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Home My WebLink AboutAG 17-217 - FW Symphony - Holiday Pops RETURN TO: EXT: AUTUMN GRESSETT 6914 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM I. ORIGINATING DEPT./DIV: PRCS/PAEC 2. ORIGINATING STAFF PERSON: AUTUMN GRESSETT EXT: 6914 3. DATE REQ.By:ASAP 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL o OTHER S. PROJECT NAME: FEDERAL WAY SYMPHONY HOLIDAY POPS 6. NAME OF CONTRACTOR: ADDRESS: TELEPHONE E-MAIL: FAX: SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: 20171202 COMPLETION DATE: 20171203 9. TOTAL COMPENSATION$ (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED 0 PROJECT MANAGER AG ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW 11. COUNCILAPPROVAL(IFAPPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE SIGNED ❑ LAW DEPARTMENT ❑ SIGNATORY(MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# AG# ❑ SIGNED COPY RETURNED DATE SENT: COMMENTS: 1/2018 NON PROFIT Reconciliation 9ve q6eC Org Name: Federal Way Symphony ol First Rental Date: 11/28/2017 Event Title:.Mrr �lah 40 Ticket Onsale Contact Name: Kathi Ferrari 1st Perf Date: 12/2&12/3 Phone: 253.656.4405 Perf Times: 7:30p&2p Contact Email:ferrarka@wellsfargo.com #of Perf: 2 Prepared by: Angie Kamel Running Time: tba Draft Date: 12/26/2017 Intermission: yes DAY/ Start Time End Time Number of DATE hh:mm AM hh:mm PM hrs onsite Estimate Tues 11/28 5:00:00 PM 10:00:00 PM 5.00 Thurs 11/30 6:00:00 PM 12:00:00 AM 6.00 Sat 12/2 5:00:00 PM 10:30:00 PM 5.50 Sun 12/3 112:00:00 PM 6:00:00 PM 6.00 TOTAL ESTIMATED HRS 22.50 Actual Tues 11/28 5:00:00 PM 10:15:00 PM 5.25 Thurs 11/30 6:00:00 PM 11:45:00 PM 5.75 Sat 12/2; 6:00:00 PM 11:45:00 PM 5.75 Sat 12/2 5:30:00 PM 10:15:00 PM 4.75 TOTAL ACTUAL HRS 20.50 ACTUALS ESTIMATE date FACILITY TOTAL Date Hold Fee NOTES RATE 200.00 HRS/DAYS.00 SUBTOTAL HRS/DAYS 00.00 1 ; B 200.00 Theatre&Backstage(Mon-Thur) 6 hr min $ 50.00 11.00 $ 550.00 11 $ 550.00 Theatre&Backstage(Fri-Sun) 6 hr min $ 110.67 9.50 $ 1,051.37 12 $ 1,272.67 Lobby-No Public 4 hr min $ 25.00 Lobby-Event Day 4 hr min $ 75.00 Event/Mtg Room-No Public 4 hr min $ 15.00 Event/Mtg Room-Event Day 4 hr min $ 37.50 Patron Room-No Public 4 hr min $ 10.00 Patron Roo m- Day 4 hr min 18.75 FACILITY SUBTOTAL $ 1,801.37 $ 2,022.67 DEPOSITS NOTES RATE HRS/DAYS ISUBTOTAL HRS/DAYS S UBTOTAL Damage Deposit refs ridable 1 $ 400.00 Theatre Cleaning Deposit refundable 1 EvenUMIS Room Cleaning Deposit refundable 1 DEPOSITS $ 4oa.�ltt EQUIPMENT NOTES RATE DAYS/EVENTS SUBTOTAL DAYSPEVENT S SUBTOTAL Grand Piano per event 1 1 Piano Tuning actual cost $ 165.00 1 $ 165.00 1 $ 165.00 Piano Admin Fee 0.05% $ 8.25 1 $ 8.25 1 $ 8.25 Follow Spot per event Fog machine per event Projection Equipment per event $ 50.00 Projection Screens per event Marley Dance Floor per event Orchestra Shell per rental Gaffers Tape per role $ 35.00 Pipe&Drape per rental Linens per rental Linen Admin Fee 0.05% EQUIPMENT SUBTOTAL $ 173.25 $ 173.25 Event# E00074 PERFORMING ARTS Holiday Pops Dress Rehearsal/Reception EvEw CENu n v C Thursday, November 30,2017 Client/Organization Event Date Booking Contact Booking Tel Event# Federal Way Symphony 11/30/2017 (Th Kathi Ferrari (253)656-4405 E00074 Address Booking Email Guests ferrarka@wellsfarg( 20 (Pln) Event Name Theme Staff Lead Category Holiday Pops Dress Rehears Technical Rehearsal Autumn Gressett Resident Arts Org. "Please make checks payable to Savor at FWPAEC" Beverage-111301201 7-07:00 orn 2 Endicott Coffee (regular& decaf) @ $25.00 $50.00 1 Assorted Hot Tea @ $10.00 $10.00 Staffing Charge $100.00 Dessert-1113012017-07:00 jm 1 Assorted Desserts from Cafe Pacific Catering @ $181.96 $181.96 Food Beverage Liquor Equipment Labor Room Other Total Subtotal $241.96 $0.00 $0.00 $0.00 $100.00 $0.00 $0.00 $341.96 Administration Fee $12.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $12.00 Taxes $6.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6.00 Total $259.96 $0.00 $0.00 $0.00 $100.00 $0.00 $0.00 $359.96 Paid $0.00 Balance $359.96 2/14/2018-3:30:06 PM Page 1 of 1 Savor at Federal Way Performing Arts and Event Center 31510 Pete von Reichbauer Way S, Federal Way, WA 98003 PAEC Production Settlement Sheet Event FW Symphony Holiday^s Performance Date 12/3/2017 Rehearsal Date Setup Date Production Time Block Used: 12:30 pm -6:00 pm Client in building: 12:30p-5:15p Special Equipment Used: Piano 1 Piano Tuner Video Projector Video Screen Symphony Shell 1 Wireless Mics 1 Followspot Cyc Scrims Stand Lights Choir Risers Lectern Crew: Regular Overtime Penalty Hours Hours Time TZ-Audio; 1 p-6p 5 JZ- Lights; 1p-6p 5 DK- Deck; 12:30p-6p 5.5 JW-Deck; 1 p-6p 5 20.5 0 0 Notes: Pops concert required: Shell Four SM58 backup singers 2 wedge monitors for backup singers 1 HH wireless for main pop singer 1 wedge monitor for pop singer 1 HH wireless for second pop singer 1 PAEC Production Settlement Sheet Event FW Symphony Holiday Pops ' Performance Date 12/2/2017 Rehearsal Date Setup Date Production Time Block Used: 5:00 pm - 10:15 pm Client in building: 5:30p- 10:15p Special Equipment Used: Piano 1 Piano Tuner 1 Video Projector Video Screen Symphony Shell 1 Wireless Mics 1 Followspot Cyc Scrims Stand Lights Choir Risers Lectern Crew: Regular Overtime Penalty Hours Hours Time TZ-Audio; 5p-10:15p 5.25 JZ- Lights; 5p-10:15p 5.25 DK- Deck; 5p-10:15p 5.25 JW- Deck; 5p-10:15p 5.25 21 0 0 Notes: Pops concert required: Shell Four SM58 backup singers 2 wedge monitors for backup singers 1 HH wireless for main pop singer 1 wedge monitor for pop singer 1 HH wireless for second pop singer 1 k AV PAEC Production Settlement Sheet Event FW Symphony Holiday Pops Performance Date Rehearsal Date 11/30/2017 Setup Date Production Time Block Used: 6:00 pm - 11:45 pm Client in building: 6p-10:30p Special Equipment Used: Piano 1 Piano Tuner Video Projector Video Screen Symphony Shell 1 Wireless Mics 1 Followspot Cyc Scrims Stand Lights Choir Risers Lectern Crew: RegularOvertime Penalty Hours Hours Time TZ-Audio; 6p-11:45p 5.75 JZ- Lights; 6p-11:45p 5.75 DK- Deck; 6p-11:45p 5.75 JW-Deck; 6p-11:45p 5.75 23 0 0 Notes: Pops concert required: Shell Four SM58 backup singers 2 wedge monitors for backup singers 1 HH wireless for main pop singer 1 wedge monitor for pop singer 1 HH wireless for second pop singer 1 PAEC Production Settlement Sheet Event FW S mphony Holiday Pops Performance Date Rehearsal Date 11/28/2017 Setup Date Production Time Block Used: 5:00 pm - 10:30 pm Client in building: 5p-10:15p Special Equipment Used: Piano 1 Piano Tuner Video Projector Video Screen Symphony Shell 1 Wireless Mics 1 Followspot Cyc Scrims Stand Lights Choir Risers Lectern Crew: Regular Overtime Penalty Hours Hours Time TZ-Audio; 5p-10:30p 5.5 JZ-Lights; 5p-10:30p 5.5 DK- Deck; 5p-10:30p 5.5 JW- Deck; 5p-10:30p 5.5 22 0 0 Notes: Pops concert required: Shell Four SM58 backup singers 2 wedge monitors for backup singers 1 HH wireless for main pop singer 1 wedge monitor for pop singer 1 HH wireless for second pop singer 1