ASSOCIATES, INC.
By:!Ch
Printed Name: ilflx,60 J, IDy t.J
Title:
�jQESi1�C� �
DATE: / — S —
ATTEST:
SklphAnie Courtney, CMC, lu
Clerk
J. Ryan Call, City Attorney
STATE OF WASHINGTON )
) ss,
COUNTY OF `v. _
�O�tEms day personally appeared. before me Tom,,,,,, 3 to me known to be the
idQK-� ofysa�-o��as�:���s� that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,
for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed, if any, is the corporate seal of said corporation.
4a
GIVEN my hand and official seal this 5 day of�gnd-
Notary Public
state of Washington
KEVIN BRE7T LONG
COMMISSION# 159194
MY COMMISSION EXPIRES
Septemtaer 17.2022
Notary's signature
Notary's printed name
2011.
11
Notary Publ�nd for the St to of Was4gton,
My commission expires__ 9 / 1-7 Z z_
PROFESSIONAL SERVICES AGREEMENT - 6 - Rev. 3/2017
--�kCITY OF
Fe daralWay
EXHIBIT A
SERVICES
The Contractor shall do or provide the following:
CITY HALL
33325 8th Avenue SOUth
Federal Way, WA 98003-6325
(253) 835-7000
wwvw cityoffederahvay. com
Scope of Work Item
Description
A. Classification Plan and Workload Analysis
Al. Make recommendations about job evaluation methodologies and
meet with staff
Discuss job classification analysis methodology, City classification
back round, make recommendations
A2. Establish timelines, identify project steps, etc.
Finalize project scope of work
A3. Assist with employee communications at the beginning of the study
Hold meetings with employee groups, provide written material
A4. Conduct planning meetings throughout project
Regular status updates, phone calls with HR staff, preliminary milestone
reports
A5. Conduct interviews for job and workload analysis
Meet with management, supervisors, and employees as needed to
determine 'ob content and workload
A6. Initiate and conduct PAQs for job analysis and recommend changes
Gather written materials for review of job classifications
A6a. Workload research and analysis
Research organizational structures and staffing levels in comparable
cities
AT Present recommendations to City management staff and draft new
classifications
Meet with staff; draft changes to classifications for staff review
A.8 Finalize class specifications and make recommendations
Prepare final classifications in advance of market survey
A9. Recommend and conduct an employee review (aka appeal) process
Provide guidelines and adjudicate employee review requests for
classification changes
B. Compensation Survey
B1. Review and select comparable cities.
Review current methodology for selecting comparable cities; make
recommendations for selection criteria and select comparable market
B2. Conduct salary survey
Gather salary data from comparable cities and compile into an Excel
s readsheet
B3. Develop report summarizing data.
Review and summarize survey findings
B4. Develop compensation plan.
Recommend revised salary schedule based on results of classification
study and salary survey
134a. Classification Analysis
Application of classification analysis methods and classification of 110
'obs
B5. Recommend classification levels and series
Based on classification analysis and salary survey data, make
recommendations
B6. Make other pay practice recommendations
Make other recommendations based on survey and organizational
observations
B7. Implementation recommendation for employees above or below
market
Provide options for bringing employees to appropriate market rate or
"taking the foot off the as edal" on over market salaries
B8. Presentation to management, Council, Mayor
Present salary survey findings to City staff and elected officials
B9. Meet with City employees to explain and summarize results
Hold meetings with City employee groups
B 10. City implementation support, including employee communications
Provide support to HR staff, including draft written communications to
employees
B 11. Manage appeals process
Draft a specific salary study review process for employees; review
employee request and make recommendations
C Study Conclusion
C1. Prepare written report
Prepare draft summary report of entire project, including classification
and workload analysis. salary study, and recommendations
C2. Provide instructional information
Provide instructional information to staff to assist in future benchmarking
and follow up; includes recommendations for periodic review of
classification and compensation s stem
C3. Meetings throughout project
Meetings with City management and elected officials (not including
regular HR staff briefings or employee meetings or interviews)
PROFESSIONAL SERVICES AGREEMENT - 7 - Rev. 3/2017
r+� ' DATE (MM/DDIYYYY)
CERTIFICATE OF LIABILITY INSURANCE
06/01/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER Cafi.TA r_T
NAME, _
HISCox Inc. PHONE (8B8) 202-3007 FAX
520 Madison Avenue I ADDRESS . contact@hiscox.com
32nd Floor
New York, NY 10022 INSURER(S) AFFORDING COVERAGE _ NAIC #
wsuRER A Hiscox Insurance Company Inc 10200
INSURED
Cabot Dow Associates
2712 94th Ave NE
Bellevue, WA 98004
INSURER C :
INSURER D
INSURER E:
F
r+r��Icn A rrc r`CDrICIr`ATC nllln1Pl=P- REVISION NIIMRFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFF
MM/D
POLICY EXP
MMIDD/YYYY
LIMITS
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE 5
CLAIMS -MADE F7OCCUR
CENTED
REMISES Ea occurrence $
MED EXP (Any one person) s
PERSONAL 8 ADV INJURY 5
GEN'LAGGREGATELIMITAPPLIESPER:
GENERAL AGGREGATE S
POLICYPRQ. FILOC
SGT
PRODUCTS - COMP/OPAGG - S
OTHER:
$
AUTOMOBILE LIABILITYC•_^.:if
u,iT-i 91IN,3LE LMT $
iE, �c=ide
INJURY (Per person) S
1—BODILY
ANY AUTO`BODILY
ALL OWNED SCHEDULED
INJURY (Per accident) $
AUTOS AUTOS
NON -OWNED
HIRED AUTOS AUTOS
_ r:
- _i?E F' 'r C%•F.:ri3E S
5
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE S
EXCESS LAB
CLAIMS -MADE
AGGREGATE 5
[)ED I I RETENTION $
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y I N
ANYPROPRIETOR/PARTNER/EXECUTIVE ❑
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
N / A
STATUTE ETH
E -L. EACH ACCIDENT $
E.L- DISEASE- EA EMPLOYEE S
E -L- DISEASE- POLICY LIMIT S
If yes, describe under
DESCRIPTION OF OPERATIONS below
A
Professional Liability
N
UDC -1999502 -EO -19
06/15/2019
06/15/2020
Each Claim: $ 1,000,000
Aggregate: $ 1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Human Resources Consulting:
Compensation Studies
Salary and Benefits
Labor Relations
r•CRTICIr'ATG I-Ir11 nFR L;AINL;t_LLA I IUN
City of Federal Way
33325 8th Avenue South
Federal Way WA 98003
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
U �.yif B -LV -14 Ml.V RV VVRr'VRMIIVIY. MII IIl911L0Iwowlvwu.
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD
r,.
AC"!? CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY)
06/01/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCERCONTACT
NAME:
PHOiiE
Hiscox Inc. (888) 202-3007
fA+C. ^J4: rxt? _..__. (A.'C. Noy,
520 Madison Avenue EMAIL :;nlac:! cll.iscex.cnrn
32nd Floor ADDRESS:
New York, NY 10022 INSURER(S) AFFORDING COVERAGE MAIC a
INSURER : Hiscox Insurance Company Inc 10200
INSURED
Cabot Dow Associates
2712 94th Ave NE
Bellevue, WA 98004
INSURER B :
INSURER C :
INSURER F:
r��i�riw i+�c /"CDTICIf'ATC Kit IRADCD• 0GVI4ZIf1A1 MI IMRFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR ADDL SUBR POLICY EFF POLICY EXP '
I.TR TYPE OF INSURANCE INM wvo POLICY NUMBER MMIDD/YYYY1 MMA)D/YYYYLIMITS
X COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE $ 1,000,000
CLAIMS -MADE I X OCCUR
DAMAGE TO RENTED
PREM occurrence $ 100,000
MED EXP (Any one person) S 5,000
PERSONAL &ADV INJURY S 1,000,000
A
N
UDC -1999502 -CGL -19
06/15/2019
06/15/2020
GEN't. AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE $ 2,000,000
PRODUCTS-COMP/OPAGG $ S/T Gen. Agg$
POLICY EaF LOC
KgIHEPI
AUTOMOBILE
LIABILITY
(Ea Lscc.�l cnI .!! �L= _IMIT $
ANY AUTO
BODILY INJURY (Per person) $
BODILY INJURY (Per accident) $
_ -___-
ALL OWNED SCHEDULED
AUTOS AUTOS
NON -OWNED
HIRED AUTOS AUTOS
PROPERTY DAMAGE $
Per accident
$
UMBRELLA LIAB OCCUR
EACH OCCURRENCE $
AGGREGATE $
EXCESS LIAB CLAIMS -MADE
$
DED I RETENTION$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
ANYPROPRIETOR/PARTNER/EXECUTIVE --i
SST TE OERH
E -L- EACH ACCIDENT S
E.L. DISEASE - EA EMPLOYEE $
OFFICER/MEMBER EXCLUDED? N I A
(Mandatory in NH)
E.L. DISEASE - POLICY LIMIT 1 $
If yes, describe under
DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (ACORD 101; Additional Remarks Schedule, maybe attached if more space is required)
Human Resources Consulting:
Compensation Studies
Salary and Benefits
Labor Relations
CERTIFICATE HOLULK 'vH IV k.CL LA I IVIY
City of Federal Way
33325 8th Avenue South SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Federal Way WA 98003 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
V 1 Vtft$-YUl4 AL UKLJ I.UKYUKA I IUIV. All rlgrlLS I6U5WF VCU.
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD
Wi3 -t . ",`:?y; , = r:; r
18757-15-89
F:acivz:
4/27/2019 12:01 AM
c>; ir`crt%ni :
10/27/2019 12:01 AM
Cabot Dow
Linda M Dow
2712 94th Ave N E
Clyde Hill, WA98004-1723
Farmers Insurance Company of Washington
3003 77th Ave. SE
Mercer Island, WA 98040
This is not a bill.
Your bill with the amount due will be mailed separately.
Are there drivers not listed below who either reside in your household (even if temporarily away From home) or are guests staying in your
home for more than 90 days? If so, please contact us or your agent. If you have purchased coverage for loss to your insured car (for
example, Collision Coverage), your deductible could increase to $5000 for a loss to your ca r (or an attached trailer) because your car was
being operated by one of those unlisted drivers at the time of the loss. Details regarding this In ig her deductible can be found in your
policy documents.
Cabotj Dow Covered Linda M Dow Covered
1 1999 Mercedes Benz C Class 4D 2Wd 43
WDBHA33G6XF866401
Bodily Injury Liability $500,000 each person
$500,000 each accident
Property Damage Liability $500,000 each accident
Personal Injury Protection $35,000 each person
Comprehensive
Collision
Underinsured Motorist
Property Damage
Comprehensive: $100
Collision: $500
Underinsured Motorist
Property Damage:
$10,000 each
accident
$66.40
$89.90
$29.60
$27.90
$65.70
$11.60
y f - Caii'your igen! i.i Nat.1Cdl a.. Got `..., ,..'i;j.ii•�.. .. .i�1 to access,
;jOU! accoiltitan'v lk'nia
56-6176 2nd Edition 1-18 3/7/2019
Page 1 of
Dedaration Page (Continued)
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*Qnjormation on AdditiDnal Fees
The "Fees" stated in the "Premium/Fees" section on the front applyon a per -policy, not an account basis. The fol lowing additional fees
also apply:
1. Service Charge per installment (Inconsideration of our 2. Late Fee: $10.00 (applied per account)
agreementto allow you to pay in installments): 3. Returned Payment Charge: $25.00 (applied per check,
For Recurring Electronic Funds Transfer(EFT) and enrolled electronic transaction, or other remittance which is not
online billing (paperless): $0.00 (applied per account) honored by your financial institution for any reason including
For other Recurring EFT plans: $2.00 (applied per account) but not limited to insufficient funds or a closed account)
For all other payment plans: $5.00 (applied per account)
4. Reinstatement Fee: $25.00 (applied per policy)
If this account is for more than one policy, changes in these fees are One or more of the fees or charges described above maybe
not effective until the revised fee information is provided for each deemed a part of premium under applicable state law.
policy.
Countersignature
<i'-
Authorized Representative
M
Call your agent Deanne M Nation at Go to www.fairners•com to access
(42-5) 747-1700 or email your account any time!
n3fion 'arra a rs agent.::0 rn
56-6176 2nd Edition 1-18
L — Page 3 of 3
